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Application Software Practical 5/6MS Access

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Database – collection of related data Relational Database Management System

(RDBMS) – software that uses related data stored in different tables

Table is made up of rows (records) and columns (fields) E.g.

7 records

3 fields

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Basic steps to create a database Design the tables – field name, data type, field properties (read

pages 4-6) Create relationships between tables: 1-to-1; 1-to-many; or many-to-

many. Enforce referential integrity. Add records in Datasheet view or create FORM for data entry

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Queries(pages 13-14)

retrieve records that match certain criteria E.g.

Use the online help for “Expressions that can be used in criteria” - mk:@MSITStore:C:\Program%20Files\Microsoft%20Office\Office10\1033\acmain10.chm::/html/acdecExpressionExamplesS.htm

Create calculated field:

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FORMS A form can created based on table(s) or a query for data

entry/modification Edit a form in its design view. May need to view the field list to add fields to existing form Useful Tools

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REPORTS A REPORT can created based on table(s) or a query for

displaying information or printing Edit a REPORT in its design view. May need to view the field list to add fields to existing REPORT Can add Grouping level(s) to a report. Useful Tools

Grouped by Team ID & Nickname

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Download Sports.mdb, Access_Ex.doc & ASSIGNMENT