SMITHFIELD TOWN COUNCIL

MEETING

SMITHFIELD TOWN HALL

TOWN COUNCIL CHAMBERS

64 FARNUM PIKE

TUESDAY, JANUARY 17,2017

6:15 P.M.

6:15 - 7:00 p.m. Citizens Collation

(Coffee and Refreshments)

CLOSED SESSION

Motion to convene in closed session pursuant to RJ General Laws Sec. 42-46-5(a)(l), Personnel,

to interview Joseph Toppi, Patrick B. McAssey, and Keith Christensen for possible appointment

to a Town Board or Commission, with the Minutes of the Closed Session to be sealed.

AGENDA

I. Regular meeting called to order at 7:00 p.m.

II. Prayer

III. Salute to the Flag

IV. Emergency evacuation and health notification

V. Presentations:

■ Policy Advisor to Lt. Governor McKee

■ State of the Town Address

VI. Minutes:

A. Move that the minutes of the January 3, 2017 Town Council meeting be

approved, as recorded.

B. Move that the minutes of the January 3, 2017 Town Council meeting

closed session be approved, as recorded, and sealed.

VII. Consider, discuss and act upon the following possible appointments:

1. Smithfield Asset Management Commission with a term expiring

April 2022:

■ David E. Russas

2. Smithfield Conservation Commission with a term expiring July 2019:

■ Jenna Mclntyre

VIII. Public Hearings:

A. Conduct Show-Cause Hearings to consider the possible suspension,

revocation, or other sanction regarding the listed Liquor Licenses due to

non-renewal or non-compliance with the conditions of renewal:

1. Chipotle Mexican Grill of Colorado, LLC d/b/a "Chipotle MexicanGrill", 371 Putnam Pike

2. Olga's Famous Pizza, Inc. d/b/a "Famous Pizza", 343 WatermanAvenue

3. Rocco's, LLC cFb/a "Rocco's Pub & Grub", 55 Douglas Pike, Unit101

B. Conduct a Public Hearing to consider a Code of Ordinance Amendment to

Chapter 321 Taxation, Article 11: Tax Exemptions; Tax Freeze, Section

321-2 Authority of Tax Assessor, Ordinance Section 321-2(B).

C. Conduct a Public Hearing to consider proposed Amendments to the

Comprehensive Community Plan for changes to the Housing Section -

Low and Moderate Income Housing Strategies.

IX. Licenses and Permits:

A. Consider approving a new Holiday Sales License for The Sherwin

Williams Company d/b/a "The Sherwin Williams Company", 400 Putnam

Pike, as applied, subject to compliance with all State regulations, local

ordinances, and a Rhode Island Permit to Make Sales at Retail.

B. Consider approving the annual renewal of a Private Detective License for

Ralph Howe, 4 Anson Brown Road, Johnston, R1 for his business

"Information Connection Unlimited", 400D Putnam Pike, Smithfield, Rl,

as applied, subject to compliance with all State regulations, local

ordinances, and final approval by the Smithfield Police Chief.

C. Consider approving a new Victualling License for Melissa Carbone d/b/a

"Bree's Deli", 115 Pleasant View Avenue, #1, with the hours of operation

to be Monday through Sunday 6:00 a.m. to 2:00 a.m., as applied, subject

to compliance with all State regulations, local ordinances, a Rhode Island

Permit to Make Sales at Retail, and final approval from the Rhode Island

Department of Health.

D. Consider approving the annual renewal of one (1) Victualling License for

Aramark Educational Services, LLC d/b/a "The Scoop", 1150 Douglas

Pike, as applied, subject to compliance with all State regulations and local

ordinances.

X. Old Business:

A. Consider, discuss, and act upon the Rules of Procedure for the Smithfield

Town Council.

B. Consider authorizing a Request for Proposals on behalf of the School

Department for a Communications Consultant.

C. Consider, discuss, and act upon the formation of an ad hoc Budget

Committee.

D. Consider the acceptance of the Audit Report for Fiscal Year Ending

June 30,2016, prepared by Robert J. Civetti, CPA, LLC.

XI. New Business:

A. Consider, discuss, and act upon the listed proposed abatements as

recommended by the Tax Assessor:

Receivable Name Amount

2012 TngTax Roll THE TAYLORD PET $ 89.00

2013 MVTax Roll WINFIELD G PARKER JR DEC ESTATE $ 190.44

2014 MVTax Roll GILMORE RONALD E $ 37.87

2014 MVTax Roll WINFIELD G PARKER JR DEC ESTATE $ 52.73

2014TngTax Roll READY RHODE ISLAND $ 71.04

2015 MVTax Roll AL-ABDULMUHSEN SARAH H $ 189.15

2015 MVTax Roll C AND 0 SEAL COATING INC $ 37.87

2015 MVTax Roll GILMORE RONALD E S 21.02

2016 MVTax Roll AL-ABDULMUHSEN SARAH H $ 26.91

2016 MVTax Roll ASHWORTH DANIELLE A $ 731.17

2016 MVTax Roll CARLISLE ANNAT $ 315.16

2016 MVTax Roll CARLISLE ANNAT $ 17.32

2016 MVTax Roll FINN MARKG $ 574.28

2016 MVTax Roll GABRIELE MARKV $ 54.80

2016 MVTax Roll GAGNON PATRICIAS $ 84.08

2016 MVTax Roll HANNON JEFFREY J $ 248.90

2016 MVTax Roll HAP KIMBERLEE H S 22.70

2016 MVTax Roll HERCHEN VINCENTP $ 656.29

2016 MVTax Roll JP MORGAN CHASE BANKNA $ 311.14

2016 MVTax Roll LACROIX JOSHUA L $ 459.23

2016 MVTax Roll MCCABEJOYANN $ 76.17

2016 MVTax Roll NISSAN INFINITI LTD $ 336.61

2016 MVTax Roll OVERBROOK INC $ 600.14

2016 MVTax Roll PEARL HARRY $ 30.58

2016 MVTax Roll PERREAULTSTEPHENJ $ 311.03

2016 MVTax Roll QUATTRUCCI BENJAMIN A $ 126.95

2016 MVTax Roll REESE MELISSA C $ 619.50

2016 MVTax Roll SHAFFER STEWART M $ 39.78

2016 MVTax Roll SIMONS JOSEPH E $ 553.84

2016 MVTax Roll SWEENY LORNA A $ 744.63

2016 MVTax Roll TOYOTA LEASE TRUST $ 1.52

2016 MVTax Roll TREMBLAY THOMAS J $ 29.99

2016 MVTax Roll WYATT DENELLE A $ 349.05

2016 RPTax Roll ACU REALTY LLC $ 2,645.30

2016 RPTax Roll AMATO WILLIAM J ET UX $ 91.76

2016 RPTax Roll AVICOLLI DEBRA M ET VIR $ 446.70

2016 RPTax Roll COREY BARBARA M $ 615.70

2016 RPTax Roll WILLIAM F DIORIO LIV TR AGRMENT $ 348.00

2016 RPTax Roll ESPOSITO RUBY D $ 949.60

2016 RPTax Roll FARRLYNNEANNE $ 597.26

2016 RPTax Roll L B CORP $ 2,613.23

2016 RPTax Roll L-5 INC $ 2,680.15

2016 RPTax Roll L-5 INC $ 3,001.36

2016 RPTax Roll MARTUCCELLI BEATRICE M $ 28.40

2016 RPTax Roll MIRABILE GEORGE D JR ET UX $ 284.40

2016 RPTax Roll MOREAU JULIET $ 82.00

2016 RPTax Roll PERREAULT HEATHER L ET AL $ 33.50

2016 RPTax Roll SANGERMANO MICHAEL J JR ET AL $ 1,082.40

2016 RPTax Roll SCETTA SALVATORE JR ET UX $ 220.80

2016 RPTax Roll SCHWARTZ MARTHA M $ 28.45

2016 RPTax Roll SELEMA ROBERT F $ 73.54

2016 RPTax Roll SILVA DAWN MET VIR $ 103.73

2016 RPTax Roll TRUPPI ANTHONY F ET UX $ 66.92

2016 RPTax Roll VARGAS MANUEL ET UX S 159.96

2016 RPTax Roll WELLINGTON FIONA M ET VIR $ 90.30

2016 Tng Tax Roll ACE SOLAR STORE $ 554.60

2016 Tng Tax Roll ALTERNATIVE COMMUNICATIONS $ 66.81

2016 Tng Tax Roll BARROWS & CO INC $ 288.50

2016 Tng Tax Roll BROCADE COMMUICATION SYSTEMS $ 13.08

2016 Tng Tax Roll COMPREHENSIVE OBGYN CARE INC $ 187.70

2016 Tng Tax Roll PLYMOUTH REALTY LLC $ 553.95

2016 Tng Tax Roll DELIZIOSO DELI $ 3,410.60

2016 Tng Tax Roll DOUGLAS CONSTRUCTION & SUPPLY $ 11,021.30

2016 Tng Tax Roll GCN HOLDING LLC $ 2.13

2016 Tng Tax Roll HOME DEPOT#4282 $ 2,357.93

2016 Tng Tax Roll P 8i K LANDSCAPING $ 1,587.20

2016 Tng Tax Roll PAUL KEETZ $ 1,030.11

2016 Tng Tax Roll RAYS LAND LLC $ 60.74

2016 Tng Tax Roll SERENDIPITY $ 269.08

2016 Tng Tax Roll T-MOBILE $ 448.32

2016 Tng Tax Roll VICTORIAN BUILDERS INC $ 221.09

2016 Tng Tax Roll WELLS FARGO FINANCIAL LEASING $ 586.83

$ 46,914.32

B. Consider authorizing a bid award on behalf of the Fire Department for a

LUCAS CPR Device unit through the State of Rhode Island Master Price

Agreement.

C. Consider, discuss, and act upon a request from the Greenville Library for

their parking lot and egress and entrance project.

D. Consider, discuss, and act upon a proposed one year extension for gasoline

and diesel fuel.

E. Consider, discuss, and act upon the reimbursement of capital expenditures

for the School Department.

F. Consider scheduling a Work Session with the Financial Review

Commission to discuss current and future projects.

XII. Public Comment

XIII. Annoxmce any closed session votes required to be disclosed pursuant to RI

General Laws, Sec. 42-46-4.

XIV. Adjournment.

AGENDA POSTED: FRIDAY. JANUARY 13.2017

The public is welcome to any meeting of the Town Council or its sub-committees. Ifcommunication assistance (readers/interpreters/captions) or any other accommodation toensure equal participation is needed, please contact the Smithfield Town Manager's officeat 401-233-1010 at least forty-eight (48) hours prior to the meeting.

Memorandum

DATE: January 12, 2017

Smithfield Town Council

FROM: Carol Banville - License Coordinator

SUBJECT: Show-Cause Hearing for the January 17^^ Town Council Meeting.

Conduct a Show-Cause Hearing to consider the possible suspension, revocation, or other

sanction regarding the listed Liquor Licenses due to non-renewal or non-compliance with the

conditions of renewal:

1. Chipotle Mexican Grill of Colorado, LLC d/b/a "Chipotle Mexican Grill #2020", 371Putnam Pike

Failure to submit TIP Cards

2. Olga's Famous Pizza, Inc. d/b/a "Famous Pizza", 343 Waterman AvenueFailure to obtain a Certificate of Good Standing and unpaid Tangible Taxes

3. Rocco's, LLC d/b/a "Rocco's Pub & Grub", 55 Douglas Pike, Unit 101Failure to submit renewal application

Memorandum

DATE: January 12, 2017

TO: Smithfield Town Council

FROM: Carol Banville, License Coordinator

SUBJECT: New Holiday Sales License for The Sherwin Williams Company d/b/a "The

Sherwin Williams Company" for the January 1?"' Town Council Meeting.

BACKGROUND:

The Sherwin Williams Company d^/a "The Sherwin Williams Company", has applied for a new

Holiday Sales License for their business located at 400 Putnam Pike.

TOWN REVENUE:

The cost of a new Holiday Sales License is $50.00 per year.

SUPPORTING DOCUMENTS:

Copy of License Application

Copy of BCI - No Record

RECOMMENDED MOTION:

Move that the Smithfield Town Council approve a new Holiday Sales License for The Sherwin

Williams Company d/b/a "The Sherwin Williams Company", located at 400 Putnam Pike, as

applied, subject to compliance with all State regulations, local ordinances, and a Rhode Island

Permit to Make Sales at Retail.

Memorandum

DATE: January 12, 2017

TO: Smithfield Town Council

FROM: Carol Banville - License Coordinator

SUBJECT: Annual renewal of one (1) Private Detective License for the January 17^^ TownCouncil Meeting

BACKGROUND:

The individual listed below has filed his application for the renewal of his Private Detective

License.

TOWN REVENUE:

The cost to renew the Private Detective License is $150.00 per year.

RECOMMENDED MOTION:

Move that the Smithfield Town Council approve the annual renewal of a Private Detective

License for Ralph Howe, 4 Anson Brown Road, Johnston, RI for his business "Information

Connection Unlimited", 400D Putnam Pike, Smithfield, RI, as applied, subject to compliance

with all State regulations, local ordinances, and final approval by the Smithfield Police Chief.

Memorandum

DATE: January 12, 2017

TO: Smithfield Town Council

FROM: Carol Banville - License Coordinator

SUBJECT: New Victualling License for Melissa Carbone d/b/a "Bree's Deli", for the January

17^"* Town Council Meeting

BACKGROUND:

Melissa Carbone ti^/a "Bree's Deli", has applied for a new Victualling License for her new

business located at 115 Pleasant View Avenue, #1.

TOWN REVENUE:

The cost of a new Victualling License is $50.00 per year.

SUPPORTING DOCUMENTS:

Copy of License Application

Copy of BCI-No Record

RECOMMENDED MOTION:

Move that the Smithfield Town Council approve a new Victualling License for Melissa Carbone

d/b/a "Bree's Deli" ,115 Pleasant View Avenue, # 1, with the hours of operation to be Monday

through Sunday 6:00 a.m. to 2:00 a.m., as applied, subject to compliance with all State

regulations, local ordinances, a Rhode Island Permit to Make Sales at Retail, and final approval

from the Rhode Island Department of Health.

Memorandum

DATE: January 12,2017

TO: Smithfleld Town Council

FROM: Carol Banville - License Coordinator

SUBJECT: Annual renewal of one (1) Victualling License for the January 1?"' Town CouncilMeeting.

BACKGROUND:

The following business listed below has filed their application for renewal.

TOWN lUEVENUE:

The cost to renew the Victualling License is $50.00 per year.

APPROVAL STATUS:

Application is complete for approval by the Town Council.

RECOMMENDED MOTION:

Move that the Smithfield Town Council approve the annual renewal of one (1) Victualling

License, as applied, subject to compliance with all State regulations and local ordinances.

1. Aramark Educational Services, LLC d/b/a "The Scoop", 1150 Douglas Pike

Proposed Motion:

That the Smithfleld Town Council hereby authorizes the proposed changes to the Rules of Procedure for

the Smithfleld Town Council.

RESOLUTION TO ADOPT RULES OF PROCEDURE

FOR THE SMITHFIELD TOWN COUNCIL

RESOLVED: To establish Rules of Procedure for Town Council Meetings, as follows:

SECTION 1. The order of procedures herein contained shall govern deliberations and theconduct of meetings of the Town Council.

SECTION 2. meetings of the Town Council shall be conducted on the first andthird Tuesdays of each month. Meetings shall take place at the SmithfieldTown Hall, unless the Town Council President designates a differentlocation.

SECTION 3. Special meetings may be called at any time by the President of the Council orby three (3) or more members, subject to availability of a quorum and withnotice to each member at least forty-eight (48) hours in advance (forty-eight(48) hours notice is waived in the case of an emergency).

SECTION 4. meetings of the Council, a majority of its members shall constitute aquorum for the transaction of business. Votes made at all meetings shall berecorded by the Clerk or Clerk Pro Tempore. No action of the Town Council,except for filling vacancies or compelling attendance of absent members inaccordance with Sections 2.07 and 2.11 of the Charter, shall be valid orbinding unless adopted by the affirmative vote of three (3) or more membersof the Council.

SECTION 5. All meetings of the Council shall be presided over by the Council President, orin his or her absence, by the Council Vice President; in the absence of both, aPresident Pro Tempore may be appointed by the members in attendance at themeeting.

SECnON 6. Town Clerk shall serve as the Clerk of the Town Council, or in his or herabsence, the Deputy Clerk. In the absence of both, the Council shall appoint aClerk Pro Tempore for the official recording of Council business at allmeetings of the Council.

SECTION 7. The order of business at all meetings of the Council and for those specialmeetings open to the public, shall be as follows:

(1) Call to order by the presiding officer;(2) Prayer and Salute to the Flag;(3) Emergency evacuation and health notification;(4) Presentations;(5) Consider approving minutes of previous meetings;(6) Consideration of all items on the agenda;(7) Opening of meeting for comments from the public;(8) Adjournment

NOTE:

SECTION 8.

SECTION 9.

(Public Hearings shall be held In the sequence in which they appear on theagenda unless a majority of the Council members in attendance at themeeting decide otherwise).

No person, not a member of the Council, shall be allowed to address thesame ̂ agenda item while in session without permission of the presidingofficer. Public comment on any matter shall generally be limited in thediscretion of the presiding officer to the comment period reserved forinterested citizens and to the public discussion period on a particular agendaitem, if one is authorized by the presiding officer. Speakers shall identifythemselves by name and address.

Motions made at any session shall be reduced to writing if so requested byany other Council member. Resolutions shall be reduced to writing in allcases and entered into the official minutes of the meetings kept by the Clerkof the Council.

SECTION 10.

SECTION 11.

SECTION 12.

SECTION 13.

SECTION 14.

Motions to reconsider any matter previously resolved by vote shall beentertained only from a Council member who voted with the majority at thetime of the initial decision at the next regular Council Meeting afterappropriate notice of the motion to reconsider.

The Clerk shall keep a correct record of all Council meetings, and, at therequest of any Council member, on any vote taken shall record verbatim anydissenting opinion rendered.

All questions of order shall be decided by the presiding officer. Any Councilmember may appeal such a procedural ruling to the full Council for a finalruling. All questions of procedure not provided for in these Rules shall bedecided by reference to Robert's Rules of Order, Newly Revised.

The presiding officer may, at his or her discretion, call upon any memberto take the chair temporarily for the purpose of allowing said formerpresiding officer to make a motion on any issue.

It shall be the duty of each Council member to vote on all matters put to theCouncil; except when a Council member has a personal or financial interestin the matter, whether direct or indirect, he or she shall recuse from such

vote.

SECTION 15. All meetings of the Council, except those exempted by the open meetings law,shall be conducted publicly, and no ordinance, resolution, rule, regulation,order, or directive shall be adopted at any session except a regular or specialmeeting that has been properly noticed.

SECTION 16. A motion to adjourn, or to recess for a stated period of time, shall always bein order and shall be entertained by the presiding officer.

SECTION 17. The rules and procedures of this Resolution maybe altered, amended, ortemporarily suspended by the affirmative vote of three (3) or more membersof the Council.

SECTION 18. In order to conduct Town Council investigations and inquiries pursuant toCharter Section 2.09 or to compel the attendance of an absent Councilmember pursuant to Charter Section 2.11 (c), the Council may authorize itsPresident or Vice President to issue subpoena(s) commanding the presence ofwitness(es) or an absent Council member at any meeting of the Council. ACouncil member failing to comply with a duly authorized subpoena shall besubject to censure by a majority vote of the remaining Council members.

SECTION 19. The Town Manager shall forward the Council Meeting Agenda to all Councilmembers by the Friday preceding a regular Council meeting for review.

SECTION 20. It shall be the duty of the presiding officer at any Council Meeting to:

(1) Call the meeting to order;(2) Keep the meeting to its order of business;(3) Re-state each motion made and require a second to that motion before

allowing discussion;(4) Control discussions to assure order by:

(a) Enforcing the provisions of this Resolution;(b) Allowing all Council members wishing to speak the opportunity to

do so, one at a time;

(c) Giving pro and con speakers alternating opportunities to speak,

if feasible;

(d) Controlling public participation in accordance with Section 8

hereof;

(e) Requiring all speakers to maintain a civil, non-confrontationaltone of voice and to direct their comments to the Council;

(f) Closing the discussion and putting the issue to a vote when it isclear the matter has been adequately addressed by all CouncilMembers;

(g) Permitting audience participation when appropriate;(h) Keeping discussions to the question or issue only;(i) Suggesting, but not making, motions for recess or adjournment.

SECTION 21.

SECTION 22.

An item may be placed on the agenda of a regular meeting of the TownCouncil provided such item is presented to the Town Manager, by a memberof the Council, in writing, by 12 o'clock noon of the Thursday Wednesdayprior to the regular Council meeting.

All proposed ordinances shall be in the form required by Charter Section2.13(a), shall be approved as to form by the Town Solicitor prior tointroduction, and shall be advertised in accordance with the Charter priorto the public hearing.

SECTION 23. All regular and special Town Council meetings shall adjourn no laterthan 11:00 P.M., unless the Council temporarily suspends thisrequirement for a particular meeting in accordance with Section 17hereof.

Paul M. Santucci, Town Council President

January ,2017

m

Robert W. Seltzer

Chief cf Department

SMITHFIELD FIRE DEPARTMENT

JJJp Peopie^'HEADQUARTERS. STATION NO. 1

607 PUTNAM PIKE

SMITHFIELD, RHODE ISLAND 02828www.smithfieldfire.com

Tel. (401)949-1330Fax (401)949-1192

To: Honorable Town Council

From: Chief Robert Seltzer

Dale: January 12, 2017

Re: LUCAS Chest Compression System Purchase

Dear Town Council Members.

Attached is the quote for a LUCAS Chest Compression System to place on our Rescue #3. Thisunit provides for consistent chest compressions during CPR and has been proven more effectivethan manual CPR compressions. Patient survival rights have been increase through the use ofchest compression systems. Information about the device and the quoted price are included withthis memo.

We had previously purchased a LUCAS device, which is in service on our Rescue #1. Thedepartment's goal is to have a LUCAS device on each of our three rescues.

The attached quote is from Physio-Conirol, Inc. at a cost of $13,728.12.

This purchase is a sole source vendor as it is only available through Physio-Control. Inc. Inaddition, the previously purchased LUCAS device was from Physio-Control. Physio-Control,Inc. is also a vendor on the RI State Master Pricing Agreement.

The funds to purchase the LUCAS device will come from the donation received from the Estateof Clarissa M. H. Patterson.

Robert W. Seltzer

Chief of Department

Motiom^o purchase one (1) LUCAS Chest Compression System for the quoted price of$13,728.12, as quoted from Physio-Control, Inc., as the sole source and as a vendor on the RhodeIsland master pricing agreement.

"Wo wiff La iLa moil cffecih'e atnlprtmclwa imwr^ancij ion'ice and Jiiaiier miii^aUon or^nnizalion toma Ite iho Su^oil coiniHttiilltj lt> ti,„, tvorlt andpfaij.

GREENVILLE PUBLIC LIBRARY

EGRESS AND ENTRANCE AND PARKING LOT PROJECT

The Greenville Public Library is one of two public libraries in the Town of Smithfield,which has a population of 21,700. The Library was incorporated in 1882 for the purposeof providing library services to the Town. The original building was located on theGreenville Common near St. Thomas Church. A new facility was built on the presentsite in 1956 with two additions added, one in 1966 and the latest in 1991.

Annual operating revenues are derived from association dues, contributions, local taxappropriations, interest in investments, late fines, grants, and the State of Rhode Islandin the form of grant-in-aid. The largest revenue appropriation comes from the Townof Smithfield, which funds 73% of the total library operating budget.

The Library served 110,908 walk-in patrons in the year 2015-2016.

The Library held 640 programs for children, teens, and adults in the year 2015-2016.

The Library had 6,140 people attend programs in the year 2015-2016.

The Library sees an average of between 300-500 hundred people a day.

Children has the most programming with Story-hours, and topical programs. They alsouse our tutoring services, either through Bryant Univ. or through private tutoring sessionsthat meet here.

Teens use the Baker's After-School Center every afternoon, and also have private tutoringsessions here.

Young Adults (20 - 40) use the library services such as scanning, faxing, some computersuse, along with attending programs, and using our 3-D printer. This group also makessignificant use of our quiet study rooms.

Older Adults (50 and over) use the traditional services of borrowing books, but also useare services for electronic training, such as with laptop computers, ipads, and cell phoneinstruction.

The Smithfield Fire Department conducted an inspection of the building. Theyprovided us with our occupancy limits which are as follows: 40 in the recital room,70 in the adult room on the first floor, 41 in the Baker's After-School Center, and50 in the Children's Room. The total occupancy for the building is 201.

The Library property has 44 parking spaces. This number at times in inadequate forthe number of people that we may have in the building at any given time, especiallywhen we have programs going on. We are seeking to add an additional 51 parkingspaces, which will bring the total to 95.

Currently the library building is on one lot and the parking spaces are on other lots.Parking is an accessory use and should be on the same lot as the main use, i.e. library.

A Special Use Permit is what we will need to begin the project.

The Library currently owns the property on 9 Pleasant View Ave. The mortgage forthis property is held with the town. The balance on that mortgage is $158,858.49, andanother loan is out for $68,334.64 which was used for consulting fees for a pastproject. This property will be used to provide the second egress and entrance to andfrom Pleasant View Ave.

The Library will be applying for a grant from the Champlin Foundations once everythingis in order. They are requesting that the town agree to the zoning changes, potentially somefinancial buy-in and that the project be shovel-ready before we apply for a grant.

January 7,2017

AGreenvulePUBL I C L I BRA I^Y

Putnam Pike

Greenville, Rhode Island

Parking Lot ExpansionFINAL CONCEPT

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TOWNOFSMITHFIELD

DEPARTMENT OF PUBLIC WORKSPHONE; (401) 235-1054 FAX: (401)253-1073

MEMORANDUM

To: Honorable Town Council

From: Charlie Walsh, Public Works Deputy Director

Date: January 10, 2017

RE: 2017 Gasoline & Diesel Bid Price Extension

BACKGROUND:

Last year the Town of Smithfield, on behalf of the R1 Municipal Purchasing AgentAssociation, went out to bid for Unleaded Gasoline and Diesel Fuel for 2017.At the December 16, 2016 meeting of the RI Municipal Purchasing Agent Association itwas unanimously voted by the body to accept a one (1) year renewal of the bids that weresubmitted as part of the Town of Smithfield's RFP for Gasoline and Diesel forParticipating Municipalities Co-operative Purchasing. The one (1) year renewal will allowany member municipality to choose from the list provided by the RI Municipal PurchasingAgent Association that best serves their community.

RECOMMENDATION:

It is the recommendation of this department that a one year extension be granted forUnleaded Gasoline to Santa Buckley Energy, Ltd of Bridgeport, CT for plus $0.0409 andfor Diesel Fuel to Superior Plus Energy Services of Providence, RI for plus $0.0321 pergallon. These factors will be applied to the lowest daily prices published by the Oil PriceInformation Services (OPIS).

MOVED: That the Smithfield Town Council authorizes the Public Works Director toenter into a one year agreement extension with Santa Buckley Energy, Ltd., of Bridgeport,CT for the purchase of Unleaded Gasoline for plus $0.0409 and with Superior PlusEnergy Services of Providence, RI for the purchase of diesel fuel at plus $0.0221. Thesefactors will be applied to the lowest daily prices published by the Oil Price InformationServices.

3SpraSuevilleRd SmitUield, RI 02917

tJcAoa/Administration Building

49 Farnum Pike

Smithfield, Ri 02917

(401)231-6606 / Fax (401) 232-0870

www.smithfield-ps.org

Robert M. O'Brien

Superintendent

Bridget L. MorisseauAssistant Superintendent

JAN 0 6 mi

TOWN N-'ANAGERS OFFICE

SMITHFIELD, RI

January 5, 2017

Mr. Dennis FinlayTown ManagerSmithfield Town Hall

64 Famum Pike

Esmond. RI 02917

Dear Dennis,

Please accept this letter as a request for reimbursement of capital expenditures. TheSchool Department has expended $68,431.44. Attached is a list detailing specific itemsor services purchased from each vendor along with copies of each invoice. Pleasecontact me if you have any questions. Thank you for your assistance in this matter.

Sincerely,

Lisa CoumoyerDirector of Financial Operations

Cc: Robert O'Brien, Superintendent

Attachments

The Sntithjleld Public Schools: A Partnership of Schools, Families and CommunityThe Smithfleld Public Schools does not discriminate on the basis of age, sex, race, religion, national origin, color,

sexual orientation or disability in accordance with applicable federal and state laws and regulations.