2020 AHVAP Annual Conference & Supplier Showcase

OCTOBER 21-23

Embassy Suites by Hilton Scottsdale Resort5001 N Scottsdale Rd, Scottsdale, AZ 85250

2020 SPONSOR & EXHIBITOR SUPPLIER PACKET

PROGRAM SCHEDULE (SUBJECT TO CHANGE)

THURSDAY, OCTOBER 22ND

7:00 a.m. ..................................... Registration Open Supplier Showcase Open

8:00 a.m. ..................Welcome & General Session

10:00 a.m. – 12:00 p.m. ...............................Supplier Showcase Open

12:00 p.m. ................................Lunch w/ Attendees

1:00 p.m. .....................................General Sessions

3:00 – 3:30 p.m. ..............................Refreshments in Supplier Showcase

5:00 – 5:30 p.m. .........................Platinum Sponsors Meet w/ AHVAP Board

5:30 – 7:00 p.m. ..................Networking Reception

7:00 PM ................................ Exhibitor Breakdown

TUESDAY, OCTOBER 20TH

Exhibitor Setup..........................................11:00 AM

WEDNESDAY, OCTOBER 21ST

8:00 a.m. ..................Pre-Conference Registration

8:00 – 9:00 a.m. .............Supplier Showcase Open

11:00 a.m. – 1:00 p.m. ..Supplier Showcase Open

1:00 p.m. ....................................... Keynote Address

2:00 p.m. ..............General Session Presentations

5:30 – 7:00 p.m. ..................Networking Reception w/ Attendees in Supplier Showcase

EXHIBITING AND SPONSORSHIP RATESPlatinum .................................................................................. $3,400Gold ......................................................................................... $2,400Silver ....................................................................................... $2,100

ADDITIONAL SPONSORSHIP OPPORTUNITIESThese individual sponsorships include recognition in the onsite materials; signage at the sponsored event

Wednesday reception/networking event: ....................... $1,000

Thursday afternoon break: ..................................................... $500

Thursday reception/networking event: ............................. $1,000

Keynote Speaker: .................................................................. $2,500Help support the professional development of our attendees by sponsoring the keynote speaker.Sponsor Receives: (2) minutes to introduce speaker & address attendees (1) complimentary admission to the Annual Conference Logo & link to your website on all event updates

Luncheon: ............................................................................... $2,500Take lunch up a notch! Sponsor Receives: (2) Minutes to address lunch attendees (1) Complimentary admission to the Annual Conference Logo and link to your website in event updates

Vendors are encouraged to provide literature for attendees to review in lieu of give-aways.

EXHIBIT SPACE SPECIFICATIONS• Booth space is 6’x 8’ – All exhibit materials (pop ups,

equipment, etc) must fit within the table boundaries*• Maximum 6’ banner allowed in exhibit hall• 6’ skirted table and two chairs included• Booths along the back wall can setup their banners, these

booths will be specified in the floor map* AHVAP reserves the right to request companies to take down their display if it impedes on another company’s booth space.

REPRESENTATIVES STAFFING BOOTH• Fee includes 2 representatives. An additional rep is $200.

Maximum 3 reps per company.

• The full conference begins on Wednesday, October 21st

be sure to attend the keynote speaker address and other timely topics.

INCREASE BRAND AWARENESS• Neck Wallets .......................................................................... $500 Includes your logo on the neck wallet in addition to the AHVAP logo

• Charging Station .................................................................... $500 Get your brand/company information in front of every single attendee who plugs

in at the station!

• Tote Bags ............................................................................. $1,000 Includes your logo on the bags in addition to the AHVAP logo

• Water Bottles ...................................................................... $1,000 Includes your logo on the bottles in addition to the AHVAP logo

• Photo Booth/Professional Headshots ............................. $1,000 Provide attendees with a professional headshot taken by a photographer on the

exhibit floor

• Hotel Room Key Cards ....................................................... $1,200 Includes your logo on the attendee hotel room keys in addition to the AHVAP logo

• Event app ............................................................................ $1,500 Get your brand/company information in front of every single attendee

with a smart phone!

SPONSOR & EXHIBITOR OPTIONS 2020 AHVAP Annual Conference & Supplier Showcase

OCTOBER 21-23

Embassy Suites by Hilton Scottsdale Resort5001 N Scottsdale Rd, Scottsdale, AZ 85250

You are invited to participate in the AHVAP Annual Conference. This is an opportunity to showcase your products and services to key decision makers from healthcare organizations across the US. SILVER GOLD PLATINUMEXHIBIT TABLE 3 3 3

NAME BADGE RIBBONS INDICATING SPONSORSHIP LEVEL 3 3 3

LISTING IN MARKETING MATERIAL 3 3 3

RECOGNITION ON AHVAP WEBSITE 3 3 3

RECOGNITION ON SIGNAGE IN CONFERENCE CENTER 3 3 3

RECOGNITION AT MORNING OPENING & SOCIAL NETWORKING 3 3 3

INVITATION TO NETWORKING EVENT WEDNESDAY 3 3 3

LUNCH THURSDAY 3 3 3

LIST OF REGISTRANTS POST-CONFERENCE WITH MEMBER APPROVAL 3 3 3

RECOGNITION IN THE ONSITE MATERIALS 3 3 3

LOGO INCLUDED IN PRE-SHOW SLIDES 3 3 3

LOGO RECOGNITION IN THE ONSITE PROGRAM MATERIALS 3 3 3

PRIME LOCATION IN EXHIBIT HALL 3

LOGO RECOGNITION ON SIGNAGE IN LOBBY & BREAKFAST AREA 3

MEET WITH THE BOARD 3

RECOGNITION ON TENT CARDS ON TABLES AT LUNCH 3

SPONSORSHIP OPTIONS AND BENEFITS

2020 AHVAP Annual Conference & Supplier Showcase

OCTOBER 21-23

Embassy Suites by Hilton Scottsdale Resort5001 N Scottsdale Rd, Scottsdale, AZ 85250

Please Bring Any CE Materials Or Opportunities For Take Home CE’s To Pass Out To Attendees At Your Booth. We Will Advertise The Booths That Are Offering Extra CE Credits.