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2014 Camp Card Guidebook
For Unit Leaders
What’s Inside • What’s a Camp Card?
• “Camp Master” • Key Dates & FAQ’s • Commission, Return Policy, and sale support
• Unit Kickoff • How to sell Camp Cards • Cards & Camp • Advancement Opportunity • Forms
The Camp Card Sale
This initiative is designed to help Scouts earn their way to Cub Scout Day Camp, Webelos Resident Camp, Boy Scout Summer Camp, National High Adventure Activities, purchase new camping equipment, etc.
• Units participating in this program will earn $2.00 on each $5.00 Camp Card they sell.
• Buckeye Council retains $2.00 to be used for operations such as training, office support, membership recruitment, Scout marketing, and more.
• $1.00 Pays for the cost of the card. • The sale begins March 15th and ends May 30th, 2014. • This program is RISK FREE; units pay NOTHING
UP FRONT and simply return any unsold/undamaged cards at settlement on or before May 30th, 2014.
HARD WORKING SCOUTS DESERVER TO GO TO CAMP! EARNING YOUR OWN WAY IS AN IMPORTANT VALUE EVERY SCOUT SHOULD
LEARN.
A Scout is Thrifty
CAMP MASTER: One who ensures their Scouts has the funds for camp. Each unit should have a Camp Master. The Camp Master’s Camp Card sale responsibilities are to manage all aspects of the sale and clearly communicate sale information to your leaders, parents, and Scouts. The Camp Master should be an expert on all things “camp”; they must ensure Scouts know the myriad of summer camp opportunities available. The Camp Master’s ultimate goal; get 100% of his or her Scouts to camp or other high adventure activities. Camp Master responsibilities: • Communicate the purpose of the Camp Card sale and
the sale timeline to your Scouts and parents. • Kick-off the Camp Card sale with a BANG and provide
members with cards. • Collect all money and turn in the amount due on time.
A Scout is Thrifty
Key Dates and FAQ’s
February – Unit places order for Camp Cards March – Distribution of Cards May – Settlement June – August - GO TO CAMP! HAVE FUN! Q: How do I order my cards? A: A unit registers and orders a specific number of cards online at www.buckeyecouncil.org/campcards or at the Council Service Center. Q: Can I sell Camp Cards if my unit does not? A: Yes, you complete the same forms and follow the same rules as the unit. You are a Single Seller. Q: When does the sale take place? A: The sale is meant to take place from March 15, 2014 to May 30, 2014. Q: How many cards should I order? A: Units should order by multiplying the number of Scouts selling by at least 20 cards. Q: What are the rules for returning unsold cards? A: Units can return unsold, intact cards. Returns are due along with payment no later than May 30, 2014. Q: Can I get more cards once the sale is underway? A: Yes, a unit can order additional cards if they run out. Q: Where should Scouts sell these cards? A: Church, neighborhoods, parent’s workplace, local businesses, community / sponsoring organization, festivals, and all over! Q: Can a Scout wear his/her uniform while selling Camp Cards? A: Yes, this is a council approved money earning project. So like the popcorn sale, a Scout is encouraged to wear his/her uniform while working on the sale.
A Scout is Thrifty
Commission You get a commission of $2.00 per card sold if your unit is paid in full by 5pm on May 30th, 2014. Units do not have to pay for cards up front. Return Policy Camp Cards can be returned to the Council Service Center with the proper paperwork by May 30th, 2014. The cards MUST be in new condition. We reserve the right to refuse products that have been damaged or rendered unsellable. The unit is responsible for ANY unreturned cards, lost, misplaced, damaged, etc. Be sure that Scouts and parents treat each card as if it were a $5.00 bill. Sale Support Tony Scarpino, 330-580-4272 ext. 134, [email protected] Lee Boring, 330-580-4272 ext. 155, [email protected]
A Scout is Thrifty
Your Unit Kick-off The objectives of your Camp Card kick-off are simple: • Get Scouts excited about Camping! • Ensure that parents are informed about why their Scouts
should attend camp. • Make sure the kick-off has maximum attendance. • Be prepared to talk about summer camp opportunities. • Make sure every Scout gets a sales kit of at least 20 cards
Kick-off sample agenda • Grand opening with music, cheers and EXCITEMENT! • Check out a sales kit of at least 20 cards to every Scout. • Review summer camp opportunities. • Review sales goal, percentage of Scouts to camp goal, and
explain key dates. • Scout Training – role play sales Do’s and Don’ts. • Cover Safety and Courtesy tips. • BIG FINISH – send Scouts and parents home excited and
motivated to sell.
A Scout is Thrifty
How to Sell Camp Cards Don’t miss the opportunity to use the Camp Cards Sale to train your Scouts in public speaking and salesmanship. Your Scouts and their parents will appreciate the effort and your sales will improve. Have Scouts role play and practice during your Camp Card Kick-off. For a Successful Sale:
• Wear your Scout uniform • Smile and tell them who you are – FIRST NAME ONLY • Tell them what Scout unit you are with • Tell them why you are selling Camp Cards • Tell them what they can do to help (buy cards!) • Close the sale and always say Thank You
3 Methods to Sell Camp Cards Door to Door – take your cards for a trip around the neighborhood. Don’t forget local businesses Show and Sell – set up a booth in front of a local business and sell Camp Cards on the spot! (PLEASE DO NOT SELL @ LOCATIONS ON THE CARD!) Sell at Work – a great way for mom and dad to help their Scout. Safety and Courtesy
• Sell with another Scout or with your parents • Never enter anyone’s home • Never sell after dark, unless with an adult • Don’t carry large amounts of cash • Say thank you whether or not the customer buys a Camp Card
A Scout is Thrifty
IF YOUY SELL YOU EARN YOUR WAY: 38 cards Cub Scout Day Camp 66 cards Webelos Resident Camp 123 cards Boy Scout Summer Camp* Selling even 20 cards can drastically reduce the out of pocket cost for parents and Scout units! Cards can also help purchase much needed equipment, or other Scouting expenses. *Less Early Bird Discount
A Scout is Thrifty
Advancement Opportunities Scouts can earn much more than money through the Camp Card Sale. They learn the value of planning, organization and commitment. Scouts develop and practice new skills and learn about sales and marketing.
Boy Scouts ART: For requirements 2, 5, and 6; produce a Camp Card Sale poster for display using pen and ink, watercolor, pencil, pastel, oil, tempera, acrylic paint or marker. CINEMATOGRAPHY: For requirements 1 and 2; create a storyboard for a video, designed to show how to sell Camp Cards. COMMUNICATIONS: For requirement 1, show your counselor how you would teach others to sell Camp Cards. For requirement 2, make a Camp Card sales presentation to your counselor. COMPUTERS: For requirements 2, 3, 4 and 5; design a personal sales spreadsheet to keep track of the Camp Card Sale and money made for your troop. JOURNALISM: For requirements 2a and 2b, create a newspaper story or radio news announcement reporting on your troop’s Camp Card sale. PHOTOGRAPHY: For requirement 2b, take photographs of Camp Cards, Scouts selling Camp Cards, and other activities related to the sale. Arrange the prints with captions to tell a story of the sale. PUBLIC SPEAKING: For requirement 1, prepare and give a speech to your troop describing the benefits of the Camp Card sale to the troop. For requirement 2, prepare and give a speech to your troop describing the steps to a successful Camp Card sale. SALEMANSHIP: All requirements for this merit badge can be completed through the Camp Card Sale.
A Scout is Thrifty
Advancement Opportunities cont. Webelos ARTIST: As one of the five requirements design a Camp Card sale advertising poster for display at your show and sell. COMMUNICATOR: As a requirement, explain to a group of Cubs the proper ways to conduct a Camp Card Sale. SHOWMAN: As a requirement, demonstrate the “right” and “wrong” ways to sell Camp Cards. Cub Scout Arrow Points ART: As one of the requirements, make a poster to announce your pack’s Camp Card sale. PHOTOGRAPHY: To fulfill requirements, make photos showing the best ways for Cubs to look and act when they sell Camp Cards. Explain your photos to your den. SALES: The Camp Card Sale fulfills all the requirements for this elective.
A Scout is Thrifty
2014 Camp Card Registration Form The Camp Card initiative is designed to help Scouts earn their way to a Summer/Day Camp program. Units participating in the 2014 program earn $2.00 for every card they sell. The sale will begin March 15th, 2014 and ends May 30th, 2014. All unsold cards and money for
purchased cards must be turned in at the Council office by May 30th, 2014.
This program is risk free for the unit. Simply pay for the cards you don’t return.
To insure that we have enough cards for every unit that would like to participate, register early.
q YES! Our unit wants to participate in the Camp Card Sale! Unit Information: Unit Type (Please circle on): Pack Troop Team Crew Post Unit #: ___________ District: ___________________________________ # of active Scouts: _______________________ How many cards would your unit like to order? __________________________________________
(Initially order the number of scouts selling times the number 20) Unit Camp Card Information Contact Person (Please Print Clearly): Name: _________________________________________________________________________________ Address: _______________________________________________________________________________ City: __________________________________________________________________________________ Home Number: _______________________ Cell Number: ___________________________________ Work Number: ________________________ Email Address:_____________________________________
Please return to: Buckeye Council, BSA, 2301 13th St. NW Canton, Ohio or FAX 330-‐580-‐4283 or
SCAN and E-‐MAIL to [email protected]. If you have any questions, please contact your District Executive or Tony Scarpino at 330-‐580-‐4272 ext 124.
YOUTH CAMP CARD RECEIPT (Scout Parent to turn in to Unit Camp Card Leader)
NAME___________________________________________________________________________
ADDRESS________________________________________________________________________
CITY___________________________________ STATE________ ZIP_______________________
Camp Cards Issued
Total number of Cards Issued this receipt
_____________
To be completed upon card turn in
Checks $______________ Cash $______________ TOTAL $______________
_______ Cards Sold _______ Cards Returned _______ Total Cards this receipt
\
I recognize that each of these cards have a cash value of $5. There is no risk to our unit as long as all unsold cards are returned to our unit by _____________. By signing below I recognize that our unit will be charged $3 for every unreturned card.
Our unit will close out our account (money/unsold cards turned in) by __________. Unit must turn in money/unsold cards to Council by May 30th. I agree to these terms: _________________________________________ Date: _______________________ Parent Signature Name of Youth: ______________________________________________
*NOTE—Per the request of the vendors participating in the 2013 Camp Card and because each Camp Card has a cash value above and beyond the unit selling price, 100% of unsold Camp Cards must be returned to our unit by___________. This will allow our unit to reconcile our account with Buckeye Council by May 30th.
1st$Issue
2nd$Issue
3rd$Issue
4th$Issue
2014%Camp%Card%Tracking%SheetYouth%Sellers Camp%Card%Sale%Activity Summary%of%Sales
First$Name Last$Name
Total$Cards$Taken
#$of$Cards$Taken Total$Cards$Sold
#$of$Cards$Returned
#$of$Outstanding$
Cards
Total$$$Amount$Sold
Money$Turned$In
Outstanding$Money$Due
Commission$Earned$by$
Unit
