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9:30-10:00 REGISTRATION AND COFFEE10:00-10:15 SIMS SPRING 2014 UPGRADE10:15-10:40 SCHOOL CENSUS SUMMER 201410:40- 11:00 PUPIL PREMIUM UPDATE11:00-11:15 SHORT BREAK11:15-11:40 END OF KEY STAGE 201411:40-11:45 WHO DOES WHAT NOW11:45-12:00 YOUR WORKSHOP
SeminarSpring 2014
SIMS
SIMS Spring 2014 Upgrade
What’s New
Personnel - Salary Ranges
Exams Organiser – Performance Indicator
End of Key Stage Wizards
School Census Summer 2014
SIMS Upgrade – Sophos Issues
Some schools have reported that the SIMS server is crashing and rebooting at the point in the upgrade when you confirm you would like to download and apply the upgrade.
We have tracked this down to an issue with Sophos on-access scanning.
If you experience this issue there are instructions on how to proceed
here
SIMS Spring 2014 UpgradePersonnel
Salary Ranges
Functionality to set up a new Service Term with a Salary Range Applied via a licence patch on request FMS schools should note that if the patch is applied FMS 6 Budget
Planning and Salary Calculator functionality in FMS will not work. Capita are anticipating that they functionality will be replaced in Autumn 2014 upgrade.
It is envisaged that this will initially apply to setting up Management Grade Service Terms
Further investigation by the team is underway to advise schools where they wish to convert a Service Term from spinal point to salary range.
SIMS Spring 2014 UpgradePersonnel – Salary Ranges
Tools|Staff|Pay Related
Add a new Service Term
New field
SIMS Spring 2014 UpgradePersonnel – Salary Ranges
Give the new Service Term a code and description and check other fields are correct
Create new Pay Award by Salary Range
SIMS Spring 2014 UpgradePersonnel – Salary Ranges
Finally, add the salary range
SIMS Spring 2014 UpgradeExams Organiser
Exams – Performance Indicator
Menu routes moved from Exams Organiser
Tools|Examinations|Edit PI DataTools|Examinations|PI ReportsTools|Examinations|PI SetupTools|Examinations|Import Qualification Data: Import QANS and Performance Measures Files
SIMS Spring 2014 UpgradeAssessment
Additional Attendance Data Tags for Individual Reports
Number of Session LateAndTotal Session Minutes Late
New tags only available from Menu Command area not Custom Toolbars
SIMS Spring 2014 UpgradeAssessment
Additional Student Details Tag for Individual Reports
LEGAL Surname added to
list
SIMS Spring 2014 UpgradeAssessment
Individual Reports can now be produced in PDF format
SIMS Spring 2014 UpgradePupil Premium
Adopted from Care Premium has been added to the choice of Premium Type
Tools | Pupil Premium | Maintain
SIMS Seminar Spring 2014
School Census Summer 2014
School Census Summer 2014Reminders
School Census Summer 2014
Software included in SIMS 2014 Spring upgrade
Key Dates: Census Day: 15th May 2014 Age: based on age as at 31st August 2013 Attendance: data collected for terms 3 and 4 for pupils aged 4 to 15 Exclusions: 1st September 2013 to 31st December 2013 FSM: collected from 17th January 2014 to 15th May 2014
School Census Summer 2014Reminders
The Summer Census is basically a pupil headcount but you must make sure that your pupil/student data is up to date and complete.
As always we recommend that when you have cleared any errors and checked any queries you run the various reports and Summary to ensure that the data contained in the file is correct.
School Census Summer 2014Reminders
Check: New pupils – are they all on roll Leavers – have they been taken off roll UPNs – do all pupils have one Exclusions – up to date SEN FSM Attendance – no Missing Marks / Unexplained Absences Hours at a Setting and Funded Hours (Nursery pupils only) Class Type (not Secondary or Middle Schools) Top-Up Funding Adopted from Care
School Census Summer 2014Attendance
Attendance
Collected for Terms 3 and 4
Check for missing marks and unexplained absences – Focus, Attendance, Deal with Unexplained Absences and Deal with Missing Marks. Missing marks and Unexplained absences will be counted as unauthorised absences in Census.
School Census Summer 2014Attendance
Strike Day
If your school was closed or partially closed check that you have created an Exceptional Circumstance
School Census Summer 2014Class Type
Not Upper, Secondary or Middle Schools
Tools, Statutory Return Tools, Update Class Type
Data should have pulled through from Spring Census but check all pupils
have a class type, N if in Nursery Class, O for everyone else
School Census Summer 2014Hours for Early Years
Nursery Pupils onlyTools, Statutory Return Tools, Update Hours for Early Years
Data should have pulled through from Spring Census
but check all pupils have both Hours at a Setting and Funded Hours completed
School Census Summer 2014Top Up Funding
Tools, Statutory Return Tools, Update Top-Up Funding
Review pupils who are in
receipt of Top-Up funding
Pupils can be added or removed
SIMS Seminar May 2014
Pupil Premium 2014(PPG)
Pupil Premium 2014
First a little reminder of the definitions taken from the DfE Document called:
Pupil Premium 2014 to 2015
Conditions of GrantFebruary 2014
(available from here)
PPG – the definitions
Ever 6 FSM
The Pupil Premium for 2014-2015 will include pupils on the January 2014 School Census known to have been eligible for Free School Meals (FSM) in any of the previous six years, as well as those first known to be eligible at January 2014.
For the purposes of these grants conditions, “Ever 6 FSM” means those pupils recorded on the January 2014 School Census who were recorded as known to be eligible for Free School Meals (FSM) on any of the termly censuses since Summer 2008, including the January 2014 School Census.
PPG – the definitions
Children adopted from care
The Pupil Premium for 2014-2015 will include those pupils recorded on the January 2014 School Census who were looked after immediately before being adopted on or after 30 December 2005, or were placed on a Special Guardianship or Residence Order immediately after being looked after (known as post-LAC for the remainder of this document).
A child should be recorded as such where the parent or guardian of the child has informed the school that the child has been adopted from care or has left care under a Special Guardianship or Residence Order.
PPG – the definitions
Ever 4 Service Child
For the purposes of these grant conditions, “Ever 4 Service Child” means a pupil recorded on the January 2014 census who was eligible for the Service Child premium in 2011-2012, 2012-2013 or 2013-2014, as well as those recorded as a Service Child for the first time on the January 2014 Census.
PPG – the definitions
LAC (Looked After Children)
The Department will allocate a provisional allocation of £1,900 per child for the number of children looked after for at least one day as recorded in the March 2013 Children Looked After Data Return (SSDA903) and aged 4 to 15 at 31 August 2012.
This allocation will be updated and finalised in October 2014 based on the number of children looked after for at least one day as recorded in the March 2014 Children Looked After Data Return (SSDA903) and aged 4 to 15 at 31 August 2013.
Pupil Premium 2014
You will be able to download a file from Key to Success in May\June and October which will import into SIMS and update the Pupil Premium indicators as previously shown to you.
In order to assist you with your Pupil Premium Grant calculations Capita have also provided a spreadsheet utility for use with the data from the file provided by Key to Success
We have run this past Sarah Ward, who kindly spoke to us at this point last year, and she has been able to ratify the information in the following Capita slides……
J I M H A Y W O O D ( P R O D U C T M A N A G E R F O R S T A T U T O R Y R E T U R N S )
Pupil Premium 2014-15 Calculation Presentation
We will open the Excel spreadsheet provided by Capita SIMS to help
schools check and understand the Pupil Premium CSV files that the
DfE is making available to schools for Financial Year 2014-15
The first worksheet in the spreadsheet describes the
content of the other worksheets and outlines how they can be used for checking
and understanding the content of the DfE CSV files.
We open the CSV file as indicated
The Excel browse will default to showing files with
standard Excel extensions, but this is easily changed to
view CSV files
We don’t yet know exactly what filenames the DfE will use to
differentiate the May/June file from the October file, but it is likely to be similar to what we
see here.
At this point we are going to use an example of the May/June file.
The content of the CSV file isn’t very easy to understand,
but it includes some very helpful data that we can make use of by cutting and pasting
to the SIMS Calculation spreadsheet
This is likely to be a long spreadsheet, so we will need to use the browse bar to
complete the selection
Shift Click
We can use Ctrl-C to copy the selection
Now that we have a copy of the DfE data we can go back to
the SIMS spreadsheet
We open the CSV_Data sheet as this is where
the DfE data should be copied
We must make sure that we have indicated cell A1 and then used
Ctrl-V to paste the data
The DfE data has already become a little easier to view, but the
SIMS spreadsheet provides more than this.
We can start by examining the Rates
worksheet
As for the previous year, the Deprivation Premium is higher for Primary pupils than
Secondary pupils
Adopted Premium is new for Financial Year 2014-15 and the rate is higher than for other
premiums. This higher rate is known as Pupil
Premium PlusWe can move on to
examine the Calculation worksheet, which is likely to be the most
useful worksheet
The formula for the UPN column may look a little complex, but most of it is just coding for formatting. The important part of the formula has been highlighted in purple to indicate that we are displaying a
straight copy of the same cell in the CSV_Data worksheet.
The same method has been used for the next 5 columns
The Deprivation Premium is the first column not to be a straight copy of the
corresponding CSV_Data worksheet column.
The Deprivation Premium column in the CSV_Data worksheet contains 1 or 0. 1
indicating that the pupils are eligible for this Premium and 0 that they are not.
So to convert this to an amount of money all we have to do is multiply the 0 or 1 by
the rate of Deprivation Premium indicated in the Rates worksheet.
What makes this calculation a little more difficult is that we have to take into
account the NC Year, as Primary years pupils are eligible for a different rate to
Secondary years pupils
The calculation for Service Premium and Adopted Premium is more straight forward, as the rates are the same for Primary
and Secondary
The amount of Looked After Child Premium is not calculated as the money is not paid by the DfE to
the school and the information is not complete, i.e. LAC Premium will only be identified where a
pupil is also eligible for a “school” Pupil Premium.
The indication of payment to the LA of LAC Premium is
highlighted in red as it is likely to mean that the school receives
less or no Pupil Premium cash for that pupil.
This is another straight copy from the CSV_Data worksheet.
In most cases it will be set to 1 to indicate that all the cash is being received by one school, but it can also be a fraction to indicate that
the cash is split between a number of schools, e.g. if 2 schools have claimed the pupil they will each
receive half the cash
This is another straight copy from the CSV_Data worksheet.
It is one of the most important columns as it indicates how much
Pupil Premium cash the school will receive for the pupil
This is the first of three columns that don’t have a counterpart in
the CSV_Data worksheet.
The calculation for this column ignores FTE, but it has to take
account of the DfE policy of reducing payment of multiple
types of Pupil Premium
Where LAC Premium is being paid to the LA, it is likely that the only
Premium paid to the school is Service Premium.
If the school is receiving Adopted Premium for the pupil they will
not receive Deprivation Premium
This column uses the calculation made for the
previous column and takes account of FTE by
multiplying by Pupil Premium FTE.
This column compares the cash amount indicated by the DfE with the amount calculated from the other information provided by
the DfE
In most cases we expect this to be 0, but amounts beyond what is calculated
will be highlighted in green and amounts less will be
highlighted in red.
The October CSV files are more likely to provide non zero amounts as the DfE will disregard the LAC
Premium where the pupil has left care
We can now look at a summary of the DfE
data and the calculations
The summary total for number of pupils with LAC Premium is shown in red as this is likely to
have resulted in a loss of funding for the school.
The last row is always likely to be zero for the May/June CSV file, but it could be above zero for the October CSV file, where
some instances of LAC Premium could be ignored
SIMS Seminar Spring 2014
End of Key Stage 2014
End of Key Stage 2014
EYFS – Early Years Foundation Stage
Key Stage 1 Phonics Screening Year 1
Key Stage 1 Phonics Screening Year 2
Key Stage 1
Key Stage 2
End of Year 4 (First Schools Only)
End of Year 8 (Middle School Only)
End of EYFS Profile 2014Headlines
EYFS
Following recommendations from the Tickell review the revised EYFS Profile requires assessment of a child across a set of 17 early learning goals (ELG).
An EYFS profile must be completed for all pupils in the final year of EYFS who will be five years old on or before 31 August 2014
https://www.education.gov.uk/publications/standard/publicationDetail/Page1/STA/13/6242
End of Key Stage 1 2014Headlines
Key Stage 1 Phonics Screening Year 1The current threshold mark to achieve a Phonics grade of WA is 32. However it is understood that the threshold mark for 2014 is to be announced by DfES on 30th June 2014
Key Stage 1 Phonics Screening Year 2Pupils who did not achieve a grade of Wa last year must be re-assessed in Year 2. There is a separate marksheet which indicates who these pupils are and allows for the entry of their Year 2 result
Key Stage 1Levels for reading, writing and speaking and listening are required for English. An overall level is required for Maths. Levels for individual attainments are required for Science, calculating the marksheet will assign and overall Science level.
https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/305782/2014_KS1_ARA_web_amendedApril.pdf
End of Key Stage 2 2014Headlines
Key Stage 2
Teacher Assessment: levels for all attainmentsTest Results: can be imported or manually entered. Do not print report until Reading and GPS final level marks have been entered.
https://www.gov.uk/government/publications/assessment-and-reporting-arrangements-2014-key-stage-2
End of Years 4 and 8 2014
End of Year 4An email from RBWM Policy and Performance Team will be sent and will include instruction document on how to record and submit End of Year 4 data.
End of Year 8 (Middle Schools)
An email from RBWM Policy and Performance Team will be sent and will include instruction document on how to record and submit End of Year 8 data.
End of Key Stage 2014How to complete each Key Stage
Documentation on how to complete each Key Stage can be found on First Class from Friday 16 May 2014.
http://www.rbwm.org.uk/RBWM SIMS SupportSIMS Hot Stuff
And Finally – who does what now
Who’s responsible for what – make yourselves a document and fill in the Responsibility column as an aide memoire
Fill out the Responsibility
column
