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2014 Quarterly MBE Program Report3rd QuarterTurner|Omega|Howard Joint Venture (TOH JV)DFW International AirportConstruction Manager at-Risk (CMAR) #3
PROGRAM OVERVIEW
Dallas/Fort Worth International Airport Construction Manager at-Risk (CMAR) #3 is a multi-billion dollar capital program consisting of the construction of various infrastructure projects, including the Southgate Development Infrastructure, Consolidated Headquarters Water Tower, Terminal D Club 1 and 5 and Terminal E Curbside Carousel Roadway buyouts.
DFW has partnered with the joint venture team comprised of Turner Construction, Omega Contracting and R. D. Howard LLC., also known as the TOH JV, who has been selected to manage these projects over the next several years. We are also charged with achieving a 35 percent Minority Business Enterprise (MBE) participation goal set for this capital program. The TOH JV is committed to growing the capacity of MBE firms on the CMAR #3 Capital Program through the issuing of contracts and the implementing of a capacity building program, including the execution of two mentor-protégé agreements with local MWBE firms.
As a result, the TOH JV has partnered with K Strategies to develop and execute a comprehensive and effective MBE program for the CMAR #3 Program. The MBE program includes the following components: communications and marketing, public outreach, procurement, capacity building and contract compliance.
MBE Participation Summary
The primary measure of success for the MBE program is the achieving of the 35 percent MBE participation goal. The following table summarizes the MBE participation for the third quarter of 2014:
2014 3rd Quarter MBE Program Report
MBE PARTICIPATION SUMMARY
CONTRACT CURRENT MBEPARTICIPATION
MBE AMOUNTCOMMITTED
PROJECT TOTALCOMMITTED
Base Contract - DBE 8.22% $135,628.00 $1,649,105.53
Base Contract - MBE 46.38% $764,773.99 $1,649,105.53
Benchmark DBE Goal: 20%
SA01 Southgate Plaza 47.50% $5,674,780.81 $11,945,933.00
Benchamark MBE Goal: 35%
SA02 ConsolidatedHeadquarters 49.73% $17,087,310.13 $34,362,575.56
Benchmark MBE Goal: 35%
SA03 Water Tower 42.62% $3,590,039.54 $8,424,063.60
Benchmark MBE Goal: 20%
SA04 Terminal D Clubs 1 & 5 44.51% $700,478.86 $1,573,822.78
Benchmark MBE Goal: 35%SA05 Curbside and Carousel
Roadway 23.48% $2,974,866.37 $12,667,712.86
Benchmark MBE Goal: 20%
TOH JV 2014 Quarterly MBE Program Report - 3rd Quarter 1A Public Affairs Firm
KSTRATEGIES
COMMUNICATIONS & MARKETING
To communicate bid opportunities to the MBE community, the TOH JV has implemented various approaches for sharing information, including the following:
• TOH JV website (www.tohjv.com)• DFW solicitation schedules (www.dfwairport.com)• TOH JV Meet & Greet program• Pre-bid and CSP Conferences• Quarterly newsletters• Communication of opportunities via email correspondence• Communication of opportunities via local chambers, associations and trade organizations• Participation in networking and outreach events
The project team has created marketing collateral, including fliers, advertisements and informational documents, to com-municate project information and bid opportunities, all of which are distributed electronically.
TOH JV Website
The TOH JV has launched a project website that acts as a clearing house for all information related to the CMAR #3 Program. Most notably, the website provides project information, bid opportunities information and details on how to do business with the TOH JV. Below is an image of the website’s home page:
2014 3rd Quarter MBE Program Report
TOH JV 2014 Quarterly MBE Program Report - 3rd Quarter 2A Public Affairs Firm
KSTRATEGIES
2014 3rd Quarter MBE Program Report
TOH JV Newsletter
The project team has developed a TOH JV newsletter to be used for promoting and communicating MBE program milestones and successes. The quarterly newsletter also features spotlight stories about MBE firmsperforming work on the project. As with other communications and marketing collateral, the newsletter is distributed electronically to the MBE community and featured on the TOH JV website, www.tohjv.com. Below is a sample of the TOH JV quarterly newsletter.
PUBLIC OUTREACH
The TOH JV is committed to reaching out to the MBE community through the coordination and participation of networkers, luncheons, informational meetings, pre-bid conferences, procurement roundtables and one-on-one meetings. Each of these outreach methods provides the project team with a forum for communicating the project bid opportunities. These efforts also allow the TOH JV to develop strategic relationships with MBE firms that can lead to meaningful opportunities on the CMAR #3 Program.
TOH JV 2014 Quarterly MBE Program Report - 3rd Quarter 3A Public Affairs Firm
KSTRATEGIES
2014 3rd Quarter MBE Program Report
Advocacy Partnerships
The project team has partnered with several local minority chambers, contractors associations and trade organizations in an effort to connect with as many MBE firms as possible. Listed below are the organizations we have partnered with for our public outreach efforts:
• Asian American Contractors Association of Texas• Black Contractors Association• Dallas Black Chamber of Commerce• DFW Minority Supplier Development Council• Fort Worth Hispanic Chamber of Commerce• Fort Worth Metropolitan Black Chamber of Commerce• Greater Dallas Asian American Chamber of Commerce• Greater Dallas Hispanic Chamber of Commerce• Regional Hispanic Contractors Association
During the third quarter of 2014, the TOH JV partners have attended and participated in the following nine major public outreach events and activities:
MBE OUTREACH EVENTSEVENT DATE EVENT HOST ORGANIZATION
7/9/2014 Dallas Chapter Installation Reception Conference of Minority Transportation Officials (COMTO)
7/24/2014 Welcome Reception for theNew DCCCD Chancellor
Tri-Ethnic Chambers – GDHCC, DBCC and GDAACC
8/14/2014 ACE Panel: “Find Your Next Project” Women’s Business Council – Southwest
8/15/2014 2014 Asian Business Expo U.S. Pan Asian American Chamber of Commerce
8/27/2014 State of Black Business Forum Dallas Clack Chamber of Commerce
9/2/2014 - 9/7/2014
National Training Conference in San Jose, California American Contract Compliance Association
9/18/2014 2014 Annual Constellation Awards Luncheon Asian American Contractors Association
9/24/2014 2014 Texas Regional Conference Greater Dallas Asian American Chamber of Commerce
9/24/2014 Annual Membership Meeting and 75th Anniversary Tribute
Greater Dallas Hispanic Chamber of Commerce
9/26/2014 Annual Awards Banquet Black Contractors Association
TOH JV 2014 Quarterly MBE Program Report - 3rd Quarter 4A Public Affairs Firm
KSTRATEGIES
2014 3rd Quarter MBE Program Report
Meet and Greet Program
In an effort to meet capable and qualified MBE firms to pursue opportunities on the CMAR #3 Program, a one-on-one Meet and Greet program has been implemented to allow the project team to meet MBE firms and to discuss opportunities. More specifically, these one-on-one meetings provide opportunities to learn more about the services, experience, and level of interest of MBE firms have in pursuing CMAR #3 Program opportunities.
Below is the Meet and Greet program flier used to communicate the one-on-one opportunities to the MBE community:
TOH JV 2014 Quarterly MBE Program Report - 3rd Quarter 5A Public Affairs Firm
KSTRATEGIES
2014 3rd Quarter MBE Program Report
During 2014, the TOH JV Team met with 37 MBE firms through the Meet & Greet program. Below is the list of companies that participated in one-on-one meetings during the third quarter.
ONE-ON-ONE MEETINGDATE COMPANY TRADE / SERVICE
7/22/2014 Trinity Trans-Con General Construction
7/22/2014 M.S. Dallas Reprographics Reprographics
8/6/2014 Okeman Construction Services, LLC General Construction
8/6/2014 Centerline Supply, Inc. Signage and Construction Supplies
8/6/2014 Concept Facility Services Mechanical and Plumbing
8/12/2014 Beard Mechanical Mechanical and Plumbing
8/21/2014 Yates Construction General Construction
8/22/2014 AMX Construction General Construction
9/12/2014 Go Green Concrete Concrete
9/16/2014 Protecht Management Group Communications and Low Voltage
9/30/2014 Chartwell Staffing Solutions Staffing
PROCUREMENT
The procurement process that was put in place to provide MBE firms the opportunity to learn how to do business with the TOH JV team is going succssesful. The procument process still includes pre-bid conferences that allow the project team to share the following information:
• Project Team• Bid Package Scope• Site Logistics• Safety & Security• Insurance and ROCIP Requirements• Bid Requirements• MBE Requirements• Bid Schedule• Contact Information
TOH JV 2014 Quarterly MBE Program Report - 3rd Quarter 6A Public Affairs Firm
KSTRATEGIES
2014 3rd Quarter MBE Program Report
Below is an example of a handout explaining how to submit a responsive bid.
These handouts have been used to ensure that capable and qualified firms are invited and have a large presence at the pre-bid conferences.
TOH JV 2014 Quarterly MBE Program Report - 3rd Quarter 7A Public Affairs Firm
KSTRATEGIES
Minority Business Enterprise (MBE) Program
IN EFFECT Please review all Bids/Proposal
Documents CAREFULLY!
STOP
FAILURE to comply with the new MBE requirements will deem your
Bids/Proposals Non-Responsive with no Further Consideration.
Submitting a Responsive BID Check List
SUBMITTAL OF PROPOSALS
1. Provide All information requested in the Solicitation
2. Preliminary Schedule of subcontractors (PSS) Form: Complete the PSS form in its entirety which includes any proposed
subcontractors, if any, to be used by listing the correct company name, certification status, description of material or service being provided or performed, and the dollar amount and percentage of work to be contracted
(Ensure all calculations are correct and the document is signed)
3. If claiming MBE participation and credit, a current (un-expired) MBE certification from an approved certification agency must be submitted with bid. The following are the approved certification agencies: North Central Texas Regional Certification Agency (NCTRCA) D/FW Minority Supplier Diversity Council (DFWMSDC)
4. Proposal submittal must be SEALED and clearly marked with the Firms
Name, Solicitation Number, Proposal, Bid Package and addressed to the attention of Turner | Omega | Howard. Fax bids are NOT acceptable.
5. Ensure proposal is signed by all interested parties in the solicitation
6. Late Bids/Proposals. Please note the time, date and delivery location (or
mailing address if submitted by U.S. Postal Service). Late bids or proposals will not be accepted
7. If claiming MBE participation and credit, an MBE firm MUST have a physical office in one of the 12 counties making up DFW’s Relevant Market Area. Collin, Dallas, Delta, Denton, Ellis, Hunt, Johnson, Kaufman, Parker, Rockwall, Tarrant, Wise
2014 3rd Quarter MBE Program Report
Below is an example of a CSP Conference flier that was distributed.
The chart below shows a list of pre-bid conferences that were conducted during the third quarter of 2014 for the CMAR #3 Program:
PRE-BID & CSP CONFERENCES
DATE SUPPLEMENTAL AGREEMENT (SA) BID PACKAGE / CSP
9/30/2014 SA05 Terminal E EPS & Curbside Carousel & Roadway Improvements Phase 2 & 3
TOH JV 2014 Quarterly MBE Program Report - 3rd Quarter 8A Public Affairs Firm
KSTRATEGIES
2014 3rd Quarter MBE Program Report
CAPACITY BUILDING
The TOH JV has established a capacity building program to provide contractors with resources, technical assistance and field-side training to build their capability and provide the appropriate levels of services needed for CMAR #3 projects. The capacity building efforts include a formal capacity building program and the execution of a mentor-protégé program.
Turner School of Construction
In an effort to promote MBE firms and expand the opportunities available for these firms on the CMAR #3 program, the TOH JV has implemented a construction management training program offered to MBE firms interested in opportunities on CMAR #3 projects. The program launched on Sept. 12, 2014 at the DFW Minority Supplier Development Council. Turner Construction staff taught participants best practices for construction management, while creating a forum for networking and establishing relationships.
Below is the marketing flier for the 10-week program that was distributed to the MBE community:
Class Topics:
•AccountingBasics&CashManagement
•Contract&RiskManagement
•Estimating,Bidding&Procurement
•FieldOperations&Scheduling
•ManagingHumanCapital
•Safety,Insurance&Bonding
•Sales,Marketing&Networking
•SettingupaBusiness&Management
•Technologies&TrendsinConstruction
TOH JV 2014 Quarterly MBE Program Report - 3rd Quarter 9A Public Affairs Firm
KSTRATEGIES
PROGRAM BACKGROUND The Turner School of Construction Management for Small, Disadvantaged, Minority-Owned, Women-Owned and Veteran-Owned Businesses is the oldest community outreach program in Turner’s history. The program has been offered across the country for more thirty years, oftentimes in connection with a major project in a particular city. This year we are excited to partner with DFW Airport for this series as Turner|Omega|Howard serves as the Airport’s Construction Manager at Risk.
Beginning September 12th and continuing for ten weeks, the classes will be held every
Thursday from 6:00 to 8:00 PM.
The FREE series will incorporate guidelines for working at DFW Airport and include topics such as:
THE TSCM ADVANTAGEThe Turner School of Construction Management provides the following advantages:
> Meet other S/D/M/W/VBE’s that have similar experiences
> Learn how to do business with a larger general contractor
> Enhance your managerial, technical and administrative expertise
> Become more competitive
> Develop a relationship with Turner and DFW Airport
> Gain access to Turner’s Online University for additional courses
Brought to you by:
T U R N E R S C H O O L OF CONSTRUCTION MANAGEMENT
Building the Future
LOCATIONDallas/Fort Worth Minority Supplier Development Council8828 North Stemmons Freeway, Suite 550Dallas, Texas 75247 | 214.630.0747
INFORMATION & REGISTRATIONFor more information please call Tiffiny Summers at 512.520.2700. E-mail Registration Form to Sharon Backiel at [email protected]. Space is limited. Registration deadline is August 28, 2013.
Suppor t ing Organizat ions:
Dal las/For t Wor th , Texas
> Sales, Marketing & Networking
> Safety, Insurance & Bonding
> Field Operations & Scheduling
> Managing Human Capital
> Contract & Risk Management
> Setting up a Business & Management
> Estimating, Bidding & Procurement
> Accounting Basics & Cash Management
> Technologies & Trends in Construction
2014 Quarterly MBE Program Report
Mentor-Protégé Agreement
In addition to growing the capacity of MBE firms through the awarding of contracts, the project team is also committed to providing technical and field training for selected MBE firms on the CMAR #3 Program through the execution of amentor-protégéprogram.TheTOH JV teamhas committed to executing agreementswith two firms:NewWorldIndustries, Inc. and Bradley Douglas Construction Services, LLC.
NewWorld IndustriesandBradleyDouglasConstructionaremid-sizedgeneralcontractorsseekingopportunitiestohelp them build their firm’s capacity and competitiveness in the market. The TOH JV has developed agreements that provide the most effective technical assistance and field training possible to benefit both firms. These agreements are scheduled to be implemented in Fall 2014.
CONTRACT COMPLIANCE
The TOH JV has developed a contract compliance program that includes the process of monitoring all MBE contracts on the CMAR #3 Program. This process includes ensuring that MBE documentation is correct and submitted to DFW International Airport, and that MBE certifications are updated and current throughout the course of the contract. Any issues that may arise between the MBE firm and the prime contractor are managed, and also ensures timely payments are being made to the MBE firms. All of these steps are in place to ensure that the TOH JV is successful in achieving the 35 percent goal for all of its projects.
The chart below demonstrates the 30 MBE contractors who have been awarded 54 contracts total on the CMAR #3 Program to date.
TOH JV 2014 Quarterly MBE Program Report - 3rd Quarter 10A Public Affairs Firm
KSTRATEGIES
Continued on next page
MBE CONTRACTS ISSUED
COMPANY SCOPE ETHNICITY SUPPLEMENTAL AGREEMENT (SA)
2CMD, Inc. Tilt-Up Panel and Concrete Deck Asian Indian SA02
Alpha & Omega Equipment Electrical African American SA03
Alpha Insulation and Waterproofing Fireproofing Asian American SA02
Amigo Services, Inc. Materials / Equipment Rental Hispanic SA02
Bluebonnet Waste Control Dumpster Rentals Hispanic SA01, SA02, SA03
C&C Texas Concrete Pumping Concrete Pumping Hispanic SA02
C. Green Scaping, LP General Contractor Hispanic SA02, SA03
Chambers Engineering Low Voltage African American SA02
2014 3rd Quarter MBE Program Report
TOH JV 2014 Quarterly MBE Program Report - 3rd Quarter 11A Public Affairs Firm
KSTRATEGIES
Classic Steel, LP Iron Supply NativeAmerican SA03
Copeland Concrete Concrete Replacement African American SA02
E.J. Smith & Company Concrete African American SA02
Fraire’s Rebar, Inc. Rebar Installation Hispanic SA01
Gentzler Electrical Service Electrical Hispanic SA02, SA04
GLM Concrete Services, LLC Concrete Hispanic SA02
Gomez Floor Covering, Inc. Flooring Hispanic SA04
H.J. Russell Company General Contractor African American Base, SA01, SA02, SA03, SA04, SA05
Haynes Electric Electrical African American SA03
K Strategies Group Diversity Program Management African American SA01, SA02, SA03, SA04,
SA05Mas-Tek Engineering and
AssociatesGeotechnical Earthwork and
Testing African American SA01
Mendes Enterprises Drywall and Acoustical Supplier NativeAmerican SA04
Milestone Consultants Scheduling NativeAmerican Base, SA01, SA02, SA03, SA04, SA05
NativeSolutions Plumbing Systems NativeAmerican SA02, SA03
Omega Contracting General Contractor Hispanic Base, SA01, SA02, SA03, SA04, SA05
Phillips|May Corporation General Contractor Hispanic SA02
R.D. Howard Construction General Contractor African American Base, SA01, SA02, SA03, SA04, SA05
Ram Contracting HVAC and Plumbing African American SA04
Rama Enterprises Paving and Utilities Hispanic SA01, SA02, SA03
Reyes Group Retaining Walls Hispanic SA01
Top Flight Steel Steel Erection Hispanic SA02
West Texas Rebar Rebar Hispanic SA02
2014 3rd Quarter MBE Program Report
SUMMARY
The TOH JV is committed to executing an effective MBE program to maximize MBE participation on our projects. To ensure we are actively including MBE firms in the development of the CMAR #3 Program, we will continue to evaluate the MBE program and look for ways to continue to grow the number of MBE firms on the project.
CONTACT INFORMATION
Tom WoesteVice President / Construction ExecutiveTurner | Omega | Howard [email protected]
Ruben LandaMBE Program DirectorK Strategies [email protected]
Jocelyn RollersonMBE Program ManagerK Strategies Group [email protected]
TOH JV 2014 Quarterly MBE Program Report - 3rd Quarter 12A Public Affairs Firm
KSTRATEGIES
www.tohjv.com www.dfwairport.com [email protected]
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