5 Exmouth Sea Scouts - leeqs.co.uk · 5th Exmouth Sea Scouts Strategy Plan 2018-2023 5th Exmouth Sea Scout Group (Registered Charity Number 301047) Page 3 of 14 The Scout Association

5th Exmouth Sea Scouts Strategy Plan 2018-2023

5th Exmouth Sea Scout Group (Registered Charity Number 301047) Page 1 of 14

5th Exmouth Sea Scouts

Strategy Plan 2018-2023

Updated November 2018



Contents

The Scout Association .................................................................................................................... 3

Our History ......................................................................................................................................... 4

The Scout Hut.................................................................................................................................... 5

Leadership .......................................................................................................................................... 6

Aims & Objectives ............................................................................................................................ 8

Fundraising Plan ............................................................................................................................. 10

Financial Plan ................................................................................................................................... 11

Summary of Secured Funding .................................................................................................... 12

Appendix A: Scout Hut [Phase 1] – Services ......................................................................... 13

Appendix B: Scout Hut [Phase 2] – Redevelopment ........................................................... 14



The Scout Association

As Scouts, we believe in preparing young people with skills for life. We encourage

our young people to do more, learn more and be more.

Each week, we give over 460,000 young people the opportunity to enjoy fun and

adventure while developing the skills they need to succeed, now and in the future.

We’re talking about teamwork, leadership and resilience – skills that have helped

Scouts become everything from teachers and social workers to astronauts and

Olympians.

We believe in bringing people together. We celebrate diversity and stand against

intolerance, always. We’re part of a worldwide movement, creating stronger

communities and inspiring positive futures.

By 2023 we will have prepared more young people with skills for life, supported by

amazing leaders delivering an inspiring programme. We will be growing, more

inclusive, shaped by young people and making a bigger impact in our communities.

We are proud to say we are a values-based movement. Our Scout values of

integrity, respect, care, belief and cooperation guide everything we do.



Our History

Founded in 1939, 5th Exmouth Sea Scouts are one of only five remaining Scout

Troops in the Exmouth & Budleigh Salterton Scout District in Devon, South West

England.

We will be celebrating 80 years of Scouting in 2019!

There are currently four sections in Scouting, open to boys and girls –

Beavers (ages 6-8)

Cubs (ages 8-10)

Scouts (ages 10-14)

Explorers (ages 14-18)

The Sea Scout Troop has been running continuously since 1939.

The Cub Pack, formed in the 1940’s as the Wolf Cubs, was sadly disbanded in

2015 due to lack of leaders and facilities.

Our Venture Scouts, formed in the 1950’s as Senior Scouts, evolved into the new

district Explorer Scouts in 2002.

We estimate that almost 2000 members, young boys and girls from in and

around Exmouth have joined us since we started.



The Scout Hut

The troop started in 1939 very close to the outbreak of WW2. They initially met in a

variety of old houseboats in Exmouth docks, but that had to cease due to the war

(docks security). The troop continued at a variety of premises at or around the docks,

and later at St Andrews Church Hall. During the 1950’s they relocated to the District

Scout Hut on Marpool Hill with summer meetings at Dixons slipway, depending on

the weather.

In 1963, the current site at the Imperial Recreation Ground, Camperdown Terrace

was secured from the Exmouth UDC (Urban District Council) and the troop met

there in an old packing case during the summer.

Initially St Mary’s Church Hall in Hamilton Lane, the current building was re-erected

for us by John Hopkins Builders in 1964 - and “finished” by volunteer adults and the

Senior Scouts over the next few years. The new headquarters was officially opened

in 1967 and remains essentially the same to this day. We also have a slipway, 4

moorings and a boathouse.



Leadership

The leadership of the Scout Troop is very important, and we are lucky to have some

dedicated leaders, supported by an Executive Committee and many adult

volunteers. Our current leadership roster is –

Dave Howard Rob Kate

Dave Radford – Group Scout Leader

A retired Town Planner and former member of the troop (having joined as a Wolf Cub in

1958!) Dave has been a leader since 1969 = 49 years.

Howard Mallett – Scout Leader

A professionally trained Geologist, Howard has been a leader since 1989 = 29 years.

Previously our Venture Scout Leader, Howard also now helps with Ten Tors training, the

district Explorer Scouts, and is a Duke of Edinburgh Award assessor.

Rob Masters – Scout Leader

A Shop Fitter and Joiner by trade, Rob has been a leader since 1979 = 39 years.

Previously our Venture Scout Leader, Rob also ran our Cub section for a number of years.

Kate Phillips – Assistant Scout Leader

A canine day-care technician, Kate is our most recent recruit and has been a leader since

2014 = 4 years. Kate was previously Assistant Leader with the district Explorer Scouts.

Mike Dunn – adult helper

Since his children left Scouts over 10 years ago, Mike has continued to help every week.

Sam Kelly, Gavin Gorman, Tom Bell – adult helpers

Our younger adult helpers, all previous Sea Scouts.



The Executive Committee, which includes all the Scout Leaders, is supported by

parents –

Amanda MacDonald-Brown – Chair

Richard Boud – Secretary

Melanie Mock – Treasurer

Giles Colton – Parent representative

Mike Lee – Parent representative & Quantity Surveyor

Tania Needham – Parent representative

Karen Price – Parent representative

Hayley Stuart – Parent representative & Teacher



Aims & Objectives

We aim to improve the Scout Hut for the Scout Troop and also the local community,

to make the facilities more accessible and usable for the whole community and to

provide a richer environment for the children. We aim to reopen the Cub Pack, and

possibly start a Beaver Colony as well. The updated Scout Hut would be available

for hire to other organisations, such as a pre-school and other clubs – new facilities

would be especially suitable for other water based activity clubs. There is a

possibility for the facilities to be used for weekend activity camps for both our Troop

and other associated groups (Cubs, Scouts, Brownies and Guides).

Our objective is to leave a legacy for at least the next 50 years, to allow the children

of the Troop to have a suitable environment in which to grow their skills.

In more detail, and subject to funding:

Short Term

Secure a new lease for the premises [ACHIEVED – 40 year lease until 2056]

Approach utility providers for feasibility and prices [ACHIEVED]

Develop costing reports for the improvements [ACHIEVED – see appendices]

Approach architect for conceptual drawings/plans/CGI models [APPOINTED –

Paul Humphries Architects Ltd]

Research funding options available to us

Medium Term

Secure funding and produce a detailed capital expenditure financial plan

Gain planning permission & landlord consent for improvements

Programme the works linked to budgets available

Installation of all the mains services (water, drainage, electric, gas, telephone)

Redevelop the Scout Hut, boathouse and slipway



Long Term

Complete all elements of the strategy plan

Introduce an on-going maintenance plan

Update an operational expenditure plan / future budget

Timeline

80 years of Sea Scouts

Implement Strategy Plan

Fund Raising Starts

Fund Raising

Complete

2018 2019 2020 2021 2022 2023

Phase 1 Services

Phase 2 Redevelopment

On-going Maintenance



Fundraising Plan

Local fundraising avenues available:

Scout Troop ongoing fundraising including

o Tesco Bag Packing

o Annual Prize Draw

o BBQ & Family Boating Evening

o Exmouth Festival Cream Tea Pitch

Exmouth Town Council

East Devon District Council

Local businesses

Personal donations

Easyfundraising.org

Just Giving

External fundraising sources available:

Co-op Community

National Lottery

Norman Family Charitable Trust

Garfield Weston Foundation

Coastal Recycling Fund

Tesco and other local supermarkets

Devon County Council

Community building funds

Exeter Chiefs and other local sports clubs

Rotary Club

Masonic Lodges

Round Table



Financial Plan

Phase 1: Services – Summer 2019

Installation of all the mains services

(water, drainage, electric, gas, telephone) £110,000

TOTAL (refer to appendix A for detailed costing) £110,000

Phase 2: Redevelopment – Summer 2020

Demolition and Groundworks £45,000

New Scout Hut £350,000

New Boathouse £40,000

Slipway Improvements £25,000

Landscaping & Fencing £30,000

TOTAL (refer to appendix B for detailed costing) £490,000

GRAND TOTAL = £600,000

[Note: all figures include VAT @ 20%]



Summary of Secured Funding

Sea Scout Group own funds £10,000.00

Co-op Community Fund 2018 £7,560.17

easyfundraising.com £216.41

TOTAL £17,776.58



Appendix A: Scout Hut [Phase 1] – Services

Material Cost Analysis SUMMARY SHEET

Project: Scout Hut [Phase 1] - Services Date: For: 5th Exmouth Sea Scouts 26/08/2018 Rev B

Ref Activity Schedule TOTAL COST

1 Electric £ 16,051 2 Gas £ 4,107 3 Water £ 4,996 4 Sewerage £ 9,440

5 Telephone £ 706 6 Shared Service/Utility Trench £ 39,369 7 Meter Kiosk £ 17,340 8 Wayleaves £ -

48 Design £ 5,640 49 Plant £ 192 50 Management £ 2,160 PROJECT COST £ 100,001 Risk £ -

10% Contingency £ 9,999

PROJECT TOTAL £ 110,000

Notes: Total cost includes VAT @ 20%

Contingency for price rises to Summer 2019



Appendix B: Scout Hut [Phase 2] – Redevelopment

Detail TBC

Documents

5 Exmouth Sea Scouts - leeqs.co.uk · 5th Exmouth Sea Scouts Strategy Plan 2018-2023 5th Exmouth Sea Scout Group (Registered Charity Number 301047) Page 3 of 14 The Scout Association