9608 9611g User Guide

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Avaya one-XDeskphone H.323 9608 and9611G User Guide

Release 6.2

16-603593Issue 3

February 2012

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2012 Avaya Inc.

All Rights Reserved.

Notice

While reasonable efforts have been made to ensure that theinformation in this document is complete and accurate at the time ofprinting, Avaya assumes no liability for any errors. Avaya reserves theright to make changes and corrections to the information in thisdocument without the obligation to notify any person or organization ofsuch changes.

NoteUsing a cell, mobile, or GSM phone, or a two-way radio in closeproximity to an Avaya IP telephone might cause interference.

Documentation disclaimer

Documentation means information published by Avaya in varyingmediums which may include product information, operating instructionsand performance specifications that Avaya generally makes availableto users of its products. Documentation does not include marketingmaterials. Avaya shall not be responsible for any modifications,additions, or deletions to the original published version ofdocumentation unless such modifications, additions, or deletions wereperformed by Avaya. End User agrees to indemnify and hold harmless

Avaya, Avaya's agents, servants and employees against all claims,lawsuits, demands and judgments arising out of, or in connection with,subsequent modifications, additions or deletions to this documentation,to the extent made by EndUser.

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Avaya is not responsible for the accuracy of any information, statementor content provided on these sites and does not necessarily endorsethe products, services, or information described or offered within them.

Avaya does not guarantee that these links will work all the time and hasno control over the availability of the linked pages.

Warranty

Avaya provides a limited warranty on its Hardware and Software(Product(s)). Refer to your sales agreement to establish the terms ofthe limited warranty. In addition, Avayas standard warranty language,as well as information regarding support for this Product while underwarranty is available to Avaya customers and other parties through the

Avaya Support Web site: http://support.avaya.com. Please note that ifyou acquired the Product(s) from an authorized Avaya reseller outsideof the United States and Canada, the warranty is provided to you bysaid Avaya reseller and not by Avaya.

Licenses

THE SOFTWARE LICENSE TERMS AVAILABLE ON THE AVAYAWEBSITE, HTTP://SUPPORT.AVAYA.COM/LICENSEINFO/ARE

APPLICABLE TO ANYONE WHO DOWNLOADS, USES AND/ORINSTALLS AVAYA SOFTWARE, PURCHASED FROM AVAYA INC.,

ANY AVAYA AFFILIATE, OR AN AUTHORIZED AVAYA RESELLER(AS APPLICABLE) UNDER A COMMERCIAL AGREEMENT WITH

AVAYA OR AN AUTHORIZED AVAYA RESELLER. UNLESSOTHERWISE AGREED TO BY AVAYA IN WRITING, AVAYA DOESNOT EXTEND THIS LICENSE IF THE SOFTWARE WAS OBTAINEDFROM ANYONE OTHER THAN AVAYA, AN AVAYA AFFILIATE OR AN

AVAYA AUTHORIZED RESELLER; AVAYA RESERVES THE RIGHTTO TAKE LEGAL ACTION AGAINST YOU AND ANYONE ELSEUSING OR SELLING THE SOFTWARE WITHOUT A LICENSE. BYINSTALLING, DOWNLOADING OR USING THE SOFTWARE, OR

AUTHORIZING OTHERS TO DO SO, YOU, ON BEHALF OFYOURSELF AND THE ENTITY FOR WHOM YOU ARE INSTALLING,DOWNLOADING OR USING THE SOFTWARE (HEREINAFTERREFERRED TO INTERCHANGEABLY AS YOU AND END USER),

AGREE TO THESE TERMS AND CONDITIONS AND CREATE A

BINDING CONTRACT BETWEEN YOU AND AVAYA INC. OR THEAPPLICABLE AVAYA AFFILIATE ( AVAYA).

Avaya grants End User a license within the scope of the license typesdescribed below. The applicable number of licenses and units ofcapacity for which the license is granted will be one (1), unless adifferent number of licenses or units of capacity is specified in theDocumentation or other materials available to End User. DesignatedProcessor means a single stand-alone computing device. Servermeans a Designated Processor that hosts a software application to beaccessed by multiple users. Software means the computer programsin object code, originally licensed by Avaya and ultimately utilized byEnd User, whether as stand-alone Products or pre-installed on

Hardware. Hardware means the standard hardware originally sold byAvaya and ultimately utilized by End User.

License types

Designated System(s) License (DS). End User may install and useeach copy of the Software on only one Designated Processor, unlessa different number of Designated Processors is indicated in theDocumentation or other materials available to End User. Avaya mayrequire the Designated Processor(s) to be identified by type, serialnumber, feature key, location or other specific designation, or to beprovided by End User to Avaya through electronic means establishedby Avaya specifically for this purpose.

Shrinkwrap License (SR). Customer may install and use the Softwarein accordance with the terms and conditions of the applicable licenseagreements, such as shrinkwrap or clickthrough licenseaccompanying or applicable to the Software (Shrinkwrap License).

(see Third-party Components for more information).

Copyright

Except where expressly stated otherwise, no use should be made ofmaterials on this site, the Documentation, Software, or Hardwareprovided by Avaya. All content on this site, the documentation and theProduct provided by Avaya including theselection, arrangement anddesign of the content is owned either by Avaya or its licensors and isprotected by copyright and other intellectual property laws including thesui generis rights relating to the protection of databases. You may notmodify, copy, reproduce, republish, upload, post, transmit or distributein any way any content, in whole or in part, including any code andsoftware unless expressly authorized by Avaya. Unauthorizedreproduction, transmission, dissemination, storage, and or use withoutthe express written consent of Avaya can be a criminal, as well as acivil offense under the applicable law.

Third-party components

Certain software programs or portions thereof included in the Productmay contain software distributed under third party agreements (ThirdParty Components), which may contain terms that expand or limitrights to use certain portions of the Product (Third Party Terms).Information regarding distributed Linux OS source code (for thoseProducts that have distributed the Linux OS source code), andidentifying the copyright holders of the Third Party Components and theThird Party Terms that apply to them is available on the Avaya SupportWeb site: http://support.avaya.com/Copyright.

Preventing Toll Fraud

Toll fraud is the unauthorized use of your telecommunications systemby an unauthorized party (for example, a person who is not a corporateemployee, agent, subcontractor, or is not working on your company'sbehalf). Be aware that there can be a risk of Toll Fraud associated with

your system and that, if Toll Fraud occurs, it can result in substantialadditional charges for your telecommunications services.

Avaya Tol l Fraud Int erven tion

If you suspect that you are being victimized by Toll Fraud and you needtechnical assistance or support, call Technical Service Center TollFraud Intervention Hotline at +1-800-643-2353 for the United Statesand Canada. For additional support telephone numbers, see the AvayaSupport Web site: http://support.avaya.com. Suspected security

2 Avaya one-XDeskphone H.323 9608 and 9611G User Guide February 2012

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vulnerabilities with Avaya products should be reported to Avaya bysending mail to: [email protected].

Trademarks

All non-Avaya trademarks are the property of their respective owners,and Linux is a registered trademark of Linus Torvalds.

Downloading Documentation

For the most current versions of Documentation, see the AvayaSupport Web site: http://support.avaya.com.

Contact Avaya Support

Avaya provides a telephone number for you to use to report problemsor to ask questions about your Product. The support telephone numberis 1-800-242-2121 in the United States. For additional supporttelephone numbers, see the Avaya Web site: http://support.avaya.com.

Warning

The handset receiver contains magnetic devices that can attract smallmetallic objects. Care should be taken to avoid personal injury.

Power over Ethernet (PoE) warning

This equipment must be connected to PoE networks without routing tothe outside plant.

VCCI-Class B statement:

This is a Class B product based on the standard of the VCCI Council.If this is used near a radio or television receiver in a domesticenvironment, it may cause radio interference. Install and use theequipment according to the instruction manual.

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Contents

Chapter 1: Introduction to the 9608 and 9611G deskphones.......................................... 7Overview................................................................................................................................................... 7

Navigation tips........................................................................................................................................... 10

About icons............................................................................................................................................... 10Administrative messages.......................................................................................................................... 12

Telephone stand........................................................................................................................................ 12

Viewing Network Information.................................................................................................................... 13

Chapter 2: Avaya Menu....................................................................................................... 15Options & Settings.................................................................................................................................... 16

Call Settings..................................................................................................................................... 17

Application Settings.......................................................................................................................... 22

Screen & Sound Options.................................................................................................................. 24

Advanced options............................................................................................................................. 28

Browser..................................................................................................................................................... 30

Accessing your browser................................................................................................................... 30

Chapter 3: About Features................................................................................................. 31Accessing the Features menu................................................................................................................... 31

Feature Table............................................................................................................................................ 31

Calling a person from the directory........................................................................................................... 32

Configuring simultaneous ringing for multiple phones using EC500......................................................... 33

About Call Recording................................................................................................................................ 33

Chapter 4: Answering a call............................................................................................... 35Chapter 5: Making a call..................................................................................................... 37

Making an emergency call........................................................................................................................ 37

Clearing a number..................................................................................................................................... 38

Redialing a number................................................................................................................................... 38

Making a call using edit dialing................................................................................................................. 38Calling a person from the contacts list...................................................................................................... 39

Calling a person from the call history........................................................................................................ 39

Using voice dialing.................................................................................................................................... 40

Making a call using a Click to dial link....................................................................................................... 41

Chapter 6: Standard Call-Related Features...................................................................... 43Putting a call on hold................................................................................................................................. 43

Muting a call.............................................................................................................................................. 43

Transferring a call..................................................................................................................................... 44

Using the conference feature.................................................................................................................... 44

Setting up a conference call............................................................................................................. 45

Adding a person on hold to a conference call.................................................................................. 45

Putting a conference call on hold..................................................................................................... 45Muting a person on a conference call.............................................................................................. 46

Dropping the last participant from a conference call........................................................................ 46

Dropping a person from a conference call....................................................................................... 46

About forwarding calls............................................................................................................................... 47

Forwarding calls............................................................................................................................... 47


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Send All Calls................................................................................................................................... 48

Enabling and disabling the call timer........................................................................................................ 48

Chapter 7: Using bridged call appearances..................................................................... 49Answering a call on a bridged line............................................................................................................ 49

Joining a call on a bridged line.................................................................................................................. 49

Making an outgoing call on a bridged line................................................................................................. 50

Independent alerting for each Bridged Call Appearance.......................................................................... 50

Chapter 8: Using the contacts feature.............................................................................. 51Searching for a contact............................................................................................................................. 51

Viewing a contact's details........................................................................................................................ 51

Adding a new contact................................................................................................................................ 52

Editing a contact........................................................................................................................................ 53

Deleting a contact..................................................................................................................................... 53

Chapter 9: Call History....................................................................................................... 55Viewing the call history.............................................................................................................................. 55

Viewing call history details........................................................................................................................ 56

Adding an entry from the call history to your contacts list......................................................................... 56

Removing an entry from call history.......................................................................................................... 56Clearing all call history entries.................................................................................................................. 57

Turning off call history............................................................................................................................... 57

Chapter 10: Using USB Flash Drives wi th your phone.................................................... 59Adding contacts from an external file to your contacts list........................................................................ 59

Replacing your contacts list with an external file...................................................................................... 60

Copying your contacts list to a USB flash drive........................................................................................ 61

Temporarily using a USB contacts list....................................................................................................... 61

Using pictures from your USB device as a screensaver........................................................................... 62

Chapter 11: Receiving your messages............................................................................. 63Logging into your voice mail..................................................................................................................... 63

Chapter 12: About Logging In and Logging Out.............................................................. 65

Logging in to your deskphone extension.................................................................................................. 65Logging in as a guest user........................................................................................................................ 66

Logging out of your deskphone extension................................................................................................ 66

Index..................................................................................................................................... 67


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Chapter 1: Introduction to the 9608 and

9611G deskphones

Your deskphone provides many features, including a Phone screen to view and manage your calls, call

History, a Contacts list, an integrated WML browser, a menu of options and settings, and access to your

Voicemail. You can also attach up to three button modules to your telephone, to expand the available

number of call appearances and features; multiple button modules must all be the same type and model.

The 9611G deskphone has a color display, while the 9608 model provides has a black and white

display.

The letter G in 9611G indicates the presence of a built-in Gigabit Ethernet adapter which speeds data

transmission. The 9608 deskphone has a smaller display area than the 9611G deskphone. Unless

specifically stated elsewhere in this guide, the two models are essentially the same in terms of featuresand functionality.

All the functions and features described in this user guide might not be available on your deskphone. If

you find that a function or feature is not available, please contact your system administrator.

Overview

The following section describes the display, keys, buttons, and the associated features that

are available on the deskphone.


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The following table provides button/feature descriptions for the 9608 and 9611G deskphone.

No. Name Description

1 USB Port If administered, you can insert a USB device such as a

memory stick, thumb drive, or flash drive to transfer

contacts between your phone and an external data source.

See Importing and Exporting Contacts using USB

Deviceson page 59 for more information. The USB port

can be used also for login and as a picture source for

screensaver.You can also recharge some battery-powered

devices by connecting the device to the USB port of the

deskphone using a USB cable.Note: The 9608 does not

have a USB port.2 Message

Waiting

Indicator

An illuminated red light in the upper-right corner of your

phone indicates you have voicemail messages waiting. If

Visual Alerting is enabled, this light flashes when you

receive an incoming call. In addition to the Message

Introduction to the 9608 and 9611G deskphones



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Waiting Indicator, the Messagebutton is also illuminated

when you have voice mail messages waiting,

3 Phone

Display

The first line shows status information such as the time and

date, primary extension, error indications, and missed

calls. The second line, called the Status Line, providesinformation, such as when you can use the right or left

navigation arrows to view alternate screens or menus. The

Status Line also provides messages related to the current

application or the actions that must be performed on a

screen. Call appearances appear below the Status Line.

The number of call appearances available to make or

receive calls depend on how your system is

administered.

4 Features and

Call

Appearance

Lines

The line buttons with integrated LEDs show which lines are

in use and correspond to the lines on the display. Press the

line button to select that line. In case of an incoming call,

the green LED blinks. While the Deskphone is off hook,both the red and the green LED glow. Lines also indicate

if a feature, is enabled or disabled in the Feature, view. The

green LED glows to indicate that a feature is enabled.

When you turn off the feature, the LED turns off.

5 Softkeys Use the softkeys to act on the highlighted line on the

screen. The softkey labels show you the action that each

key produces. The labels and the actions vary depending

on the screen being displayed.

6 OK and

Navigation

Arrows

The OKbutton performs the action of the highlighted

option of a menu.

Use the right and left navigation arrows to navigate from

one screen to another, or to move the cursor during textinput. Use the up and down navigation arrows to move

from one line to another. However, if you are using the half-

width mode, the up and down navigation arrows move one

screen at a time, instead of one line at a time.

7 Phone Press Phoneto view the Phone screen. During a call, you

can access the following options from the Phone screen:

Hold

Conference

Transfer

End call

8 Message Press the Messagebutton to connect directly to your voice

mail system. This button is illuminated when you have

voice mail messages waiting.

Overview


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9 Contacts Press the Contactsbutton to view the entries in your

contact list.

10 Home Press Hometo access the Avaya Menu to configure

options and settings, access the browser and or any

applications available to you, log out, or view networkinformation.

11 History Press History to view the history of your outgoing,

incoming, and missed calls. The icon on the History button

is illuminated when you have missed calls. The top line

shows the Missed Callicon and the number of calls that

you have missed.

12 Volume While on an active call, press +or -on the Volumebutton

to adjust the volume of your handset, headset, or speaker.

While you are not on an active call, pressing these buttons

will adjust the ringer volume.

13 Mute Press the Mutebutton to mute a call in progress. To takea call off mute, press Muteagain.

14 Speaker Press the Speakerbutton to use the speakerphone. To

take a call off speakerphone, lift the handset or press the

Headsetbutton.

15 Headset Press the Headsetbutton to use the headset if connected.

Note: Only HIS headset cords are compatible with your

phone.

Navigation tips

A navigation icon appears in the telephone display to indicate that you can scroll to more

options or information. Use the right and left navigation arrows to go to other screens when

the paging icon (left- and right-facing arrows) displays on the title line or to move the cursor

right or left when entering text.

About icons

The icons in the following table indicate the state of a call, navigation choices, or the status ofa team member whose presence you are tracking.




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Icon Description

Indicates a missed call on your phone

Incoming call; indicates you have answered this call.

Outgoing call; indicates you have made this call.

Indicates that EC500 has been activated.

Incoming call is alerting.

Call is active.

Call is on hold.

Conference is active.

Conference is on hold.

Use the Right or Left navigation arrow to see additional

pages/screens/options.

Scroll left for other options.

Scroll right for other options.

Scroll up or down when there is more information than

can display in the application area.

End of a list; scroll up to see choices.

The icon shown applies to the 9608 only. The call in

progress is muted.

The icon shown applies to the 9611G only. The call in

progress is muted.

The icon shown applies to the 9608 only. The ringer

volume is off due to pressing - on the Volumebutton

until the volume turns off. To reinstate volume, press +

on the Volumebutton.

The icon shown applies to the 9611 only. The ringer

volume is off due to pressing - on the Volumebutton

until the volume turns off. To reinstate volume, press +on the Volumebutton.

Team icon indicating this team member is available.

Team icon indicating this team member is busy on a call

and not available.

About icons


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Icon Description

Team icon indicating this team member is not on a call

but is forwarding incoming calls.

Team icon indicating this team member is busy on a call

and is forwarding incoming calls.

Your administrator may place this icon on one of your

softkeys as an energy-saving measure. Pressing this

softkey turns the display backlight off. When the

backlight is off, any activity on your telephone turns it

back on.

Indicates that your phone is in an Unnamed

Registration state, caused by not entering an extension

within 60 seconds of being prompted for one or not

entering a password. In this situation, your phone may

register with its call server but will show only one call

appearance, no features, and will allow only outgoing

calls. To switch from the unnamed registration state,login with a valid extension and password.

Administrative messages

Your administrator can send important messages such as notification of an early office shut

down due to inclement weather or information about an imminent service interruption to your

deskphone.

These types of messages can take any of the following forms:

a text message streaming across the top display line, accompanied by an audible alert

an audible alert broadcast through the Speaker or the headset if that device is active

an interruptscreen notifying you that you are receiving an audio alert

While receiving an audible alert, you can switch between the Speaker, handset, and headset,

can terminate the pushed audio content by going on-hook, and can adjust the volume, as you

normally would during a call.

Telephone stand

The phone can be placed on the stand in a flat position or at an angle.If you have placed the

phone vertically for wall mounting, reverse the tab located under the switchhook in the top ear




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piece pocket on the phone to ensure that the handset is in the correct position. You need a

small screwdriver to lift the tab after it is reversed.

Viewing Network InformationYour system administrator might ask you to check certain phone or network settings to

investigate problems. You can obtain network information from the Home Screen.

Network Information has five different screens for viewing the options:Audio parameters, IP

(Internet Protocol) parameters, Quality of Service, Interfaces, and Miscellaneous.

Use the right and left navigation arrows on the navigation button to view the network related

information on the various screens.

Your system administrator will instruct you further as to which network information options and

settings are needed.

Viewing Network Information


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Chapter 2: Avaya Menu

You can use the Avaya Menu to adjust and customize options and settings for your telephone, access

additional Web-based applications, get information about your phone and network settings, and log out.

When you press the Home button, you see one of the following menus, depending on how your

administrator has set up your system and on the applications available to you:

Note:

The menus and sub-menus that appear depend on how your extension was administered. Someoptions or sub-menus may not be available. Contact your System Administrator if you have anyquestions.

Sample Menu 1 Sample Menu 2

> Options & Settings> Browser

> Network Information

> VPN Settings

> Guest Login

> Log Out

>About Avaya one-X

> Your 1st Web Application> Phone Settings

> Log Out

>About Avaya one-X

> My Pictures

Note:

On menus with WML applications, select Phone Settingsto access the standard telephone Options& Settings menu.

Options & Settingsor Phone Settings, if your menu is customized,lets you change your call settings,personalize button labels, adjust brightness and contrast, select your ringing pattern, and more. See

Options & Settingson page 16 for more information.

The Browser menu contains additional web-based applications. (If no web applications are available for

your phone, the Browser menu is not shown.)

Network Information shows a summary of network-related parameters for your phone and provides

diagnostic information. See Viewing Network Informationon page 13 for information. If your administrator

has set up Web applications, this option appears under the Phone Settings menu instead.

VPN Settingsoption is available only if you are an authorized VPN user and if your deskphone is part of

a Virtual Private Network and if you have authorization to view or change associated settings. If you require

information on how to set up VPN, see the VPN Setup Guide for 9600 Series IP Telephones DocumentNumber 16602968.

About Avaya one-X provides the release number of your telephone software.

Guest Login lets you log in to a phone to which you are not normally assigned, to access your own contacts

and features.


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Log Outlets you sign off the phone, to protect your settings or to allow another user to log in. Log out

does not display unless your phone (and any associated button module) is in an idle state.

My Pictureslets you use pictures from a USB device as your telephone screensaver, but is only available

on those deskphones with a USB interface.

Options & Settings

The Options & Settingsmenu contains choices for:

Call Settings

Appl ication Settings

Screen & Sound Options

Advanced Options

Network Information

Call Settingsincludes choices for automatically displaying the Phone screen when you get

an incoming call, when you place a call, or when you answer a call, turning call timers on or

off, controlling how Redial works, turning Visual Alerting on or off, and more.

Appl ication Sett ings includes choices for personalizing button labels, turning call Historyon

or off and including bridged calls in your call History.

Screen & Sound options includes choices for adjusting your phone's brightness and contrast,

ring pattern, language selection, and button clicks and tones.

Advanced Options includes choices for backing up and restoring your settings, options andbutton labels. You can also set AGC (Automatic Gain Control) for your headset, handset, and/

or speaker audio.

Network Informationhas a sub-menu with five different viewing options: Audio parameters,

IP (Internet Protocol) parameters, Quality of Service, Interfaces, and Miscellaneous. Your

system administrator may ask you to use this option to check certain phone or network settings

to investigate problems.

Avaya Menu


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Call Settings

Setting Go To Phone Screen on CallingAbout this task

Set Go To Phone Screen on Callingto Yes to automatically display the Phone screen whenyou place a call.

Procedure

1. Press Home.

2. Select Options & Settingsor Phone Settings.

3. Press Selector OK.

4. Select Call Settings.


6. Select Go To Phone Screen on Calling.

7. Press Changeor OKto set the option to Yes or No, depending on the current

setting.

8. Press Save.

Setting Go To Phone Screen on Ringing

About this task

Set Go To Phone Screen on Ringing to Yes to automatically display the Phone screen whenyou get an incoming call.

Procedure

1. Press Home.





6. Select Go to Phone Screen on Ringing.

7. Press Changeor OKto set the option to Yes or No.

Options & Settings


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8. Press Save.

Setting Go To Phone Screen on Answer

About this task

Set the Go To Phone Screen on Answeroption to Yes to automatically display the Phonescreen when you answer a call.

Procedure

1. Press Home.





6. Select Go to Phone Screen on Answer.

7. Press Changeor OKto set the option to Yes or No, depending on the current

setting.

8. Press Save.

Displaying call timers

About this task

You can set your call settings to display the duration of calls. You can turn the call timer displayon or off.

Procedure

1. Press Home.





6. Select Display Call Timers.

7. Press Changeor OKto change the setting.

Avaya Menu



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8. Press Save.

Setting redial options

About this task

To display a list of the last numbers you dialed, or to dial the last number you dialed, you canuse the Redialoption.

Procedure

1. Press Home.




5. Select Redial.

6. Press Changeor OKto toggle between One Number and List.

7. Press Save.

Configuring visual alerts

About this task

When the Visual Alerting option is turned on, incoming calls cause the LED in the top rightcorner of the phone to flash. You can turn Visual Alerting on or off.

Procedure

1. Press Home.





6. Select Visual Alerting.

7. Press Changeor OKto turn Visual Alerting on or off.

8. Press Save.

Options & Settings


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Setting the audio path

You can set your phone to go off-hook on the Speaker or the Headset when you make an on-

hook call.If your system administrator has set up auto-answer, incoming calls are also

answered on the default audio path you designate here.

Procedure

1. Press Home.





6. SelectAudio Path.

7. Press Changeor OKto change the Speaker or Headset setting.

8. Press Save.

Setting contact names to d isplay during calls

You can set your phone to show the contact's name rather than the calling party name for an

incoming or answered call, a transferred call, or conference call when a calling or called party

number matches a number on your Contacts list.

Procedure

1. Press Home.





6. Select Pair Contacts to Calls .

7. Press Changeor OKto change the setting to On or Off.

8. Press Save.

Avaya Menu



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Changing the voice dialing language

Procedure

1. Press Home.2. Select Options & Settingsor Phone Settings.



5. SelectVoice Dialing Language.

6. Press Changeor OK.

7. Select the language you will speak to search for and dial your contacts.


9. Press Yesto confirm the selected language.

Changing the voice dialing setting

Procedure

1. Press Home.





6. Select Voice Dialing.

7. Press Changeor OKto set the option to on or off. Voice-initiated dialing is set to

on by default.

8. Press Save.

Setting dialing options

About this task

Your phone has two dialing options. You can dial as you normally would, for example, pick upthe handset, get a dial tone, and dial the number you want (off-hook dialing). Or, you can set"edit dialing" which mimics how you dial a call on a cell phone - you can enter all or part of the

Options & Settings


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number, backspace to correct a digit if needed, and when ready, initiate the dialing processusing a softkey.

Note:

Edit dialing may not be available to you, depending on how your system is administered.

Procedure

1. Press Home.





6. SelectEdit Dialing.

If your telephone does not display this option, your administrator has not made this

feature available.

7. Press Changeor OKto change the setting to On (Enabled) or Off (Disabled).

When on-hook dialing is in effect, dialpad (edit dial) searches are not available.

8. Press Save.

Application Settings

Act ivating call log history

You can activate the call log history through the Settings menu so that the calls made to, or

from the phone can be tracked and used to make outgoing calls again.

Procedure

1. Press Home.

2. Select Options and Settings.

3. SelectAppl ication Settings .

4. Select History.The option is set to Off by default. Press Changeto change the setting to On.

5. Press Saveto save the change.

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Act ivating call log for bridged calls

You can activate the call log for bridged calls through the Settings menu so that the calls made

to, or from the bridged call appearances can be tracked.

About this task

To activate the call logs or history for bridged call appearances on your phone

Procedure

1. Press Home.



4. Navigate to Log Bridged Calls.

The option is set to No by default. Press Changeto change the setting to Yes.

5. Press Saveto save the change.

Personalizing labels

About this task

You can change the labels that are displayed for your extensions, features, and abbreviateddial or speed dial buttons. For example, you can change the label for your extension to MyLine. If you have a button module attached to your deskphone, you can change any of thoselabels. For example, you can change a Help Desk extension to read Help Desk.

Procedure

1. Press Home.

Note:

To edit a label on an attached Avaya BM12 Button Module, press the Edit buttonon the module and proceed to Step 10.




5. Select Personalize Labels.


7. Select the label you want to edit.

Options & Settings


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If the label you want to edit is on the Features menu, scroll right to access the

Features menu, and select the label you want to edit.

8. Press Edit.

9. Edit the label.

Press Morethen Clearto clear all text fields and start over.

10. PressSaveorOK.

11. You may revert back to the default button labels by selecting Home> Options &

Settings>Appl ication Settings> Restore Default Button Labelsand pressing

Changeand then Default.

Restoring default button labels

About this task

If the button labels on your deskphone have been customized, you can restore the defaultbutton labels. Availability of this feature depends on how your deskphone is administered. Seeyour system administrator for more information.

Procedure

1. Press Home.



4. Navigate and select Restore Default Button Labels.

5. Press Change.

6. Press Default.

Screen & Sound Options

Adjust ing the brightness or contrast of the display

Procedure

1. Press Home.



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4. Select Screen & Sound Options.


6. Select Brightness or Contrast.

Note:

Contrast adjustment applies only to a button module attached to a deskphonewith a color display screen. You cannot adjust the contrast of the deskphone'scolor display screen itself.


8. Select Phoneor an attached Button Module.

9. Scroll to the right or left to adjust the brightness or contrast.

10. PressSaveor OK.

Turning button click sounds on and off

Procedure

1. Press Home.





6. Select Button Clicks.

7. Press Changeor OKto turn sounds on or off.

8. Press Save.

Turning error tones on or of f

Your telephone beeps if you make a mistake or take an action that is not allowed. If you do not

want to hear error beeps, set your error tone to Off.

Procedure

1. Press Home.



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6. Select Error Tones.

7. Press Changeor OKto turn error tones on or off.

8. Press Save.

Turning large text on or off

About this task

Use this procedure to increase the font size that the deskphone displays.

Note:

This feature is available only for the English fonts.

Procedure

1. Press Home.

2. Select Options & SettingsorPhone Settings.




6. Select Text Size.

Note:The Text Size option is available only if it is enabled through the settings file.

7. Press Changeor OK to change the text size.

If the screen width on page 26 is set to Half, the Text sizeoption would not be

available. In this case, if you prefer a split screen, you must turn off large text.

8. Press Save.

Setting the Phone screen width

Procedure

1. Press Home.



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4. SelectScreen & Sound Options.


6. Select Phone Screen Width.

7. Press Changeor OKto change the screen width from Full where each call

appearance or feature occupies the entire width of a line to Half mode each callappearance or feature occupies half the width of a line, effectively splitting the

screen in half or Half to Full.

8. Press Save.

Changing the ring pattern

Procedure

1. Press Home.




5. Scroll to and select Personalized Ringing.

Two ring tone categories are available Classic or Rich. Each category contains

eight distinctive ring patterns. The ring tone currently selected displays on the status

line and a list of all eight ring tones within that category displays with a checkmark

next to the pattern currently selected. The first softkey indicates the other ring tone

category, to allow you to switch between categories.

6. Select a displayed ring pattern, or press the alternate ring tone category softkey

(labeled either Rich or Classic) to select from the eight alternative ring patterns.

Tip:

Use the Rich/Classic softkey to toggle between the two sets of patterns.

7. If necessary, scroll through the patterns and select one. After selecting a pattern,

press OKto listen to it.

8. Repeat the last step until you find the ring pattern you want.

9. Press Saveto make it your ring pattern.

Options & Settings


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Changing the display language

Procedure

1. Press Home.2. Select Options & Settingsor Phone Settings.




6. SelectLanguage.

7. Select a display language.


9. Press Yesto confirm the selected language.

Advanced options

Backing up and restoring your data files

In addition to the automatic backups of telephone information whenever you change or update

options and settings, and depending on how your system is administered, you can initiate amanual backup of your data files. Data files are personal settings like contacts, favorites,

personalized labels for your phone and any applicable button modules, call history, ring tones,

and any other options and settings you may have set using the Avaya Menu. Likewise, if

administered, you can restore your data files to their previous settings using the manual restore

option. Performing a manual backup or a manual restore of backed up files is not usually

necessary, but your system administrator may ask you to do this in the event of system

problems.

Procedure

1. Press Home.



4. SelectAdvanced Options .


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6. Select Backup/Restore.

7. Ensure that the Manual Backupline is selected, then press Backupto start the

data file backup.

The top line displays messages to inform you the backup is in progress and when

the backup is complete. When the backup is complete , it will show message

Backup successful or Failed depending on the bruri parameter values in thesettings file.

8. To restore your data from a backup file, be sure the Manual Restoreline is selected,

then press Restore.

The top line displays messages to inform you that data restoration from the backup

file is in progress and when the restoration is finished. Your options and settings

now reflect their previous values.

Turning automatic gain contro l on or offAbout this task

The automatic gain control (AGC) automatically adjusts the audio output level to achieve aconstant and better quality audio.

Procedure

1. Press Home.

2. Select Options & Settings.




6. SelectAutomatic Gain Control .


8. Select the Handset, Headset, or Speaker for which you want to turn AGC on or

off.

9. PressChangeor OK to turn AGC on or off.

10. PressSave.

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Selecting handset audio equalization

About this task

For most people, this option is not relevant. For certain people with hearing difficulties,

however, this option can change the audio characteristics of the deskphone and make it easierto hear the far end.

Procedure

1. Press Home.

2. Select Options & Settings.


4. Navigate to Handset Equalization.

5. Press Change.

6. Select the setting you want by pressing the button against the setting.Defaultwillbe standard audio performance unless otherwise modified by your administrator.

Audio Opt.is standard audio performance, regardless of what your administrator

has chosen. HAC Opt.is Hearing Aid Compatibility performance.

7. Press Save.

Browser

Your deskphone includes WML Web browser capability to use additional applications. The

applications available through the Web browser vary depending on how your system

administrator has configured your deskphone. If you have any questions, contact your system

administrator.

Access the browser through the Avaya Menu. If you do not see the Browser option on the

Avaya Menu, Web applications are not available for your deskphone.

Accessing your browser

Procedure

1. Press Home.

2. Press Browseror OK.

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Chapter 3: About Features

This chapter describes the features of your deskphone. Your administrator might have set up your

deskphone with the features and the call appearances on one screen. The Features menu gives you

access to Speed Dial buttons and advanced telephony features, such as Directory, Abbreviated Dial, and

Call Forwarding. Using the Directory, you can dial other users on your system. You can use Send All Calls

and Call Forward features to forward incoming calls to other numbers. When you enable the EC500, you

can forward calls from your desk phone to your cell phone. The features available depend on what your

administrator has assigned to your phone.

In addition to the Features menu, your administrator might also provide selected features on softkeys on

the call appearance (Phone) screen. For more information about what features and options are available

for your extension, contact your system administrator.

Accessing the Features menu

Procedure

1. From the Phone screen, use the navigation button and scroll to the right side to

access the Featuresmenu.

For models with LEDs, the LED next to the feature name indicates if the feature is

currently on or off. If the light is on, the feature is on.

To return to the main Phone screen, press Phoneor scroll to the left.

2. Scroll down to see the features that have been administered for your extension.

The green LED next to the Feature button indicates if the feature is currently on or

off. If the light is on, the feature is on. The red LED next to the Feature button blinks

while the feature label is displayed on the screen.

Feature TableThe names of features are often abbreviated to fit into the display area of your deskphone orbutton module. Refer to the following table to know some standard feature names and theirabbreviations. All the features described here might not be available on your extension. Fordetailed information about a feature, contact your system administrator.


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Feature Name Abbreviation

Automatic Dialing Autodial or AD

Automatic Intercom Auto Icom or AI

Automatic Callback Auto Callback, AutoCB

Call Forwarding All Calls Cfrwd or CFwrd

Call Forwarding Busy/Don't

Answer

CFBDA

Park a Call Call park

Call Pickup Call pickup

Calling Party Number Blocking CPN Block

Calling Party Number Unblocing CPN Unblock

Dial Intercom Dial Icom

Directed Call Pickup Dir Pickup

EC500 EC500

Exclusion (Calling Party) Exclusion

EC500 Extended Calling Extend Call

Extended Call Pickup Ext Pickup

Malicious Call Tracing Activation MCT Act

One-step Recording Audix Record

Priority Calling Priority Call

Send All Calls SAC

Whisper Page Whisper Act

Note:

Your phone displays the personalized label instead of the feature abbreviations if you haveadded personalized labels for any of the features.

Calling a person from the directory

About this task

If your system administrator has set up a corporate directory and has made this featureavailable to you, you can dial other users in your system by name.

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Procedure

1. From the Phone screen, scroll right to access the Features menu, select

Directory, and press Selector OK.

2. Use the dialpad keys to start spelling the last name of the person you want to call.

Press each dialpad key once for each corresponding letter. For example, for Hill,press 4,4,5,5.

3. Select Nextto view the names alphabetically in the directory, if necessary.

4. Press OKor enter the next letter.

5. Select Make Callwhen you see the name you want.

6. Press OKto dial the call.

Configuring simultaneous ringing for multiple phones using

EC500

About this task

Using the EC500 feature, you can program your deskphone in such a way that the deskphoneand your cell phone rings simultaneously when there is an incoming call. With this feature, youcan answer office calls while you are away from your desk. The system administrator has toadd your cell phone number and program the desk phone.

Procedure

1. From the Phone screen, scroll right to access the Featuresmenu.

2. Select EC 500.

3. Press OKto turn simultaneous ringing on or off.

About Call Recording

Your administrator can enable recording for the calls made on your deskphone. If call recording

has been enabled for the calls on your deskphone, a beep can be heard into the audio stream

at regular interval, typically about 15 seconds. The beep indicates that the call is being

recorded.

Configuring simultaneous ringing for multiple phones using EC500


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About Features



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Chapter 4: Answering a call

About this task

When you receive an incoming call, the phone selects the incoming call automatically. However, if youare already on a call or if you receive more than one incoming call at a time, you may need to select thecall you want to answer manually. If you do not have the Go to Phone on Ringing option enabled, youmust press Phoneto choose a line or view call options.

Note:

If your telephone is administered with non-typical settings, you may experience call handling differencesfrom the steps described here. Also, note that the phone will auto-scroll in certain instances to presentyou with significant incoming calls.

Procedure

Answer an incoming call in one of the following ways:

If you are not on another call, lift the handset, or press Speaker, OK, orAnswerto answer

the call using the speakerphone, or press Headsetto answer using the headset.

If you are on another call and the telephone does not automatically display the incoming call,

from the Phone screen scroll to the line with the incoming call and pressAnsweror OK. If

you are on another call and the telephone does automatically display the incoming call, you

can pressAns Holdto automatically put the first call on Hold when you answer the new call.

Alternately, you can pressAns Dropto automatically drop the first call when you answer the

new call.

To quickly move to the top of your call appearance list to answer an incoming call on your

primary line, from the Phone screen press the Phonebutton. You can then press the line for

the incoming call or scroll to it.

To automatically display the Phone screen whenever you receive an incoming call, set the

Go to Phone Screen on Ringingoption to Yes. See Setting the Go to Phone Screen on

ringingon page 17.


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Chapter 5: Making a call

About this task

If you are not on a call, simply dial the number you want to call. Use the Phone screen to view and managecalls. Press Phoneto view the main Phone screen at any time. When the Phone screen is displayed,press Phone to move to the top of the call appearance list.

Procedure

1. Lift the handset, or press Speakeror Headset(if applicable) or a line button for an available

line.

2. Dial the number you want to call.

Making an emergency call

About this task

You do not have to be logged in to make an emergency call. If emergency calling was set upby your system administrator, the Phone screen has an Emergency softkey to immediatelyconnect you with a preset emergency services number.

Your system administrator can configure the PHNMOREEMERGNUMSparameter in thesettings file for your extension with ten additional emergency numbers. If a user dials any oneof the specified emergency numbers, the deskphone will handle the call as an emergency calleven if the telephone is in the locked or unregistered state.

Avaya recommends that for phones connected to SES, only one emergency number shouldbe defined. For use with third-party gateways, refer the relevant Application Notes fornecessary provisioning to enable the configuration.

Procedure

1. Press the Emerg.softkey.

2. To end the emergency call, press the Dropsoftkey or press the Speakerbutton.


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Clearing a number

Procedure

Press Clearto erase all dialed digits and enter a new number.

Redialing a number

Procedure

1. From the Phone screen, press Redial.The last number is redialed or a list of the most recent numbers that you have dialed

appears from which you can select a number to redial. For information in redial

settings, see Setting Redial Optionson page 19 .

2. If you are working with a redial list, scroll to the number you want to call and press

Callor OK.

Your system administrator can disable Redial functionality.

Making a call using edit dialing

Before you begin

Your system administrator has to authorize this function. To set up edit dialing, see Settingdialing optionson page 21.

About this task

Using Edit dialing feature, you can edit the number before actually dialing by using the Bkspsoftkey. Using the Bkspsoftkey, you can edit the number before actually dialing it.

Procedure

1. From the Phone screen, enter the number you want to call.

2. To edit the number, press the Bkspsoftkey to erase the previous character, one

character at a time. To remove the entire number, press Clear.

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3. Press Callor OK.

Calling a person from the contacts list

About this task

You can call a contact in your contacts list by touching the name in the list. You can find a nameby scrolling to it, or by using the search box. Use the dialpad keys to enter the first few lettersof the name and the screen will scroll to the first match in your list.

Procedure

1. Press the Contactsbutton.

2. Select the person or primary number you want to call.

To call a non-primary number, select the person, press Details, then select thedesired number.

3. Locate the contact you want to call by typing the name of the person as listed.

For example, if you added John Smith to your contacts List as Smith, John, start

typing his last name rather than his first name. Each time you press the dialpad, the

list display shifts to match your input. Alternately, you can scroll up or down to locate

the contact.

4. Press Callor OK.

Calling a person from the call history

Procedure

1. Press the History button.

2. Scroll to the left or right to view a separate list of all calls, missed (unanswered)

calls, answered calls, or outgoing calls.

3. Scroll up or down to select the person or number you want to call.

4. Select the person or number you want to call.

5. Press the Callsoftkey or the OKbutton.

Depending on how your phone is administered, returning a Missed Call may result

in that call history entry being deleted when the call goes through.

Calling a person from the contacts list


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Using voice dialing

About this task

You can say a name to search for and call any contact when voice dialing is set to on. You canoptionally add a qualifier like "at home" or "mobile" with the name to get to a specific numberfor the contact. The first two times you use voice dialing, a help screen displays to assist youin using this feature.

Procedure

1. Press Contacts.

If Voice dialing is enabled, a Voicesoftkey displays.

2. If no tone is generated or if no green bar appears next to the Voicesoftkey, press

Voiceagain to restart voice dialing.

Note:

To make voice-initiated dialing available each time you access your contacts, seeChanging the voice dialing settingon page 21. To change the language you wantto use for voice dialing commands, see Changing the voice dialing languageonpage 21.

3. Within a few seconds or as soon as you hear the tone, say the name of the person

you want to call.

You can say the name in first name, last name order even if the name is displayed

as last name, first name order (and separated by a comma) in your Contacts list.

You can add a qualifier, for example, at home, at office, mobile phone, cell

phone, or say one of the contact number types (Home, Work, Mobile) with the

name. For example, to reach Sam Jones at his primary number you can simply say

Sam Jones. To reach Sam Jones at home, you might say Call Sam Jones at

home.

Note:

If you don't add a qualifier and multiple numbers exist for that contact, thetelephone always dials the first number listed.

4. When one or more contacts display:

Press Callor OKor the applicable line button to dial the highlighted number,

or scroll to select (highlight) a different number, then press Callor OKor the

line button.

Press Detailsto view the contact details associated with the highlighted entry,

or select (highlight) a different entry, then press Details.

If none of the matches represent the contact/number you want, press Retry

and repeat the voice-initiated dialing command from Step 3.

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Press Cancelto exit voice dialing and return to the main contacts screen.

Making a call using a Click to dial link

Procedure

1. Select the line with the link for the person or number you want to call.

2. Press the line button corresponding to the line with the link or press OK.

The deskphone initiates a call to the person or number associated with the click to

dial link.

Making a call using a Click to dial link


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Making a call



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Chapter 6: Standard Call-Related Features

Your deskphone offers standard call-related features like muting a call, transferring a call, forwarding calls,

and conferencing.

Depending on the action you want to perform, either press the appropriate button on the phone or press

the appropriate softkey while on a call.

Putting a call on hold

Procedure

1. Press Phoneto view the main Phone screen, if necessary.

2. If you are not active on the line you want to put on hold, select that line.

3. Press Hold.

Note:

The phone might display a hold timer when you put a call on hold.For more

information, see Configuring call timerson page 18.

4. Press Resumeor the line button of the held call to retrieve the call.

Muting a call

About this task

While on a call, you can mute the microphone of your phone so that the other party cannothear you. You can configure your deskphone to alert you if your dekphone is on mute. The

alert can be an audible beep and a visible indication on the top line of your deskphone.Procedure

1. Press Muteduring a call so that the other person on the call cannot hear you.

2. Press Muteagain to unmute the call.


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Note:

If a call is on mute and you switch between the handset, headset, orspeakerphone, the mute is turned off. When the call is muted, the Mute buttonlight is on and the top line displays the Mute icon.

Transferring a call

Procedure

1. Fr om the Phone screen, if the call to betransferred is not already active

(highlighted), select the line on which the call to be transferred appears.

2. Press Transfer.3. Dial the telephone number, or call the person from the Contactslist, or call the

person from the History list.

4. If unattended transfers have been administered, you can hang up now if you do not

want to announce the call. Otherwise, press Completeor OK.

Using the conference featureYou can use conference calls to speak with people from different locations on the same call.

Additional conferencing options may be available through Expanded Meet-Me Conferencing.

Contact your system administrator for more information about this feature.

Related topics:

Setting up a conference callon page 45

Adding a person on hold to a conference callon page 45

Putting a conference call on holdon page 45

Muting a person on a conference callon page 46

Dropping the last participant from a conference callon page 46Dropping a person from a conference callon page 46

Standard Call-Related Features


mailto:[email protected]?subject=Avaya%20%20one-X%C2%AE%20Deskphone%20H.323%209608%20and%209611G%20%20User%20Guidemailto:[email protected]?subject=Avaya%20%20one-X%C2%AE%20Deskphone%20H.323%209608%20and%209611G%20%20User%20Guide

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Setting up a conference call

Procedure

1. From the Phone screen, select your active call.

2. Press Conf.

3. Dial the telephone number, or call the person from the Contacts list, or call the


4. When the person answers, press Joinor OKto add the person to the existing

call.

5. PressAddand repeat these steps to add another person to the conference call.

Adding a person on hold to a conference call

Procedure


2. Press Conf, orAddif you are already in a conference.

3. Select the call on hold that you want to add to the conference.

4. Press Resumeto take the call off hold.

5. Press Jointo add the person to the conference call.

Putting a conference call on hold

About this task

When you put a conference call on hold, the other parties can still talk to each other.

Procedure

1. Press Holdduring a conference call.

2. Press Resumeor OKto resume the conference call.

Using the conference feature


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Muting a person on a conference call

You may be able to silence a person on a conference call using the Silence softkey. The

individual muting feature is not available on all systems. If you do not see Silencesoftkey when

you choose a person, you cannot mute that person.

Procedure

1. From the Phone screen, select the line of the person you want to mute during a

conference call.

2. Press Details.

3. Press Silence.

4. Press Silenceagain to take the person off mute.

Dropping the last participant from a conference call

About this task

Note:

This feature is applicable only for a conference call of the AST 1 type.

Procedure


2. Press Droponce the conference is up.

The telephone drops the last added person from the conference.

Dropping a person from a conference call

About this task

This feature is not available on all systems.

Procedure


2. Press Details.




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3. Select the person you want to drop.

4. Press Drop.

About forwarding calls

You can forward your incoming calls to another number or to voice mail. The forwarding

features available on your phone depend on the options your system administrator has set.

For more information about the options available on your extension, contact your system

administrator.

Related topics:

Forwarding callson page 47

Send All Callson page 48

Forwarding calls

About this task

Your phone might have several forwarding features.

Procedure

1. From the Phone screen, scroll right to access the Features menu.

2. Select the forwarding feature you want to activate.

3. Press Selector OKto turn the call forwarding feature on.

When you turn on the Call Forwarding feature, you hear a tone prompting you to

enter the forwarding number.

4. Enter the number to which you want to forward your calls as the destination, then

press Enter or OK.

After you enter theforwarding number, you hear a confirmation tone and the

associated LED lights.

5. Press Selector OKto turn the call forwarding feature off if it is already on.

About forwarding calls


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Send All Calls

About this task

When Send All Calls (SAC) feature is on, your incoming calls go directly to a predefinedcoverage number, typically your voicemail. Incoming calls ring once at your extension and thengo directly to a number which is set by your system administrator. If the SAC feature isadministered on your phone, a Send Al lsoftkey appears on the Phone screen for idle calls.

Pressing Send Al l turns Send All Calls on. If it is already on, pressing Send Al l turns it off.

You can also turn Send All Calls on or off by using the telephone Features list.

Procedure

1. From the Phone screen, scroll right to access the Features menu.

2. Select Send All Calls .

3. Press Select or OKto turn Send All Calls on or off.

Enabling and disabling the call timer

If your administrator has enabled the call timer feature for your deskphone, you can turn on

the call timer to keep a track of the duration of your calls. A softkey labeled Timer Onappears

on the display screen when you are on a call.

Procedure

1. Press the Timer Onsoftkey to start the timer.

The Timer is displayed on the Status Line that is the second from the top and

increases each second until 59:59 is reached, at which point the timer stops.

2. Press the Timer Offsoftkey to stop the timer.

This action also changes the softkey label back to Timer On. The timer is removed

from the display five seconds after you turn the timer off.




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Chapter 7: Using bridged call appearances

In addition to your own call appearances, your phone may show one or more bridged call appearanceson the display screen. A bridged call appearance is of another user and allows you to see if that callappearance is in use, answer calls on that appearance, or join a call in progress on that call appearancefrom your deskphone. You can also make outgoing calls on a bridged call appearance when it is not inuse.

Answering a call on a bridged line

About this taskAnswering a call on a bridged line is the same as a call on a primary line. If the ringing line isselected, you can answer by picking up the handset or by pressing Speakeror Headsetor

Answer.

Procedure

1. Select the bridged call that you want to answer.

The ringing line is selected automatically. If you are on another call when a call

comes in to a bridged line, you have to select the ringing line.

2. PressAnswer.

Joining a call on a bridged line

About this task

You can join an existing call on a bridged line.

Procedure

1. Select the bridged call in progress that you want to join.2. Press Bridge.


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Making an outgoing call on a bridged line

About this task

When you make a call on a bridged line, you are using another telephone users line. The callerID associated with the call you are making may show the call as coming from you or comingfrom the person whose line you are using. If you have any questions about how the name orextension displays to the person you are calling, contact your system administrator.

Procedure

1. Select the bridged line you want to use.

2. Press OKto get a dial tone.

3. Dial the telephone number, or call the person from the Contacts list, or call the


Independent alerting for each Bridged Call Appearance

For you to access this feature, your system administrator must first enable this feature for your

extension.

The four options available are the following:

On: The default ringtone is played when there is a call on the bridged appearance.

Off: No alert is played.

Delayed: If the call on the bridged appearance is not answered, an alerting melody is

played after a delay. This delay can be configured by your administrator.

Abbreviated: There is a single beep to indicate the call on the bridged appearance.

Using bridged call appearances



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Chapter 8: Using the contacts feature

You can save up to 250 names and up to 3 telephone numbers per name. You can also import or export

a Contact list using a USB device; see Importing and Exporting Contacts using USB Flash Driveson

page 59 for information.

Note:

When you press the Contactsbutton you may not see all the functionality described in this chapter.This would be because your system administrator has disabled changes to Contacts.

Searching for a contactYou can search for any name as described here, or you can jump to a certain group of letters

in your Contacts list by pressing the associated dial pad button. For example, if you press 3,

the Contacts list might display entries starting with D, E, F or 3 depending on how you set up

your contacts and how many times you press 3in succession.

Procedure

1. Press Contacts.

2. Using the dialpad, start typing the name for which you want to search.

Keep in mind that a Contacts search is case-sensitive and how your Contact list isset up. If you set up your contacts as Last Name, First Name start typing the letters

of the last name. If you have set up your contacts using a different scheme, type

the most likely letter(s) that would match the contact you want to find.

3. Press Callto call the person or press Morethen Editto edit contact information.

Viewing a contact's details

Procedure

1. Press Contacts.

2. Select the contact you want to view.

3. Press Detailsto see the information available for that contact.


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Documents

9608 9611g User Guide