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vrynge is an initiative of the Vrystaat Kunstefees to create a platform for emerging artists, creative practitioners, community organisations and entrepreneurs locally, nationally and internationally.

vrynge aims to expose local and national audiences to emerging work.

The Vrystaat Kunstefees values diversity, respect, and excellence. Through the vrynge it aims to create an environment that inspires freedom of practice, supports innovation, encourages creative industries and builds capacity.

vrynge’s programme includes literature, visual arts, film, fashion, architecture, music, dance, performance art, interdisciplinary and experimental art, site-specific work and theatre, as well as space for innovative food and -drink, and other creative industry practices.

It offers emerging artists the opportunity to advance social cohesion and boost economic development in the Free State. Artists will not only showcase their art but also have the opportunity to engage and learn from professional local and international artists through workshops that will be hosted during vrynge.

Emerging artists are invited to apply now. Actors, visual artists, directors, musicians, fashion designers, hairdressers, poets, dancers – this is your chance to showcase your experiments as well as to learn and explore together with other artists.

Before applying, please consider the commitment you are making. Make sure you read through this entire guide.

The application form MUST be completed in full. Keep this guide open when you fill in the form, as sections here follow the same sequence as those in the form.

Ensure you complete all sections of the form. Pay the application fee and send your proof of payment to the Vrystaat Arts Festival office by the deadline, 30 August 2019. No hard copy applications will be accepted, only on-line applications.

a word of advice

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entry fee

venues

A non-refundable administration fee of R200.00 (VAT included) will be charged. For electronic payments, use the following:

Account name: Volksblad KunstefeesBank: ABSA cheque/current Branch: Brandwag Branch code: 632005Account number: 406 667 6437Reference: TITLE OF PRODUCTION

There are two dedicated vrynge venues, Gazellie A and Gazellie B, all vrynge productions will by default take place either in one of the aforementioned venues as well as vrynge farm. You will have the option to perform at the other venues listed below IF scheduling allows it, this will be communicated to you ahead of time. Please indicate which venue you would prefer for you performance on the application form. If the application is successful in the screening process, the applicant will be required to pay the venue hire for the selected venue (if available);

Venue Venue cost Door sales Everything is open to negotiation between the vrynge and approved production

ScaenaSeating: 190

R3050.00 [30%/70%]

Recommended for Theatre performances • One-man shows Stand-up NB! No microphones available

Rep-theatreSeating: 120

R2550.00 [30%/70%]

Recommended for Intimate theatre performances One-man shows • Stand-upDance performances • Children productions

NB! No microphones available

AWO R3050.00 [30%/70%]

Seating: 190 Recommended for

Theatre performances • One-man shows • Stand-up • Cabaret • Dance

Microphones available

Wynand MoutonSeating: 324

R6050.00 [30%/70%]

Recommended for Theatre performances with a big set

Kopanong KovsiekerkSeating: 1000

R6050.00 [30%/70%]

Recommended for Contemporary music • Bands Full backline availableNo piano

OdeionSeating: 372

R4050.00 [30%/70%]

Recommended for Contemporary music • Classical music Piano available Backline t.b.c

GazelliesSeating: 120

R2050.00 [30%/70%]

Recommended for Gazellie A – Intimate theatre productions (small set) • Cabaret Gazellie B – One-man shows • Stand-up • Poetry/word • Small theatre performances (no set)

No mics available - there is input for 1 mic (artists provide all including cabling)

vrynge FarmSeating: 500

R2050.00 [30%/70%]

Recommended for Music productions • Dance performances • Experimental work • Comedy

Independently hired venues

R2050.00 [30%/70%] [10% /90% - Visual arts]

Recommended for Any type of performance

Please take note: If your intended production/show/event is not mentioned above, please contact the technical manager to assist you in choosing the appropriate venue.A minimum of 3 scheduled performances will be guaranteed to the successful applicants

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balance of festival programmeinvolvement in various projects

screening

finances

performance rights

changes

In order to facilitate scheduling, please note that no member of any performance (musicians and technicians included) may be involved in more than three (3) productions.

All proposals received prior to or on the closing date will be presented to the screening committee. After all the propositions have been evaluated, individual marks are allocated without influence from others. The programme content will be determined by the screening committee and presented for approval to the managerial committee of the Vrystaat Arts Festival. The management committee reserves the right to assign productions and to invite artists for inclusion in the programme. The decision of the managerial committee is final and no correspondence will be entered into.

Payment will only be made once the vrynge is in possession of a signed contract. Artists or production houses registered for VAT should present a tax invoice for payment.

Please attach a complete budget with the proposal.

See Section D for more information

It is the responsibility of every production to finalize performance rights with DALRO and/or SAMRO. The Vrystaat Arts Festival accepts no responsibility for the payment of any performance rights and will, if applicable, deduct the owed amount from the remuneration package. Take this into consideration with the compilation of the budget. The vrynge Office may require you to submit performing rights licences on request.

Any changes to this application should be directed to the Volksblad Office in writing to fax number 086 249 0017, or sent via email to [email protected]

scheduling

publicity & marketing

vrynge’s final scheduling will be done in conjunction with the technical committee and individual negotiations. It is thus very important that available dates and technical requirements be provided correctly, as well as indicating artists, musicians or technicians’s involvement in other productions.

Productions will only be scheduled if the company/ individual has submitted the application form AND paid the application fee along with the venue fee in full on or before 201 . Late applicants and non-payers will not be scheduled.

complimentary ticketsThe Vrystaat Arts Festival reserves the right to draw complimentary tickets per production for personal use, the media and sponsors. Where complimentary seats are not used, they will be available for sale prior to the performance.

Each production is responsible for its own publicity and marketing, although the Vrystaat Arts Festival in conjunction with Volksblad will work to provide general coverage on productions, it should not be expected as a given (no guarantees can be provided).

The effectiveness of a production’s exposure is determined by the nature and extent of publicity material provided to the Vrystaat Arts Festival and the various platforms they use outside traditional marketing, keep in mind that marketing is essential to sell tickets and every production should take this seriously.

In addition, advertisements of productions may be placed in Volksblad at lowered rates; the productions will have to contact Volksblad directly for advertisements.

The Vrystaat Arts Festival will accept responsibility for the distribution of 20 posters per production on the campus of the University of the Free State. This will only be done IF the posters are sent within the given timeframe.

To display posters or any publicity material outside the campus is the responsibility of the artist/production house. The administration of the Vrystaat Arts Festival will assist in providing information and contact numbers in this regard.

NB: The Vrystaat Arts Festival will not be held responsible for information on dates, venues and times on posters.

All vrynge productions and exhibitions are advertised on the Vrystaat Arts Festival’s website.

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sponsors

contact numbers

accommodation & travelThe involvement of sponsors in productions/performances should be cleared with the Vrystaat Arts Festival to prevent clashing interests between Festival and production sponsors.

deadlines 30 August 2019

25 October 2019

20 November 2019

Applications close

Results of screening announced

Information for Programme Book

should be received

Scheduling announced April 2020

June 2020 Posters to reach the vrynge Office

Festival Coordinator: Michael Garbett Email: [email protected] Tel (office hours): 051 404 7907

General Administration & Arts Market Organiser: Atie Kamper Email: [email protected] Tel (office hours): 051 404 7811

Technical Manager: Thys Heydenrych Email: [email protected] Cell: 072 235 3191

You are responsible for arranging your own accommodation in

Bloemfontein. Visit the Vrystaat Arts Festival’s website for

information on accommodation information. The vrynge will be

on the lookout to aid vrynge artists with accommodation and provide the information on the website. You need to

arrange your own transport to and from Bloemfontein.

disclaimerIn addition to and without

prejudice to any other indemnity or obligation

contained or contemplated in this agreement, the

PERFORMER shall be liable to VOLKSBLAD for, and hereby indemnifies VOLKSBLAD, its directors, partners, officers, employees, representatives and agents and holds them

harmless and keeps them so indemnified and harmless in

full against any claim (including but not limited to legal costs

incurred in defending any third party claims or enforcing

this indemnity) by any third party against VOLKSBLAD,

attributable to or arising (whether directly or indirectly)

from the PERFORMER’s fault or negligence or default by

the PERFORMER in respect of any of its obligations in terms

of this agreement and/or the Prefix thereto or attributable

to or arising from any act or omission on the part of

any person appointed by the PERFORMER.

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section a

1 Title

This will be the main reference regarding your production for various departments of the vrynge

2 Identify yourself

We want to know if you are part of a production house or running solo.

3 Project summary

This sells your idea to the vrynge panel, be creative and concise with your summary. Be realistic

4 Tell us more about yourself

This will give us a clear indication of who you are and what type of artists the vrynge attracts.

5 Details of contact person

Please ensure that all the numbers you supply are active and correct. Kindly be advised to check your email frequently, as this will be the main method of communication.

1 The genre/ -discipline

Selection of a discipline/ genre and style of your production needs careful attention. The vrynge publications are divided into discipline categories, some of which may also be further sub-divided in order to enhance the Festivalgoers’ experience when selecting a production.

2 What is your project about?

This is where you go deeper into your production and further sell it to our panel.

3 How long will the production be?

Please consider your show’s running time very carefully. Be realistic. Note that the running time you submit here will be used to advertise your show therefore it needs to be as accurate as possible and adhered to throughout all performances. It is imperative that all vrynge performances start on time.

4 Where does your production fit in?

This summarises the discipline of your production.

5 Who is your target audience?

This not only helps the vrynge panel during the decision making process but you as well. This is intended to make you aware of your target audience. It is better to give a realistic assessment of your production at the outset than to have unhappy audiences who will not attend your future productions.

contact details

the production

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6 Who should not attend your production/ -exhibition?

If your production uses profane language, images or actions that are likely to offend younger audiences, their parents, religious groups, sensitive viewers etc., please ensure that you apply an appropriate age recommendation. The vrynge has an obligation to Festivalgoers to give sound advice in publications regarding all productions.

7 Accessibility matters

This is will help in the placing of venues. Audiences are informed of the accessibility of the productions for people with disabilities.

8 Language

This gives clarity to us and the Festivalgoers reading the programme.

9 The producer

This helps in further selling the production. This also serves as a contact person, if that might be the case.

10 The writer/ creator of the production

Not only to sell the show but to avoid plagiarism.

11 Is this a debut?

We encourage new work every time and debuts are always welcomed.

12 Not a debut? No problem, tell us a bit more

Again, this is to sell your production. This reinforces your chance by proving your work is tried and tested.

13 Provide your supporting and relevant material to us

This colours the production for the vrynge panel even more.

14 Are you supporting arts and sustainability initiatives?

We’re all about sustainability and we encourage our participants to engage with initiatives that supports sustainable practices for the arts.

the production (continued)

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section b

section c

1 The total number of people in your production

Please provide accurate information on the numbers in your cast and crew. Cast numbers, in particular, are important – it contributes to determining an appropriate venue for the size your production.

2 Are there any upcoming artists involved?

We’re all about development and we would like to know who the upcoming artists are, to give them a platform for exposure.

3 Who’s who in the production?

This clarifies the structure of your production and helps the logistics department as well as scheduling.

1 Title

This will be the main reference regarding your production/ exhibition for various departments of the vrynge.

2 The genre/ -discipline

This summarises the discipline of your production.

3 Who will handle the technical arrangements?

This will be the person who will run all the technical aspects of the production. Kindly be advised to check your email frequently, as this will be the main method of communication.

For all technical enquiries:

Technical Manager: Thys Heydenrych Email: [email protected] • Tel: 051 401 3390

After selection process has been completed a detailed Technical Questionnaire will be sent to all productions. It is important to provide us with as much technical information as possible. This will give us a clear picture of your needs so that we are able to assign your production to a suitable venue.

programme & organisation

technical requirements

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4 The length of the production/ -exhibition

Please consider your show’s running time very carefully. Be realistic. Note that the running time you submit here will be used to advertise your show. Therefore it needs to be as accurate as possible and adhered to throughout all performances. It is imperative that all vrynge performances start on time.

5 Setup and strike

Please take note that productions are given 60 minutes to set-up before a performance and 30 minutes to strike. Please take this into consideration with your set. Doors open 10 minutes prior to the advertised starting time. Productions are scheduled a 90-minute technical move-in time before the first performance. This should be used for cue-to-cue rehearsals only. No full rehearsals will be scheduled, so please do not expect full rehearsals and set-up time.

6 Details of stage and set

Please provide clear dimensions of performance space. See question 11 for possible venues with dimensions. Take note that storage space for sets is limited and in certain venues storage is not possible. Please provide a detailed description of your set in order to facilitate allocation of performance venues. Sets must be free standing. No nails, screws etc. may be used on floors or walls to install sets. The Festival will also not supply any flats, screens, floor mats or rostra.

7 Lighting

Venues are equipped with basic fixed lighting rigs. No alteration or refocusing of the general lighting rig will be allowed. The Festival only provides red (LEE106), blue (LEE 120 and 068) and gold (LEE 152). If you need any other colours you have to supply your own gels. Depending on the venue, the lighting rig may include a certain number of “specials” which you may refocus and gel according to your needs. Detailed lighting rigs for venues will be sent out after selection process is completed.

8 Special effects

Please take note that the Festival does not supply any special effects. This includes projectors, screens, and strobe light or smoke machines. Artists are responsible for their own special effects. It is important to post notification to audiences about the use of strobe lighting, simulated gunshots or effects that may alarm, provoke or cause harm. Please indicate the use of any such effects and, if you are unsure, contact the Technical Manager for clarification.

9 Sound

Basic sound equipment is supplied in venues. The equipment supplied in performance venues is adequate for effects, incidental and backing music. The equipment in most venues includes: 2 x FOH speakers, mixing desk and CD player. Artists are responsible for supplying any other sound requirements, after consultation with the Technical Manager. Venues where music performances will be scheduled include microphones and possible backline. This will be confirmed after scheduling has taken place. Please take note that the Festival does not supply keyboards.

technical requirements (continued)

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10 Venues

All venues will at least have a sound engineer, lighting operator and stage-manager. In bigger venues there will also be a few stagehands. It is advisable for productions to bring their own technical staff as there will be no time for rehearsals with venue staff. NB: There are two dedicated vrynge venues, Gazellie A and Gazellie B, all vrynge productions will by default take place either in one of the aforementioned venues as well as vrynge farm. You will have the option to perform at the other venues listed below IF scheduling allows it, this will be communicated to you ahead of time.

AWO Seating: 190 (level seating)

Stage: 8m x 4.5m Wings

Sound: 1 x Full PA system (with monitors) 2 x CD Players Mixing console

Lighting: 8 x Profiles 6 x Fresnels Lighting console

Backstage: Full dressing rooms, no bathroom.

Scaena Seating: 190 (raked seating)

Stage: 10m x 6m Wings

Sound: Full PA system (with monitors) 2 x CD Players Mixing console

Lighting: FOH - 12 x Acclaim Source four junior Onstage - 20 x Acclaim Fresnel Frog 088 lighting console

Backstage: Full dressing room with bathrooms

Rep-theatre (black-box) Seating: 120 (semi-raked seating)

Stage: 9m x 6m Wings

Sound: Full PA system (no monitors, only FOH) 2 x CD players Mixing console

Lighting: FOH - 8 x Acento PC Onstage - 12 x Acento Fresnel Strand 200 Lighting console



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Odeion Seating: 372 (raked seating)

Stage: 9m x 9m No wings

Sound: Full PA system All necessary cabling and mics

Lighting: 24 x LED Par64 Par Cans (1000w) 4 x DTS Profiles (1000w) 1 x Chauvet Stage Designer Lighting Console


Wynand Mouton Seating: 324 (raked seating)

Stage: 12m x 10m Fully equipped with theatre sound and lighting


Kovsiekerk Kovsie Church Seating: 1000 (raked seating)

Stage: 8.5m x 4.5m Fully equipped for music performances


Gazellie A & Gazellie B (2 spaces) [Please take note that Gazellie A and B only differs in Sound and Lighting, the rest (Seating, stage, backstage) remains the same for both venues]

Seating: 120 (level seating)

Stage: 9m x 6m Tile floor No wings Semi-blackout

Backstage: Backstage area with bathrooms

Gazellie A Sound: Basic PA

2 x 10” Speakers Mixing console CD player

Lighting: 8 x Profiles on FOH trussing 4 x Fresnels on on-stage trussing

Gazellie B Sound: Basic PA

2 x 10” Speakers Mixing console CD player

Lighting: 10 x LED parcans on FOH trussing 8 x LED parcans on 2 x T-bars for side light


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vrynge Farm Seating: 500 (level seating)

Stage: 4.4m x 10m Concrete floor No wings Semi-blackout

Sound: Basic PA 3 x 12” 2-way Powered Loudspeaker 2 x 15” 2-way Powered Loudspeaker Mixing console CD player

Lighting: 10 x LED Parcans on FOH trussing 4 x LED Parcans side light in on T-bar stands.

Backstage: Backstage area with bathrooms

Independently Hired Venues

Independent venues are subject to the same health and safety standards as any other venue used by the vrynge. The vrynge will only accept and advertise a production with an independently hired venue after the consultation and approval of the Technical Manager.

Please take note that all technical specifics are subject to change without notice. For more information on venues and specifics please contact the Technical Manager.

Productions are not guaranteed their preferred venues. Final allocation of productions in venues lies with Festival Management and the Technical Manager.


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section d

We strongly advise you to create a budget for your production BEFORE applying to vrynge.

A template is available on Vrystaat Arts Festival’s website

1 The budget

Download our budget template to assist you with the financials.

1.1 Please attach a complete budget to the application form. Foresee for all possible expenses, as well as travel, accommodation and set transport costs. Also keep in mind the possible DALRO/ SAMRO rights. (See page 4 – Performance rights.) Indicate clearly which package the production application prefers. Provide as much detail in your budget as possible. Compile your budget to provide for the following departments: pre production, rehearsal, run of production at vrynge, administration, marketing, travel, accommodation and meals. This is

1.2 Payment regarding door productions: Door income, which is negotiated after selection and is typically 70% / 30%, after deduction of 15% VAT and 7% commission on ticket sales.

only for the production to see if it is affordable to attend a festival.

1.3 Average vrynge tickets are R80.00

2 Remuneration

2.1 Direct payments will be made into the indicated bank account within twenty working days after the end of the Festival.

2.2 Vrystaat Arts Festival accepts no responsibility for faulty and incomplete banking details.

CONTROL LISTApplications for vrynge 2020 will only be considered if the application form is completed in

lluf and correctly, and all the necessary attachments are included online by the deadline.NB! INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

Vrystaat Arts Festival

79 Nelson Mandela Avenue

Bloemfontein

9300

financial arrangements

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1 Are all the forms complete and correct?

2 Document containing a short bio of each participant

3 Complete budgetImportant: You should include a full budget together with your application. Bear in mind: travel, accommodation (number of people), meals, administration costs, publicity, and performances at the Festival, rehearsals and all facets of pre production.

4 Complete list of technical requirements

5 Final text

6 Motivation

7 Proof of payment or cheque of R .00 for administration.

8 Press release and/or reviews

9 Did you make copies for your personal records?

10 Did you read the vrynge Guide?

Almost done, go through the list below meticulously and you’ll be on your way;

Final word

The information provided in this document should sort out any confusion and help you enjoy a truly magical experience at the vrynge. If you have any queries do not hesitate to contact us.

Make this your space!

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Documents

29 june – 5 july 2020