2017-2018 Opening of Schools Preparations Packet...Cycle IV Jan 8 – Feb 16 29 1/22/2018 February 23 (Friday) Cycle V Feb 19 – Apr 6 29 3/05/2018 April 13 (Friday) Cycle VI Apr

2017-2018

Opening of Schools Preparations Packet

I. 2017-2018 DISTRICT CALENDARS & DATES

HISD Academic Calendar

District Early Dismissal Dates

Important Dates

Report Card Dates

UIL Grade Reporting Dates

II. MEMOS

Compliance Documents for Back-to-School Parent Packets

Project SIS News Line

Release of Students in Chancery

III. DOCUMENTS

FSC Contact List 2017-2018

First/Second Day Procedures for Attendance Clerks

First/Second Day Procedures for Teachers

Requesting Access for Membership on the Portal

Membership Reporting on HISD Portal

HISD Network Security Form

HISD SIS Access Request Form

Grade Speed Request Form

ADA Eligibility Codes

Homebound Student ADA Eligibility Codes

PRS Student ADA Eligibility Codes

PPCD (PALS) ADA Eligibility Codes

ADA Exemptions

Senate Bill 1152

Attendance Codes in Chancery

Things You Should Be Doing Daily

Attendance Best Practices

Helpful Opening of School Tips

Searching Students in EDIT+ PID/PET

Getting to the PET/PID Statements of Discrepancies Reports

Getting to the PET Presumed Duplicate Student Report for Enrollment

Student Demographic Change Form

Important Enrollment Steps

Student Data Process for Capping Decisions

Hot Topics for Elementary and Middle School Records Clerks

Items Maintained in the Cumulative Folders

Transfer of Records

Before You Apply for TREx

IV. SAMPLE FORMS

Color Coded Cards

First Day Membership Form

Daily Membership Transaction Log for Designated Pre-K Centers & JJAEP Only

Step-by-Step Guide: Daily Membership Transaction Log for Designated Pre-K Centers &

JJAEP Only

Age Formula Calculation Chart (Federal and State Compliance Website)

Attendance Change Request (GradeSpeed) Teacher must print the form from GradeSpeed

ADA Attendance Change Requests (Chancery) Do not use the forms in the packet please print them from Chancery

H_Daily Attendance Change Form

H_Period Attendance Change Form

Substitute Roster (Grade Speed)

Teacher Grade Change Form

FSC Fall Training Schedule

SIS Training Website (https://connect.houstonisd.org/IT/SitePages/SIS%20Training.aspx)

Frequently Requested Used Forms (http://www.houstonisd.org/parentforms)

Prekindergarten Website (http://www.houstonisd.org/page/126445)

Free Prekindergarten: State of Texas Award Eligibility Criterion

Discipline Forms (http://www.houstonisd.org/Page/61625)

Leaver Forms (http://www.houstonisd.org/Page/68125)

Texas Education Request for Access PEIMS, EDIT+, PID, PET (New)

Texas Education Request for Access PEIMS, EDIT+, PID, PET (Modify)

HISD Student Assistance Questionnaire (English/Spanish)

V. HISD LIST OF ELEMENTARY & SECONDARY SCHOOLS ALPHA & NUMERICAL

https://connect.houstonisd.org/IT/SitePages/SIS%20Training.aspx

http://www.houstonisd.org/parentforms

http://www.houstonisd.org/page/126445

http://www.houstonisd.org/Page/61625


SECTION I

DISTRICT CALENDARS

&

Dates

*Revised 9/15/2017

S M T W T F S S M T W T F S S M T W T F S

1 1 2 3 4 5 1 2

2 3 4 5 6 7 8 6 7 8 9 10 11 12 3 4 5 6 7 8 9

9 10 11 12 13 14 15 13 14 15 16 17 18 19 10 11 12 13 14 15 16

16 17 18 19 20 21 22 20 21 22 23 24 25 26 17 18 19 20 21 22 23

23 24 25 26 27 28 29 27 28 29 30 31 24 25 26 27 28 29 3030 31


1 2 3 4 5 6 7 1 2 3 4 1 2

8 9 10 11 12 13 14 5 6 7 8 9 10 11 3 4 5 6 7 8 9

15 16 17 18 19 20 21 12 13 14 15 16 17 18 10 11 12 13 14 15 16

22 23 24 25 26 27 28 19 20 21 22 23 24 25 17 18 19 20 21 22 23

29 30 31 26 27 28 29 30 24 25 26 27 28 29 30

31


1 2 3 4 5 6 1 2 3 1 2 3

7 8 9 10 11 12 13 4 5 6 7 8 9 10 4 5 6 7 8 9 10

14 15 16 17 18 19 20 11 12 13 14 15 16 17 11 12 13 14 15 16 17

21 22 23 24 25 26 27 18 19 20 21 22 23 24 18 19 20 21 22 23 24

28 29 30 31 25 26 27 28 25 26 27 28 29 30 31


1 2 3 4 5 6 7 1 2 3 4 5 1 2

8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9

15 16 17 18 19 20 21 13 14 15 16 17 18 19 10 11 12 13 14 15 16

22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 18 19 20 21 22 23

29 30 27 28 29 30 31 24 25 26 27 28 29 30

Key HolidaysHolidays September 4, 2017 Labor DayTeacher Preparation Days (no students) September 22, 2017 Fall HolidayTeacher Service Days (no students) November 20‐24, 2017 Thanksgiving

December 25, 2017 ‐ January 5, 2018 Winter BreakJanuary 15, 2018 Martin Luther King, Jr. DayMarch 12‐16, 2018 Spring BreakMarch 30, 2018 Spring HolidayMay 28, 2018 Memorial Day

Significant Dates Grading PeriodsAugust 14, 2017 Teachers report to work 6 Cycles Report Card DatesAugust 28, 2017 First day of school Aug 28 ‐ Oct 6 28 days October 13, 2017December 21, 2017 Last day of first semester Oct 9 ‐ Nov 10 25 days November 17, 2017January 8, 2018 First day of second semester Nov 13 ‐ Dec 21 24 days January 12, 2018June 1, 2018 Last day of school for students Jan 8 ‐ Feb 16 29 days February 23, 2018June 4, 2018 Last day for teachers Feb 19 ‐ Apr 6 29 days April 13, 2018

Apr 9 ‐ June 1 39 days June 1, 2018

Prekindergarten Grading Periods 4 Cycles3 Cycles Report Card Dates Aug 28 ‐ Oct 27 43 days November 3, 2017Aug 28 ‐ Nov 10 53 days November 17, 2017 Oct 30 ‐ Dec 21 34 days January 12, 2018Nov 13 ‐ Feb 16 55 days February 23, 2018 Jan 9 ‐ Mar 9 44 days March 23, 2018Feb 19 ‐ June 1 68 days June 1, 2018 Mar 19 ‐ June 1 53 days June 1, 2018

HISD 2017‐2018 Academic CalendarHouston Independent School District

*Revised to reflect elimination of five early dismissal days to recapture lost instructional time due to Hurricane Harvey.

JANUARY 2018 FEBRUARY 2018 MARCH 2018

APRIL 2018 MAY 2018 JUNE 2018

JULY 2017 AUGUST 2017 SEPTEMBER 2017

OCTOBER 2017 NOVEMBER 2017 DECEMBER 2017

IMPORTANT DATES 2017/2018

NOTE: The count of days in each cycle does not include professional development days, which are non-instructional.

SIX WEEKS ADA CYCLE DATESCYCLE Dates # of Days Progress Report Date Report Card Date

Cycle I Aug 28 – Oct 6 28 9/18//2017 October 13 (Friday) Cycle II Oct 9 – Nov 10 25 10/23/2017 November 17 (Friday) Cycle III Nov 13 – Dec 21 24 12/04/2017 January 12 (Friday) Cycle IV Jan 8 – Feb 16 29 1/22/2018 February 23 (Friday) Cycle V Feb 19 – Apr 6 29 3/05/2018 April 13 (Friday) Cycle VI Apr 9 – June 1 39 4/23/2018 June 1 (Friday) – ES & MS June 8 (Friday) – HS Semester 1 (F) 77 Semester 2 (S) 97

NINE WEEK GRADING PERIODS Dates # of Days Progress Report Date Report Card Date

1st Period Aug 28 – Oct 27 43 9/18//2017 November 3 (Friday) 10/09/2017 2nd Period Oct 30 – Dec 21 34 11/13/2017 January 12 (Friday) 12/11/2017 3rd Period Jan 8 – Mar 9 44 1/22/2018 March 23 (Friday) 2/12/2018 4th Period Apr 9 - June 1 4/02/2018 June 1 (Friday) – ES & MS 4/30/2018 June 8 (Friday) – HS Semester 1 (F) 77 Semester 2 (S) 97

TWELVE WEEK GRADING PERIODS - PREKINDERGARTEN Dates # of Days Report Card Date

1st Period Aug 28 – Nov 10 53 November 17 (Friday) 2nd Period Nov 13 – Feb 16 53 February 23 (Friday) 3rd Period Feb 19 – June 1 68 June 1 (Friday)

HOLIDAYS

Cycle I September 4 Labor Day September 22 Fall Holiday Cycle III November 20 – 24 Thanksgiving December 25 – Jan 5 Winter Holiday – Students Cycle IV January 15 Martin Luther King Day Cycle V March 12 – 16 Spring Break March 30 Spring Holiday May 28 Memorial Day

100th Day of School is February 8, 2018

REPORT CARD DATES SECONDARY/ELEMENTARY SCHOOLS

2017-2018

CODING DEADLINES SIX WEEKS GRADING

CYCLES

TEACHER

DUE IN OFFICE # of Days in Cycle

REPORT CARD DATES

CYCLE I Aug 28 – Oct 6 Oct 9-10 Oct 11 28 days October 13 (Friday)

CYCLE II Oct 9 – Nov 10 Nov 13-14 Nov 15 25 days November 17 (Friday)

CYCLE III Nov 13 – Dec 21 Jan 8-9 Jan 10 24 days January 12, 2018 (Friday)

CYCLE IV Jan 8 – Feb 16 Feb 19-20 Feb 21 29 days February 23 (Friday)

CYCLE V Feb 19 – Apr 6 Apr 9-10 Apr 11 29 days April 13 (Friday)

CYCLE VI Apr 9 – June 1 Campus-Based Decision

Campus-Based Decision 39 days June 1 (Friday) (ES/MS) June 8 (Friday) (HS)

174 days TOTAL

CODING DEADLINES NINE WEEKS GRADING CYCLES

TEACHER

DUE IN OFFICE

REPORT CARD DATES

Period I Aug 28 – Oct 27 Oct 30-31 Nov 1 43 days November 3 (Friday)

Period II Oct 30 – Dec 21 Jan 8-9 Jan 10 34 days January 12 (Friday)

Period III Jan 9 – Mar 9 Mar 19-20 Mar 21 44 days March 23 (Friday)

Period IV Mar 19 – June 1 Campus-Based Decision Campus-Based Decision 53 days

June 1 (Friday) (ES/MS) June 8 (Friday) (HS)

174 days TOTAL

CODING DEADLINES TWELVE WEEKS GRADING CYCLES

TEACHER

DUE IN OFFICE

REPORT CARD DATES

Aug 28 – Nov 10 Nov 13-14 Nov 15 53 days November 17 (Friday)

Nov 13 – Feb 16 Feb 19-20 Feb 21 53 days February 23 (Friday)

Feb 19 – June 1 Campus-Based Decision Campus-Based Decision 68 days June 1 (Friday) (ES/MS)

174 days TOTAL

Note: GradeSpeed Export Calendar Dates will be sent out by the SIS TEAM

Athletics Department

UIL Grade Reporting Dates School Year 2017-2018

SIX WEEK CALENDAR

NINE WEEK CALENDAR

* “If a grading period or 3-week evaluation period ends on the last class day prior to a school holiday of one calendar week or more (e.g., Thanksgiving break, spring break, winter holidays), the seven-calendar day grace period to lose eligibility and the seven-calendar day waiting period to regain eligibility begin the first day that classes resume.” From TEA/UIL Side-by-Side, Academics Requirements

+ “No Pass, No Play” begins after the first six weeks of the school year.

END OF GRADING PERIOD

LOSE/REGAIN ELIGIBILITY

NO COMPETITION

GRADE CHECK DATES

REGAIN ELIGIBILITY

Oct. 6 / Fri.

Oct. 13 / Fri.

Oct. 13 – Nov. 3

Oct. 27 / Fri.

Nov. 3 / Fri.

Nov. 10 / Fri.

Nov. 17 / Fri.

Nov 17 – Dec. 15

Dec. 8 / Fri.

Dec. 15 / Fri.

Dec. 21 / Thurs.

Jan. 15 / Mon.

Jan. 8 – Jan. 26

Jan. 26 / Fri.

Feb. 2 / Fri.

Feb. 16 / Fri. Feb. 23 / Fri. Feb. 23 – Mar. 26 Mar. 9 / Fri. Mar. 26 / Mon.

Apr. 6 / Fri. Apr. 13 / Fri. Apr. 13 – Apr. 30 Apr. 27 / Fri. May 4 / Fri.

END OF GRADING PERIOD

LOSE/REGAIN ELIGIBILITY

GRADE CHECK DATES

1st Opportunity to

Regain Eligibilit

y

GRADE CHECK DATES

2nd Opportunity to

Regain Eligibilit

y

Oct. 6+ / Fri.

Oct. 13/ Fri.

Oct.27 / Fri. Nov. 3 / Fri. Nov. 17 / Fri. Dec. 4 / Mon.

Dec. 15 / Fri. Jan. 8 / Mon.

Dec. 21 / Thurs.

Jan. 15 / Mon.

Jan. 26 / Fri.

Feb. 2 / Fri.

Feb. 16 / Fri.

Feb. 23 / Fri.

Mar. 9 / Fri.

Mar. 26 / Mon.

Apr. 6 / Fri.

Apr. 13 / Fri.

Apr. 27 / Fri.

May 4 / Fri.

SECTION II

MEMOS

SharePoint Newsfeed OneDrive Sites Thomas, Wanda D

Compliance Documents for back-to-school parent packetsDue Date Audience Contact

Principals, Assistant Principals, Denas. Clerks. Registrars

Sarah Greer Osborne , 713-556-6081, [email protected], Office of Communications

Members of Team HISD preparing parent packets for the start of the 2017-2018 school year can download all compliance documents at www.houstonisd.org/parentforms. The website contains the most up-to-date forms HISD Is required by law to distribute to parents and guardians along with useful one-pagers on topics such as proper online behavior, the importance of attendance, and the district's electronic services acceptable use policy.

The documents should be downloaded and printed by each campus, expect for items listed below. All schools should have already received a campus supply of the following items:

• 2017-2018 Code of Conduct acknowledgement form/request for hard copy

• 2017-2018 student media release form• 2017-2018 school year calendar• SchoolMessenger "How do you want to be communicated with?"

parent flier

If your school has not yet received the campus supply of these documents, please call the HISD Warehouse at 713-676-9292.

Code of Conduct

All schools will receive a 10 percent supply of the 2017-2018 Code of Conduct in late August. The supply should be distributed ONLY to those students/families who request a hard copy. The 2017-2018 code is currently available online to all staff, students, and parents in four languages at www.houstonisd.org/codeofconduct . It also will be posted to all school websites.

Free and Reduced Lunch form

All schools will receive a campus supply of the National School Lunch Program application/income survey form in late August. In addition to the printed form, the meal application/income survey is also available online in English, Spanish, Vietnamese, and Arabic. Nutrition Services encourages all principals to direct parents

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Thomas, Wanda D

From: Project SIS News LineSent: Wednesday, August 02, 2017 3:07 PMSubject: NEWSLINE Chancery is now on-line for the 2017-2018 School Year

Importance: High

STUDENT INFORMATION SYSTEMS DEPARTMENT OF INFORMATION TECHNOLOGY

August 2, 2017

Chancery is now on‐line for the 2017‐2018 School Year Important Reminders

Registration and Enrollment: When Enrolling students or entering a ‘Left’ record the date always defaults to the current date and should be edited if necessary.

When enrolling a new student, use 08/01/2017 or the next available date. The last date schools should use to enroll students before the first day of

school is 08/11/2017. Do not use 08/21, 22, 23, or 24/2017 to enroll students prior to the first day

of school. Using dates after 08/25/2017 will interfere with No‐Show processing.

Federal Info Tab:

Both the Federal Ethnicity and Federal Race fields are required for enrolling

students and PEIMS reporting.

Entering "Left" Records:

2

Enter a “Left” record using any date between 08/01/2017 and 08/11/2017 to release students who were actively enrolled in your campus at the end of the 2016‐2017 school year. Using prior dates will cause PID errors.

No‐Shows:

Do not use the No‐Show status at this time.

No‐Show status should be used only after school starts. The official No‐Show date for all schools is 08/25/2017 and should be entered

only for students who are enrolled but not in attendance on the first day of

school.

VISIT OUR WEBSITE

.

Houston Independent School District 4400 W. 18th Street | Houston TX 77092 www.houstonisd.org


Release Of Students In Chancery SMS For Enrollment In Other SchoolsDue Date Audience Contact

August 25, 2017 Principlas Wanda Thomas, 713-556-6753, [email protected], Federal and State Compliance

Students who have moved from one address to another or who have obtained a transfer during the summer may need to be withdrawn from one HISD school before they can enroll in another HISD school. Federal and State Compliance staff will work with all schools to help expedite this process. A request to withdraw a student must only be made if the parent or adult student has come in person to enroll at the school with proof of residence or has an approved transfer from the Office of School Choice (Student Transfer Department). Please see the attachment for required action related to specific enrollment scenarios and communicating with Federal & State Compliance regarding the release of students. The FSC mailbox ([email protected]) will be available for releasing students from August 14-25, 2017. After August 25, 2017, all requests must be made to the campus in which the student appears as enrolled.

Parents should not be directed to the HISD Administration Building for routine matters related to transfers. Transfer requests, transfer approvals, and release of students can all be completed via e-mail. Please see attachment for details.

Please forward to campus personnel involved with enrolling students.

If you have any additional questions, please contact Wanda Thomas at [email protected]

Attachments-in-Students-of-Release-2017-Fall-for-Chancery

details.pdf

Version: 3.0 Created at 7/27/2017 3:52 PM by Marche, Jesus JrLast modified at 7/31/2017 10:12 AM by Smalls, Molendia

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SECTION III

DOCUMENTS

Revised 8/7/17

Federal and State Compliance Hattie Mae White Educational Support Center, 4400 West 18th Street, Level 3NE, Houston, TX 77092-8501 Department Number: 713-556-6753 FSC/Data Quality Fax: 713-556-6782 PET/PID Fax: 713-556-6783

Wanda D. Thomas, Senior Manager, 713-556-6775 Rafaela Rivera, Administrative Assistant, 713-556-6474

DATA AND COMPLIANCE MONITORING TEAM: This team monitors campus PEIMS data to ensure compliance with TEA requirements. The senior student information representatives also monitor official ADA attendance, balance ADA attendance by 6-week period to ensure accurate data, maintain attendance accounting records, review manual prekindergarten records, and reconcile student membership. In addition, the senior compliance analysts review the digital and manual discipline and leaver records.

Extension Name Title Location 66770 Cathleen M. Freeman Senior Compliance Analyst 3NE08F

66773 Toni S. King Senior Student Information Representative 3NE08A 66772 Elizabeth Salazar Senior Student Information Representative 3NE08B 66758 David Glaesemann Senior Compliance Analyst 3NE04E

66756 Cynthia Morales-Santiago Senior Student Information Representative 3NE04A

66762 Angela W. Tillmon Senior Student Information Representative 3NE04D 66763 Natasha Hogan Senior Compliance Analyst 3E08F

66754 Patricia Marshall Senior Student Information Representative 3E08D 66766 Lisa F. Shannon Senior Student Information Representative 3E08E

67657 Latonya S. Smith Senior Compliance Analyst 3NE02C

66776 Jennica A. Vasquez Senior Student Information Representative 3NE02B 66774 Tamika A. Whitmire Senior Student Information Representative 3NE02A 66769 Veda L. Winfree Senior Compliance Analyst 3NE08C 68813 Mildred L. Evans Senior Student Information Representative 3NE08D 66765 Rosemary Fuentes Senior Student Information Representative 3NE08E

PEIMS DATA REPORTING TEAM: This team works to ensure that all PEIMS / PID data is accurate and that all data requests are fulfilled in an accurate and timely manner.

Extension Name Title Location 66767 Nancy Cintron Senior Compliance Analyst 3NE13 66760 Pablo Martinez Senior Compliance Analyst 3NE05 66759 Irma Hasnain Senior Compliance Analyst 3NE07

66757 Maria Del Carmen Aguilar Student Information and Report Analyst 3NE12F 66771 Rose M. Gamboa Senior Student Information Representative 3NE12E

Attendance Clerk The attendance personnel generating absence summaries and transcribing the absences or coding information into the accounting system are responsible for adhering to all laws and regulations pertaining to student attendance accounting. Each person entering data into the attendance accounting system must sign an affidavit attesting that the data he or she has entered are true and correct to the best of his or her knowledge—or, in the case of a paperless attendance accounting system, indicate electronically that the person attests that the data he or she has entered are true and correct to the best of his or her knowledge.

Tasks Prior to Opening of School

1. Post rosters throughout campus for parents to review. 2. Review the updated Membership Reporting procedures and the school district

calendars. 3. Distribute Class Rosters to teachers with written instructions on how to document

“No Show” students. 4. Verify that ADA time is posted in your school.

First Day Procedures

1. Distribute first day rosters to teachers to verify attendance (must be signed in ink by teachers).

2. If a student is not present, the teacher should mark a single line through student’s name and mark NS to the right.

3. Make sure that teachers send attendance to the office no later than 30 minutes after official ADA time.

4. Log onto the HISD Portal to Report Manual Membership Figures by 10:30 am. KEEP originals of first day rosters (ALL SCHOOLS).

Color-Coded Cards (If applicable) • Must be completed in ink (NOT PENCIL) • No erasures or white out • Must be signed by the teacher with whom the student is present with at

the time of completing the color coded card. • Must be signed by student – Grades 3-12 must be signed by student • Must include date of student’s first day of attendance in class • Grade level should be verified • First day cards should have upper right corner cut at an angle to indicate

that they were “first day” cards • Color-Coded Cards on file first day for all students present

5. NO SHOWS

• ALL STUDENTS NOT PRESENT FIRST DAY MUST BE NO SHOWED using no-show date of 8/25/2017.

• Unclaimed schedules retrieved and posted as No Shows • All NO SHOWS must be posted by the end of 1st Day • All NO SHOWS will have an effective date in Chancery of 8/25/2017.

PRINT and file No Show Roster. 6. Prepare new rosters for Day 2

• Teachers should only take attendance for the first day on the first day rosters. If teachers do not have access to GradeSpeed the clerk will print rosters from GradeSpeed only and distribute to those teachers.

Second Day Procedures

1 . All teachers with GradeSpeed access must take attendance in GradeSpeed on Day 2.

2. On the second day and any day thereafter, students that are not present the first day should pick up schedules ONLY AFTER being re-activated in Chancery as enrolled

3. Students enrolling after the first day must complete a color coded card. 4. Log onto the HISD Portal to Report Manual Membership Figures by 10:30 am. 5. Only designated PK centers will keep Membership Transaction Logs

(electronically).

Reminder: If a student who was marked on the 1st day as a "No Show" reports on the 2nd day or thereafter, the "No Show" should be changed to a "Left” record and a new enrollment status must be created, effective the first day the student is present at ADA time.

Note: ADA must be taken by the teacher at the ADA time, for example, if ADA in your building is at 9:30 a.m. and a student is not present in the teacher’s classroom, the teacher should mark the student absent. Teachers have 20 minutes after the ADA time to submit the attendance in GradeSpeed, they do not have 20 minutes after the ADA time to take attendance.

The role of the teacher is to:

• take attendance at the official time designated and for each class period;

• maintain accurate attendance records in GradeSpeed and verify accuracy of

Chancery records;

• send excuse notes from parents to the office in a timely manner;

• notify parents when a student returns from an absence without an excuse or has been absent for three or more days;

• insure that students make up work for excused and unexcused absences;

• complete an attendance referral form for appropriate students, in accordance

with district guidelines

First Day Procedures for Teachers

1. Use the Classroom Roster provided by the clerk, on the roster mark one single line through the name of any student on the list who is not in the classroom at official attendance time and mark NS to the right of the student’s name.

2. Add the names of any students present in your classroom at official attendance time whose names are not on the roster, but whom you accepted into class with documentation from the office.

3. Record the total number of students present and sign and date the roster in blue or black ink (NO PENCIL).

4. Do not “trade” students with another teacher without the knowledge of the principal or principal’s designee, who in turn, gives the information to the attendance clerk.

5. Color-Coded Cards (If applicable) • Must be completed in ink (NOT PENCIL) • No erasures or white out • Must be signed by the teacher with whom the student is present with at the

time of filling out the color coded card. • Must be signed by Student – Grades 3-12 must be signed by student • Must include date of student’s first day of attendance in class • Grade level should be verified

6. On the first day of school no student is considered absent. Absences DO NOT start until a student has attended school at least one day. DO NOT TAKE ATTENDANCE IN GRADESPEED ON THE FIRST DAY OF SCHOOL.

Second Day Procedures for Teachers On the second day of school and any day thereafter, a student entering a teacher’s room must have documentation from the office (ex. Admit slip or class schedule). Verify that the student’s name is in GradeSpeed the day the student enters class and, if not, notify the attendance clerk by e-mail.

• Take attendance at the official ADA time. • Submit attendance in GradeSpeed each day no later than 20 minutes

after designated time of attendance. Attendance needs to be submitted, even if a class has 100 percent attendance. Notify the attendance clerk in writing by using the Attendance Correction Form in GradeSpeed or by e-mail of any absence corrections needed. All manual official attendance documents (Absentee Slips) must meet these conditions: (This also applies when a teacher cannot log into GradeSpeed or there is a substitute in the teacher’s classroom.)

• always use blue or black ink (never record manual entries in pencil, use liquid correction fluid, and never use a signature stamp);

• always use the legal names of the students (no nicknames or shortened version of the name);

• always use the correct student ID number; • Teacher or Substitute Teacher’s Signature in ink; • If errors are made on any official attendance document, strike one line

through the error, enter corrections nearby, and initial in ink.

GradeSpeed Attendance Process Description - GradeSpeed’s attendance interface can exchange attendance data with Chancery SMS the Interface will:

• Post attendance recorded in GradeSpeed to Chancery SMS

• Pull attendance corrections made in Chancery SMS into GradeSpeed

The GradeSpeed process with Chancery SMS Interface includes the following Calendars:

• Calendars and configurations are pulled from Chancery into GradeSpeed

nightly starting at 9.00 p m Schedules:

• Schedule changes for secondary schools are pulled from Chancery into

GradeSpeed every 15 minutes. • Schedule changes for elementary schools are pulled from Chancery into

GradeSpeed nightly starting at 9:00 p m

• Enrollments/Withdrawals are pulled from Chancery into GradeSpeed nightly starting at 9 00 p m.

Rosters:

• Attendance rosters are updated immediately, without a need to log off and log back in, after the schedule change is downloaded into GradeSpeed

• GradeSpeed Monitor is updated immediately, without a need to log off and

log back in, after the schedule change is downloaded into GradeSpeed

• The Grades roster page is updated when the teacher logs out and back in

after the schedule change is downloaded into GradeSpeed

Attendance:

• Attendance records are uploaded from GradeSpeed into Chancery every 15 minutes.

• Attendance corrections are pulled from Chancery into GradeSpeed every

15 minutes. Grades:

• Grades are exported from GradeSpeed into Chancery when the

campus grade clerk/administrator manually performs the exports

grades function. • Grade corrections are pulled from Chancery into GradeSpeed nightly

starting at 9.00 p m.


Search this site

Technology Department Site

HISD Network Access and Name Changes

• Contractor Access: Request a network account and email address for a contractor. • Employee Access: employees will have an HISD account the day after being entered into SAP. • Name Change (user name/email address) Request Form• Contractor AUDIT

Chancery and GradeSpeed

• GradeSpeed Security Request Form - Summer School• GradeSpeed Security Request Form• SIS Security Request Form - Summer School• SIS Security Request Form

Application Access Requests Forms

• A4E Access Request Form• Application Access Request (VISITS, Memberships, SWAV, PEIMS, MAS)• HUB/itslearning Admin Access Request Form• OneSourceMe Access Request Form• Shared Drive/Folder Access Request• SharePoint Site Request• SharePoint Site Admin Access Request Form• VDI Access Request Form• VPN Access Request Form

Campus Principal and Department Leader Designee and Order Forms

• iDelegate - Submit campus contacts and designees• TADS Appraiser Designee• Fleet Copier Order Form

Click here to view additional documents

Need help? Contact the HISD IT Service Desk at 713-892-SERV (7378) or submit a ticket at

https://servicedesk.houstonisd.org

I Want To...

Request Service

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HISD Employee Security Forms

Attention HISD employees and employees transferred to new work locations!

Security forms are no longer required to create or update your basic network accounts; this includes e-mail access and portal information. Any additional access to other applications will require the submission of the forms on our site.

Click here to learn more!

Information Technology Collaboration Sites Employee Portal Houstonisd.org SharePoint Help

IT FORMS

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Line


Custom Application Access Request FormNAME

Who needs access to this application? Click the address book icon to search by last name.

Action Requested TO

Who should the request be routed to for APPROVAL?

Only select ONE PERSON as the approver (manager/principal/SSO). Click the address book icon to search by last name.

NOTES

An email will be sent to the approver listed above and the application owner requesting an electronic approval. The request will not be processed until the electronic approval is received.

After completing all required fields, click the SAVE button located at the top left corner of this page.

Cannot be blank

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Membership Reporting on the HISD Portal

All students who are physically present in school on the first day are to be counted in their respective grade level, even though they may be in a self-contained special education class. Membership figures should be shown by grade level (EE through 12), reflecting a physical count of the student present at official ADA time. Students present in the auditorium, library, counselor's office, nurse's office, etc. at official ADA time must be documented a manual roster with a teacher, counselor or administrator’s signature.

An application is available for reporting membership figures in the schools by grade level. Authorized staff will log in to the HISD Employee Portal by 10·30 a.m. and click on Membership Reporting on the HISD Applications Links list to access the system. After the first day of school, membership includes all students who have enrolled and attended at least one day during the current school year and who have not withdrawn. Students who enrolled, but have not attended at least one day should not be Included in the membership count. Please refer to the Memo to Principals about Membership Figures for School Year 2017-2018 for all dates on membership reporting on the HISD portal.

Withdrawals

A student can be withdrawn from school by either biological parent if no court action is involved, regardless of who enrolled the student in school, or by the person who signed the enrollment card and/or has legal custody of the student.

• The SIS Student Withdrawal Record/Transfer Form must be completed with

all information requested after the first week of school, if the student has been in attendance in the school for five days or more, academic grades must be recorded on the check-out sheet. All absences (excused, unexcused, and extracurricular) should be transferred with the student, so they may be recorded at the new school. The student's ID number should be double-checked by utilizing the PET Search PID on Edit+ for accuracy. One copy of the check-out sheet is given to the parent/guardian; one copy is retained by the school, and another copy is sent to the receiving school, if known, together with a copy of the report card. The parent/guardian/student should be given the original report card, and the school should retain a copy in the student's permanent folder. On the top right-hand side of the withdrawal form, write the PEIMS state ID number and highlight.

• In order to track dropouts, a parent signature and the name of the new school

in which the student the student plans to enroll is needed. This is imperative to avoid underreported students.

• The official date of withdrawal depends on the time of day the student

withdraws.

If a student withdraws from school before the time that ADA is checked at the student's school, the effective date of withdrawal is that same day If a student completes the withdrawal process after ADA is checked, the effective date of withdrawal that must be posted to the student's computer file is the next school day. Parents and legal guardians should be encouraged to give the school a 24- hour notice of withdrawal to allow time for the school staff to process the check out sheet without disrupting classes.

• A student is not in membership on the withdrawal date. • Note the effective date of withdrawal and the Withdrawal code (see HISD

Withdrawal Codes) in the office use sect ion o f the student's color coded card. The color-coded card should then be filed alphabetically by grade level.

• Write the applicable information on the Membership/ Transaction Log using the effective date of withdrawal. (THIS APPLIES ONLY TO DESIGNATED PK CENTERS)

• It is critical that withdrawals be posted to the computer files on a daily basis to avoid conflicts with other schools or within the statewide PID file.

Withdrawal Procedures for Non-Attending Students The principal only may withdraw students for non-attendance after specific actions are taken and documented. These actions must include attempting to contact the student to suggest possible Interventions or alternative placement to prevent the student's leaving school.

• For general education students between six and nineteen years of age,

compulsory attendance laws apply. A student should not be withdrawn for non attendance unless school personnel can document that appropriate procedures have been followed. For students in violation of compulsory attendance the proper procedures must be followed and withdraw using Withdrawal Code L98- Other/Unknown. The parent should be notified in writing of this action and informed to re-enroll the student once they regain control.

• THE W I T HD R AW AL C O D E O F L 8 3 - ADMINISTRATIVE

W I T H D R A W A L SHOULD NOT BE USED WHEN WITHDRAWING STUDENTS FOR NON ATTENDANCE

• On or after the eighteenth birthday, general education students can be withdrawn

for nonattendance. If the student has more than five unexcused absences in one semester, a school district may revoke the student's enrollment for the remainder of the year. Attempts to notify the parent should be documented, a letter informing the parent and adult student of the withdrawal should be sent. The student will be counted as a dropout.

Membership Reporting on the HISD Portal

All students who are physically present in school on the first day are to be counted in their respective grade level, even though they may be in a self-contained special education class. All non-ADA students must be included in your counts. Membership figures should be shown by grade level (EE through 12), reflecting a physical count of the student present at official ADA time. Students in the auditorium, library, counselor’s office, nurse’s office, etc. at official ADA time must be documented on a roster with a teacher, counselor or administrator’s signature.

An application is available for reporting membership figures in the schools by grade level. Authorized staff will log in to the HISD Employee Portal by 10:30 am and click on Membership Reporting on the HISD Applications Links list to access the system.

After the first day of school, membership includes all students who have enrolled and attended at least one day during the current school year and who have not withdrawn. Students who registered, but have not attended at least one day should not be included in the membership count.

Please refer to the Memo to Principals about Membership Figures for School Year 2017-2018 for all dates on membership reporting on the HISD portal.

If you need access to the Membership Reporting Application please complete The Application Access Request form on the HISD Employee Portal. Log in to the HISD Employee Portal > Click on Department Sites > Scroll down to Information Technology and click > Under Information Technology click IT Forms > Scroll down to Access Requests Forms > Click Application Access Request > Fill out the form and click SAVE button. Membership must be reported by grade level. (Membership counts include ALL students by grade level).

MEMBERSHIP REPORTING DATES FOR 2017-2018:

First week: August 28 Fourth week: September 18

August 29 September 19



September 1 NO

STUDENTS

TEACHER

SERVICE

DAY

Second week: NO

CLASSES LABOR

DAY Fifth week: September 29

September 5 September 6 Sixth week: October 6

September 7 September 8 Seventh week: October 13

Third week: September 11 September 12 Eighth week: October 20

September 13 September 14 Ninth week: October 27

September 15

SPECIAL MEMBERSHIP REPORTING DATE: OCTOBER 27, 2017 PEIMS SNAPSHOT DATE

Friday November 17 Friday February 23

Friday December 15 Friday March 23

Friday January 26 Friday April 27

Friday May 25

https://www.houstonisd.org/Local%20Settings/Temporary%20Internet%20Files/OLK9D/(htts%3A/www.houstonisd.org/portal/site/EmployeePortal/template.LOGIN/)

HISD NETWORK SECURITY FORM

RETURN TO: Technology and Information Systems - Network Security Department, 4400 W 18

th St., Level 3NW, Houston, TX 77092, Route 10 or fax to 713-556-6194

Do not enter your confidential password on any Network Security form.

Network/Portal ID/Email accounts are automatically created for HISD employees with the exception of student workers. To request a NEW Network/Portal ID, complete Boxes 1 and 4 along with a Computer Related Security Policy Memorandum, Student

Records Security Policy Acknowledgment form, and a Confidentiality and Use Agreement form. Network Security forms are no longer required to delete Network/Portal ID’s and Email for HISD Employees. To DELETE a Contract Employee’s Network/Portal ID and/or application access, complete Box 2. To ADD/CHANGE Network/Portal ID name or application access information, complete ALL FIELDS in Box 3 and Box 4 (if necessary). The name submitted on this form must be the same as the name on your HISD payroll records. If you forget or lose your password information, you must call HISD Technical Support Services (713-892-SERV or 713-892-7378) for

assistance. Network Security will not issue duplicate copies of Network Security Letters containing this information. All Security forms are available on the HISD Portal. After logging into the Portal, click on the Find It tab, then in the Frequently

Requested Forms section, click on Technology and Information Systems.

REQUEST A NEW NETWORK/PORTAL ID – Use for Contract Employees or Student Workers (please print legibly)

Employee #: __________________ Social Security #: __________________________________ Last Name: ___________________________________ First Name: ______________________________ MI: _________ Location #: ________ Location Name: ___________________________________________________ Route #: ______ Work Telephone #: __________________ Position/Title: ____________________________________________________

FOR CONTRACTORS

Contractor access expiration date: ______/______/_______ (90 days default if no date is provided)

Approver/Manager email address: _______________________________________________________________________

(please print legibly) (Principal, Deputy/Associate/Assistant Superintendent / Chief School Officer, School Compliance Officer, School Improvement Officer or Superintendent.)

DELETE AN EXISTING ID – Use for Contract Employees Only (please print legibly)

Network ID: _____________________ Social Security #: _____________________________________ Last Name: ___________________________________ First Name: ______________________________ MI: _________

Reason for deletion (check one): User’s Access No Longer Needed User’s Employment Terminated

ADD/CHANGE INFORMATION ON AN EXISTING NETWORK/PORTAL ID (please print legibly)

Employee #: _____________ Network ID: ____________________ Social Security #: ___________________________

NAME: Previous: Last Name: ______________________________ First Name: ________________________ MI: _____ Current:: Last Name: ______________________________ First Name: ________________________ MI: _____ LOCATION: Previous #: ____________ Loc. Name: _________________________________________ Route #: ______ Current #: ____________ Loc. Name: _________________________________________ Route #: ______ Work Telephone #: __________________ Position/Title: _____________________________________________________ Requester’s Signature: Date: ______________________ Approver’s Printed Name: Date: ______________________

(please print legibly) (Principal, Deputy/Associate/Assistant Superintendent / Chief School Officer, School Compliance Officer, School Improvement Officer or Superintendent.) Approver’s Signature: Date: ______________________

(Principal, Deputy/Associate/Assistant Superintendent/ Chief School Officer, School Compliance Officer, School Improvement Officer, or Superintendent.)

Access will not be granted without signature, dates, or email address. Incomplete or incorrect forms will be returned via HISD Mail.

Box 1

Box 2

Box 3

Check Appropriate Box or Boxes Budgets Online Campus FITNESS Reporting Campus FMO Web Notification Campus Only HFWE Campus Memberships Campus Only Partnerships (BCP) Campus Only

PEIMS Reporting

Campus SWAV

Campus VISITS

Campus

Box 4

Access will not be granted without signatures and dates.

Requestor’s Signature Date:

Approver’s Printed Name: (please print legibly) (Principal, Executive Principal, SIO, CSO, or Superintendent)

Approver’s Signature Date: SIS-20120416

HISD SIS ACCESS REQUEST FORM

Submit to: SIS Department (Attn: SIS Security) Route 10 · 4400 West 18th St · Level 3NW · Houston, TX 77091

or fax to (713) 556-8870

Use this form to request access to the Chancery or Student Information System (SIS).

I. Complete this section for ALL SIS requests.

Employee ID: Soc. Sec. #: xxx-xx- Network Username: (5 digits) (NOT password)

Last Name: First Name: MI:

Current Work Location: Campus #: Campus Name: Rt. #:

Work Location Telephone #: Position/Title:

II. Complete Section I and Section II to ADD or REMOVE a role assignment.

When requesting change to CSO/SIO Level access, also specify the CSO/SIO. When requesting a change to Campus Level access, also specify the campus’ location number and name. Additional forms are required for access to additional campuses.

District Level – [A]dd/[R]emove Campus Level – [A]dd/[R]emove A/R (check appropriate box) Location #: Name: District View Only A/R (check approp. box) A/R (check approp. box) A/R (check approp. box) District Health Principal Magnet PRS / PEP District Special Education Discipline Edit Student Sched. Health Other: Register / Enroll / Master Sched. SIS Data REMOVE ALL ROLES Withdraw Special Pops View Only R/E/W w/ Attendance Special Ed. View Only R/E/W w/ Grade Special Pops w/ Discipline CSO/SIO Level – [A]dd/[R]emove Reporting w/ Special Ed. Teacher (check only one box for level and specify on line below) Other: CSO SIO All Schools REMOVE ALL ROLES Specify (CSO/SIO): A/R (check appropriate box) INTERNAL USE ONLY View Only View Only w/ Discipline Other: REMOVE ALL ROLES

III. Complete ALL sections to request a change of location. Failing to do so may prevent access.

All role assignments will be removed from the Previous Work Location specified below. Previous role assignments are not transferred. Only the roles selected in Section II are applied.

Previous Work Location: Location/Org #: Name:

Current Work Location: Location/Org #: Name:

The Family Educational Rights and Privacy Act (FERPA) of 1974, 20 U.S.C., Section 1232g, its implementing regulations (34 CFR Part 99), and amendments, the Texas Public Information Act (TPIA), Texas Government Code Section 552.001 et seq., and Houston Independent School District (HISD) Board Policies provide for the security, confidentiality, review, and disclosure of student educational records. All persons who access HISD student records hold a position of trust relative to this information and must recognize and acknowledge their responsibilities for preserving the security and confidentiality of this information. The requestor is aware of the state and federal laws pertaining to records tampering and the requestor is aware of the penalties under the law related to records tampering.

The Family Educational Rights and Privacy Act (FERPA) of 1974, 20 U.S.C., Section 1232g, its implementing regulations (34 CFR Part 99), and amendments, the Texas Public Information Act (TPIA), Texas Government Code Section 552.001 et seq., and Houston Independent School District (HISD) Board Policies provide for the security, confidentiality, review, and disclosure of student educational records. All persons who access HISD student records hold a p osition of trust relative to this information and must recognize and acknowledge their responsibilities for preserving the security and confidentiality of this information. The requestor is aware of the state and federal laws pertaining to records tampering and the requestor is aware of the penalties under the law related to records tampering.

Access will not be granted without signatures and dates.

Requestor’s Signature Date:

Approver’s Printed Name: (please print legibly) (Principal, Executive Principal, Deputy/Associate/Assistant/Regional, or Superintendent)

Approver’s Signature Date: GS-20150730

HISD GRADESPEED SECURITY REQUEST FORM

Submit to: SIS/GradeSpeed Department (Attn: SIS Security) Route 10 · 4400 West 18th St · Level 3NW · Houston, TX 77091

or fax to (713) 556-8870

I. Complete this section for ALL GradeSpeed requests.

Employee ID: Soc. Sec. #: xxx-xx- Network Username: (5 digits) (NOT password)

Last Name: First Name: MI:

Current Work Location: Campus #: Campus Name: Rt. #:

Work Location Telephone #: Position/Title:

II. Complete Section I and Section II to ADD or REMOVE a role assignment.

Check either the Add or Remove box for the role(s) being requested. Requests must be for only one level. Campus-Level requests must also specify a campus’ location number and name. District-Level requests require approval from the GradeSpeed Department. NOTE: These roles are intended for non-instructional staff.

Campus-Level District-Level (all schools)* Location #: Name: Add Remove (check all that apply) Add Remove (check all that apply) View Only Campus Admin Other: Office Attendance REMOVE ALL ROLES Office Grading * requires approval from GradeSpeed Department Other: REMOVE ALL ROLES

INTERNAL USE ONLY

III. Complete ALL sections to request a change of location. Failing to do so may prevent access.

All role assignments will be removed from the Previous Work Location specified below. Previous role assignments are not transferred. Only the roles selected in Section II are applied.

Previous Work Location: Location/Org #: Name:

Current Work Location: Location/Org #: Name:

General Attendance Requirements 2016–2017 Student Attendance Accounting Handbook Page 37

3.2.1.6 Code 5 Ineligible Half-Day

Code 5 indicates that a student is scheduled for and provided instruction for at least 2 hours but fewer than 4 hours each school day but is ineligible to generate ADA (for any of the reasons listed in the preceding subsection on code 4). The students that code 5 applies to include any student who is provided half-day instruction but does not meet the eligibility criteria for the service he or she receives. Examples include the following:

students enrolled only in PK who do not meet the PK eligibility requirements in Section 7

students enrolled in locally funded PK programs offered by your district

students provided instruction by a JJAEP on the basis of an expulsion under the TEC, §37.007(a), (d), or (e), unless specifically authorized in writing by the TEA

students who are required, as a condition of obtaining or holding the appropriate US student visa, to pay tuition to your district to cover the cost of their education21

3.2.1.7 Code 6 Eligible Transfer Student Half-Day

Code 6 indicates that a student is a transfer student who is eligible to generate half-day attendance. Code 6 applies to a student who is a nonresident, is legally transferred into your district, and is scheduled for and provided instruction for at least 2 hours but fewer than 4 hours each school day. The student must meet all eligibility criteria other than residency. The information on transferring students included in the previous subsection on code 3 applies for code 6 as well. A charter school should not use ADA eligibility code 6.

3.2.1.8 Code 7 Eligible—Alternative Attendance Program Participation

Code 7 applies to a student who is eligible to participate in and is enrolled and provided instruction in an alternative attendance program, such as the Optional Flexible School Day Program (OFSDP) or the High School Equivalency Program (HSEP).

3.2.1.9 Code 8 Ineligible—Alternative Attendance Program Participation

Code 8 applies to a student who is enrolled and provided instruction in an alternative attendance program, such as the OFSDP or HSEP, but is ineligible to participate in the program.

3.2.2 Funding Eligibility To be eligible to generate FSP funding for attendance, a student must either:

1) be scheduled for and provided instruction at least 2 hours (half-day attendance) or at least 4 hours (full-day attendance) each day (referred to as the “2-through-4-hour rule”22) or

2) be eligible for, enrolled in, and scheduled for and provided instruction in an alternative attendance accounting program (such as the OFSDP).

The following table explains more fully the requirements a student must meet to be eligible to generate ADA and thus FSP funding. Note: The 2-through-4-hour rule includes recess and in-class breakfast.

21 TEC, §25.0031(c) 22 19 TAC §129.21(g)

http://www.statutes.legis.state.tx.us/Docs/ED/htm/ED.37.htm#37.007


http://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=19&pt=2&ch=129&rl=21

WTHOMAS1

Highlight


If the student is scheduled for and provided instruction:

then the student: and should be reported with:

fewer than 2 hours (120 minutes) per day

is not eligible to generate ADA ADA eligibility code 0

at least 4 hours (240 minutes) per day is eligible for full-day attendance (is eligible to generate ADA)

ADA eligibility code 1

at least 2 hours (120 minutes) but fewer than 4 hours per day

is eligible for half-day attendance (is eligible to generate ADA)


at least 4 hours (240 minutes) per day and meets the requirements for an eligible student other than residency or an alternative basis for eligibility under the TEC, §25.001

is eligible for full-day attendance (is eligible to generate ADA). This status applies to a student who legally transfers from one Texas district to another Texas district and meets all eligibility criteria other than residency


at least 4 hours (240 minutes) per day but does not meet the eligibility requirements

is not eligible to generate ADA (see 3.2.1.5 for more information)


at least 2 hours (120 minutes) per day but does not meet the eligibility requirements

is not eligible to generate ADA (see 3.2.1.6 for more information)


at least 2 hours (120 minutes) per day and meets the requirements for an eligible student other than residency or an alternative basis for eligibility under the TEC, §25.001

is eligible for half-day attendance (is eligible to generate ADA). This status applies to a student who transfers from one Texas district to another Texas district and meets all eligibility criteria other than residency


through an alternative attendance program, such as the OFSDP, according to the requirements of that program

is eligible for alternative attendance program participation (is eligible to generate ADA)


through an alternative attendance program, but not according to the requirements of that program

is ineligible for alternative attendance program participation (is not eligible to generate ADA)


Students who are funding eligible and attending on a half-day basis may earn only one-half day of attendance each school day. Your district determines these students’ attendance by taking attendance during a period in which the students are scheduled to be present.23 If a student who is funding eligible and attending on a full-day basis is not scheduled to attend school during the second or fifth instructional hour, your district determines the student’s attendance by taking attendance during a period in which he or she is scheduled to be present. See 3.6.2.2 Alternative Attendance-Taking Time for Certain Student Populations. Attendance for any full-day student (ADA eligibility code 1 or 3) cannot exceed the number of days of instruction for the same reporting period for the same instructional track. Attendance for any half-day

23 19 TAC §129.21(h)(1)





3.7 General Education Homebound (GEH) Program Any student who is served through the GEH program must meet the following three criteria:

The student is expected to be confined at home or hospital bedside for a minimum of 4 weeks. The weeks need not be consecutive.

The student is confined at home or hospital bedside for medical reasons only.

The student’s medical condition is documented by a physician licensed100 to practice in the United States.

A student served through the GEH program at home or hospital bedside must be served by a certified general education teacher. Over the period of his or her confinement, the student must be provided instruction in all core academic subject area courses in which the student is enrolled. In addition, over the period of confinement, the student should be provided instruction in all other courses the student is enrolled in, if possible. Note: For guidance in determining GEH instruction for pregnant students who are receiving pregnancy-related services, see Section 9. A student who is served through the GEH program retains the same ADA eligibility code he or she had before receiving GEH services, regardless of how many hours the student will be served through the GEH program. For information on remote homebound instruction, see 12.3.3 Remote Homebound Instruction—Regular Education Students.

3.7.1 GEH Policy Requirements To qualify for GEH funding, your school district must have policy and procedures for implementation of GEH instruction that have been approved by the local school board.

3.7.2 GEH Committee A designated campus committee must make decisions regarding GEH placement. Members of the committee should include but are not limited to the following:

a campus administrator,

a teacher of the student, and

a parent or guardian of the student. The role of the GEH committee is to review and consider the necessity of providing instruction to a general education student at home or hospital bedside. If instruction is to be provided at home or hospital bedside, the GEH committee determines the type(s) and amount of instruction to be provided. Over the period of his or her confinement, however, the student must be provided instruction in all core academic subject area courses in which the student is enrolled and should, if possible, be provided instruction in all other courses in which the student is enrolled.

100 You can access the Texas Medical Board’s searchable database of licensed physicians at http://reg.tmb.state.tx.us/OnLineVerif/Phys_NoticeVerif.asp. Throughout Section 3.7, “licensed” means licensed to practice in the United States.

http://reg.tmb.state.tx.us/OnLineVerif/Phys_NoticeVerif.asp


In making these decisions, the GEH committee must consider information from the student’s licensed physician. However, documentation from the licensed physician is not the sole determining factor in the committee’s decision-making process.

3.7.2.1 GEH Committee Documentation Responsibilities

In qualifying a student for and providing the student GEH services, the following documentation is required:

a district-developed form that documents GEH committee decisions regarding whether a student is to be served through GEH;

documentation on the form of the GEH committee’s decision regarding the type(s) and amount of instruction to be provided to the student, including the designated amount of time per week that instruction will be provided;

a note from a licensed physician stating that the student has a medical condition that requires the student to be confined at home or hospital bedside for a minimum of 4 weeks;

documentation of the day(s) homebound instruction started and stopped; and

the teacher’s homebound instruction log.

The minimum documentation required in homebound logs (the attendance record maintained by a homebound teacher) is the following:

the name of the homebound teacher,

the student’s name and Texas Unique Student ID,

the date that the homebound teacher visited the homebound student, and

the specific time period that the student was served (for example, 10:00 a.m. until 12:00 p.m.).

Additional documentation may be maintained as part of this record at your district’s discretion. This documentation may include, but is not limited to, mileage records for the homebound teacher and information on subjects that were taught as part of the homebound instruction.

3.7.3 GEH Funding Chart For GEH services to generate ADA, the services must be provided as follows: A general education student served at home earns eligible days present based on the number of hours the student is served at home by a certified teacher each week. Use the following chart to calculate eligible days present:

GEH Funding Chart

Amount of Time Served per Week

Eligible Days Present Earned per Week

1 hour 1 day present

2 hours 2 days present


4 hours 4 days present (if the week is a 4-day week) 5 days present (if the week is a 5-day week)

More than 4 hours 4 days present (if the week is a 4-day week) 5 days present (if the week is a 5-day week)

Pregnancy-Related Services 2016–2017 Student Attendance Accounting Handbook Page 205

9.1 Responsibility

List in the space provided below the name and phone number of the district personnel to whom all PRS coding questions should be directed:

Name: Phone Number:

9.2 Eligibility and Eligible Days Present Eligibility for Services: Any school-age student who is in the prenatal or postpartum period of pregnancy is eligible for services under the PRS program. This includes students who are pregnant and students who deliver a live, aborted, or stillborn baby; suffer a miscarriage or death of a newborn; or place a baby up for adoption. Eligibility for Funding: Students who are eligible for average daily attendance (ADA) and who are eligible for PRS program services are eligible for funding under the PRS program beginning on the date services begin. End of Eligibility: Eligibility for PRS ends when the student returns from postpartum confinement to resume her regular classes at a school campus or the first day of the seventh week, whichever comes first. For a student requiring extended confinement, eligibility for PRS ends when the student returns from postpartum confinement to resume her regular classes or the first day of the 11th week, whichever comes first (see 9.9.3 CEHI during Break-in-Service Confinement for a limited exception).

9.2.1 Absences During the prenatal period, a student is absent if she does not come to school or, if the student is receiving CEHI, if CEHI is not provided. During the postpartum period, a student is absent if CEHI is not provided. A student may be recorded absent on the effective date of a program change (date of enrollment in or withdrawal from the PRS program). However, as with all other students, PRS students cannot earn eligible days present on days they are absent.

9.2.2 PRS Eligibility and Participation in Other State-Funded Programs PRS students may simultaneously participate in other state-funded programs (special education, career and technical education, bilingual or ESL education), provided all eligibility requirements of the other programs are met (see Sections 4, 5, and 6). During CEHI, a student may remain coded and continue to generate special program ADA as long as the student continues to receive services at home as designated by the individual program requirements. (See 9.10 Confinement and Earning Eligible Days Present and 9.17.4 Example 4.)

Pregnancy-Related Services 2016–2017 Student Attendance Accounting Handbook Page 212

PRS Confinement Service Requirements

Amount of Time Provided CEHI per Week (Week Is Sunday Through Saturday)

PRS Eligible Days Present Earned per Week

0 hours 0 days present PRS

1 hour 1 day present PRS



4 hours

4 days present PRS, 0 days absent (if the week is a 4-day week) 5 days present PRS, 0 days absent (if the week is a 5-day week)

More than 4 hours

4 days present PRS, 0 days absent (if the week is a 4-day week) 5 days present PRS, 0 days absent (if the week is a 5-day week)

CEHI requirements and eligible days present are determined each week. The week for CEHI purposes is from Sunday through Saturday. CEHI service hours must not be accumulated and carried forward from one week to the next, and service hours must not be applied to a previous week. A student who is provided CEHI services retains the same ADA eligibility code she had before receiving CEHI services, regardless of how many hours she will receive CEHI. Over the period of her confinement, a student receiving CEHI services must be provided instruction in all core academic subject area courses in which she is enrolled. In addition, over the period of confinement, the student should be provided instruction in all other courses in which she is enrolled, if possible.

9.11 Returning to Campus for Support Services or Testing A student confined to the home may be allowed to return to campus and remain coded PRS to receive temporary, limited support services (see the introduction to Section 9 for a list of examples of support services) or take required state assessments. The time spent on campus receiving temporary, limited support services or taking required state assessments must not count as any part of the number of hours served as CEHI for eligible days present. A student receiving CEHI who returns to campus to receive temporary, limited support services or take required state assessments must have a medical release from a licensed204 medical practitioner to do so.

9.12 PRS and Special Education Services (SPED) Regular education students must not be referred for special education services just because they become pregnant. Regular education students who must be confined to the home or hospital bedside 204 You can access the Texas Medical Board’s searchable database of licensed physicians at http://reg.tmb.state.tx.us/OnLineVerif/Phys_NoticeVerif.asp.

http://reg.tmb.state.tx.us/OnLineVerif/Phys_NoticeVerif.asp

Special Education 2016–2017 Student Attendance Accounting Handbook Page 97

For homebound coding examples, see 4.18.1 Code 01 - Homebound Examples125.

4.7.2.2 Homebound Services and Pregnancy-Related Services (PRS)

See 9.12 PRS and Special Education Services (SPED) for detailed information on serving pregnant students through the PRS and special education programs.

4.7.2.3 Homebound Services for Infants and Toddlers with Auditory or Visual Impairments or Both

Infants and toddlers (children from birth through 2 years of age) with auditory impairments or visual impairments or both may receive homebound instruction as determined by the IFSP team. See 4.10.1 Infants Receiving Visual Impairment Services, Orientation and Mobility (O&M) Services and 4.10.2 Infants Receiving Auditory Impairment (Deaf) Services for detailed information.

4.7.2.4 Preschool Programs for Children with Disabilities and Homebound Services

Students aged 3 through 5 years for whom the ARD committee has determined that homebound is the appropriate instructional setting should be reported with a grade level of EE (early education) and with the ADA eligibility code shown in the following table:

ADA Eligibility Coding for Students Receiving Preschool Program for Children with Disabilities Services in the Homebound Instructional Setting

Amount of Time Served per Week ADA Eligibility Code

fewer than 2 hours per week 0—enrolled, not in membership

at least 2 hours but fewer than 4 hours per week 2—eligible for half-day attendance

at least 4 hours per week 1—eligible for full-day attendance

Note: The ADA eligibility coding information in the preceding chart does not apply to students aged 6 years or older. A student aged 6 years or older who is served in the homebound instructional setting retains the same ADA eligibility code he or she had before receiving homebound services, regardless of how many hours the student will be served in the homebound instructional setting.

4.7.2.5 Homebound Funding and Homebound Documentation Requirements

A student who receives special education and related services in the special education homebound instructional setting earns eligible days present (generates contact hours and thus funding) based on the number of hours the student is served at home or hospital bedside by a certified special education teacher each week. Use the following chart to calculate eligible days present:

Homebound Funding Chart

Amount of Time Served per Week

Eligible Days Present Earned per Week

1 hour 1 day present



4 hours 4 days present (if the week is a 4-day week) 5 days present (if the week is a 5-day week)

125 19 TAC §89.1131


Texas Education Agency ADA Exemptions

A student not actually on campus at the time attendance is taken may be considered in attendance for FSP (Funding) purposes if the student:

Note: The following codes require documentation that has signed and dated by the principal or principal’s designee.

Description

Short Code in Chancery

• is in grades 6 through 12 and misses school for the purpose of sounding “Taps” at a military honors funeral held in Texas for a deceased veteran.

“TAPS” Military Funeral

TAP

• is participating in an activity that is approved by your local school board and is under the direction of a professional staff member of your school district or an adjunct staff member. The adjunct staff member must have a minimum of a bachelor's degree and be eligible for participation in the Teacher Retirement System of Texas.

Students participating in any activity that is not approved by your local school board or without certified district personnel supervision must be counted absent. For attendance to qualify for funding purposes, the certified district staff member or adjunct staff member must be accompanying the students as an official of your school district for the specific purpose of supervising the students and must be approved by your school board to supervise the activity. For example, students would be reported present if they are participating in 4H activities that are supervised solely by a county extension service agent who has been approved by the local school board as an adjunct staff member.

Activity

ACT

• is in his or her junior or senior year of high school and misses school for the purpose of visiting an institution of higher education accredited by a generally recognized accrediting organization to determine the student's interest in attending the institution. Your district 1) may not excuse for this purpose more than 2 days during a student's junior year and 2 days during a student's senior year and 2) must adopt a) a policy stating when an absence will be excused for this purpose and b) a procedure for verifying students' visits to institutions of higher education.

College Visit

COL

• misses school for the purpose of attending a required court appearance, including traveling for that purpose. Travel days for which the student is considered in attendance are limited to not more than 1 day for travel to and 1 day for travel from the site where the student is required to appear in court. Your

Court

CRT

school district may elect to excuse additional travel days; however, the student would be considered absent for the additional travel days for attendance accounting purposes.

A court appearance is considered to be required if the law (federal or state) or the court mandates an appearance by the student in a criminal, civil, or traffic matter. Examples of required court appearances would be appearances in response to a jury summons in the name of the student, a subpoena in the name of the student, or a traffic ticket marked “You Must Appear” or “Court Appearance Required.” Additional examples would be a student's appearance in court as a plaintiff or defendant or as the subject of a court proceeding, such as an adoption or custody proceeding. Acceptable forms of documentation may be a copy of a pleading or other document filed with the court, a notice from the court clerk regarding a hearing or trial date, a jury summons, a subpoena, etc. Important: Absences to meet with probation officers and other absences related to court- ordered activities outside the courtroom do not qualify as required court appearances.

• is enrolled in and attending off-campus dual credit program courses and is not scheduled to be on campus during any part of the school day.

Dual Credit

DC

• misses school for the purpose of serving as a student early voting clerk, if your school district has a policy allowing for this type of excused absence, or misses school for the purpose of serving as an election clerk or student election clerk . Your school district may excuse a student's absence for this purpose for a maximum of 2 days in a school year. A student may be considered in attendance for travel days related to an absence to serve as an election clerk or student election clerk but not for travel days to serve as a student early voting clerk. Travel days for which the student is considered in attendance are limited to not more than 1 day for travel to and 1 day for travel from the site where the student is serving as an election clerk. Your school district may elect to excuse additional travel days; however, the student would be considered absent for the additional travel days for attendance accounting purposes. Travel days do not count toward the 2-days-per-school-year maximum.

To serve as a student election clerk or student early voting clerk, a student must: be ineligible to serve as an election clerk under the Texas Election Code, §32.051(c); be at least 16 years of age; have the consent of the principal of the school the student attends; be a US citizen; and have completed any training course required by the entity holding the election.

Election

ELC

To serve as an election clerk (as opposed to a student election clerk), a student must meet the requirements specified in the Texas Election Code, §32.051.

• misses school for the purpose of appearing at a governmental office to complete paperwork required in connection with the student's application for US citizenship, including traveling for that purpose. Travel days for which the student is considered in attendance are limited to not more than 1 day for travel to and 1 day for travel from the site of the governmental office. Your school district may elect to excuse additional travel days; however, the student would be considered absent for the additional travel days for attendance accounting purposes.

Government Office

GOV

• is temporarily absent because of a documented appointment for the student or the student's child that is with a health care professional licensed to practice in the United States. A documented appointment with a health care professional includes an appointment of a student diagnosed with autism spectrum disorder with a health care practitioner to receive a generally recognized service for persons with that disorder. To be considered temporarily absent, the student must begin classes or return to school on the same day of the appointment. The appointment should be supported by a document, such as a note from the health care professional.

The appointment must be a face-to-face consultation with a health care professional. A consultation over the phone or via video (telemedicine) is not considered an appointment with a health care professional.

Medical Appointment

MD

• is participating in a mentorship approved by district personnel to serve as one or more of the advanced measures needed to complete the Distinguished Achievement Program outlined in 19 TAC Chapter 74.

Mentor

MTR

• is absent to visit with a parent, stepparent, or legal guardian who is an active duty member of the uniformed services and has been called to duty for, is on leave from, or is immediately returned from continuous deployment of at least four months outside the locality where the parent, stepparent, or guardian regularly resides. Your district is required to excuse up to 5 days for this purpose in a school year. An excused absence for this purpose must be taken no earlier than 60 days before the date of deployment or no later than 30 days after the date of return from deployment.

Military Deployment

MIL

• misses school for the purpose of taking part in the student's own US naturalization oath ceremony, including traveling for that purpose. Travel days for which the student is considered in attendance are limited to not more than 1 day for travel to and 1 day for travel from the site of the ceremony. Your school district may elect to excuse additional travel days; however, the student would be considered absent for the additional travel days for attendance accounting purposes.

Naturalization Oath

NAT

• misses school for the purpose of observing religious holy days, including traveling for that purpose. Travel days for which the student is considered in attendance are limited to not more than 1 day for travel to and 1 day for travel from the site where the student will observe the holy days. Your school district may elect to excuse additional travel days; however, the student would be considered absent for the additional travel days for attendance accounting purposes.

Your school district is responsible for determining what constitutes a religious holy day for purposes of excusing absences. The agency does not maintain a list of days that qualify as religious holy days for purposes of being considered in attendance for FSP purposes. However, we do provide the following guidance: To be considered a religious holy day, the day should be one generally recognized by the student’s religious denomination as a holy day that is required to be observed by all members of that denomination. Church retreats, camps, and mission trips Your school district is responsible for determining what constitutes a religious holy day for purposes of excusing absences. The agency does not maintain a list of days that qualify as religious holy days for purposes of being considered in attendance for FSP purposes. However, we do provide the following guidance: To be considered a religious holy day, the day should be one generally recognized by the student’s religious denomination as a holy day that is required to be observed by all members of that denomination. Church retreats, camps, and mission trips and individual religious rites (baptisms, christenings, bar mitzvahs, etc.) are not considered holy days.

Religious

REL

Documentation must be provided in all cases where a student is not physically present at ADA time in the classroom and was counted present for FSP ADA purposes. This includes signed and dated rosters used when a student is with other school personnel at ADA time.

Page - 1 -

85R11663 SRS-D

By: Menéndez S.B. No. 1152

A BILL TO BE ENTITLED

AN ACT

relating to excused absences from public school for the purpose of

pursuing enlistment in a branch of the armed services of the United

States or the Texas National Guard.

BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF TEXAS:

SECTION 1. Section 25.087, Education Code, is amended by

adding Subsections (b-5) and (b-6) and amending Subsection (d) to

read as follows:

(b-5) A school district shall excuse a student who is 17

years of age or older from attending school to pursue enlistment in

a branch of the armed services of the United States or the Texas

National Guard, provided that:

(1) the district may not excuse for this purpose more

than four days of school during the period the student is enrolled

in high school; and

(2) the district verifies the student's activities

related to pursuing enlistment in a branch of the armed services or

the Texas National Guard.

(b-6) Each school district shall adopt procedures to verify a

student's activities as described by Subsection (b-5).

(d) A student whose absence is excused under Subsection (b),

S.B. No. 1152

Page -2 -

(b-1), (b-2), (b-4), (b-5), or (c) may not be penalized for that

absence and shall be counted as if the student attended school for

purposes of calculating the average daily attendance of students in

the school district. A student whose absence is excused under

Subsection (b), (b-1), (b-2), (b-4), (b-5), or (c) shall be allowed

a reasonable time to make up school work missed on those days. If

the student satisfactorily completes the school work, the day of

absence shall be counted as a day of compulsory attendance.

SECTION 2. This Act applies beginning with the 2017-2018

school year.

SECTION 3. Not later than October 1, 2017, each school

district shall adopt a policy for verification of student

activities relating to pursuing military enlistment as required by

Section 25.087(b-6), Education Code, as added by this Act.

SECTION 4. This Act takes effect immediately if it receives a

vote of two-thirds of all the members elected to each house, as

provided by Section 39, Article III, Texas Constitution. If this

Act does not receive the vote necessary for immediate effect, this

Act takes effect September 1, 2017.

Attendance Codes in Chancery

25 total

Description Short Code Pres Abs Tardy Type Unexcused Teacher can use

"Taps" Military Funeral TAP 1 0 0 P

Absent A 0 1 0 A Y Y

Absent Excused EX 0 1 0 A

Activity ACT 1 0 0 P

Child Protection DFPS 1 0 0 P

Citation CIT 0 1 0 A Y

College Visit COL 1 0 0 P

Court Appearance CRT 1 0 0 P

Dual Credit DC 1 0 0 P

Election Clerk ELC 1 0 0 P

Field Trip FT 1 0 0 P

Government Office GOV 1 0 0 P

Homebound Services HB 1 0 0 P

In School Suspension SRC 1 0 0 P

Medical Appointment MD 1 0 0 P

Mentor MTR 1 0 0 P

Military Deployment MIL 1 0 0 P

Naturalization Oath NAT 1 0 0 P

Not Used in HISD DP 1 0 0 P

Other Sch Per OSP 1 0 0 P

Preg Rel Svs PRS 1 0 0 P

Present P 1 0 0 P Y

Religious REL 1 0 0 P

Suspended SUS 0 1 0 A

Tardy T 1 0 1 T Y Y

Report: SMS-GP-ACL-00001 Ver:00-1

Wanda Thomas

Page 1 of 1 Aug 6, 2017 4:52 PM

ATTENDANCE CLERK

Things you should be doing on a Daily Basis:

1. Enroll and withdraw students if applicable. Research students in PID before enrolling them. 2. Make sure that attendance is taken on every student enrolled in your school by the teacher of record or substitute

teachers (If students are with other school personnel, then you must get the correct documentation along with the appropriate signature and enter the change in Chancery).

3. Enter attendance from manual rosters submitted by substitutes or teachers who cannot access GradeSpeed. 4. Run the Display Teacher Progress from GradeSpeed. Send report to the principal or administrator in charge of

attendance. Report teachers who do not consistently take attendance. 5. Update color-coded cards with new entries, withdrawals, returns, grade level changes and ADA code changes. 6. Designated PK Centers and JJAEP - Update the Membership Transaction Log. You are not to wait until the end

of the cycle and copy your Membership Transaction Log from the TX Daily Attendance Report, this will get you in trouble with the Texas Education Agency. This your daily manual record that you compare to the TX Daily Attendance Report.

7. Enter excuse notes from students. 8. Enter attendance changes in Chancery as soon as you receive the correct documentation.

Effective school year 2016-2017, attendance clerks may only accept two forms of documentation from teachers regarding attendance changes:

GradeSpeed Attendance Correction Form An email from the teacher with the student’s name, ID number and the reason for the change.

Teachers are not allowed to complete the Attendance Correction Forms generated from Chancery. If a substitute teacher makes an error and the error is caught on the same day, allow the substitute

to correct the error on the Substitute Roster. The substitute needs to initial the correction. If the error is caught the next day by the classroom teacher, the classroom teacher will correct the

error by using the GradeSpeed Correction Form or email. 9. Enter ADA code changes. The documentation and the change form should be signed by the principal. 10. Check and correct the Certify reports daily.

What you should do at the end of the cycle prior to your Federal & State Compliance review:

1. Run the Entry Date and Withdrawn Students Reason reports and compare the data from the reports with your color-coded cards. These reports are located under the Registration and Enrollment panel.

2. Designated PK Centers and JJAEP - Compare your Membership Transaction Log line by line with your TX Daily Attendance Report for the entire cycle.

3. Run the TX Campus Summary for the previous cycle(s) and the current cycle. – This report should be signed by you and the principal. - The report is located under the Summary Report panel.

4. Run and check the Daily Absence Membership Eligibility report – include non-ADA from the start of school until the end of the current cycle. The report is located under the Attendance panel.

5. Compare ADA code changes to Daily Attendance Summary report in GradeSpeed.

Attendance Best Practices • Have current updated Chancery Training Manuals

• Have a current updated Data Quality Manual located on

the Federal and State Compliance Website

• Have a current TEA Student Attendance Accounting Handbook • Attend Federal and State Compliance Clerk Trainings

• Attend PEIMS training offered – check HISD Portal for updates and training

• Attend training for changes to School Guidelines

• Review teachers on first day procedures

• Have all new students entered into Chancery and all No-shows posted by end of the first day

• After processing No Show s run the H _ Entry Date Report in Chancery at the

end of the first day, this will give you a record of all students entered into Chancery on the first day

• Generate a list of students with no homeroom number (if applicable) or schedule and verify status

• Enter Transactions on Color Coded Cards on a daily basis (Entries, Returns, Withdrawals, ADA Coded Changes and Grade Level Changes)

• Enter Transactions on the Membership Transaction Log on a daily basis (Designated JJAEP and Young Learners Only)

• Enter and check absences on a daily basis

• Verify membership totals on a daily basis • Run and save the TX Daily Attendance Report in Chancery daily; it will help you

keep an account of absences, attendance changes, student entries and student withdrawals (be sure to use filters) - save it to a folder on your desktop or a memory stick

• Run the Membership Reconciliation Report periodically to verify student’s ADA Eligibility

• When balancing Cycle Attendance, reports used should be printed or saved to a file for future reference

• Check Absentee Slips (Manual Teacher/Substitute Attendance Rosters) daily for signatures in ink. File by Cycle for End of Year Documentation

• An Attendance Change Form that has been signed and dated by the principal or

principal’s designee must be kept on file when an attendance correction is made, for instance, when a student is changed from present to absent or absent to present; and/or when a student is not on campus at the official ADA time but can be considered in attendance for the Foundation School Program (FSP) purpose, the supporting documentation must be attached.

File by Cycle for End of Year Documentation. Only the Attendance Office should use the Attendance Change Form from Chancery. Teachers must use the GradeSpeed Attendance Change Form to submit attendance corrections.

• Verify leaver codes for No-show students • Verify that leaver codes are correct for previous year withdrawals and have

supportive documentation on file

End of Year Manual Attendance Records Collection Required for a TEA Audit

• First Day Rosters (totaled and signed) – Designated Pre-K Centers & JJAEP Only • Membership Transaction Logs – Designated Pre-K Centers & JJAEP Only • Optional Flexible School Day Program Reports – for Schools using OFSDP Reporting • Any documentation submitted to the Attendance Office for input into Chancery, i.e.

Daily Absentee Slips, Teacher or Substitute Rosters, or emails - sorted by cycles • Attendance Change Forms with documentation attached (posted to Chancery)

signed and dated in ink – sorted by cycles • Color-Coded Cards signed in ink and in alpha order by grade level • Seven-page Chancery School Attendance Calendar Days Report • CARs Cycles 1-6 – Charter Schools Only • STAAR/EOC Absentee Documentation (Keep on file at the campus for Student

Assessment Dept.)

• STAAR/EOC Testing Calendar from the school (Keep on file at the campus for Student Assessment Dept.)

• Texas Campus Summary Cycles 1-6 signed by the Principal and Clerk Problems Experienced During TE A Funding Audits or Compliance Reviews

• Students were erroneously coded as Ineligible • Students were erroneously coded as Eligible • Students who either graduated at mid-term, dropped out of school, or

registered and never attended were counted in attendance with either perfect attendance until the end of the year or until the error was discovered

• Ineligible prekindergarten students had been incorrectly coded as Eligible • Schools showing days with 100 percent attendance (if 100%, must have appropriate

documentation and principal’s signature • Under age (four year Old) students were enrolled in kindergarten • Over age (five year old) students were enrolled in prekindergarten program • Manual logs/documentation (color coded cards, transaction logs) not up-to-date

Helpful Opening of School Data Tips 2017-2018

1. Do a PID search prior to enrolling students in the district/school to help avoid duplicate student

ID/records. If you do NOT have access to YOUR campus PEIMS Edit Plus, complete the TEASE EDIT + Authorization Form located on the Portal under the Federal & State Compliance Department (see Forms & Documents). While you are waiting for access email you FSC contact person to assist you in completing the PID search(s).

• NOTE: You can search for a student in the PID with:

o Social Security Number o State Alternate ID o First Name – enter part or all of the first name o Last Name – enter part or all of the last name

ALWAYS use an asterisk (*) after the names. (This will give you more options; perhaps the student had the last name changed…)

2. When enrolling students be sure to complete the required field codes. (Ex: ADA, ethnicity, gender, SS#/Alternate ID, Title I, etc. remember you do not have to add a new line for ADA or Title I each year if the code is the same as the previous year) in order to avoid receiving any Certify errors. On a weekly basis review the following reports to check for missing data and errors and make corrections.

• Certify – Student Information Scorecard • Chancery - H_ Students Missing Data

When enrolling NEVER use a Saturday, a Sunday or a holiday as the enrollment date. DO NOT use a future date because these students will not appear on any class or student roster until that future date.

3. PK student must be eligible to attend school as described in the 2017-2018 TEA Student Attendance Accounting Handbook, Section 7. PK Military and PK Foster Indicators Remember to place a √ in the appropriate box(es) on the Overview screen for a student whose parent/guardian is in the military or a student who is in CPS/Foster Care. See screen shot below. Please read and adhere to the required guidelines for PK enrollment eligibility for military and CPS/foster care families. Reference Prekindergarten: A child is eligible for enrollment in the prekindergarten class if the child lives anywhere within district boundaries; is four years of age on or before September 1; (if you do not have any more 4 yr olds on a waiting list and still have space available you can enroll up to a total of five 3 yr olds per campus) and meets one of the following criteria:

1. Unable to speak and comprehend the English language,

2. Be educationally disadvantaged (eligible to participate in the National School Lunch Program [NSLP]; see 7.2.3 PK Eligibility Based on Being Educationally Disadvantaged (Eligible for the NSLP); or

3. Homeless, as defined by 42 (USC) Section 11302, or 4. The child of an active duty member of the armed forces of the United States,

including the state military forces or a reserve component of the armed forces, who is ordered to active duty by proper authority; or

5. The child of a member of the armed forces of the United States, including the state military forces or a reserve component of the armed forces, who was injured or killed while serving on active duty. TEC§29.153

6. The child is, or ever has been, in conservatorship of the Department of Family and Protective Services / Foster Care following an adversary hearing under Family Code §262.201 TEC §29.153(b)(6)Φ

Once a student is determined to be eligible for PK, the student remains eligible for the remainder of the current school year in the district in which he or she resides or is otherwise entitled to attend for Foundation School Program benefits, with the exception described in 7.2.2 in the Student Attendance Accountability Handbook.

• NOTE: DO NOT MAKE COPIES OF MILITARY ID’s • DO NOT FORGET to use the “AGE FORMULA CALCULATION SHEET” to determine the age eligibility for

students as of Sept 1st. 4. Membership is due daily via HISD Portal by 11:00 A.M. Please do not wait until 11:00 a.m. to post your

membership counts. It is encouraged to post your membership counts the first chance you get after your official ADA time. Membership Reporting dates are attached below. You must INCLUDE Non-ADA students. If you need access please complete the HISD Network Security Form found on the portal. Membership must be reported by grade level. (Membership counts include ALL students by grade level).

5. School Start Window for Leavers: (Secondary Grade Levels Only)

The Texas Education Agency (TEA) requires HISD to submit leaver records, referred to as “203 records”, for students served by the district in grades 7-12 during the prior school year and who do not enroll in the district in the school-start window of the current year (from the first day of school through the last Friday in September). A record is not required for grades 7-12 students who were enrolled during the prior year and are enrolled in the school-start window of the current year. HISD is not required to report leavers and movers who were in grades EE-6 during the prior school year, unless a student was reported for even 1 day in grades 7-12 then later reclassified to 6thgrade.

6. Discipline: (All Grade Levels) DO NOT wait to input discipline for the end of the year or the second semester. Input discipline immediately as it happens including any discipline that occurs in the first day of school.

Searching the PID by SSN or State Alt‐ID

*Always search the PID first before enrolling a student in Chancery* You can search a student in the PID with:

• Social Security Number • State Alternate ID

Logon to TEAL formerly known as Edit+ • Select “PID Search” • Enter student’s Social Security Number or State Alternate‐ID. • Select “Search”

Searching the PID by Student Name

*Always search the PID first before enrolling a student in Chancery* You can search for a student in the PID with:

• First Name ‐ enter part or all of the first name • Last Name ‐ enter part or all of the last name

Always use an asterisk (*) after the names. (this will give you more options, perhaps the student has a double last name in another district or could have a different last name due to adoption…)

• Enter the students information, part or all of the student’s name asterisk; • First Name: Juan* • Last Name: for Garcia enter‐ Garc*

• Select “Search” Select student’s name from the list that emerges.

Once the student is located the PID Detail page appears.

Viewing Student’s Enrollment History ‐ PET (PID Enrollment Tracking)

Once student is located, check the PET History by clicking on the link above the PET Event History. o “To view PET Event History page click here”

The PET Event History appears with all of the student’s enrollment history.

Getting to the PET PID Statements of Discrepancies Reports

1. After you Login to Edit+, Select PET 2. Select PET Status – Last 10 Days – View 3. Select the “on‐demand” box 4. Select link PET PID Statement of Discrepancies 5. Review report, if changes are required on Edit+ PID, send copies of this report and the supporting documents

Getting to the PET Presumed Duplicate Student Report for Enrollment

Login to Edit+ ‐ PET

Select the – PET Reports

Select the “on‐demand” button.

Select the link PET Presumed Duplicate Student Report for Enrollment

Sample of the Report If any errors appear on this report, contact your FSC SSIR for assistance.

Houston ISD – Federal & State Compliance Student Demographic Change Form

Submit This Form for Each Student You Are Requesting a Change Use this form only when the student’s demographic information on Chancery does not match the PID.

Student Information on Chancery Student Name:

Student ID:

School Contact: School Name: Campus #:

Phone: Date:

Fill in the correct information you already have on Chancery and the incorrect information on the PID.

Information from PID/Chancery (Enter incorrect information in this

column)

Enter Correct Information (Enter the correct information to be

entered on PID)

FSCUse Only

First Name:

Change to Add

Middle Name:

Change to Add

Last Name:

Change to Add

Generation:

Change to Add

Birth Date:

Change to Add

Gender:

Change to Add

Federal Ethnicity:

Change to Add

Federal Race:

Change to Add

Social Security:

Change to Add

State Alt-ID:

Change to Add

Comments:

*Send this form with necessary document/s (Birth Certificate, Social Security Card and discrepancy page…)

SSIR‐PID/PETRepresentativePhone:713‐556‐6771FAX:713‐556‐6783

Important Enrollment Steps

1. Do a thorough PID search, one by entering the student’s social security number (SSN) and another by first and

last name. Place an asterisk (*) after both the student’s first and last name to see all naming possibilities.

2. Complete a thorough HISD search in Chancery. On the homepage, go to Actions and then select Register/Enroll

Student. Search by partial first and last name to see all naming possibilities, which helps in avoiding a duplicate

enrollment. DO NOT use the asterisk (*) in Chancery.

If the student is already registered in HISD, click on the student’s name. Open student record and verify student

demographic information to ensure you have the correct student. Write down the student’s ID number on the

enrollment card. If the student is not found, then click New and register the student in district file.

3. Click on Enroll Student in a School. Then click Add, select your campus name for Home School, enter Date, Status

Code (Enrolled), Grade, and Select Address (add address information or update it), click Ok. Now the student is

in enrolled your school

4. Update the student’s information. Update/enter missing information on the following tabs: Overview, Personal

Info, Address/Phone, and Federal Info. (Pay special attention to the Federal Info Screen to check Federal Ethnic

category, Federal race categories, Migrant & Immigrant Information, and Home Language.

*Note: Must complete immigrant information for students born outside of the United States

On the Overview screen, enter the SSN; if the student does not have a SSN, or is not on the PID with a state

alternate ID or SSN, click on PEIMS Coding and choose Assign State ID. Then check the box Request State Alt ID#

and click OK. During the overnight process, Chancery will assign the student a state alternate id in the social

security field.

5. Select PEIMS Coding and click on ADA Eligibility. Add/update ADA Eligibility coding. If the student already has a

code, DO NOT change it. Only add a line if the student’s ADA eligibility code need to change from one code to

another. Example: When a prekindergarten student moves to kindergarten, the ADA eligibility code changes

from ADA 2 (eligible half day) to ADA 1 (eligible full day).

6. Select Spc Populations and click on Title I. Add/update Title I Coding; if campus is Title I Schoolwide, student

MUST have 6 Schoolwide Participation for Title I Part A code.

7. Every student enrolled must be assigned a schedule, even if enrolled for only one day. IMPORTANT: Switch the

effective date to the 1st Day in School. Ensure bilingual and ESL students are scheduled appropriately.

STUDENT DATA PROCESS FOR ELEMENTARY CAPPING DECISIONS

In order to be prepared for the capping process on Monday August 28, 2017. Elementary

Schedulers must complete the following steps in Chancery before Monday August 28th.

REQUIRED STEPS THAT MUST BE DONE PRIOR TO AUGUST 28th:

1. All students enrolled in Chancery SMS must be assigned a homeroom. No student should

be without a homeroom during this process.

2. All physical classroom type rooms must be entered into Chancery SMS. Example: if there is

a room in your building designated for pullout G/T students enter the physical room number

into Chancery SMS applying the correct dropdown selection on “Room Type” even if you

don’t schedule that room in Chancery.

3. There have been additions made to the dropdown list for “Room Type” in order to assist

with the capping process. This field must be populated with the appropriate “Room Type”

for each classroom in which students are instructed. See following instructions for adding

room type.

Instructions for adding the appropriate Room Type:

1. Access Scheduling from the Blue control bar and click Room Setup in Step 1:

2. Click on the # of Rooms hyperlink.

3. Once on the list of rooms is displayed select the first room that is used as a classroom for

instructing students.

4. The following selections were added to the Room Type dropdown.

Room Type Designations

Classroom BIL Dedicated Bilingual Education classroom which may also

serve Bilingual G/T students and/or Bilingual Special

Education Students.

Classroom ESL This classroom serves ESL students either exclusively or is a

Regular Education classroom which serves ESL students

through differentiated instruction.

Classroom DL Dedicated Dual Language classroom which serves

English Language Learners (ELL) and fluent English-

speaking students.

Classroom GT DO

NOT USE SEE

CLASSROOM REG

The entire classroom of students is Gifted and Talented

regardless of other program participation.

Classroom REG This is a Regular Education classroom which may serve G/T

students and/or Special Education students, through

differentiated instruction or pull-outs.

Classroom S/E The entire classroom of students is Special Education. It

does not matter if they are Life Skills or Resource the

designation would still be Special Education

5. Click on the dropdown for Room Type and select one of the new Room Type

designations described in the above chart. All rooms that students are receiving

instruction must be coded with one of these designations.

REQUIRED STEPS THAT MUST BE DONE BY 12:00 PM AUGUST 28th.

1. Each campus must post ALL No-Shows by noon on Monday August 28th.

2. All new students must be enrolled and assigned an accurate homeroom in Chancery by

noon on Monday August 28th.

3. Campuses must keep up with posting withdraws, new enrollments, or schedule changes

by noon on Monday August 28th.

**IMPORTANT NOTE: This process does not remove the need to report Membership online by

10:30 AM on Monday. These numbers are not used for capping it is important that these numbers

be input to the Memberships online application by 10:30 am daily during the first week of school.

Opening of Schools

August 2017

Hot Topics for Elementary and Middle School Records Clerks

• Records Inventory Form - complete inventory form and submit to the HISD student records office. Form and deadline will be provided at a later time.

• Cumulative Folder Clean Up - Clean out cumulative folders before sending to the middle schools or high schools (See Handout)

• Permanent Record Cards – make certain they are up-to-date with previous year’s grading labels and test labels. When preparing to send the cumulative folder to another HISD school, place perm card(s) in the front of cumulative folder so it is visible to the receiving school registrar.

• Enrolling English Language Learners (ELL) for which no records can be obtained - A student entering HISD from a foreign country will be placed in the appropriate grade level according to the incoming school records. Recent arrival immigrant students for whom no records can be obtained must be placed according to their chronological age. However, recent arrival immigrant students who enter in the second semester and then are determined to be preliterate (as outlined in the Bilingual/ESL Program Guidelines) and/or has had interrupted schooling, may be placed one grade level below their chronological age.

• ELL students 15 years of age or older – ELL students who enter HISD from another country and for whom no records can be obtained or whose schooling was interrupted should be placed in the ninth grade. See 2017-2018 HISD School Guidelines - Section V for complete information.

• Credit-By-Exams – CBE’s will be ordered four times a school year. Contact Student Assessments.

• Middle School Students with High School Credit - if appeals have been granted for student credit, email information to Allease Shepard, District Registrar [email protected].

• If you are no longer in last year's position, please email Alicia Aguirre or Stephanie Hooks to inform them of the change. They need updated middle school records clerks information.

mailto:[email protected]

ITEMS MAINTAINED IN THE CUMULATIVE FOLDER

1. Elementary Permanent Record Card

2. Middle School Permanent Record Card - maintain two (2) perm cards. *

3. Records transferred from other districts in which the student was enrolled.

4. Birth Certificate

5. Social Security Card

6. Original Home Language Survey

7. Parent I Guardian Identification

8. Immunization I Shot Record/ Health services records

9. Child Custody Papers

10. LEP Documentation

11. Latest Report Card for the current year

12. Student Score Report Results/Standardized test data/ Documentation regarding student’s testing history and accelerated instruction / grade placement committee actions

13. Enrollment/Admission data/Attendance records/ Student questionnaires/ personal and family data

14. Withdrawal data

15. Verified reports of serious or recurrent behavior patterns

16. Parent / Administrative conference copies

17. Records pertaining to participation in extracurricular activities/ fee payment records

18. Records pertaining to student and parent complaints

19. Other records that may contribute to an understanding of the student

20. Matrix Score Sheet (Magnet Transfer)

Remember to maintain two (2) copies of the middle school permanent record cards. One (1) is kept in the cumulative folder and will follow the student to the next HISD School he/she attends and the other remains on the middle school campus permanently. Keep both perm cards up-to- date, accurate and complete with student demographic labels for the current year.

Records Clerks

Cumulative Folder Clean Up - Maintain the cumulative folder before forwarding to the next HISD school. Remember to place the permanent record card in the front of the cumulative folder so the next registrar can easily locate the perm card.

High School Credits on Middle School Campus - The District Registrar will add any distance learning courses, grades and credit to student's Historical in Chancery.

Attendance Appeals for High School Credit Courses - Approved attendance appeals are awarded in Chancery by the District Registrar. Documentation from the campus is required prior to the student receiving credit. This documentation may be scanned, emailed or faxed. Include the following: middle school campus contact, student name, ID#, grade level, course, grade, semester course was taken and principal signature approval.

Transferring records for fall semester, 2017

The deadline to transfer cumulative folders to other HISD schools is Friday, September 29. 2017.

Requesting records HISD to HISD only - Requesting records via TREx is district policy and mandated by the State. Registrars may print the Last Year Campus Report (LYC) from Chancery then send it via email, fax or HISD mail to other HISD schools until Friday, September 29, 2017. Beginning Monday, October 2, 2017, all Registrars and Record Clerks must request records via TREx.

2017 Transfer of Records

Since most records will be forwarded from elementary schools to middle schools within the same administrative district, the principal and/or department administrator should appoint a staff member to assist schools in the transfer of records. Each principal and /or department will determine the manner in which records will be transferred in order to ensure that all records are accounted for. Records for all students who enroll in the new school should be forwarded as quickly as possible after the opening of school, including permanent record folders, LEP records, and special education records. The chart below lists most student academic records and the required retention period according to the HISD Record Management Plan for Schools. This document is available on the Federal & State Compliance web site.

Transferring records for Fall Semester, 2017

The deadline to transfer cumulative folders is Friday, September 2 9 , 2 0 1 7 .

Requesting records HISD to HISD only - Requesting records via TREx is district policy and mandated by the State. Registrars may print the Last Year Campus (LYC) Report from Chancery and email, fax or HISD mail to other HISD schools to request student records until Friday, September 2 9 , 2 0 1 7 . Beginning Monday, October 2, 2017, registrars will request records via TREx.

Student Academic Records

The foIIowing records are kept in the student’s cumulative record foIder:

Type of Record Retention Period Elementary Permanent Record Card - A cumulative record of a student's grades by school year and subject

Permanent or until forwarded to another HISD school

Cumulative Health Record Card - A record of all Immurnzat1ons, physical history and medical information

Until forwarded to another HISD school or date of withdrawal + 2 years

Permanent Test Record Card Until forwarded to another HISD school or date of withdrawal + 5 years

Individual student reports of STAAR, TPRI, Tejas LEE, and other standardized state and national achievement, mental abilities, and aptitude tests reported by score, percentile rank, etc.

1 year after recording of data or placement of test report labels on the permanent record card

Reports of results of other tests or measurements (e,g, tests administered by a diagnostician as part of a referral)

Date of withdrawal + 5 years

Home Language Survey - Required for TEA auditing purposes


Copy of Final Student Report Card,

Card/Progression of Skills Report or latest cycle copy for a withdrawn student - provides longitudinal information relating to performance, attendance and conduct

1 year after entry of grades in the Permanent record Card

Code of Student Conduct Acknowledgment Signature Forms - Verifies receipt of school rules and regulations

Until superseded, most current until forwarded to another HISD school or date of withdrawal + 5 years

1

Campus Referral Committee Report - Required to initiate the referral process for special education services

Until forwarded to another HISD school or cessation of services + 5 years

Section 504 Program Records - provide Information concerning a student's accommodations under Section 504 of the Rehabilitation Act of 1973


Grade Placement Committee Report - Provides information concerning type of movement from one grade to the next or retention in the same grade


LEP Student Assessment Form (Yellow Folder)

- Provides information on Identification, program placement, parent approval/denial, exit data, and LPAC review by grade


Entry or Exit Parent Notifications Letters (when

applicable) - Provides LPAC authorization for continued program placement or for exiting LEP students


Progress Reports Current school year + 1 year Kindergarten Screening Instrument 1 Year Kindergarten Development Survey 1 Year Notification to Parents of Retention/Promotion AV(Administratively Value) (good idea to keep

through first grading Birth Date Documentation - Copies of birth certificates, church records, Bible records, passport or Immigration records, or other documents used to establish a date of birth or Identity (could also include social security documentation)

AV (Administratively Value)

NOTE: Although the HISD Records Management Plan currently requires retention for 1 year, 1t 1s recommended that these be kept for 5 years for PIO search Custody Documents - Copies of court

instruments relating to adoption, guardianship, or custody

Until student 1s 18

Credit by Examination Results 1 year after recording of data in the academic achievement record

Discipline Records* Expulsion records - 5 years - Records relating to forms of discipline other than expulsion, current year AV (Administratively Value)

*PEIMS-related documents must be kept 5 years for auditing purposes

Dyslexia Records (could also be located in a Special Education and/or a 504 record)

Cessation of services + 5 years

Student Enrollment Card Date of withdrawal + 5 years Gifted & Talented records Cessation of services + 5 years Special Education records Cessation of services + 5 years All information that has been placed in a student folder except the Permanent Record Card or any information which may be noted elsewhere in the HISD Records Management Plan for Schools

Date of withdrawal + 5 years

Previous Year Free Lunch - continues student approval at the start of school until a new approval form is required

1 year or until forwarded to another school in cumulative record folder

Signed teacher verification sheets of grades AV ( Administratively Value) Elementary Teachers' Grade Books or

electronic grade books with printouts signed and dated by teacher

1 year after entry of grades on Permanent Record Card

2

BEFORE YOU APPLY FOR A TREX ACCOUNT, you must have access to:

• Complete required training at http://sishelp/.

• Fax completed SIS Security Request Form to Chancery.

• Call 713-556-8840 with questions.

• Complete TEAL End User Awareness Training (7 pages).

• Apply for TEAL account at https://pryor.tea.state.tx.us/.

TO APPLY FOR TREx ACCESS:

TO USE TREX:

Chancery SMS

TEAL

1. Complete the Texas Records Exchange Houston ISD Application Approval & Verification.

• Indicate role and sign/date form(requestor and administrator)

• Fax completed form to Federal and StateCompliance at 713- 556-6751

2. Apply for a TREx account via TEAL.

• Review the "RequestingAccess to an Application" section within the TEAL UserAwareness Training forinstructions

• Request access to TREx

• Use TEA username and password emailed to you to log into TREx

3. Create TREx folder of the desktop.

• Email Allease Shepard or Stephanie Hooks for assistance.

1. Complete TREx Training.

•TREx Overview Power Point

•TREx Online Training, http://www.tea.state.tx.us/index4.aspx?id

2. Log onto TREx using

TEA username and password emailed to

you.

3. Create, upload, send,

receive and track student records.

http://www.tea.state.tx.us/index4.aspx?id

http://www.tea.state.tx.us/index4.aspx?id

SECTION IV

SAMPLE FORMS

Student Color Coded Card

Student Legal Name: (Last, Middle, First Name)

ADA Period Teacher Name:

Student ID:

Date of Birth:

Hispanic: [Y] [N]

Race *: [I] [A] [P] [B] [W]

Address:

Zip Code:

Gender:

Home Phone:

Parent/Guardian:

Date Enrolled:

School Year:

Grade Level:

FOR OFFICE USE ONLY

Date Status Change Remarks/Changes

Student’s Signature Teacher’s Signature

*[I] = American Indian or Alaska Native; [A] = Asian; [P] = Native Hawaiian or Other Pacific Islander;

[B] = Black or African American; [W] = White

Date:

School ID:

PE PK KN 01 02 03 04 05 06 07 08 09 10 11 12TOTAL

DO NOT INCLUDE 0-ADA STUDENTS IN YOUR MEMBERSHIP OR ABSENTEE FIGURES.

Please return these figures by Tuesday, September 5, 2017 to your assigned Federal and State Compliance Contact.

SCHOOL CONTACT NAME

FIRST DAY MEMBERSHIP

Enter Principal's Name

Enter Campus Name

<First Day Membership> <08-5-2013>

Houston Independent School District

Membership and Transaction Log

2017-2018PRINCIPAL'S NAME SMS Staff SignatureCAMPUS NAME

STUDENT NAME STUDENT ID

GRADE LEVEL

EFFECTIVE DATE

ELIGIBILITYCODE

CODE(E,R,W)

W/D REASON COMMENTS TOTAL

MEMBERSHIP PE PK KN 1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th 12th

Beginning of School Counts 8/28/17

MEMBERSHIP COUNTS

<Membership Log> 1 <created 08/01/2012>

FEDERAL AND STATE COMPLIANCE

STEP-BY-STEP GUIDE: MEMBERSHIP/TRANSACTION LOG

HISD Page 1 Updated: 7/25/2017

The Membership / Transaction log adds and subtracts from the first day counts on a student-by-student transaction

basis. Totals for campus counts and grade level counts are kept on the right-most columns for easier use in the

reconciliation process.

NOTE: The CODE column (E, R, W) determines whether to add (+) or subtract (-) from the GRADE LEVEL count

column. “E” and/or “R” will add to the appropriate grade level column, and “W” will subtract from the appropriate

grade level column.

FIRST DAY OF SCHOOL COUNTS

Enter the first day counts by grade level onto the first line of the spreadsheet. The color-coded cards should

match this count exactly by grade level.

First day cards should have upper right corner cut at an angle to indicate that they were “first day” cards

STUDENT NAME

Enter each student that enrolls and withdraws after the first day of school. This includes grade level changes.

STUDENT ID – Enter the assigned local student identification number.

GRADE LEVEL – Enter the student’s assigned grade level. NOTE: Grade Levels should be entered with two characters

as follows: PE, PK, KN, 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, and 12. DO NOT USE entries: 1st, 2nd, and 3rd, etc…or

use spaces after the grade level.

EFFECTIVE DATE

Enter the student’s entry or withdrawal date. NOTE: Enter the date one time only for transaction day and left

blank for all each subsequent transaction for that day. Sometimes this is easier to note the change in days.

CODE (E, R, W)

Enter the entry code type (E – Original Entry, R – Returned within the school year) or the withdrawal code (W-

withdrew from school). NOTE: for a grade level change, withdraw the student from the current grade level then

enroll the student in the new grade level. There should be two lines for each grade level change – out of one

grade level and into the other.

W/D REASON – Enter the PEIMS withdrawal code.

COMMENTS

Used for any appropriate comment – i.e. withdrawal destination, grade level change, etc….

Instructions: Enter the student's birth date in the yellow-highlighted cell.

The student's age, as of September 1st, will be calculated and will appear in the green-highlighted cell.

Age calculated from this date: 9/1/2017

Enter Student's Birth Date:--->

(mm/dd/yyyy) 9/1/2013

Calculated Age as of September 1, 2017 4 years old

Rules:

ADA Codes:

8 - Ineligible - flexible attendance program participation. Enrolled in OFSDP program, but not eligible for funding (HS only).

EE - must be 0-5 years old and a special education student or a student in Even Start or other early

Pre-K - must be 3 or 4 on September 1 and attending the state-approved pre-kindergarten program.

Kindergarten - must be at least 5 on September 1.

1st Grade - must be at least 6 on September 1; but, may be 5 if the student has completed KN in a public school.

childhood program other than state-approved pre-kindergarten and kindergarten.

2 - Eligible for half day attendance. Attends 2 hours daily / 5 days per week (mainly PK students) 3 - Eligible transfer student-full day. Transfer from out-of-district, attends 4 hours daily / 5 days per week. 4 - Ineligible-full day. Attends 4 hours daily / 5 days per week, but is not eligible for funding. 5 - Ineligible-half day. Attends 2 hours daily / 5 days per week, but is not eligible for funding. (mainly tuition PK students)

7 - Eligible - flexible attendance program participation. Enrolled in OFSDP program (high school only).

AGE FORMULA CALCULATION SHEET

For School Year 2017-2018

0 - Enrolled, not in membership. Student is receiving some services, but less than 2 hours daily / 5 days a week. 1 - Eligible for full day attendance. Attends 4 hours daily / 5 days per week. (includes PK Expansion Grant students)

6 - Eligible transfer student-half day. Transfer from out-of-district, attends 2 hours daily / 5 days per week.

School Name Attendance Change Request

2017-2018 Cycle: 2

Date: Oct. 10, 2017

Teacher: Perfect Lecturer Class: BUSINESS INFORMATION MGMT 1A Period: 2 Posting Date: 10/10/2017

SAMPLE COPY

Student Grade Level

Code Corrected Code

Reason

Good Student 1234567

10

Present

Absent

Coding Error

Signature Perfect Lecturer Date Submitted: 10/10/2017

Signature

Date Corrected: 10/10/2017

GRADESPEED FORM FOR TEACHERS

ADA ATTENDANCE CHANGE FORM

DATE:

STUDENT NAME: Student ID#:

GRADE LEVEL: ADVISOR NAME:

DATE(S) OF ATTENDANCE CHANGE:

ADA PERIOD:

FROM: (CIRCLE ONE) PRESENT ABSENT

TO: (CIRCLE ONE) PRESENT ABSENT

REASON: (CIRCLE ONE) ER RH OSP MD

ER: Error

RH: Religious Holiday

OSP: Other School Personnel

MD: Medical Excuse

____________________________________ ____________________________________

SCHOOL PERSONNEL SIGNATURE PRINCIPAL APPROVED

SUPPORTING DOCUMENTATION MUST BE ATTACHED

Attendance Office Use Only

Teachers are to use the GradeSpeed Correction Form

VWINFREE

Typewritten Text

Campus Name

VWINFREE

Typewritten Text

VWINFREE

Typewritten Text

2017-2018

VWINFREE

Typewritten Text

VWINFREE

Typewritten Text

VWINFREE

Typewritten Text

Attendance office Use Only


For Use At Elementary Campuses Only

DAILY ATTENDANCE CHANGE FORM

DATE:







ER: Error



MD: Medical Excuse

____________________________________ ____________________________________



WTHOMAS1

Typewritten Text

WTHOMAS1

Typewritten Text

VWINFREE

Typewritten Text

Campus Name

VWINFREE

Typewritten Text

VWINFREE

Typewritten Text

VWINFREE

Typewritten Text

VWINFREE

Typewritten Text

VWINFREE

Typewritten Text

VWINFREE

Typewritten Text

2017-2018

VWINFREE

Typewritten Text

VWINFREE

Typewritten Text

VWINFREE

Typewritten Text

VWINFREE

Typewritten Text

Attendance Office Use Only


Elementary School Use Only

PERIOD ATTENDANCE CHANGE FORM

DATE:




ADA Period:

INDICATE NON-ADA PERIOD:




ER: Error



MD: Medical Excuse

____________________________________ ____________________________________



WTHOMAS1

Typewritten Text

WTHOMAS1

Typewritten Text

WTHOMAS1

Typewritten Text

VWINFREE

Typewritten Text

Campus Name

VWINFREE

Typewritten Text

VWINFREE

Typewritten Text

VWINFREE

Typewritten Text

2017-2018

VWINFREE

Typewritten Text

VWINFREE

Typewritten Text

VWINFREE

Typewritten Text

VWINFREE

Typewritten Text

SAMPLE School Name Substitute Class Roster

2017-18

Date:

Teacher: Perfect, Teacher Class: BUS INFO MGT 1A

Period: 2

Page 1

Code Desc. Student Grade A EX T

A Absent SMITH, LATONYA(1234567) 11

EX Absent Excused

THOMAS, WANDA (8765444) 11 MARTINEZ, PABLO (1356890)

11 T Tardy FUENTES, ROSE (87654444)

11

RIVERA, RAFAELA (0987653) 11 TILLMON, ANGELA (8957624) 11

11

11

11

11

11

11

11

11

11

11

11

11

11

11

11

11

11

Total student count: 24

Signature Date: _

Entered By Date:, _

SAMPLE Name of School

Teacher Grade Change Form

Student ID ____________ Student Name________________________________ Course No.____________ Course Name________________________________ Semester/Year_________ Teacher Name_______________________________ Current Grade: 1st six weeks 2nd six weeks 3rd six weeks Final Exam Sem Avg _________ __________ __________ _________ ________ New Grade: _________ __________ __________ _________ ________ Reason for change: (check only one) ______ There was an error in the computation of the student’s grade ______ An error was made marking the grade sheet or submitting the grade through the teacher’s electronic grade book ________________________________ __________________________ Teacher signature Principal signature Date submitted_________________ Date grade change was completed in student data system____________________ ____________________________________ Registrar/records clerk signature

XXIII - 31a

Revised 07/10/2017

Federal and State Compliance

Fall Trainings 2017

Item Scheduled Offering

Description Date Start Time End Time Location Instructor

588001 609001 FC_Opening of Schools 08/08/2017 8:00 AM 11:30 AM Hattie Mae White – Board Auditorium Wanda D. Thomas

588001 609004 FC_Opening of Schools 08/08/2017 1:00 PM 4:30 PM Hattie Mae White – Board Auditorium Wanda D. Thomas

588001 609005 FC_Opening of Schools 08/09/2017 8:00 AM 11:30 AM Hattie Mae White – Board Auditorium Wanda D. Thomas

588001 609006 FC_Opening of Schools 08/09/2017 1:00 PM 4:30 PM Hattie Mae White – Board Auditorium Wanda D. Thomas

43001 633001 FC_PEIMS Leaver 6-12 09/07/2017 8:30 AM 11:30 AM East Field Office – 1102 Telephone Pablo Martinez

43001 633002 FC_PEIMS Leaver 6-12 09/07/2017 1:30 PM 4:30 PM East Field Office – 1102 Telephone Pablo Martinez

55004 633005 FC_PEIMS Discipline 09/25/2017 8:30 AM 11:30 AM East Field Office – 1102 Telephone Pablo Martinez

55004 633006 FC_PEIMS Discipline 09/25/2017 1:30 PM 4:30 PM East Field Office – 1102 Telephone Pablo Martinez

55004 633007 FC_PEIMS Discipline 09/29/2017 8:30 AM 11:30 AM East Field Office – 1102 Telephone Pablo Martinez

55004 633008 FC_PEIMS Discipline 09/29/2017 1:30 PM 4:30 PM East Field Office – 1102 Telephone Pablo Martinez

623001 656001 FC_Discipline Open Lab 10/02/2017 9:00 AM 12 Noon Hattie Mae White – 2C07 Latonya Smith

623001 656002 FC_Discipline Open Lab 10/06/2017 9:00 AM 12 Noon Hattie Mae White – 2C07 Latonya Smith

57012 633009 FC_Fall PEIMS 10/09/2017 8:30 AM 11:30 AM East Field Office – 1102 Telephone Pablo Martinez

57012 633010 FC_Fall PEIMS 10/09/2017 1:30 PM 4:30 PM East Field Office – 1102 Telephone Pablo Martinez

57012 633011 FC_Fall PEIMS 10/13/2017 8:30 AM 11:30 AM East Field Office – 1102 Telephone Pablo Martinez

57012 633012 FC_Fall PEIMS 10/13/2017 1:30 PM 4:30 PM East Field Office – 1102 Telephone Pablo Martinez

Student Information Systems Training



Frequently Requested Forms

Parent Forms www.houstonisd.org/parentforms

Early Childhood http://www.houstonisd.org/Domain/8053

SIS Training https://connect.houstonisd.org/IT/SitePages/SIS%20Training.aspx

Discipline


http://www.houstonisd.org/parentforms

http://www.houstonisd.org/Domain/8053



Español | Tiếng Việt |Search our site

ENROLLMENT PROCESS

ELIGIBILITY CRITERIA

APPLYING

Providing Houston's youngest learners with the best education requires beginning the learning process as early as possible. That’s why HISD began offering full-day free prekindergarten programs to all eligible children in 2005.HISD offers prekindergarten on a tuition basis to students who do not meet the eligibility requirements to attend prekindergarten for free. Learn more about tuition-based prekindergarten here.

To be eligible for enrollment in a district free prekindergarten program, a child must:

• Be four years of age on or before September 1 of a given school year; Parents can complete and submit the 2017-2018 official prekindergarten application document to the school of their choice.

• Live within the boundaries of the Houston Independent School District

AND meet at least one of the following criteria:

• Be homeless• Be unable to speak or understand English• Be economically disadvantaged• Be the child of an active-duty member of the U.S. military or one who has

been killed, injured, or missing in action while on active duty• Child is or ever has been in the conservatorship of the Department of

Family and Protective Services following an adversary hearing held as provided by Section 262.201, Family code

• All children who meet any eligibility criteria for Head Start, not only those who meet the low-income eligibility criteria for Head Start.

Page 1 of 3Early Childhood / Eligibility, Applications and Registration

7/31/2017http://www.houstonisd.org/Page/126445

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HISD POLICY ON THREE-YEAR-OLDS

Intent to Apply: Intent to Apply documents will be used for pre-registration purposes prior to June 21, 2017. The Intent to Apply document must be replaced with the official prekindergarten application.

Applications: Official prekindergarten applications for the 2017-2018 school year will be available no more than 60 days before the first day of school. The applications below are the “official” prekindergarten applications that must be filled out to register for prekindergarten for the 2017-2018 academic year. Parents with children who will be 4 years of age on or before September 1, and meet other eligibility requirements can complete the 2017-2018 prekindergarten applications.

HISD policy gives priority for enrollment in the prekindergarten program to eligible students who are at least four years of age on September 1, 2017. If additional space is available and there is no waiting list for eligible four-year-old students and non-eligible tuition-paying four-year-old students who reside in HISD, schools have the option of enrolling students who will be three years of age on September 1, 2017 provided they meet the eligibility requirements. All three-year-old students are to be placed on a waitlist until August 14, 2017, unless enrolling at a school participating in a collaborative partnership with Head Start. Schools should not enroll more than 5 three-year-old students school wide, unless the school is participating in a collaborative partnership with Head Start.

LEARN MORE ABOUT

2016 Property Tax Rate

All about HISD

ASPIRE

Board of Education

Budget and Finance

Building Programs

Graduation Requirements

HISD Organization

Staff Updates

QUICK LINKS

Lead Testing

HISD Hotlines

Meeting Notices

News Media

Special Education

HOUSTON INDEPENDENT SCHOOL DISTRICT4400 West 18th St.

Page 2 of 3Early Childhood / Eligibility, Applications and Registration

7/31/2017http://www.houstonisd.org/Page/126445

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July 25, 2017 TO THE ADMINISTRATOR ADDRESSED:

SUBJECT: Free Prekindergarten: Star of Texas Award Eligibility Criterion During the 85th legislative session, an additional prekindergarten eligibility criteria was created to provide free public prekindergarten to children of peace officers, firefighters and first responders who have demonstrated remarkable courage and heroism in serving and protecting their communities throughout the state.

Free Public Three- and Four-Year-Old Prekindergarten In 2017, the Texas Legislature amended via House Bill 357 Section 29.153 of the Texas Education Code (TEC) to include among those who are eligible for free public prekindergarten, a child of a person eligible for the Star of Texas Awards. House Bill 357 was signed by Governor Abbott on June 15, 2017 and is effective immediately. Summary of Prekindergarten Eligibility for Certain Children: A child is eligible for free prekindergarten if they are four years old on or before September 1 of the current school year and meets one of the seven criteria listed below. A district may offer (but is not required to offer) a three-year-old program to eligible children, and the same criteria would apply. Age is always calculated as of September 1, of the current school year (for purposes of establishing eligibility). Therefore, a child is eligible for enrollment in prekindergarten if at least three years of age and:

1. is unable to speak and comprehend the English language; 2. is educationally disadvantaged (which means a student who is eligible to participate in

the national free or reduced-price lunch program); 3. is homeless; 4. is the child of an active duty member of the armed forces of the United States; 5. is the child of a member of the armed forces who was injured or killed while on active

duty; 6. is or ever has been in the conservatorship of the Department of Family and Protective

Services (foster care) following an adversary hearing held as provided by Section 262.201, Family Code; or

7. is the child of a person eligible for the Star of Texas Award as: a. a peace officer under Section 3106.002, Government Code; b. a firefighter under Section 3106.003, Government Code; or c. an emergency medical first responder under Section 3106.004, Government

Code.


Page 2 of 2

The Office of the Governor, Criminal Justice Division honors recipients annually in September. The resolution (certificate) awarded to an individual serves as proof of eligibility to enroll these children in free prekindergarten if they are age-eligible. A list of past honorees may be viewed on the Criminal Justice Division—Past Honorees webpage. If an individual has a prekindergarten-aged child and has been nominated, but not notified as an honoree prior to the current school year, an individual may make a request to the Office of Early Childhood Education to make an eligibility determination based on the nomination submitted for review to the Criminal Justice Division. If you have additional policy questions, please contact Howard Morrison in the Office of Early Childhood Education at [email protected]. Sincerely, Marnie Glaser Executive Director of Early Childhood Education Academics Division

https://gov.texas.gov/uploads/files/organization/criminal-justice/PastStarOfTexasAwards.pdf



Discipline Forms http://www.houstonisd.org/Page/61625



Leaver Forms http://www.houstonisd.org/Page/68125


Page 1 of 6

Texas Education Agency Request for Access PEIMS, EDIT+, PID and PET

General Instructions

Use this authorization form to request, modify, or revoke access to TEASE for PEIMS EDIT+, the Person

Identification Database (PID), and PID Enrollment Tracking (PET).

To complete the request for access:

1. Complete and sign the request form.

2. Submit the completed and signed form to your supervisor for approval.

3. Please allow three weeks for processing. If you have not received access after three weeks, [email protected] to check the status of your application.

4. IMPORTANT: When new users receive the system generated e-mails with login information, they should log in and set up a new password. New TEASE accounts that are not accessed within 90 days are systematically deleted.

Fax or email the completed request form to:

Rafaela Rivera Federal and State Compliance Phone: 713-556-6753 Fax: 713-556-6782 [email protected].



Page 4 of 6

Texas Education Agency Request for Access PEIMS, EDIT+, PID, PET, and SAF

4. PID and PET Security Personnel accessing PID or PET information not specifically stated on this request form must also have TEASE accounts, and requests for PEIMS EDIT+ and PID on file with the TEA. If their only access is to be printed reports, then each of them must have a Confidentiality Agreement on file with your organization.

If you have requested access to the confidential PID information, specific plans to protect the confidentiality of this information are required in order to process this request. In lieu of specific plans or documented procedures, please answer the following questions: 1. Who will have direct access to PID information?

___ Myself ___ Other staff who have a Certification of Responsibility on file.

2. Will unauthorized personnel be able to view the computer used to access PID information?

___ No, private office. ___ No, monitor is protected by a password screen saver.

3. How is printed PID information secured and who has access to it?

___ Information is kept in a locked area. ___ Only authorized personnel have keys.

4. Please list any other safeguards used?

Password protected, computer is turned off after hours, and the building is closed after hours.

Page 5 of 6


5. Certification of Responsibility

• I understand that my TEASE username and password are CONFIDENTIAL and may not be shared with another person or entity under any circumstances whatsoever.

• I will neither divulge my password nor use a username and password assigned to someone else. • I understand that I am responsible for all transactions made with my username and password. • If I suspect that my password has been compromised, or that someone else has used my account, I understand that it is

my responsibility to change my password immediately. • I agree to notify TEA Computer Access when my job responsibilities no longer require access to the requested

information, or I terminate employment with my current organization. • I understand that I must reset my password every 90 days. • I understand that if I do not use my TEASE account for 15 months, the account will be deactivated and I will need to

reapply to activate the account.

PEIMS Edit+ • I will not knowingly or intentionally enter any unauthorized data or change any data without authorization. • I understand that any reports or table downloads that I may generate using confidential data are to be protected. • I will not distribute to any unauthorized person any reports or table downloads that I have access to or may generate using

confidential data. • I understand that procedures must be in place for monitoring and protecting confidential PEIMS information.

PID & PET • I agree that access to PID will be used for the limited purpose of validating demographics of:

1. students currently enrolled in the applicant's school district or region. 2. students previously enrolled during the current or prior school year in the applicant's school district or region. 3. staff currently employed by the applicant's school district or region.

• I agree to limit the data I view to that necessary to validate student and staff demographics for consistency and accuracy in reporting to the TEA.

• I agree to notify TEA Computer Access if my job responsibilities change such that I no longer need access to PID or when I terminate employment with my current educational entity for any reason.

• I understand that procedures must be in place for monitoring and protecting confidential information. • I understand that any unauthorized disclosure of confidential student information is illegal as provided in the Family

Educational Rights and Privacy Act of 1974 (FERPA), and in the implementing of federal regulations found in 34 CFR, Part 99. FERPA is specifically incorporated into the Texas Public Information Act as an exception to records that are subject to disclosures to the public (Government Code, Section 552.026).

• In addition, I understand that any datasets or output reports that I, or my authorized representative, may generate using confidential data are to be protected. I will not distribute to any unauthorized person any datasets or reports I have access to or may generate using confidential data. I understand that I am responsible for any computer transactions performed as a result of access authorized by use of my TEASE username and password.

• I also understand that releasing confidential information is prohibited by the Texas Government code, Section 552.352, and that such an offense constitutes a Class A misdemeanor.

SAF • SAF provides Superintendents with the capability to approve their district's PEIMS submission by electronically signing the

"Superintendent' s Statement of Approval of Summary Report and Error Listing" form within PEIMS EDIT+. • Only Superintendents can be granted SAF authorization. • A Superintendent's electronic signature has the same force and effect as the manual signature of this form. Additional

information is available from the Department of Information Resources website.

http://www.dir.state.tx.us/

Page 6 of 6

This form will only be processed by the TEA once the User Profile has been created by the District or ESC PEIMS Coordinator.

User profile created

Print Name/Applicant Signature Date

Print Name/Supervisor Signature Date

For TEA USE Only

PEIMS Date

Application Support Date

TEASE User Name

Other Account Information YES NO

Existing TEAL Account

Unlinked TEASE from TEAL

Removed Access to other TEAL Applications

For Application Support Use

TEA PEIMS Approval

6. Required Approval


Page 1 of 6


General Instructions

Use this authorization form to request, modify, or revoke access to TEASE for PEIMS EDIT+, the Person Identification Database (PID), PID Enrollment Tracking (PET), and the Superintendent Approval Form (SAF).

To complete the request for access:

1. Complete and sign the form.

2. Submit the completed and signed form to your supervisor for approval.

3. Please allow three weeks for processing. If you have not received access after three weeks, email [email protected] to check the status of your application.

4. It is important when new users receive the system generated e-mails with their login information that they log into their TEASE account and set up a new password. New TEASE accounts that are not accessed within 90 days are systematically deleted.

Fax or email the completed request form to:

Rafaela Rivera Federal and State Compliance Phone: 713-556-6753 Fax: 713-556-6782 [email protected].



Page 4 of 6


4. PID and PET Security Personnel accessing PID or PET information not specifically stated on this request form must also have TEASE accounts, and requests for PEIMS EDIT+ and PID on file with the TEA. If their only access is to be printed reports, then each of them must have a Confidentiality Agreement on file with your organization.

If you have requested access to the confidential PID information, specific plans to protect the confidentiality of this information are required in order to process this request. In lieu of specific plans or documented procedures, please answer the following questions: 1. Who will have direct access to PID information?

___ Myself ___ Other staff who have a Certification of Responsibility on file.

2. Will unauthorized personnel be able to view the computer used to access PID information?

___ No, private office. ___ No, monitor is protected by a password screen saver.

3. How is printed PID information secured and who has access to it?

___ Information is kept in a locked area. ___ Only authorized personnel have keys.

4. Please list any other safeguards used?

Password protected, computer is turned off after hours, and the building is closed after hours.

Page 5 of 6


5. Certification of Responsibility

• I understand that my TEASE username and password are CONFIDENTIAL and may not be shared with another person or entity under any circumstances whatsoever.

• I will neither divulge my password nor use a username and password assigned to someone else. • I understand that I am responsible for all transactions made with my username and password. • If I suspect that my password has been compromised, or that someone else has used my account, I understand that it is

my responsibility to change my password immediately. • I agree to notify TEA Computer Access when my job responsibilities no longer require access to the requested

information, or I terminate employment with my current organization. • I understand that I must reset my password every 90 days. • I understand that if I do not use my TEASE account for 15 months, the account will be deactivated and I will need to

reapply to activate the account.

PEIMS Edit+ • I will not knowingly or intentionally enter any unauthorized data or change any data without authorization. • I understand that any reports or table downloads that I may generate using confidential data are to be protected. • I will not distribute to any unauthorized person any reports or table downloads that I have access to or may generate using

confidential data. • I understand that procedures must be in place for monitoring and protecting confidential PEIMS information.

PID & PET • I agree that access to PID will be used for the limited purpose of validating demographics of:

1. students currently enrolled in the applicant's school district or region. 2. students previously enrolled during the current or prior school year in the applicant's school district or region. 3. staff currently employed by the applicant's school district or region.

• I agree to limit the data I view to that necessary to validate student and staff demographics for consistency and accuracy in reporting to the TEA.

• I agree to notify TEA Computer Access if my job responsibilities change such that I no longer need access to PID or when I terminate employment with my current educational entity for any reason.

• I understand that procedures must be in place for monitoring and protecting confidential information. • I understand that any unauthorized disclosure of confidential student information is illegal as provided in the Family

Educational Rights and Privacy Act of 1974 (FERPA), and in the implementing of federal regulations found in 34 CFR, Part 99. FERPA is specifically incorporated into the Texas Public Information Act as an exception to records that are subject to disclosures to the public (Government Code, Section 552.026).

• In addition, I understand that any datasets or output reports that I, or my authorized representative, may generate using confidential data are to be protected. I will not distribute to any unauthorized person any datasets or reports I have access to or may generate using confidential data. I understand that I am responsible for any computer transactions performed as a result of access authorized by use of my TEASE username and password.

• I also understand that releasing confidential information is prohibited by the Texas Government code, Section 552.352, and that such an offense constitutes a Class A misdemeanor.

SAF • SAF provides Superintendents with the capability to approve their district's PEIMS submission by electronically signing the

"Superintendent' s Statement of Approval of Summary Report and Error Listing" form within PEIMS EDIT+. • Only Superintendents can be granted SAF authorization. • A Superintendent's electronic signature has the same force and effect as the manual signature of this form. Additional

information is available from the Department of Information Resources website.

http://www.dir.state.tx.us/

Page 6 of 6

This form will only be processed by the TEA once the User Profile has been created by the District or ESC PEIMS Coordinator.

User profile created

Print Name/Applicant Signature Date

Print Name/Supervisor Signature Date

For TEA USE Only

PEIMS Date

Application Support Date

TEASE User Name

Other Account Information YES NO

Existing TEAL Account

Unlinked TEASE from TEAL

Removed Access to other TEAL Applications

For Application Support Use

TEA PEIMS Approval

6. Required Approval


2017-2018 STUDENT ASSISTANCE QUESTIONNAIRE (SAQ) All information MUST be completed by parent, school personnel or community liaison.

School _________________________________________________________________________________Date_____________________

Student Name ___________________________________________________ Date of Birth_______________ HISD ID ________________

Current Address _____________________________________________________________ Grade ________ o Male o Female

Lives with: o Both Parents, o Mother, o Father, o Legal Guardian, o Caretaker/Relative without legal guardianship, o Other ______________ relation Is the student currently in the conservatorship of the Department of Family & Protective Services (Foster Care)? o Yes o No If Yes – name of DFPS Case Manager: ___________________________________ Contact information: ___________________________________ Was the student previously in the conservatorship of the Department of Family & Protective Services (Foster Care)? o Yes o No Please complete the Current Housing Situation AND Background Situation sections below to determine Mckinney-Vento eligibility:

Part A: CURRENT HOUSING SITUATION – Check the student’s current housing situation

I CURRENTLY LIVE:

oIn my own home or apartment, in Section 8 housing, HUD Subsidized Housing or in military housing with parent(s), legal guardian(s), or caregiver(s) (if you checked this box, check one or both of the boxes below, if applicable.

o My home has no electricity o My home has no running water

OR I CURRENTLY LIVE IN A TRANSITIONAL HOUSING SITUATION:

o Living in a shelter o Living in a motel or hotel

o Living with more than one family in a house or apartment (Doubled-up) due to economic hardship

Unsheltered

o Moving from place to place o Living in a structure not usually used for housing o Living in a car, park, campsite, camper, or outside

UNACCOMPANIED YOUTH - o Yes o No (An unaccompanied youth is a student who is not in the physical custody of a parent or legal guardian. This would include students living with non-custodial relatives or friends without a parent or legal guardian.)

Part B: BACKGROUND SITUATION (If a Transitional Housing Situation is checked above - please Check ANY below that apply)

o Catastrophic illness / medical expenses / disability o Natural disaster / evacuation

o New to Town o Domestic Issue

o Loss of Employment o Migrant work in fishing or agriculture

o Economic hardship/low earnings o Awaiting placement in foster care / CPS custody

o Evicted/kicked out o Parent(s) involved in military deployment

o House fire or other destruction o Parent Incarcerated/Recently released from incarceration

Part C: NEEDED SERVICES – based on availability (Check services needed and call 713-556-7237 to speak to an Outreach Worker)

o Enrollment Assistance o Transportation o Emergency Clothing, Uniforms

o Free Lunch/Breakfast (Child Nutrition) o School Supplies o Personal Hygiene Items

o Immunizations o Medicaid/CHIP Assistance o Food Stamps (SNAP) Assistance

o Temporary Assistance for Needy Families (TANF) o Other ___________________________

To the best of my knowledge this information is true and correct. Name(PLEASEPRINT):_____________________________________Signature____________________________Phone#’s_________________________

School Personnel: This form is intended to address the McKinney-Vento Act U.S.C. 11435. If any “Transitional Housing Situation” is checked under “Current Housing Situation” AND the family has indicated one of the “Background Situations” (1) immediately add PEIMS Coding on the At-risk Chancery panel for At-risk reason code 12, (2) code all of the McKinney-Vento Panels on that screen (the start date should be the date the form was completed and also add the end date, and (3) fax this form immediately to 713-556-7024.. If information is missing, please follow-up with the parent/guardian/school personnel who completed the form to make sure each section is completed, as needed.

2017-2018 CUESTIONARIO DE AYUDA PARA EL ESTUDIANTE (SAQ) Es necesario que los padres, el personal escolar o el coordinador de enlace de la comunidad proporcione toda la información a continuación.

Escuela _________________________________________________________________________________Fecha___________________ Nombre del estudiante______________________________________ Fecha de nacimiento_____________ Núm. Id. de HISD____________ Domicilio actual _____________________________________________________________ Grado_________ o Masculino o Femenino Vive con: o Ambos padres o Madre o Padre o Tutor legal o Tutor o familiar sin derechos legales de custodia o Otro______________ relación ¿El estudiante está actualmente bajo la tutela del Departamento de Protección y Servicios para la Familia (Foster Care)? o Sí o No Si marcó sí, proporcione el nombre del administrador del caso DFPS ___________________________________ Teléfono: ____________________ ¿El estudiante estuvo anteriormente bajo la tutela del Departamento de Protección y Servicios para la Familia (Foster Care)? o Sí o No A fin de determinar su elegibilidad para para obtener los beneficios que establece el Acta McKinney Vento, proporcione la siguiente información.

Parte A: SITUACIÓN ACTUAL DE VIVIENDA – Marque, ya sea que el estudiante esté en (1) una casa estable O (2) en transición

1. ESTABLE: o El estudiante vive en una casa/departamento propia o alquilada por su padre o tutor legar. (Si marca “estable” no marque ninguna otra situación en el #2.) ¿La casa o departamento tienen electricidad y agua corriente? o Sí o No

2. SITUACIONES DE VIVIENDAS DE TRANSICIÓN

o Vive en un albergue o Vive en un hotel o motel

o Vive con más de una familia en una casa o departamento (compartidos)

Desamparado

o Se muda de un lado a otro o Vive en una estructura que no se usa por lo general para vivienda

o Vive en un auto, parque, campamento o al aire libre sin agua corriente y/o electricidad

o Vive en un camper o Está en una vivienda privada (Apéndice del HUD)

VIVE SOLO - o Sí o No (Un joven que vive solo es un estudiante que no está bajo la custodia física de un padre o tutor legal. Esto incluye a estudiantes que viven con familiares sin custodia o amigos sin custodia legal.)

Parte B: ANTECEDENTES (Si marcó alguna Situación de Vivienda de Transición (2) arriba – por favor marque CUALQUIERA de las

de abajo que aplique)

o Enfermedad grave /gastos médicos / discapacidad o Desastre Natural / evacuación

o Nuevo en la ciudad o Problema doméstico

o Pérdida del empleo o Trabajo de migrante en pesca o agricultura

o Dificultad económica/bajos ingresos o En espera de un lugar con padres temporales/ en custodia de CPS

o Desalojado/expulsado o Padre(s) en despliegue militar

o Incendio u otra destrucción o Padre encarcelado / Recién liberado de la cárcel

Parte C: SERVICIOS QUE NECESITA – basados en disponibilidad (Marque el servicio que necesita y llame al 713-556-7237 para hablar con un trabajador social)

o Ayuda para inscripción o Transportación o Uniformes, ropa de emergencia

o Desayuno / Almuerzo Gratis (Nutrición Infantil) o Artículos escolares o Artículos de higiene personal

o Inmunizaciones o Ayuda de Medicaid/CHIP o Ayuda con cupones de alimentos (SNAP)

o Asistencia Temporal para Familias Necesitadas (TANF) o Otros ___________________________

A mi leal entender esta información es verdadera y correcta.

Nombre(PORFAVORESCRIBACONLETRADEMOLDE):__________________________________________Firma_____________________#Tfno_________________

SchoolPersonnel:ThisformisintendedtoaddresstheMcKinney-VentoActU.S.C.11435.Ifany“TransitionalHousingSituation”ischeckedunder“CurrentHousingSituation”ANDthefamilyhasindicatedoneofthe“BackgroundSituations”(1)immediatelyaddPEIMSCodingontheAt-riskChancerypanelforAt-riskreasoncode12,(2)codealloftheMcKinney-VentoPanelsonthatscreen(thestartdateshouldbethedatetheformwascompletedandalsoaddtheenddate,and(3)faxthisformimmediatelyto713-556-7024.Ifyouhaveanyquestionsregardingthisform,pleasecall713-556-7237or713-556-6906.Ifinformationismissing,pleasefollow-upwiththeparent/guardian/schoolpersonnelwhocompletedtheformtomakesureeachsectioniscompleted,asneeded.

SECTION V

HISD LIST OF SCHOOLS ALPHA & NUMERICAL

CAMP # SCHOOL NAME GR LEVEL CAMP # SCHOOL NAME GR LEVEL CAMP # SCHOOL NAME GR LEVEL

102 ALCOTT EE-05 158 GARDEN VILLAS EE-05 214 PARK PLACE EE-05

104 ALMEDA EE-05 159 GOLFCREST EE-05 215 PARKER EE-05

105 ANDERSON EE-05 162 GREGG EE-05 216 PATTERSON EE-05

478 ARABIC IMMERSION MAGNET SCHOOL PK-02 058 GREGORY-LINCOLN ED CTR EE-08 217 PECK EE-05

273 ASHFORD EE-05 262 GRISSOM EE-05 265 PETERSEN EE-05

274 ASKEW EE-05 369 GROSS EE-05 218 PILGRIM ACADEMY** EE-08

106 ATHERTON EE-05 131 HALPIN EARLY CHILDHOOD CTR EE-KG 219 PINEY POINT EE-05

107 BARRICK EE-05 320 HARRIS CO J J A E P ** 04-12 220 PLEASANTVILLE EE-05

108 BASTIAN EE-05 166 HARRIS, J R EE-05 221 POE EE-05

234

BAYLOR COLLEGE OF MEDICINE BIOTECH

ACADEMY AT RUSK* ** 04-08 167 HARRIS, R P EE-05 222 PORT HOUSTON EE-05

151 BELL EE-05 168 HARTSFIELD EE-05 223 PUGH EE-05

360 BELLFORT EARLY CHILDHOOD CTR EE KG 169 HARVARD EE-05 380 R D S P D EE

295 BENAVIDEZ EE-05 170 HELMS EE-05 396 RAY DAILY EE-05

268 BENBROOK EE-05 171 HENDERSON, J EE-05 382 REAGAN K-8 EDUCATIONAL CTR ** EE-08

109 BERRY EE-05 172 HENDERSON, N EE-05 224 RED EE-05

110 BLACKSHEAR EE-05 173 HEROD EE-05 225 REYNOLDS EE-05

111 BONHAM EE-05 286 HERRERA EE-05 080 RICE SCHOOL/LA ESCUELA RICE** KG-08

112 BONNER EE-05 174 HIGHLAND HEIGHTS EE-05 228 RIVER OAKS EE,KG-05

114 BRAEBURN EE-05 473 HILLIARD EE, KG-05 229 ROBERTS EE-05

116 BRIARGROVE EE,KG-05 395 HINES-CALDWELL EE-05 186 ROBINSON EE-05

344 BRIARMEADOW CHARTER** EE-08 175 HOBBY EE-05 113 RODERICK R PAIGE EE-05

117 BRISCOE EE-05 178 HORN EE-05 372 RODRIGUEZ EE-05

119 BROOKLINE EE-05 300 INSPIRED FOR EXCELL ACADEMY WEST** 05-08 231 ROOSEVELT EE-05

120 BROWNING EE-05 180 ISAACS EE-05 232 ROSS EE-05

121 BRUCE EE-05 181 JANOWSKI EE-05 233 RUCKER EE-05

122 BURBANK EE-05 182 JEFFERSON EE-05 281 SANCHEZ EE-05

124 BURNET EE, KG-05 378 KANDY STRIPE ACADEMY EE-05 237 SCARBOROUGH EE-05

125 BURRUS EE-05 185 KASHMERE GARDENS EE-05 353 SCHOOL AT ST GEORGE PLACE EE-05

275 BUSH EE-05 187 KELSO EE-05 269 SCROGGINS EE-05

287 CAGE EE-05 188 KENNEDY EE-05 373 SEGUIN EE-05

292 CARRILLO EE-05 389 KETELSEN EE-05 276 SHADOWBRIAR PK-05

123 CODWELL EE-05 355 KING EARLY CHILDHOOD CTR EE PK 479 SHADYDALE EE, KG-05

013 COMMUNITY SERVICES-SEC** EE-12 189 KOLTER EE-05 239 SHEARN EE-05

130 CONDIT EE-05 192 LANTRIP EE-05 240 SHERMAN EE-05

358 COOK JR EE-05 340 LAS AMERICAS** 04-08 241 SINCLAIR EE-05

132 COOP EE-05 357 LAURENZO EARLY CHILDHOOD CTR EE-KG 242 SMITH EE-05

133 CORNELIUS EE-05 263 LAW EE-05 069 SOAR CTR EE-12

290 CRESPO EE-05 194 LEWIS 01-05 244 SOUTHMAYD EE-05

135 CROCKETT EE-05 195 LOCKHART EE-05 245 STEVENS EE-05

136 CUNNINGHAM EE-05 196 LONGFELLOW EE-05 248 SUTTON EE-05

297 DAVILA EE-05 197 LOOSCAN EE-05 039 T H ROGERS SCHOOL** EE,KG-12

137 DE CHAUMES EE-05 198 LOVE EE-05 100 TEXAS CONNECTIONS ACADEMY ** 03-12

138 DE ZAVALA EE-05 199 LOVETT EE,KG-05 243 THOMPSON EE-05

383 DEANDA EE-05 128 LYONS EE-05 279 TIJERINA EE-05

140 DOGAN EE-05 201 MACGREGOR EE-05 374 TINSLEY EE, 01-05

115 DURHAM EE-05 203 MADING EE-05 249 TRAVIS EE-05

144 DURKEE EE-05 460 MANDARIN IMMERSION MAGNET SCHOOL* ** PK-07 328 TSU CHARTER LAB SCHOOL PK-02

466 EL DAEP KG-05 483 MARK WHITE EE-05 251 TWAIN EE-05

147 ELIOT EE-05 480 MARSHALL EE,KG-05 285 VALLEY WEST EE-05

475 ELMORE EE, KG-05 289 MARTINEZ, C EE-05 489 VICTORY PREP ACADEMY K-8* ** KG-08

148 ELROD EE-05 298 MARTINEZ, R EE-05 252 WAINWRIGHT EE-05

149 EMERSON EE-05 179 MCGOWEN EE-05 253 WALNUT BEND EE-05

350 ENERG FOR EXCELL ACADEMY ECC PK 227 MCNAMARA EE-05 254 WESLEY EE-05

364 ENERG FOR EXCELL ACADEMY EL KG-05 204 MEMORIAL EE-05 255 WEST UNIVERSITY EE,KG-5

352 FARIAS EARLY CHILDHOOD CENTER EE-PK 299 MILNE EE-05 256 WHARTON K-8 DUAL LANGUAGE ACADEMY** EE-08

152 FIELD EE-05 354 MISTRAL CENTER FOR EARLYCHILDHOOD EE-KG 257 WHIDBY EE-05

271 FOERSTER EE-05 264 MITCHELL EE-05 267 WHITE E EE-05

153 FONDREN EE-05 207 MONTGOMERY EE-05 258 WHITTIER EE-05

470 FONWOOD EARLY CHILDHOOD CTR EE-KG 359 MORENO EE-05 259 WILSON MONTESSORI** EE-08

154 FOSTER EE-05 209 NEFF ECC EE-01 260 WINDSOR VILLAGE EE-05

155 FRANKLIN EE-05 394 NEFF EL 02-05 127 WOODSON SCHOOL** EE-08

156 FROST EE-05 210 NORTHLINE EE-05 247 YOUNG EE-05

291 GALLEGOS EE-05 211 OAK FOREST EE-05 392 YOUNG LEARNERS PK

283 GARCIA EE-05 212 OATES EE-05 371 YOUNG SCHOLARS ACADEMY FOR EXEC** PK-08

157 GARDEN OAKS MONTESSORI** EE-08 213 OSBORNE EE-05

* Name Change Revised 08/4/2017

** School is listed on Elementary & Secondary List Federal and State Compliance

HISD-ELEMENTARY SCHOOLS

ALPHABETICAL LISTING - 2017-2018

CAMP # SCHOOL NAME GR LEVEL CAMP # SCHOOL NAME GR LEVEL CAMP # SCHOOL NAME GR LEVEL

013 COMMUNITY SERVICES-SEC ** EE-12 180 ISAACS EE-5 263 LAW EE-5

039 T H ROGERS SCHOOL ** EE,KG-12 181 JANOWSKI EE-5 264 MITCHELL EE-5

058 GREGORY-LINCOLN ED CTR EE-8 182 JEFFERSON EE-5 265 PETERSEN EE-5

069 SOAR CTR EE-12 185 KASHMERE GARDENS EE-5 267 WHITE E EE-5

080 RICE SCHOOL/LA ESCUELA RICE ** KG-8 186 ROBINSON EE-5 268 BENBROOK EE-5

100 TEXAS CONNECTIONS ACADEMY ** 12-Mar 187 KELSO EE-5 269 SCROGGINS EE-5

102 ALCOTT EE-5 188 KENNEDY EE-5 271 FOERSTER EE-5

104 ALMEDA EE-5 189 KOLTER EE-5 273 ASHFORD EE-5

105 ANDERSON EE-5 192 LANTRIP EE-5 274 ASKEW EE-5

106 ATHERTON EE-5 194 LEWIS 1-5 275 BUSH EE-5

107 BARRICK EE-5 195 LOCKHART EE-5 276 SHADOWBRIAR PK-5

108 BASTIAN EE-5 196 LONGFELLOW EE-5 279 TIJERINA EE-5

109 BERRY EE-5 197 LOOSCAN EE-5 281 SANCHEZ EE-5

110 BLACKSHEAR EE-5 198 LOVE EE-5 283 GARCIA EE-5

111 BONHAM EE-5 199 LOVETT EE,KG-5 285 VALLEY WEST EE-5

112 BONNER EE-5 201 MACGREGOR EE-5 286 HERRERA EE-5

113 RODERICK R PAIGE EE-5 203 MADING EE-5 287 CAGE EE-5

114 BRAEBURN EE-5 204 MEMORIAL EE-5 289 MARTINEZ, C EE-5

115 DURHAM EE-5 207 MONTGOMERY EE-5 290 CRESPO EE-5

116 BRIARGROVE EE,KG-5 209 NEFF ECC EE-1 291 GALLEGOS EE-5

117 BRISCOE EE-5 210 NORTHLINE EE-5 292 CARRILLO EE-5

119 BROOKLINE EE-5 211 OAK FOREST EE-5 295 BENAVIDEZ EE-5

120 BROWNING EE-5 212 OATES EE-5 297 DAVILA EE-5

121 BRUCE EE-5 213 OSBORNE EE-5 298 MARTINEZ, R EE-5

122 BURBANK EE-5 214 PARK PLACE EE-5 299 MILNE EE-5

123 CODWELL EE-5 215 PARKER EE-5 300 INSPIRED FOR EXCELL ACADEMY WEST ** 5-8

124 BURNET EE, KG-5 216 PATTERSON EE-5 320 HARRIS CO J J A E P ** 04-12

125 BURRUS EE-5 217 PECK EE-5 328 TSU CHARTER LAB SCHOOL PK-2

127 WOODSON SCHOOL ** EE-8 218 PILGRIM ACADEMY** EE-8 340 LAS AMERICAS 4-8

128 LYONS EE-5 219 PINEY POINT EE-5 344 BRIARMEADOW CHARTER ** EE-8

130 CONDIT EE-5 220 PLEASANTVILLE EE-5 350 ENERG FOR EXCELL ACADEMY ECC PK

131 HALPIN EARLY CHILDHOOD CTR EE-KG 221 POE EE-5 352 FARIAS EARLY CHILDHOOD CENTER EE PK

132 COOP EE-5 222 PORT HOUSTON EE-5 353 SCHOOL AT ST GEORGE PLACE EE-5

133 CORNELIUS EE-5 223 PUGH EE-5 354 MISTRAL CENTER FOR EARLYCHILDHOOD EE-KG

135 CROCKETT EE-5 224 RED EE-5 355 KING EARLY CHILDHOOD CTR EE PK

136 CUNNINGHAM EE-5 225 REYNOLDS EE-5 357 LAURENZO EARLY CHILDHOOD CTR EE-KG

137 DE CHAUMES EE-5 227 MCNAMARA EE-5 358 COOK JR EE-5

138 DE ZAVALA EE-5 228 RIVER OAKS EE,KG-5 359 MORENO EE-5

140 DOGAN EE-5 229 ROBERTS EE-5 360 BELLFORT EARLY CHILDHOOD CTR EE-KG

144 DURKEE EE-5 231 ROOSEVELT EE-5 364 ENERG FOR EXCELL ACADEMY KG-5

147 ELIOT EE-5 232 ROSS EE-5 369 GROSS EE-5

148 ELROD EE-5 233 RUCKER EE-5 371 YOUNG SCHOLARS ACADEMY FOR EXEC ** PK-8

149 EMERSON EE-5234

BAYLOR COLLEGE OF MEDICINE BIOTECH

ACADEMY AT RUSK * **04-08

372 RODRIGUEZ EE-5

151 BELL EE-5 237 SCARBOROUGH EE-5 373 SEGUIN EE-5

152 FIELD EE-5 239 SHEARN EE-5 374 TINSLEY EE,1-5

153 FONDREN EE-5 240 SHERMAN EE-5 378 KANDY STRIPE ACADEMY EE-5

154 FOSTER EE-5 241 SINCLAIR EE-5 380 R D S P D EE

155 FRANKLIN EE-5 242 SMITH EE-5 382 REAGAN K-8 EDUCATIONAL CTR ** K-8

156 FROST EE-5 243 THOMPSON EE-5 383 DEANDA PK-5

157 GARDEN OAKS MONTESSORI ** EE-8 244 SOUTHMAYD EE-5 389 KETELSEN EE-5

158 GARDEN VILLAS EE-5 245 STEVENS EE-5 392 YOUNG LEARNERS PK

159 GOLFCREST EE-5 247 YOUNG EE-5 394 NEFF 2-5

162 GREGG EE-5 248 SUTTON EE-5 395 HINES-CALDWELL EE-5

166 HARRIS, J R EE-5 249 TRAVIS EE-5 396 RAY DAILY EE-5

167 HARRIS, R P EE-5 251 TWAIN EE-5 460 MANDARIN IMMERSION MAGNET SCHOOL * ** PK-7

168 HARTSFIELD EE-5 252 WAINWRIGHT EE-5 466 EL DAEP KG-5

169 HARVARD EE-5 253 WALNUT BEND EE-5 470 FONWOOD EARLY CHILDHOOD CTR EE-KG

170 HELMS EE-5 254 WESLEY EE-5 473 HILIARD EE,KG-5

171 HENDERSON, J EE-5 255 WEST UNIVERSITY EE,KG-5 475 ELMORE EE,KG-5

172 HENDERSON, N EE-5 256 WHARTON K-8 DUAL LANGUAGE ACADEM Y** EE-8 478 ARABIC IMMERSION MAGNET SCHOOL PK-02

173 HEROD EE-5 257 WHIDBY EE-5 479 SHADYDALE EE,KG-5

174 HIGHLAND HEIGHTS EE-5 258 WHITTIER EE-5 480 MARSHALL KG-5

175 HOBBY EE-5 259 WILSON MONTESSORI** EE-8 483 MARK WHITE EE-5

178 HORN EE-5 260 WINDSOR VILLAGE EE-5 489 VICTORY PREP ACADEMY K-8 ** K-8

179 MCGOWEN EE-5 262 GRISSOM EE-5

* Name Change Revised 08/4/2017


HISD-ELEMENTARY SCHOOLS

NUMERICAL LISTING - 2017 - 2018

** School is listed on Elementary & Secondary List

CAMP # SCHOOL NAME GR LEVEL CAMP # SCHOOL NAME GR LEVEL

041 ATTUCKS MS 06-08 059 LONG ACADEMY 06-12

001 AUSTIN HS 09-12 010 MADISON HS 09-12

467 BAYLOR COLLEGE OF MEDICINE ACADEMY AT RYAN 06-08 460 MANDARIN IMMERSION MAGNET SCHOOL ** *** 06-12

234 BAYLOR COLLEGE OF MEDICINE BIOTECH ACADEMY AT RUSK ** *** 04-08 061 MARSHALL MS 06-08

002 BELLAIRE HS 09-12 062 MCREYNOLDS MS 06-08

042 BLACK MS 06-08 055 MEYERLAND MS 06-08

344 BRIARMEADOW CHARTER ** EE-08 458 MICKEY LELAND COLLEGE PREP ACADEMY 06-12

043 BURBANK MS 06-08 485 MIDDLE COLLEGE HS AT HCC FRAGA 09-12

322 CARNEGIE VANGUARD HS 09-12 484 MIDDLE COLLEGE HS AT HCC GULFTON 09-12

323 CHALLENGE EARLY COLLEGE HS 09-12 011 MILBY HS 09-12

027 CHAVEZ HS 09-12 311 MOUNT CARMEL ACADEMY 09-12

048 CLIFTON MS 06-08 054 NAVARRO MS 06-08

013 COMMUNITY SERVICES ** EE-12 477 NORTH FOREST HS 09-12

044 CULLEN MS 06-08 308 NORTH HOUSTON EARLY COLLEGE HS 09-12

045 DEADY MS 06-08 003 NORTHSIDE HS 09-12

026 DEBAKEY HS FOR HEALTH PROFESSIONS 09-12 338 ORTIZ MS 06-08

345 EAST EARLY COLLEGE HS 09-12 025 PERFORMING & VISUAL ARTS HS 09-12

301 EASTWOOD ACADEMY 09-12 064 PERSHING MS 06-08

046 EDISON MS 06-08 218 PILGRIM ACADEMY ** EE-08

342 ENERGIZED FOR EXCELLENCE ACADEMY INC MS 06-08 337 PIN OAK MS 06-08

321 ENERGIZED FOR STEM ACADEMY CENTRAL H S 09-12 071 PROJECT CHRYSALIS MS 06-08

459 ENERGIZED FOR STEM ACADEMY CENTRAL MIDDLE 06-08 382 REAGAN K-8 EDUCATIONAL CTR ** PK-08

455 ENERGIZED FOR STEM ACADEMY WEST H S 09-12 060 REVERE MS 06-08

390 ENERGIZED FOR STEM ACADEMY WEST MIDDLE 06-08 080 RICE SCH /LA ESCUELA RICE ** KG-08

468 ENERGY INSTITUTE HS 09-12 024 SCARBOROUGH HS 09-12

078 FLEMING MS 06-08 402 SECONDARY DAEP * 06-12

072 FONDREN MS 06-08 023 SHARPSTOWN HS 09-12

047 FONVILLE MS 06-08 081 SHARPSTOWN INTERNATIONAL SCHOOL 06-12

476 FOREST BROOK MS 06-08 069 SOAR CENTER ** 01-12

004 FURR HS 09-12 486 SOUTH EARLY COLLEGE HS 09-12

157 GARDEN OAKS MONTESSORI ** EE-08 014 STERLING HS 09-12

058 GREGORY-LINCOLN ED CTR** EE-08 098 STEVENSON MS 06-08

456 H S AHEAD ACADEMY 06-08 163 SUGAR GROVE ACADEMY 06-08

034 H S FOR LAW AND JUSTICE 09-12 039 T H ROGERS SCHOOL ** EE, KG-12

049 HAMILTON MS 06-08 068 TANGLEWOOD MS 06-08

094 HARPER ALTERNATIVE SCHOOL 06-12 100 TEXAS CONNECTIONS ACADEMY ** 03-12

320 HARRIS COUNTY JJAEP 04-12 077 THOMAS MS 06-08

051 HARTMAN MS 06-08 489 VICTORY PREP ACADEMY K-8 ** K-08

097 HCC LIFE SKILLS 12 487 VICTORY PREP ACADEMY SOUTH 09-12

012 HEIGHTS HS 09-12 015 WALTRIP HS 09-12

052 HENRY MS 06-08 016 WASHINGTON B T HS 09-12

053 HOGG MS 06-08 056 WELCH MS 06-08

050 HOLLAND MS 06-08 099 WEST BRIAR MS 06-08

348 HOUSTON ACADEMY FOR INTERNATIONAL STUDIES 09-12 017 WESTBURY HS 09-12

310 HOUSTON MATH SCIENCE AND TECHNOLOGY CENTER 09-12 036 WESTSIDE HS 09-12

300 INSPIRED FOR EXCELL ACADEMY WEST ** 05-08 256 WHARTON K-8 DUAL LANGUAGE ACADEMY** EE-08

006 JONES FUTURES ACADEMY 09-12 018 WHEATLEY HS 09-12

033 JORDAN HS 09-12 82 WILLIAMS MS 06-08

007 KASHMERE HS 09-12 259 WILSON MONTESSORI** EE-08

079 KEY MS 06-08 009 WISDOM HS 09-12

008 LAMAR HS 09-12 127 WOODSON SCHOOL ** EE-08

057 LANIER MS 06-08 019 WORTHING HS 09-12

340 LAS AMERICAS MS ** 04-08 020 YATES HS 09-12

075 LAWSON MS 06-08 371 YOUNG SCHOLARS ACADEMY PK-08

324 LIBERTY HS 12 463 YOUNG WOMEN'S COLLGE PREP ACADEMY 06-12

* New School 2017-2018 ** School is listed on Elementary & Secondary List *** School Name Change 2017-2018

Federal and State Compliance Revised 08/2/2017

HISD-SECONDARY SCHOOLS

ALPHABETICAL LISTING - 2017-2018

CAMP # SCHOOL NAME GR LEVEL CAMP # SCHOOL NAME GR LEVEL

001 AUSTIN HS 09-12 075 LAWSON MS 06-08

002 BELLAIRE HS 09-12 077 THOMAS MS 06-08

003 NORTHSIDE HS 09-12 078 FLEMING MS 06-08

004 FURR HS 09-12 079 KEY MS 06-08

006 JONES FUTURES ACADEMY 09-12 080 RICE SCH /LA ESCUELA RICE ** KG-08

007 KASHMERE HS 09-12 081 SHARPSTOWN INTERNATIONAL SCHOOL 06-12

008 LAMAR HS 09-12 082 WILLIAMS MS 06-08

009 WISDOM HS 09-12 094 HARPER ALTERNATIVE SCHOOL 06-12

010 MADISON HS 09-12 097 HCC LIFE SKILLS 12

011 MILBY HS 09-12 098 STEVENSON MS 06-08

012 HEIGHTS HS 09-12 099 WEST BRIAR MS 06-08

013 COMMUNITY SERVICES ** EE-12 100 TEXAS CONNECTIONS ACADEMY ** 03-12

014 STERLING HS 09-12 127 WOODSON SCHOOL ** EE-08

015 WALTRIP HS 09-12 157 GARDEN OAKS MONTESSORI ** EE-08

016 WASHINGTON B T HS 09-12 163 SUGAR GROVE ACADEMY 06-08

017 WESTBURY HS 09-12 218 PILGRIM ACADEMY ** EE-08

018 WHEATLEY HS 09-12 234 BAYLOR COLLEGE OF MEDICINE BIOTECH ACADEMY AT RUSK ** *** 03-08

019 WORTHING HS 09-12 256 WHARTON K-8 DUAL LANGUAGE ACADEMY ** EE-08

020 YATES HS 09-12 259 WILSON MONTESSORI ** EE-08

023 SHARPSTOWN HS 09-12 300 INSPIRED FOR EXCELL ACADEMY WEST ** 05-08

024 SCARBOROUGH HS 09-12 301 EASTWOOD ACADEMY 09-12

025 PERFORMING & VISUAL ARTS HS 09-12 308 NORTH HOUSTON EARLY COLLEGE HS 09-12

026 DEBAKEY HS FOR HEALTH PROFESSIONS 09-12 310 HOUSTON MATH SCIENCE AND TECHNOLOGY CENTER 09-12

027 CHAVEZ HS 09-12 311 MOUNT CARMEL ACADEMY 09-12

033 JORDAN HS 09-12 320 HARRIS COUNTY JJAEP ** 04-12

034 H S FOR LAW AND JUSTICE 09-12 321 ENERGIZED FOR STEM ACADEMY CENTRAL HS 09-12

036 WESTSIDE HS 09-12 322 CARNEGIE VANGUARD HS 09-12

039 T H ROGERS SCHOOL ** EE, KG-12 323 CHALLENGE EARLY COLLEGE HS 09-12

041 ATTUCKS MS 06-08 324 LIBERTY HS 12

042 BLACK MS 06-08 337 PIIN OAK MS 06-08

043 BURBANK MS 06-08 338 ORTIZ MS 06-08

044 CULLEN MS 06-08 340 LAS AMERICAS MS 04-08

045 DEADY MS 06-08 342 ENERGIZED FOR EXCELLENCE ACADEMY INC MS 06-08

046 EDISON MS 06-08 344 BRIARMEADOW CHARTER ** EE-08

047 FONVILLE MS 06-08 345 EAST EARLY COLLEGE HS 09-12

048 CLIFTON MS 06-08 348 HOUSTON ACADEMY FOR INTERNATIONAL STUDIES 09-12

049 HAMILTON MS 06-08 371 YOUNG SCHOLARS ACADEMY FOR EXCELLENCE ** PK-08

050 HOLLAND MS 06-08 382 REAGAN K-8 EDUCATIONAL CTR ** PK-08

051 HARTMAN MS 06-08 390 ENERGIZED FOR STEM ACADEMY WEST MIDDLE 06-08

052 HENRY MS 06-08 402 SECONDARY DAEP * 06-12

053 HOGG MS 06-08 455 ENERGIZED FOR STEM ACADEMY WEST HS 09-12

054 NAVARRO MS 06-08 456 HS AHEAD ACADEMY 06-08

055 MEYERLAND MS 06-08 458 MICKEY LELAND COLLEGE PREP ACADEMY 06-12

056 WELCH MS 06-08 459 ENERGIZED FOR STEM ACADEMY CENTRAL MIDDLE 06-08

057 LANIER MS 06-08 460 MANDARIN IMMERSION MAGNET SCHOOL ** *** 06-12

058 GREGORY-LINCOLN ED CTR ** EE-08 463 YOUNG WOMEN'S COLLGE PREP ACADEMY 06-12

059 LONG ACADEMY 06-12 467 BAYLOR COLLEGE OF MEDICINE ACADEMY AT RYAN 06-08

060 REVERE MS 06-08 468 ENERGY INSTITUTE HS 09-12

061 MARSHALL MS 06-08 476 FOREST BROOK MS 06-08

062 MCREYNOLDS MS 06-08 477 NORTH FOREST HS 09-12

064 PERSHING MS 06-08 484 MIDDLE COLLEGE HS AT HCC GULFTON 09-12

068 TANGLEWOOD MS 06-08 485 MIDDLE COLLEGE HS AT HCC FRAGA 09-12

069 SOAR CENTER ** 01-12 486 SOUTH EARLY COLLEGE HS 09-12

071 PROJECT CHRYSALIS MS 06-08 487 VICTORY PREP ACADEMY SOUTH 09-12

072 FONDREN MS 06-08 489 VICTORY PREP ACADEMY K-8 ** K-08

HISD-SECONDARY SCHOOLS

NUMERICAL LISTING - 2017-2018

* New School 2017-2018 ** School is listed on Elementary & Secondary LisT *** School Name Change 2017-2018 Federal and State Compliance Revised 8/4/2017