4th 4th PhasePhase: : CONTROL

Why is control necessary? Because: People make mistakes External factors can have impact on

the project Requirements, deadlines can change Budget can be reduced Project priority can be changed

Purpose of ControlPurpose of Control

To track progress To detect variance from plan To take corrective actions

Aspects of ControlAspects of Control

Time plan (deadlines) Quality control (quality standards) Utilisation of resources, costs

Quality ControlQuality Control

Built in the whole process, measurable

Quality management: Operational metods and practices Quality standards for deliverables Norms for monitoring, evaluation, control Mmilestones Involvement of client / end-user

Status ReportStatus Report

To monitor regularly work progress Status of WP / Tasks Variance (Plan - Current status):

IF + OK IF - Behind schedule (Critical

Path?) Costs

Layout: Work Completed / Started / Plan for next 6 months

ReviewReview

• Which deliverables (reports, SW etc.) will be reviewed (External / Internal)?

• Who is responsible? • Where will be last versions of

deliverables stored? • Who will review the project and

when (how often)

Forms of reviewForms of review

• Site visits• Working meetings:

• Control of work progress• Inform all involved about the status quo • Inform involved about problems

encountered• Costs monitoring• Co-ordination of work• Plan for the next period of time

Gantt chart - Gantt chart - PPllaann

Gantt chart – Gantt chart – status reportstatus report

Assessment of changeAssessment of change

How the variance affects other project tasks?

What has to be done to solve the problem and to bring the project back to to the track

Why the variance has happened? What has to be done to prevent

similar events happen in the future?

Solving problemsSolving problems

A creative solution (e.g. use of a new technology)

Use of reserves (slack time, non critical activities)

Use of additional resources (increased costs)

Postpone deadline (approval of sponsor) Change scope of project (will be delivered

less)

TEAM ASSIGNMENT 3TEAM ASSIGNMENT 3

Develop a Gantt chart of your Project.

4th 4th PhasePhase: : PROJECT CONTROL SUMMARY

• Purpose of control• Aspects of Control • Quality Control• Status report• Review• Gantt diagram• Change evaluation• Solving problems