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Mid Hudson Street Lighting ConsortiumKick Off Meeting
March 29, 2018
Smart Street Lighting NY
LED STREET LIGHTS: KEY DECISIONS TOWARD CONVERSION
George Woodbury, Technical Lead, Mid-Hudson Street Light Consortium
Patrice Courtney Strong, Project Manager, Mid-Hudson Street Light Consortium
March 29, 2018
MID-HUDSON STREET LIGHT CONSORTIUM• Funded by NYSERDA Cleaner Greener Communities • Survey and Consortium formation• Assessment: ‘LED Street Light Conversion in New York – A Common Sense Guide for Local Governments in the Mid-Hudson Region’ (A/K/A ‘Options Report’)
• Procurement Aggregation – Turnkey/Community Managed• www.nystreetlights.org as resource
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April 2, 2018 4
• Energy savings of 65 percent – and sometimes more• GHG reductions• Dramatically lower maintenance costs• Improved lighting uniformity• Enhanced pedestrian and vehicle safety• Reduced light pollution• Opportunity to demonstrate environmental leadership• Capitalize on SmartCities/IOT technologies
LED STREET LIGHTS = MANY BENEFITS
QUESTIONS TO BE ADDRESSED TODAY
• What is the status of the MHSC bid process?• What is the NYPA Smart Street Lighting Program?• What is most advantageous for my community?
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MHSC/RED HOOK RFP PARTICIPANTSDutchessRed Hook, Rhinebeck, TivoliWestchesterBedford, Pelham ColumbiaPhilmont, Ancram, Hillsdale OrangeGoshen, Warwick RocklandPiermont, South NyackUlsterKingston, Hurley, Marbletown, New Paltz, Rosendale, Ulster 6
STATUS OF RFP LED BY T/RED HOOK• 18 municipalities participated• 3 bids received by Jan. 11• All were deemed partially non-responsive• Bids were set aside by Red Hook Feb. 28• Discussions commenced with NYPA re new opportunities under Smart Street Lighting Program
WHAT YOU CAN DO TO PREPARE
Municipal Ownership
• Should be synced with LED conversion• Request an estimated purchase price from utility• Request a Billing Audit from 3rd party providers• Conduct Field Audit• Develop an LED replacement plan• Enter into aggregated purchase or pursue solo approach
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TIMELINE FOR MUNICIPAL PURCHASE OF STREET LIGHTSNYS Public Service Commission sets forth guidelines: Request in writing estimated price to purchase street lights from the utility. Utility has 90 days to respond. Let utility know municipal decision to proceed. Utility sends municipality draft agreement;; negotiation process begins. Once agreement on price, terms, and conditions is reached and signed, utility has up to 60 days to file sale with PSC for approval (a 4-6 month process.).
Municipality moves to electricity delivery-only service;; no more monthly fixture charges (which was most of your bill).
Pole rental fee will be assessed if municipality does not own poles.
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LED REPLACEMENT WATTAGES FOR COMMON STREET LIGHT TYPES
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Existing fixtures(watts)
Optimal LED replacement range (watts)
50w HPS 20-‐28w70w HPS 20-‐28w70w MH 20-‐28w100w HPS 35-‐42w100w MH 20-‐28w100w MV 15-‐28w150w HPS 48-‐54w175w MV 20-‐28w175w MH 48-‐54w
Existing fixtures(watts)
Optimal LED replacement range (watts)
250w MV 25-‐54w250w MH 90-‐100w250w HPS 85-‐100w400w MV 35-‐80w400w MH 90-‐120w400w HPS 85-‐120w1000w HPS 85-‐120w1000w MV 85-‐100w
Assumes an efficacy for the LEDs of at least 100 lumens per watt. The recently approved utility replacements for the 70-watt HPS (the most common fixture) range from 21-25 watts. Please note that replacements should be based on lumen levels.
LED REPLACEMENTS FOR COMMON STREET LIGHT TYPES
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Existing fixtures Optimal LED replacement range (watts)
Recommended LED lumens (at 25-‐30 ft. mounting height)
50w HPS 20-‐28w 1900-‐2200
70w HPS 20-‐28w 2500-‐2800
70w MH 20-‐28w 2500-‐2800
100w HPS 35-‐42w 3800-‐4200
100w MH 20-‐28w 3800-‐4200
100w MV 15-‐28w 1900-‐2200
150w HPS 48-‐54w 5800-‐6400
175w MV 20-‐28w 2000-‐2400
175w MH 48-‐54w 5800-‐6400
Existing fixtures Optimal LED replacement range (watts)
Recommended LED lumens (at 25-‐30 ft. mounting height)
250w MV 25-‐54w 3500-‐3800
250w MH 90-‐100w 11000-‐12000
250w HPS 85-‐100w 11000-‐12000
400w MV 35-‐80w 11000-‐12000
400w MH 90-‐120w 11000-‐12000
400w HPS 85-‐120w 11000-‐12000
1000w HPS 85-‐120w 11000-‐12000
1000w MV 85-‐100w 11000-‐12000
MHSC ONGOING SERVICES
• Training re Field Inventory
• Street light system design guidance
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New York Power Authority and Philips Partnership
Philips125 Years of Experience55,000+plus Patents Worldwide7 Billion + Sales2,000+ cities converted to LED Streetlights Worldwide500+ cities converted to Advanced Streetlight Controls (over 1M lightpoints)Dedicated local support team
Technology &Support
lighting expertise/customer relationship
CustomerSatisfaction
Q3 2017 result 2020 target
Sustainable revenues 76.9% 80%
Deliver LED lamps & luminaires(cum since 2015)
1017 million >2 billion
Carbon neutral 410 kt CO2 0 kt CO2 (net)
Zero waste to landfill 1370 tons 0 tons
Safe & healthy workplace TRC rate = 0.40 TRC rate = <0.35
Sustainable supply chain 89% successful audits
90% successful audits
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Philips Lighting’s sustainability dashboard – like NYPA “We are still in!”
2017 Industry leader
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Philips Lighting is committed to NYPA’s efforts to accelerate LED adoption for energy efficiency and better insights for public sector managers.
Multiple choices | upgrade all lighting assets
Local government owns various roadway or highway lighting assets.
COBRA heads Architectural High mast Decorative urban
• Side arm / Pendants• Post top • Tear Down / Acorn
Roadway lighting assets
* Source: www.lighting.philips.com
Optical Performance| Optics for uniformity and glare reduction
Existing HPS
BestPerformingLED
Poor performing LED
Example – Philips RoadFocus RFS 54W Type II LED Street light
Example -‐ ununiformed light distributions with LED
100W HPS Type II Hot spots
Wasted backlight
Little Hot spots
Wasted backlight
uniform lighting
Dark area
Dark area
Source: Based on published data in 2015.
Optical performance| Controlling glare impacts
Ensure LED street lights eliminates glare complaint • Ensure right optics • Use proper house side shield
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Easy upgradable, Snap-‐On shield Controlled distribution of LED lights
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Our vision for the next decadeis built on three pillars
The right light Connected operations Evolving applications
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enables Plug-‐and-‐play integrationwith existing infrastructure
Cellular based connected street lighting
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Smart Street Lighting NY• Addressed in Governor Cuomo’s 2018 State of the State • Goal of 500,000 street light conversions to LED by 2025• $87 million savings annually to NYS taxpayers• Reduced energy consumption equal to 44,770 NYS households• Improved quality of light and safety for communities across the
state
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Street Lighting Facts& FiguresStreet Lighting Facts & Figures• ~300M street lights worldwide
• ~1.5M street lights in New York State
• Public lighting is more than 20 years old¹
• Lighting can account for up to 40%of a city’s total energy consumption²
1 Northeast Group, Global LED and Smart Street Lighting Forecast 2015-20252 European PPP Expertise Centre (EPEC), European Commission, Energy Efficient Street Lighting, 2013
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MHSC/NYPA Aggregation Value Proposition
• Single point of contact• Access to NYPA material procurement• Bulk Labor pricing in aggregated bid package• Economies of scale with engineering design and specifications• Maintenance cost savings• Continuity of look and quality of fixture/light
April 2, 2018 26
Public Authority’s Law (PAL) 1005 (17) authorizes NYPA to finance and design, develop, construct, implement, provide and administer energy-related projects, programs and services for:• Any public entity• Any not-for-profit institute of higher education within NYS• Any public or nonpublic elementary or secondary school • Any recipient of NYPA’s economic development power programs• Any municipal distribution agency power
Why Cities & Villages can work with NYPA
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Discounted Materials• NYPA implemented a nation-wide competitive material bid • Phillips awarded Cobra Head bid• Options for:– Color temperatures– Beam spreads– Wattages– Controls
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Ongoing Street Lighting Maintenance• 1 year NYPA labor warranty • 10 year material warranty• 2-Year maintenance agreement
o “On call” blanket maintenanceo Unit priced maintenance
• Shared Services Agreement• In-house resources
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Community Engagement
• Educational workshops
• Outreach and press
• Signage
• Commissioning
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Funding Sources
• Utility Rebates• NYSERDA Clean Energy Communities Program• NYPA’s Low Cost Financing
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Project Cost Development Assumptions• Construction Costs: For Materials, based on various LED Fixture Pricing and dependent upon the existing fixture wattage. For
Labor, a rate of $103.6 per fixture was used. Actual labor costs will be based on bids and are not to exceed $135/fixture for A rate labor and $85/fixture for M rate labor. Labor rates are determined by fixture proximity to power lines. NYPA will bid the aggregated project and hopes to receive a lower labor cost/fixture rate as a result of competitive bidding.
• Sample Fixtures: $285 for Materials per fixture and $150 per fixture for Labor, which totals to $435 per fixture. Usually need no more than 8-10 samples (2 per wattage).
• Mandatory Fuses: Not included as costs for the Town of Red Hook Proposals.
• Photocells: $20 per fixture is used by NYPA in proposal estimates.
• Wiring: $100 for labor per fixture and 25% of total count of fixtures will be rewired.
• Asbestos Abatement: Not included as costs for the Town of Red Hook Proposals.
• Allowance: 10% of Labor Constructions Costs. For miscellaneous items such as junction boxes, traffic cameras, GIS, House Side Shields, etc.
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Project Cost Development Assumptions cont’• Payment and Performance Bonds: Bonds are 2% of the total labor cost. Standard for all NYPA projects.
• Permits: Not included as costs for the Town of Red Hook Proposals
• Contingency: 10% of Total Material, Labor, & Asbestos
• Abatement Design & Monitoring: Set figure. Environmental Testing needs to be performed on the wiring
• Hazardous Waste Disposal Cost: $ $4000 per 1,000 fixtures
• Design, & Construction Mgt: 12.5% of Subtotals for Material, Labor, Asbestos, and Contingency
• NYPA Project Mgt. & Administrative: 12.5% of Subtotals for Material, Labor, Asbestos, Contingency, and Environmental
• Purchase of Fixtures: $300 per fixture is used in estimate. Will use actual price when available
• Interest During Construction (IDC): 3.5% of Subtotals for Material, Labor, Asbestos, Contingency, Environmental, and Project Management
• Total Project Cost: Project Subtotal plus IDC
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Financing – Tax Exempt Municipal Lease• NYPA offers competitive financing, including the purchase of the assets from the utility.
• Current fixed interest rate approximately 2.5% dependent on fiscal stress score.
• NYPA conducts mini-bid to pre-approved lender pool.• Loan is structured based on payback of project to create net positive cash flow.
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NYPA’s Experience and Services
Town of Clarkstown Project Features• Suburban environment
• 3,900 streetlights installed
• Cost savings: $785,000
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Implementation Next Steps• Complete the Information Collection sheet - in your folder. • Review of Next Steps document - in your folder• Priority right now:
üRequest purchase price from utility and furnish this cost to NYPA
üSend Street lighting inventory registry and invoices to NYPA
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Implementation Timeline• June 30-Receipt of all Priority data from members• August 31- Authorization to Proceed and MCRA signed by Municipality and NYPA• September 30- Engineering Design Kick off meeting• January 31 2019 - Bid Packages due• March 31, 2019 - Installation CPC signed• May 1st – Construction begins
