2014 SECTOR Baltimore Operations Workshop Phil Wentz ADSO-OP SB

2014 SECTOR Baltimore Operations Workshop

Phil Wentz ADSO-OP SB

2014 SECTOR Baltimore Operations Workshop

Phil Wentz ADSO-OP SB

Sector Baltimore AORSector Baltimore AOR

2014 Operations WorkshopDepartment of Operations (Response)

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WelcomeWelcome

This seminar is designed to be a refresher of basic Surface Operations processes and procedures to promote safety and efficiency for all patrols

This is an optional seminar although it may be required at a local level, and is not a replacement for the TCT Refresher course which is required yearly for all surface operations Auxiliarists


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RememberRemember

• Safety of all personnel, Auxiliary & the public is first and foremost

• Risk Management principles are to be applied in mission planning and execution

• Know your facility’s operational limits

• Remember to “adapt, not adopt”. Local conditions will impact the execution of any mission!


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Currency MaintenanceCurrency Maintenance• You must log 12 hours underway

– Both Crew & Coxswains– Coxswains can log four hours as crew towards

the coxswain required twelve hours (5th S)– PWOs must log their time on a PWC -If both

Coxswain & PWOs then 12 + 6 as PWO

• Attend a mandatory 1 hour TCT refresher – If you complete 4/8 hr TCT then you do not

need the 1 hr that year but must be completed by 31 December of that year.

Annual Signoff Annual Signoff

• ALL check rides are now on a 3 year cycle

• No annual signoffs required

• Only 1/4/8 hr TCT and under way hours are required


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• NavRules re-certification is 5 years from last date test was successfully taken (e.g. passed 15 May 2009 now due by 15 May 2014 NOT 31 December 2014 )

• In 5th S, PLB battery and NOAA registration must be current. (we have stock of PLB batteries).

If not current you will go into Admin REYR

More UpdatesMore Updates

LiabilityLiability

• Orders do not guarantee liability coverage• Legal process bases coverage on a review

of the circumstances and facts involved• Your actions -

– Must be within your qualifications and training– May not exceed the facility capabilities– Must not go beyond the scope of the Auxiliary

duties or else coverage may be denied by the Coast Guard


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Abandoned Vessel ProgramAbandoned Vessel Program

• Program began in late 2009

• The Auxiliary reported 82 vessels abandoned last year

• Before you leave on patrol check the Abandoned Vessel program for listed A/V in your patrol AOR

• When you are on Patrol keep a lookout and input the data when you return


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NORMAL PROCEDURESNORMAL PROCEDURES• Go online and check the AOR your patrol is in for

the Abandoned Vessels that have been previously been reported

Website: www.avp-balt.org

User Name: uscga5

Password: baltAVP5

2014 Operations Workshop

Department of Operations (Response)11

User Name uscga5

PASSWORD baltAVP5Click

submit

Select

Password baltAVP5

User name uscga5


• Print the list of reported vessels in AOR

• Print several abandoned vessel forms

• During your patrol check for vessels on the list. Note any change in vessel, take digital pictures and use rating matrix to help describe the vessel.

• If you can’t locate a vessel that’s on the list write not found on the form and report it.


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Maritime Domain AwarenessMaritime Domain Awareness• You know what is ‘normal’ for the

area you patrol and what is not. Look for the out of the ordinary.

• Observe and report, do not put your crew or vessel at risk to intervene. Use Cell not VHF

• Multi-Mission – Regatta Patrol, SAR, MOM (Maritime Observation Mission) ATON/Chart Update, Bridge Inspections, etc.

Report :Report :Suspicious persons

conducting unusual activities.

Individuals establishing roadside stands near marinas or other waterfront facilities.

Unknown persons photographingor creating diagrams.

Unknown or suspicious persons loitering for extended periods of time.

Unknown or suspicious persons renting watercraft.

Suspicious venders attempting to sell/deliver goods or drop off packages.

If you notice any suspicious activity, contact local law enforcement

immediately!

1-800-492-8477 or 911

Do not use Marine VHF Radio.

Maritime SAR Assistance PolicyMaritime SAR Assistance PolicyMaritime SAR Assistance PolicyMaritime SAR Assistance Policy

• Problems have often arisen when individuals or groups have interpreted the MSAP to fit their own particular situation or personal agenda.

• The key is to follow the policy as it was intended, to seek clarification where necessary . And to collectively ensure that the disabled mariner gets fair, reasonable, and constant service throughout the United States.

NSS pg 4-3 par. 4.1.1


• Auxiliarists on orders and operating an Auxiliary operational facility must follow the Coast Guard Maritime SAR Assistance Policy as set forth in the U.S.C.G. Addendum to the U.S. National SAR Supplement COMDTINST M16130.2E Chapter 4.

• Unit Commanders must provide Auxiliarists on orders the guidance to understand the policy.

NSS Ch 4-


• Three principles that guide assistance to vessels not in distress are:

1.The first responder on scene normally will provide assistance. (Come upon non-MARB)

2.If C.G. or Auxiliary facility takes vessel in tow it will normally be to nearest safe haven

3.Once undertaken there is no requirement to break the tow. ( described par 4.1.6.6)NSS pg. 4-5 par 4.1.5.3

Maritime SAR Assistance PolicyMaritime SAR Assistance Policy“Non-Distress Case” “Non-Distress Case”

Maritime SAR Assistance PolicyMaritime SAR Assistance Policy“Non-Distress Case” “Non-Distress Case”

MMaritime AAssistance RRequest BBroadcast “MARB”MARB”• When specifically requested help, such as a

commercial firm, marina, or friend, is not available, a request for assistance or MARB will be broadcast.

• If a commercial provider is available and can be on scene in a reasonable time (usually one hour or less)….no further action by the C.G., beyond monitoring the incident will be taken.

NSS pg.4-5 par.4.1.5.3-pg.4-8 par.4.1.6.3

Urgent Marine Information Broadcast Urgent Marine Information Broadcast UMIBUMIB

Urgent Marine Information Broadcast Urgent Marine Information Broadcast UMIBUMIB

• An UMIB should be issued whenever the SMC determines that important maritime information needs to reach the widest possible audience.

• An UMIB can be issued because of an uncorrelated MAYDAY on channel 16, DSC distress calls, flare sighting, 911 calls, and overdue vessels.

• Be on lookout for the vessel in your patrol AOR

NSS 2.6

Non-Distress Use of Coast GuardNon-Distress Use of Coast GuardNon-Distress Use of Coast GuardNon-Distress Use of Coast Guard

• C.G. resources will not unnecessarily interfere with private enterprise.

• C.G. resources normally do not provide immediate assistance in non-distress cases if alternative assistance is available.

• C.G. resources may assist in a non-distress situation when no higher priority mission exists and no other capable resource is reasonably available and able to respond before situation deteriorates.

• NSS-Ch 4-5-par-4.1.5.4

SAFE HAVENSAFE HAVENSAFE HAVENSAFE HAVEN• Auxiliarists should not tow the vessel beyond the

nearest safe haven when there are commercial resources that could perform this mission. (Assistance and/or phone)

• The SMC/Sta. OD should be sensitive to the reluctance of some private firms and yacht clubs to accept a disabled or damaged vessel and the attendant potential liability.

NSS 4-10 par 4.1.6.5

Use of C.G. Auxiliary FacilitiesUse of C.G. Auxiliary FacilitiesUse of C.G. Auxiliary FacilitiesUse of C.G. Auxiliary Facilities

Acceptable Auxiliary Employment

When on routine safety patrols under orders Auxiliary operational facilities may be deployed to minimize response time to any request for assistance.

Auxiliary facilities may also be available for callout when not on routine patrol, provided that they have qualified crew on board.

NSS-Ch 4-5 – Par 4.1.5.5

Come Upon Policy Come Upon Policy “Simultaneous Arrival”“Simultaneous Arrival”

Come Upon Policy Come Upon Policy “Simultaneous Arrival”“Simultaneous Arrival”

• To minimize conflict (non-MARB) In cases when a OPFAC under orders arrives on

scene nearly simultaneously with a commercial provider, the Auxiliary coxswain should report to the SMC/OD, remain on scene until it is confirmed the provider is capable of providing the required assistance and safely completing the case and the disabled vessel owner/operator accepts the assistance; the Auxiliarist will then clear the area and take no further part in the incident.

NSS-pg. 4-9, par. 4.1.6.3 (g)

Commercial Assistance DeclinedCommercial Assistance DeclinedCommercial Assistance DeclinedCommercial Assistance Declined

• C.G. Auxiliary units should not assist in these cases as long so long as the situation remains below the DISTRESS phase.

• Should the commercial provider abandon the case, the SMC/OD may dispatch a C.G. or Auxiliary unit or issue an additional MARB on a case by case basis

NSS 4-9 par 4.1.6.3 (i)

AUXILIARY SAR INCIDENT AND AUXILIARY SAR INCIDENT AND MISLE CASE DATA ENTRY REPORTMISLE CASE DATA ENTRY REPORT

AUXILIARY SAR INCIDENT AND AUXILIARY SAR INCIDENT AND MISLE CASE DATA ENTRY REPORTMISLE CASE DATA ENTRY REPORT

“ “ MARINE INFORMATION FOR SAFETY AND LE”MARINE INFORMATION FOR SAFETY AND LE”

• When you call the controlling Station have as much information as possible filled in on the C.G.-4612 (REV 06 JUN 10) form.

• The SMC/OD needs this information to start the case in MISLE, which will give them your case number.

IF YOU WERE USED FOR OVER 30 IF YOU WERE USED FOR OVER 30 MINUTES THAT SHOULD MAKE IT A CASEMINUTES THAT SHOULD MAKE IT A CASE.

DistressDistressDistressDistress

Respond immediately If able..

Immediate response may be by either C.G. or C.G. Auxiliary resources. The SMC /OD might be aware that other resources, such as private local/state-operated vessels, or commercial providers might be responding. That fact, however normally should not delay or preclude a Coast Guard response.

NSS Ch 4-7 Par 4.1.6.2

Distress First on Scene AssistDistress First on Scene AssistDistress First on Scene AssistDistress First on Scene Assist

The first assisting resource on scene capable of stabilizing and handling the situation, whether C.G. or other resource, should render appropriate assistance and complete the case if the coxswain desires.

If a C.G. resource arrives on scene first in a distress situation and renders the situation non-distress, it may elect to complete the case

NSS-Ch 4-7 par 4.1.6.2 notes

Provide SAR ResponseProvide SAR ResponseProvide SAR ResponseProvide SAR Response

• Do only what you & your facility are capable of - Safety of Crew Safety of Crew comes Firstcomes First

• Operate at safe speed for the sea conditions and local environment

• Observe all NO WAKE zones Even if on an MAYDAY response

2010 Towing WorkshopDepartment of Response

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Assistance to Auxiliary FacilitiesAssistance to Auxiliary FacilitiesAssistance to Auxiliary FacilitiesAssistance to Auxiliary Facilities

• Coast Guard resources or Auxiliary facilities may be used to help Auxiliary facilities in need of assistance at any time.

• An Auxiliary Facility is defined as an Operational Facility having a current accepted offer of use whether under orders or not

• It is NOT just any boat owned by an Auxiliary member.

• An OPFAC remains so designated even when not under orders as long as the person remains a member of the Auxiliary. Pg 4-5, 4.1.5.7

From the National SAR Manual M16130.2E Paragraph 4.1.5.8 (http://www.uscg.mil/directives/cim/16000-16999/CIM_16130_2E.pdf)

2010 TOWING WorkshopDepartment of Response

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““Come-Upon Policy”Come-Upon Policy”““Come-Upon Policy”Come-Upon Policy”

When a mariner requesting assistance rejects the first arriving commercial assistance, Coast Guard or Coast Guard Auxiliary units should not assist in these cases as long as the situation remains classified below the DISTRESS phase.

Check with Station use cell not VHF COMDTINST M16798.3E par E.9.d

LiabilityLiabilityLiabilityLiability• Orders do not guarantee liability coverage• Legal process bases coverage on a review

of the circumstances and facts involved• Your actions -

– Must be within your qualifications and training– May not exceed the facility capabilities– Must not go beyond the scope of the Auxiliary

duties – Or else coverage may be denied by the Coast

Guard

2010 TOWING WorkshopDepartment of Response

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Review of Auxiliary Come Upon Policy



• If you discover a vessel during routine patrol that requests assistance and that vessel has not been in contact with the CG or commercial – You may render assistance including tow if capable– Notify the Station OD/SMC give identity and location

of vessel and where you will be towing them– If vessel is in danger and you are unable to safely

tow, you may endeavor to remove persons from the vessel until additional help can arrive on scene

2014 Operations WorkshopDepartment of Response

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• Notes:– You make the call on whether you can safely assist

the vessel– You inform the controlling CG station OD, or Sector

SMC of your intentions, not “ask for permission to tow”

– The CG SMC will override your decision only if there is a specific reason to do so, e.g. they need you on another higher priority mission


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Come Upon Call To The C.G.Come Upon Call To The C.G.

We’ve Come Upon a disabled vessel

(Description, POB, nature of distress ect.)

If no prior comms to the C.G. or commercial assistance has been established. We ARE going to take the vessel in tow to the nearest safe

harbor/port for repairs. If possible make this call to C.G. on your cell phone.


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Come Upon Call to the C.G.Come Upon Call to the C.G.

• Stress the word “ARE,” since you DO NOT need CG Permission to take the COME UPON in tow! Your contact with the CG is to…

1.Inform them of your actions; and

2.Determine if the CG has a higher priority case for your vessel & at the same time reassign you to a more important task.

COMD M16798.3E, 4-22 E-9a-d & M16130.2, 4-1.6.42014 Operations Workshop


Responsibility of Coxswain Responsibility of Coxswain Responsibility of Coxswain Responsibility of Coxswain

• To cut down the radio traffic on Ch 23A----

When you have a come upon or any long transmission, report the information to the CG Station on your cell phone.


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Responsibility of Coxswain Responsibility of Coxswain

• Auxiliary patrol signs and patrol ensign must be taken down when the patrol is completed unless the OPFAC will be on patrol for consecutive days .

• A facility must not display the patrol signs or patrol ensign when not assigned to duty.


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Responsibilities of CoxswainsResponsibilities of Coxswains

• Minimum number of qualified crew• Proper & same uniform (You and your crew)

• Proper PPE (personal protection equipment) as defined in the Rescue and Survival Systems Manual (You and your crew)

• Facility properly equipped/maintained• Crew & OPFAC capable of performing the mission• Safety of the crew is priority one, then the mission• Risk management is vital – remember your GAR

Number must be called into Controlling Station.


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QE Underway SessionQE Underway Session

• A pre-underway check of the facility and personal safety equipment must be done with the QE present before starting the check ride.

• If the facility does not have the required equipment on board at the time of the check ride, the QE will cancel the check ride.

• Use minimum crewCh6-13-E.5

Assistance By CG to Auxiliary Facilities

Assistance By CG to Auxiliary Facilities


• Coast Guard resources or Auxiliary facilities may be used to help Auxiliary facilities in need of assistance at any time

• An Auxiliary facility is defined as an operational facility having a current accepted “Offer for Use” whether under orders or not

• It is NOT just any boat owned by an Auxiliary member


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Safety is Priority 1Safety is Priority 1

• Remember safety of the crew, the public, and the vessel are more important than the mission

• PLB – Key piece of safety equipment– Have it on board and on your PFD when underway– Check the battery expiration date – Keep it registered with NOAA, Diraux, FSO/ SO/OP

• HAZMAT– Remember to steer well clear of ANY HAZMAT

situation unless you have a certified HAZMAT responder on your crew


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Pollution Come UponPollution Come Upon

• If you come upon drums, tanks or barrels floating on the water, do not try to recover these yourself

• Call your station OOD or Sector SMC at 410-576-2525 and describe them including position, color and any identifying marks ask them to alert the Incident Management Division duty Pollution Investigator

• Call the NRC at 800-424-8802 and report 2014 Operations Workshop Department of

Operations (Response)43

Operational GuidelinesOperational Guidelines

• Remember, we are prohibited from:– Boardings for law enforcement

purposes– Investigating complaints of negligent

operation– Violating any navigational rules– Creating any situation that would place

any vessel in navigational extremis


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Reporting OPFAC Damage Reporting OPFAC Damage

• Report all information immediately via radio or cell to your OIA (Order Issuing Authority)

• Call or e-mail your AUXLO/OTO no later than the next business day

• Download the claim form from the Coast Guard website

• CG will investigate• Do not repair the facility unless authorized to do so• Maintain log book and each crew write a report• Damage must be linked to identifiable patrol cause


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RESCUE & SURVIVAL SYSTEMS MANUAL

RESCUE & SURVIVAL SYSTEMS MANUAL

COMDTINST

M10470.10F


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Notes on PPENotes on PPE

• All PFD’s worn when on patrol must be ONLY International OrangeOrange or high visibility YellowYellow. (all matching color)

• Do NOT wear the SAR Vest with any inflatable PFD.• With the inflatable PFD, carry all required survival

equipment in a waist belt pouch. (whistle, reflective tape. PML, a signal mirror) At Least one PLB on Vessel


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Notes on PPENotes on PPE

• Any PPE including PFD’s, float coats, anti-exposure coveralls or dry suits with C.G. Auxiliary markings can only be worn when on official orders.


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Coast Guard PPE PolicyCoast Guard PPE Policy

• The Coast Guard requires its personal including Auxiliary & passengers to wear proper PPE at all times when underway on its small boats including Aux OPFAC’s.

• When the water temp is below 60 deg F. you must have on the anti-exposure suit & SAR vest.

A float coat is a type III PFD and not an anti-exposure suit, needs SAR vest u/w


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Coast Guard PPE PolicyCoast Guard PPE Policy

• When the water temp is 50 deg F or below All boat crew must wear MSD 900 or USIA drysuit with layer 1 and/or 2 (bunny suits) under garments, Type III PFD & SAR vest shall be worn.

• Remember unless you receive a waiver from your controlling CG Station you must wear the proper PPE as called for by the OIA or cancel the patrol.


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Cold Water TrainingCold Water Training

• Sector Baltimore requires all auxiliarists to complete an Cold Water Workshop when participating in underway operations if the water temperature is 50 deg. F or less.

• This requirement is the same as that for all Coast Guard Regular, Reserve and Auxiliary Operational Personnel.

• The workshop consist of both classroom and in the water training.


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Cold Water PPECold Water PPE

• All issued drysuits, MSD 900 and USIA will be inventoried at CG Sector Baltimore.

• Dry suits will be issued as needed and Auxiliarists are not authorized to keep the drysuits indefinitely.

• All issued dry suits including those issued directly from DIRAUX, will be returned to Sector Baltimore when the water temperature returns to above 60 deg F.




• When the Drysuits are returned to Sector Baltimore ALL required maintenance will performed as directed in the

Rescue and Survival Manual M10470.10F

• This maintenance is required annually & if not completed yearly can make the suit fail. Last year four returned suits were found to have defects that made them unsafe.




All Sector Baltimore cold water PPE will be Issued by the ADSO-OP SB or C.G. AUXLO from Sector Baltimore Bldg 70.

cold water PPE will be issued to Auxiliarist

who can show they will be conducting cold-weather operations. PPE will be returned to Sector when the mission is over unless the member is involved in ongoing winter Ops. ( on call w/Station )



Personal Issue PPEPersonal Issue PPE

Rescue and Survival Systems Manual COMDTINST M10470.10F pg 3-23 B.3. All PPE items required by the policies listed in this manual remain the property of the Coast Guard

The PPE identified in this manual are subject to inspection & maintenance to ensure their safety and prolong life.


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NOAA Weather ReportingNOAA Weather Reporting

The NWS is primarily interested in The NWS is primarily interested in comparing the forecast with local comparing the forecast with local conditions. You can call and report….conditions. You can call and report….

I.I. If the issued forecast correct.If the issued forecast correct.

II.II.If you see any signs of dangerous weather If you see any signs of dangerous weather approaching you area.approaching you area.

III.III.You can also ask about any changesYou can also ask about any changes

call the NWS at 800-253-7091call the NWS at 800-253-7091


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SECTOR AUXILIARY RFO & OPERATION EXCELLENCE

SECTOR AUXILIARY RFO & OPERATION EXCELLENCE


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Operational Excellence and RFO Program

Operational Excellence and RFO Program

• This program establishes policies and procedures allowing Auxiliary members currently certified in the boat crew program to earn an “Award of Operational Excellence”

• The award will go to a team of coxswain and crew after that team has completed several operational and SAR tasks.


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Public Safety Vessel ID LightPublic Safety Vessel ID Light

• The public safety vessel ID light is optional on OPFACs when on patrol

• It is for ID only while doing public safety activities and conveys no special privileges.

• You must abide by the Nav Rules and the

Aux Operational Policy COMD M16798.3E Pg 4-25 E.12


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Public Safety Vessel ID LightPublic Safety Vessel ID Light

OPFACs MAY USE THE ID LIGHT WHEN

1.Patrolling regattas & marine events

2.Security zones

3.When needed for brief periods for ID

as helping a vessel in distress locate the OPFAC, during a SAR case, or warning boats away from a hazardous situation such as during SAR, regattas or events


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Operational Risk Management (ORM)

Operational Risk Management (ORM)

• Remember your risk assessment happens Remember your risk assessment happens BEFOREBEFORE and updated and updated DURINGDURING the the missionmission

• See GAR model from the “USCG See GAR model from the “USCG Addendum to the US National Search and Addendum to the US National Search and Rescue Supplement” (NSS), Rescue Supplement” (NSS), [COMDTINST [COMDTINST M16130.2D]M16130.2D]

• Call in your GAR model number to the Call in your GAR model number to the CG station before and during patrol.CG station before and during patrol.


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Responsibility of CoxswainResponsibility of Coxswain

• All OPFAC MUST report their GAR number to the controlling station before starting the patrol.

• Have each member of the crew come up with their own GAR number( Crew First)

• If your GAR number changes during the patrol let the station know of the change.


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Responsibilities for Facility owners

Responsibilities for Facility owners

• Conduct a thorough facility mechanical inspection at least annually, better monthly

• Maintain the facility in good working order

• Notify DIRAUX of any significant changes

• Abort the mission when any situation pertaining to the mission may adversely affect the safety of the facility or crew

• Keep log of All maintenance, not loose leaf


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Responsibilities of crewResponsibilities of crew

• Be in the same proper uniform• Have the right PPE for the weather• Be in good physical condition• Use good judgment & common sense when

performing duties (Repeat all commands from Coxswain, remember your TCT training)

• May have to perform in challenging situations

• Safety, TCT, Risk Management, ….

PROPER LOOKOUTPROPER LOOKOUT

• Proper Lookout

Make sure the Coxswain

Assign’s lookouts


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OrdersOrders

• Assignment to duty• SO/OP can only issue orders

for that Division’s AORs• DO NOT move any OPFAC

unless appropriate orders have been issued

Order numbers shall suffice as evidence of properly executed mission assignment


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Operational Parameters - Communications

Operational Parameters - Communications

• External: COMMS– VHF Radio is ALWAYS primary,

cell phone secondary– Must have 2 way communications

at all times– Maintain a 1 hour radio guard at a

minimum or as required by OIA (Order Issuing Authority) or Station

– If communications are lost, orders may be voided


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Operational parameters -Communications cont’d

Operational parameters -Communications cont’d

• Internal: COMMS– Be aware of challenges in

communicating with engine noise and wind

– Communications may be distorted– Verbalize the response to the coxswains

orders– Coming up, coming down, hard turn, etc.– Crew - repeat/acknowledge these

commands or informational messages

Additional RemindersAdditional Reminders

• Any other special requirements from your local DIRAUX?

• Is your ‘Ready Bag’/’SAR Bag’ packed, checked, and updated from last year?

• What’s a “Ready Bag”? - see article in the September 2009 issue of UpTop In Operations at:

(http://www.cgaux.org/response/_documents/uptopinoperations/2009/UpTop%20September%202009.pdf)


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READY BAG – SAMPLE ITEMS

READY BAG – SAMPLE ITEMS

• Prescription medications you are taking• Common OTC meds- aspirin/antacids, etc. • Personal hygiene needs kit (soap, shampoo, towel, toothpaste &

tooth brush, etc.) • Bug spray • Sun screen • Antiseptic hand wash/moist towels • 2 complete uniforms (pants, shirts, belt, hat, socks, and boots) • Power bars/granola bars/trail mix • Source of quick sugar/candy • Nuts/protein bars • First aid kit• Water - etc., etc., etc.

http://www.a0141013.uscgaux.info/Documents/Suggested%20Emergency%20Bag%20Contents.pdf for full list of suggested items.


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Bravo Zulu!Bravo Zulu!

THANK YOU for a Great Job in

2013

Thank you for your participation in the 2014 Operations Workshop.

But If you did not sign in you are not here