-
8/4/2019 Accounts Payable-Process Flow
1/5
Accounts Payable
In the Accounts payable module, you can track all purchases and
outgoing expenditures to vendors.
Depending on your setup, you can then perform many tasks that
are related to vendors and purchases.
Prerequisites:
1) The relevant General Ledger accounts.2) Bank Accounts created
in Bank module.
Required:
Set up for Accounts Payable module:
The forms that a company must set up to be able to use the basic
functionality of the Accounts payable moduleare listed in the
recommended order of setup.
-
8/4/2019 Accounts Payable-Process Flow
2/5
Terms of Payment:
Define the terms of payment that you assign to sales orders,
purchase orders, customers, and vendors, and thatdetermine invoice
due dates in the Terms of payment .
SAP calculates the due date on the basis of the invoice date and
the terms of payment that are specified for a purchase order or
sales order.
If you have not specified particular terms of payment for an
order, the SAP calculates the due date on the basisof the invoice
date and the terms of payment that are assigned to the vendor or
customer.
Methods of Payment:
Create and maintain information about how the company pays its
vendors in the Methods of payment .
You can assign a default method of payment to each vendor. This
method of payment appears on invoice linesfor the vendor, but you
can change the method of payment as necessary before posting the
invoice or in the
payment process.
Ex:- Check, Wire Transfer, BOE etc.
Vendor Groups:
Create and maintain groups of vendors that share key parameters
for posting, settlement and payment, reporting,and forecasting in
the Vendor groups .
At least one Vendor needs to be created and one vendor attached
to it.
Vendor Posting Profiles:
Set up the way vendor transactions are posted to the general
ledger in the Posting profiles .
Accounts Payable Parameters:
Set up default settings that are applied if a more specific
setting is not specified, parameters for various kinds of
functionality, and various number sequences for Accounts payable in
the Parameters.
Use this form to set up parameters for the module.
Select among various kinds of functionality. Enter default
information that will be used if the information has not been
specified at a lower level. Select number sequences for the
module.
Form Setup:
Define the format of various documents that are related to
vendors and that are used within the company to keeptrack of
receipts from vendors and to give reason for the flow of payments
to vendors in the Form setup form.
Not all the details on this form have to be decided right away.
You can return to this form at any time to addfunctionality or to
change the setup of vendor documents. Use this form to define the
format of information onvarious documents related to vendors; for
example, purchase orders, receipt lists, packing slips, and
invoices.
-
8/4/2019 Accounts Payable-Process Flow
3/5
Vendors:
Create and maintain vendors, including the tax authorities to
whom your company reports salestaxes in the Vendors .
SAP FI Accounts Payable (AP) End User Documents
This set of documents explain in step by step manner with
screenshots, how to do transaction in SAPFI Accounts Payable
(AP).
These documents can be used for power user training or end user
training in the final preparation phase duringimplementation.
These documents help you to understand how to run transactions
in SAP and complete your business process.These documents are very
helpful for the entire sap user even if they are new to SAP
screens.
In this document set we cover following transactions
Master Data
FK04 Display Vendor Master ChangesXK01 Create Vendor master XK02
Change Vendor Master XK03 Display Vendor CentrallyXK05 Block Vendor
Master XK06 Mark Vendor for Deletion
Invoice Posting
FB60 Post Invoice ReceiptFBV0 Post Parked DocumentFBV4 Change
Parked DocumentFBV5 Display Changes Parked DocsFV60 Park Incoming
InvoicesFV65 Park Incoming Credit Memo
Logistics Invoice Verification
MIR4 Process Invoice DocsMIR6 Invoice OverviewMIR7 Park an
InvoiceMIRO Enter Vendor InvoiceMR8M Cancel Invoice DocumentMRBR
Block and Release InvoiceMRKO Consignment and Pipeline
SettlementMRRL ERS with LIV
-
8/4/2019 Accounts Payable-Process Flow
4/5
Outgoing Payment
F110 Automatic In Out PaymentF-47 Vendor Down payment
RequestF-48 Post Vendor Down paymentF-53 Manual Outgoing
PaymentF-54 Clear Vendor Down paymentF-59 Outgoing Payment
RequestFB60 Hold Vendor DocumentFBL1N Release for Payment
Bill of Exchange
F-40 Bill of Exchange Payable
Account Clearing
F.13 Automatic Account ClearingF-42 Internal Transfer without
ClearingF-44 Manual ClearingF-51 Internal Transfer with
Clearing
Reporting
F.40 Vendor Master Accounts List
Vendor Account Analysis
F.45 Create Vendor EvaluationF.46 Display Vendor EvaluationFBL1N
Vendor Line ItemsFK10N Vendor Account BalanceOBAK Select Vendor
EvaluationOBAO Specify Data Volume for Vendor Evaluation
Vendor Correspondence
F.18 Vendor Balance ConfirmationF.61 Print CorrespondenceF.63
Delete RequestsF.64 Maintain Request
FB12 Vendor Correspondence Request
-
8/4/2019 Accounts Payable-Process Flow
5/5
