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Welcome to Grad School: APA Style & Formatting
A UW SSW Writing Center Workshop
Webinar Guidelines
● No need for you to use voice or video to communicate● Interact through the chat box● Chat box is small for facilitator. Keep questions and
comments short if possible● Slight delay between me speaking and you actually
hearing me ● Slight delay after you enter comments/question in chat
box● I’m new to Panopto- Thank you for your patience!
>APA General Formatting
>Headings
>In-text Citation
>Reference Pages
Workshop Overview
> Who uses it?
1. Social Sciences (Psych, Socio, Econ, Poli Sci)
2. Business
3. Education
4. Nursing
APA: American Psychological Association
>Double spaced
>1 inch margins
>Page header (title of paper) in upper left-hand of every
page
>Page number (numeral) in upper right-hand
>Running Head
General Format of Paper
>Title of paper, Name, University
>Running Head, Title, and Page Number
>Page 1 starts on title page
Title Page Formatting
Headings
Image Retrieved from OWL Purdue Website. Click here for link.
APA: In-Text Citation
>In-text citations help the reader identify where you got the piece of information in the text
>Include all in-text citation sources in your reference page
>“Whether paraphrasing [an idea], quoting the author directly, or describing an idea that influenced your work, you must credit the sources” (APA, 2010, p.170).
APA: In-Text Citation
Quotes, Paraphrases, and Summaries > Quotes: match the original source document
word for word, use quotation marks
> Paraphrasing: re-tell idea or passage of another source in your own words, usually about a specific portion or idea of text
> Summarizing: Rewording the main ideas(s)/point(s) of a source into your own concise words. Similar to paraphrasing, but often shorter and includes all main points of a source
Image Retrieved from OWL Purdue Website. Click here for link.
In-Text Citation Format
> Put the citation in parentheses after the text and before the period of the sentence relevant to the source you’re citing
> Direct Quotes: use quotation marks and include the author + year of publication
> Example: “When a society institutionalizes oppression formally or informally, the result is called systematic oppression” (Van Dernoot Lipsky, 2009).
>When paraphrasing/using an author’s ideas in your paper
without direct quotations, you don’t need to include the
page number. Just include: the author or title + year of
publication in parenthesis
>Example: Social democratic theory argues that a centralized
government has the responsibility to use its power promote a
society in which people have equal rights and opportunities
(Taylor, 2006).
In-Text Citation Format: Paraphrasing
In-Text Citation Format>One source with two authors: Separate the authors with an ampersand (&), followed by a
comma, and year of publication
>One source with three to five authors: Separate the authors with commas and use an
ampersand (&) before the last author, followed by the year of publication
> Examples:
>Ageism—the discrimination against individuals based on their age—is widespread, generally
accepted, and largely ignored (Angus & Reeve, 2006).
>De-escalation and crisis intervention trainings for police departments around the country
have shown positive outcomes for police and offenders, with a decreased possibility of arrest
of an individual who has a mental illness (Fuller, Lamb, Biasotti, & Snook, 2015).
In-Text Citation Format
> One source with three to five authors: Separate the authors with commas and use an ampersand (&) before the last author, followed by the year of publication.
> One source with more than five authors: in first citation of paper, list all authors, in rest of citations, use the first author’s name, followed by et al., and the year of publication.
> Multiple Sources: If your citation includes ideas or findings from multiple sources, include the author + year of publication of each source, and separate with a semicolon (;).
Your Turn!
APA Scavenger Hunt
Create a reference and in-text citation for these three sources.
● The NASW Code of Ethics (web page)● The Danger of a Single Story by Chimamanda Ngozi Adichie
(youtube video)● Considering social work assessment of families by Lauren
Devine (journal article)
How Did You Do?National Association of Social Workers. (2017). NASW code of ethics.
Retrieved Month, Day, Year, from https://www.socialworkers.org/About/Ethics/Code-of-Ethics/Code-of-Ethics-English
In-text citation: (National Association of Social Workers, 2017)
TED (2009, October 7). The danger of a single story | Chimamanda Ngozi Adichie [Video file]. Retrieved from https://www.youtube.com/watch?v=D9Ihs241zeg
In-text citation: (TED, 2009)
Devine (2015). Considering social work assessment of families. Journal of Social Welfare and Family Law, 37(1), pp. 70-83. https://doi.org/10.1080/09649069.2015.998005
In-text citation: (Devine, 2015)
Reference Pages
Reference Page Tips
> 1 inch margins> Double-spaced > Order: alphabetize by last name of author in reference> Indent every line following the first line of text in a reference /
this is called a hanging indentation> Build / record your reference page as you go> Citation machines can save time and help keep your sources
organized / consider using programs like Zotero, Refworks, and Endnote — but always double check the citation
>Put publishing dates in parenthesis
>Capitalize and italicize all major words in journal titles
>Capitalize only the first work of a book title and italicize all words
>An organization could be the author of a reference, like the American Psychological Association—in this case, put the organization in the place of the author for this reference
Reference Page Formatting
Books: Author(s). + (date). + Title of Book. + City of publisher, state of publisher (abbreviated): Publisher.
Text Book Editions: Author(s). + (date). + Title of book (ed.#). + City of publisher, state of publisher (abbreviated): Publisher.
Example:Nieto, L. (2010). Beyond inclusion, beyond empowerment: A developmental strategy to liberate everyone. Olympia, WA: Cuetzpalin Publishing.
Shea, S. (1998). Psychiatric interviewing: The art of understanding (2nd ed.). Philadelphia, PA: Saunders Publishing.
Reference Page Formatting
>A Chapter in a Book: Author. + (date). + Title of chapter. + In Editors names (Eds.). + Title of book, inclusive pages. + City of publisher, state of publisher (abbreviated): Publisher.>Articles in Journals: Author. + (date). + Title of article. Journal Title,
volume(issue), inclusive pages.
> Example:Sormanti, M. (2012). Writing for and about clinical practice. In Green, W. & Simon, B.L. (Eds). The columbia guide to social work writing, 114- 132. New York, NY: Columbia University Press.
Cheng, C. Y., & Lee, F. (2009). Multiracial identity integration: Perceptions of conflict and distance among multiracial individuals. Journal of Social Issues, 65(1), 51-68.
Reference Formatting
>If there’s no page number>use paragraph number in place of page, it would
look like: para. 2
What if I’m Missing Information?
>Cite as you write>Create reference list as your write>Use caution when you copy and paste>If in doubt, cite it>Remember the rules for quoting,
paraphrasing, and summarizing
Avoiding Plagiarism
>Purdue OWL: Link here
>Odegaard’s Writing Resources Website: Link here
>APA Style Website: Link here & Link here
Useful Websites
Your Writing Tutors:Amber Barcel, she/her
Jemma Stratton, she/her
Alisa Tirado Strayer, she/her
How can you meet with us?Schedule an appointment to meet 1-on-1Stop by our drop-in hours on Monday and ThursdayDrop by the Weekend Writing Group Sat 12 - 3pm
Other questions? Email us at: [email protected]
Want to keep talking?