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A. Introduction
An Evaluation and Planning Workshop was organized from 13–16 November 2008 at the Kakani International Training Centre in Nepal, coordinators of participating countries looked into the progress of their work. This workshop is aimed at gathering the national coordinators from the eight pilot countries to evaluated Year 1 of Phase II, and draw up a plan for the next project year.
More importantly, they identified and shared their assessment on the impact of Scouting on the street children; the remarkable changes in their behavior, and how these changes are affecting their families and immediate communities.
A briefing was made on the “rights of the child” and an input was made on “keeping Scouts safe from harm.” An hands-on exercise on the computers was done for those involved with children under the Ticket to Life Project.
As some of the National Coordinators were having difficulties in filling-up the required report forms, a full session was organized on documentation and on how to fill-up the report form.
The workshop, organized by the World Scout Bureau/Asia-Pacific Region, in collaboration with Nepal Scouts, was attended by 32 participants from the eight countries: Bangladesh, India, Indonesia, Mongolia, Nepal, Pakistan, Philippines and Sri Lanka.
Representatives from the Asia-Pacific Regional Office of the World Scout Bureau who managed the workshop were Regional Director Abdullah Rasheed, Youth Programme Director Syd Castillo, who worked with Srinath TV, Unit Manager of the World Scout Bureau Central Office on Education for All and Spiritual Development. Mr Bishow Shrestha of Nepal Scouts served as the Workshop Coordinator.
B. Workshop Objectives
At the end of the four-day workshop, the participants were able to:
[1] Identify the impact of the project - to the Scouts, to the Coordinator/Unit Leader and to the community – after one year.
[2] Understand concepts related to “Keeping Scouts safe From Harm” and experience the e-learning module designed for leaders.
[3] Review the aim and objectives of the project as the “ideal picture
[4] Analyze the present situation of the project through SWOT/PEST analysis
[5] Understand proper documentation needs and how to submit timely reports.
[6] Understand and develop a sample country plan for the succeeding year of the project.
C. Workshop Summary (Workshop Director's Report)
First Day, 13 November 2008
The day started with a brief orientation regarding conference schedule and an activity to “get to know each other.” The Opening Ceremony was led by Mr. Shree Ram Lamichhane who lighted the “Panas” the traditional Nepali Lamp, officially opening the workshop.
The present Scout Membership underthe APR Ticket to Life Project
From seven Scout Troop in seven countries, involving 279 street children in 2006, the beneficiaries of the APR Ticket to Life Project has expanded to a total of 991 Scout Membership in eight countries, after one year.
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Mr. Bishow Shrestha, Conference Director, welcomed the participants on behalf of Nepal Scouts while Mr. Abdullah Rasheed, Regional Director, delivered a message. The Regional Director on his message that making good and prompt reports are necessary for this kind of project to be able to get sufficient support from sponsors.
The country presentations was started by Bangladesh and then followed by two presentations from India. Srinath called one of the Unit Leaders from India and was asked to share his experience in handling the Troop. He committed himself to produce a Scout to achieve their highest rank.
The report was followed by the Indonesia. Mongolia, which has just started the project last September 2008, also made their initial report. Nepal’s report came afterwards and then two reports from the Philippines. Pakistan’s report came after while Sri Lanka did the last country
presentation for the day.
It was announced that after the socials, the bi-lateral meeting of Bangladesh and India, with the presence of Mr. Abdullah Rasheed, Mr. Syd Castillo, Mr. T.V. Srinath and Ms. Arjay Francisco, will be conducted.
Second Day, 14 November 2008
The day started with the recitation of Holy Qu’ran by Md Abuzan Mansoor from Pakistan Scouts Al-Kousar. Then a video reflection featuring the "Rights of the Child.”
Mr. Manjula from Sri-Lanka presented the country presentation especially the Scout units in Kandy. The presentation was followed by a series of presentations by Mr. T.V. Srinath
Srinath presented a brief overview of the Ticket to Life focusing on its historical background and the current situation of the project. He also distributed a leaflet on Guidelines on Scouting for “children in especially difference circumstances.” Srinath concluded his session with an e-Learning Process on the topic “keeping safe from harm” – an awareness of campanign of protection against child abuse. Mr. Abdullah Rasheed sum up the session with the remarks that a "Risk Management Policy" should be drafted and developed every National Scout Organization of especially physical risk in Scouts Events.
After dinner, Mr. Syd Castillo presented the global summary of the Impact Assessment (please find below) of the Ticket to Life from eight pilot countries. Mr. Syd thoroughly discussed and presented all points. Srinath led the participants in a SWOT Analysis of the Ticket to Life Project. A workshop was held and a set of WOT was identified.
Third Day, 15 November 2008
After the preliminaries of the day, the first session of the day was focused on the main issues of the workshop with "Documentation and reporting". The session was very instrumental in thought provoking and brain storming analysis of the issues basing on experiences. The outcomes of the session were very helpful for the Unit Leaders coordinators and National Coordinators for perfect planning, smooth running of the project, and better documentation and reporting system. After the session, every country was asked to make their individual action plan, with objectives, indicators and action steps.
In a very informal ceremony, an Asus EeePC sub-notebook was handed-over to each project coordinator. The sub-notebook was provided in order to ensure that reports and documentations are submitted on time.
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The participants got a short test of testing the laptop. The national coordinators expressed their gratitude to the donors for the laptops.
Fourth Day, 16 November 2008
Presentations and discussions on their individual sample action plan continued. A fruitful and lively discussion took place in the session. Expert opinion of the trainers sharpened the idea in making realistic action plan with specific targeted result and objectives. At this stage the participants were found more confident and to previous discussion and experiences.
An evaluation sheet was distributed to participants for the Workshop Evaluation. A Post-Workshop Actions were also finalized by the Coordinators and committed themselves that the list of action step will happen. Closing Ceremony followed.
D. Global summary of this impact assessment –
[1] Implementation of the project
(a) List three factors, which you feel especially important in facilitating the implementation of this project?
The coordinators feel that the children, who are ‘of the streets,’ are the most important factor in facilitating the implementation of the project since they are the objective of the project. The second most important factor is the Unit Leaders. The coordinators expressed that it is difficult to identify a committed well-driven unit leader to serve the Troop and as a volunteer at that. Parent of the children also facilitates in the implementation of the project. They should be motivated that Scouting, indeed can change the lives of their children.
Relationships with local community local government units, other people organizations and non-governmental organization are important especially if they are willing to share their resources to carry out the objective of the project.
Finally, timely funding of the project is vital to the life of the project. Most coordinators feels that limited or no funds are received from the project.
(b) What major barriers or roadblocks are you encountering in the implementation of this project? (Please mention three major barriers or roadblock).
The coordinators expressed that the one of major barriers or roadblocks of the project is the willingness of the children to take part. Most often, the Troop experiences sporadic attendance of children – he/she will attend one Troop meeting and will be absent to the next.
The coordinators also felt that there is lack of funds received and therefore the sustenance of the project is a common problem of the project.
(c) How do you propose to resolve the major barriers or roadblocks you have mentioned above?
It is very important that the whole concept and importance of the project is very well explained to the parents of the children and to all stakeholders, such as with local community local government units, other people organizations and non-governmental organizations.
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Provide a kind-of reward as motivation for the children to attend meetings and activities. There should be something new every time there is a Troop meeting.
To recruit more leaders who are committed and can serve in a voluntary basis. The coordinators also felt that a dialogue with the national headquarters is important to keep them up-to-date of the situation of the project.
The coordinator also felt that the Asia-Pacific Regional Office issue an appointment certificate and provide an incentive to Troop Leaders.
(d) List three things about the project that could be improved and might be done better the in the future, in terms of implementation, image and outcome.
The coordinator felt that a workshop for Troop Leader who are involved with the APR Ticket to Life Project should be organized. It was also suggested that the project should be responsible for the training of the Unit Leader.
Publicity of the project is very important to gain visibility and support from the local community. An echo seminar/workshop or even a meeting should be organized in the local community and other organizations who are stakeholders involved in the project. It was also suggested to identify funding with local organizations or private institutions.
It was suggest to develop a simpler monitoring and/or evaluation system. To identify ways to help the children to go to school and/or enroll in vocational school. These last two suggestions are already existing and are built-in the Ticket to Life Project.
[2] Impact on Individuals
(a) Please list three major results of the project. Your results should be highlighted with 2-3 concrete examples or experiences of any significant positive change in the character of young people - from the time they joined.
One common change in the character of the children, which the coordinator expressed, are they are more disciplined and obedient. The Scout Method, including the Patrol System, is a structure that “force” them to be more disciplined and more obedient to one another.
Respect for others is one character that has developed in the Troop. They respect and trust their Troop Leader and even their Patrol Leaders. Personal hygiene
has also improved in the Troop.
The sense of belongingness is very evident with the children. They are proud to be Scouts and the team spirit is developed. They try to ‘collect” each other and make sure they are complete when the Troop meeting starts.
(b) What do young people themselves say about the benefit they get from joining the Scout Troop? Write 2-3 concrete examples or experiences of young people.
They feel very confident and proud of themselves as they realize that they are capable of doing more. They say that “Scouting is fun” and they attend because Scouting offer interesting activities. They experienced a lot of “first” in their life and they gained gained new knowledge that can help them even in everyday life in the streets.
(c) Indicate the progress of the Scouts in their advancement, expressed in numbers and in percentages, including the average time taken to progress to the next level or rank.
No global answer. Different advancement situation in each country.
[3] The Community and the image of Scouting
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(a) How was the project received or accepted by local community?
The coordinators generally expressed that the project is well received by the local community.
(b) What are the responses or feedback from your local sponsor or collaborator towards the benefit and out come of the project (state concrete examples from them).
Generally, majority of the coordinators have no sponsor or collaborator.
[4] You and the Troop Leader
(a) As a Coordinator of this project, what are your own personal learning? What do you think is the benefit of this project?
The coordinators expressed that it was not easy to manage the project but it was a general feeling that the project should be continued for a long time.
The project changed the perception of most coordinator about street children and their chances of reformation. The project made the coordinator more sensitive and compassionate. They also realize that it is not easy to train the street children but they take on the responsibility of giving an opportunity for these children to change their lives.
(b) What are the personal learning of your Troop Leader(s)? What do they think is the benefit of this project?
The Unit Leaders faced difficulties in time management specially when the Leader has a professional (full-time) job plus his responsibilities to spend more time with the children. However, the Unit Leader also expressed that the project gave a chance for Unit Leaders to do something better or noble for these children.
E. SWOT Analysis
Strengths Weakness
TTL Project concerns scouting with street Children is run by the professional scouts.
Experienced and Trained Unit Leaders sufficient budgetary allocation
from APR Office. Making good Troops Provide opportunities like programs,
activities Latest talents are to be discovered
(singing) Transport easy because of project location. Good rapport (relationship) with
community and Scout officials. Children can communicate (speak and
understand our instructions) Experienced in scouting (Unit Leaders and
Coordinators). Commitment of World Scout Bureau APR
and the National Scout Organization Very good cooperation with local
government
Lack of Time management resulting (in) delay of troop meetings.
Street children are floating(roaming-not fixed in one place) (and) as a result it is difficult to gather them for troop meeting or other activities.
Street children are illiterate that hinders to learn (teach) scouting methods and activities.
Insufficient funds. Lack of committed Unit Leaders. Poor Level of Learning. Interference of state headquarters in the
implementation of the project Process in selecting street children The street children are not hard working Difficulties in understanding the culture of
street children Unit Leaders & Coordinators get to practice our
own Scout Values (Scout Promise & Law)
Opportunities Threats
Media and community support Street children remain unprotected. So
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Good number of street children are available.
Government commitment to address the child right issue specially health, sanitation activities.
Support from NGO/Sponsor. Government Institution (Social Service
Department) Easy to invite committed Scout District
officials. Vocational training for older street children Training support from
district/state/national Scout offices Head of Institutions (Principals) of schools
where some children may be studying Coordination with NGOs & social services
Threats Street children remain unprotected. So
their rights are denied by the concerned authority.
No sponsorship are (is) available as yet to assist the project activities.
Political unrest causes (makes) smooth running of the project activities (difficult).
Drugs and social menace - stealing (and) behavioural problems (of the children)
Children's inability to attend troop meetings because they have to work for a living with (for) their family members.
Inability to locate parents or guardians for profile.
Stability of the Scout Association Protection of the children, possibilities of
abuse. Lack of policies Departments for researches and statistic
reports on street children
their rights are denied by the concerned authority.
No sponsorship are (is) available as yet to assist the project activities.
Political unrest causes (makes) smooth running of the project activities (difficult).
Drugs and social menace - stealing (and) behavioural problems (of the children)
Children's inability to attend troop meetings because they have to work for a living with (for) their family members.
Inability to locate parents or guardians for profile.
Stability of the Scout Association Protection of the children, possibilities of
abuse. Lack of policies
F. Post-Workshop Actions for Coordinators
[1] Organize an orientation for all Unit Leaders in his/her area of responsibility, within the next two to three weeks:(a) Brief them on the work done in Kakani;(b) Explain the concept of the project in detail;(c) Coach them how to fill-up the prescribed form.
[2] For every existing Troop, complete required form for 2009 and submit by 15-Dec-08(a) Country Plan (with proposed budget)(b) Troop Plan
[3] For new Troops, complete the following documents:(a) Situation of Street Children in the City/District where the project will be implemented:(b) Country Plan with Budget Proposal for one year(c) Prepare and submit the budget proposal for one year(d) Parent’/Guardian’s Consent(e) Individual Information Form(f) Troop Plan
[4] For all existing Troops, complete the following pending reports for 2008, by the end of December 2008.(a) Parent’s/Guardian’s Consent(b) Individual Information Form
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(c) Quarterly Report with Budget Report
G. Workshop Sessions and Contents
Session No. WORKSHOP SESSIONS AND CONTENT
1.
IntroductionTeam-building; Objectives and working method of the workshop; Programme and orientation on daily schedule; House rules and administrative matters; and Country presentation; Inauguration
2.Country PresentationPresentation of experiences based on the Impact Assessment Form. 15 minutes each coordinator.
3.Keeping Scouts Safe From HarmBackground of the “Keeping Scouts Safe From Harm” Ticket To Life Project; Future Plan and development in relation to Keeping Scouts Safe From Harm; and workshop on e-learning tool.
4. Input from Regional OfficeReview the aim and objectives of the project ; The ideal scenario.
5.SWOT and PEST AnalysisInput on SWOT and PEST; Group Discussions; Presentations; Plenary discussions and summary
6. Workshop on Documentation and ReportingPresentation of Forms; Step-by-step instructions on how to fill up forms; Group Work.
7. Action Planning Process of developing a country Plan for one year; Presentations and workshop.
H. Participant’s Directory
No. NSOs Participants Directory Contact Details
1.
Bangladesh Scouts
Md. Mozammel Haque KhanNational Coordinator
Tel: +7166261Mobile: +01713013431(Off)Email: [email protected]
2. Md. Ruhul Amin (Azad)Unit Leader
Tel: +9337714Mobile: +01913101213Email: [email protected]
3.
The Bharat Scouts & Guides
Harish Chandra SrivastvaNational Coordinator
Mobile: +09415547975; +09793215139Email: [email protected]
4. Umesh Kumar GuptaUnit Leader
Tel : +09984179093
5. Surama KhadangaNational Coordinator
Tel:+0674 2351670Mobile: +09861667674Email: [email protected]
6. Chandra Sekhar ParidaUnit Leader
Moblie: +9437778173
7.Gerakan Pramuka (Indonesia) Berthold Dirk Hendrik Sinaulan
National Coordinator
Tel: +62 21 8580129Mobile: +62 811 108334Email: [email protected]
8. Isa AnshoriUnit Leader
Tel: +6232714577Mobile: +628179958693,+62 8187772526
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9. Yusak Maniti SsusarjonoUnit Leader
Tel: +6221 8755964Mobile: +628176073023
10. The Scout Association of Mongolia
Bayarjargal DamdindagvaNational Coordinator
Tel: 976 11 324171Mobile:+976 99118767Email: [email protected]@scout.mn
11. Pakistan Boy Scouts Association
Abuzar MansoorNational Coordinator
Tel: +92 51 9218935, 9218938Mobile: +03030 5322509Email: [email protected]
12.
Boy Scouts of the Philippines
Sophia CastilloNational Coordinator
Tel: +6325278317Mobile: +639177882001Mobile: [email protected]
13. Jeffrey AlitagtagUnit Leader
Tel: +632 5250538/48Mobile: +639202583668Email: [email protected]
14. Art GrinoNational Coordinator
Tel :+ 6329260160Mobile: +639178101791Email: [email protected]
15 Gilbert Vargas Unit Leader
Mobile: +639064877751
I. Staff Directory
Advisor
Mr. Abdullah Rasheed Regional DirectorWorld Organiztion of the Scout MovementWorld Scout Bureau/Asia-Pacific Region 4th floor ODC, International Plaza Bldg. 219 Salcedo Street, Legazpi Village Makati City, PHILIPPINES
Tel: +63 2 818 0984/ 8171675 Email: [email protected]
Advisor
Mr. Shree Ram Lamichhane Chief Commissioner Nepal Scouts, National Headquarters Lainchour, Kathmandu, Nepal
Tel: +977 1 4419097 Email: [email protected]
Workshop Coordinator
Mr. Bishow Shrestha Department Officer Nepal Scouts National Headquarters Lainchour, Kathmandu, Nepal
Tel: +977 1 4419001 Email: [email protected] [email protected]
Resource Person
Mr. Srinath Tirumale Venugopal Unit Manager, "Education for ALL" and Spiritual Development World Scout Bureau, Rue du Pre-Jerome 5CH - 1205 Geneva, Switzerland
TeL :+ 41 22 705 10 10 Email: [email protected]
Programme Coordinator
Mr. Syd Castillo Director, Youth Programme & ITWorld Scout Bureau/Asia-Pacific Region 4th floor ODC, International Plaza Bldg. 219 Salcedo Street, Legazpi Village Makati City, PHILIPPINES
Tel: +63 2 818 0984 Email: [email protected]
Administration Coordinator
Mr. Ananda Prasad Khatiwada Training Officer Nepal Scouts National Headquarters Lainchour, Kathmandu, Nepal
Tel: +977 1 4419001 Email: [email protected]
Secretariat & Documentalist
Ms. Arjay F. Cameros Asst. Youth Programme & Adult Resources World Scout Bureau/Asia-Pacific Region 4th floor ODC, International Plaza Bldg. 219 Salcedo Street, Legazpi Village Makati City, PHILIPPINES
Tel: +63 2 818 0984 Email: [email protected]
Secretariat , Documentalist & Multimedia Operator
Mr. Sujit Maharjan PA to the Chief Commissioner Nepal Scouts National Headquarters
Tel: +977 1 4419097 Email: [email protected] [email protected]
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Lainchour, Kathmandu, Nepal
Secretariat & Documentalist
Mr. Suresh Charan Shrestha Asst. Accountant (Financial Department) Nepal Scouts National Headquarters Lainchour, Kathmandu, Nepal
Tel: +977 1 4419001 Email: [email protected]
Opening & Closing In-charge
Mr. Shiva Kumar Poudyal International Commissioner, Nepal ScoutsLainchour, Kathmandu, Nepal
Mobile: +977 984263153 Email: [email protected]
Opening & Closing In-charge
Mr. Gautam Adhikari Director, Nepal ScoutsNational HeadquartersLainchour, Kathmandu, Nepal
Tel: +977 1 4425762, Email: [email protected]
Quarter Master Equipment - Catering
Mr. Keshav Bdr. Bohara Manager Kakani International Training Centre, Nuwakot, Kakani, Nepal
Tel: +977 1 2190020 Email: [email protected]
Logistic/Liaison Officer Hari Bahadur Shrestha Leader Trainer, Nepal Scouts Lainchour, Kathmandu, Nepal
Tel: +977 9851011418 Email : [email protected]
J. Group Photo
6-Apr-2010/TTL Workshop Nepal Post-Event Report.doc/ypc
