2014-15 Supplemental Budget Document Summary Request Form for General Fund Departments

Corresponding pages in Proposed Budget: C­101­

Department: Sheriff­Coroner­Affected Fund Center #: 136­Issue Title: Request­ to­amend­the­Sheriff's­Position­Allocation­­List­(PAL)­to­add­3.00­FTE­Sheriff's­Dispatcher­positions­to­provide­dispatch­services­under­contract­to­the­City­ of­Arroyo­Grande.­

Summary of issue: The­Sheriff's­Office­is­requesting­the­addition­of­(3)­full­time­Sheriff's­Dispatcher­positions.­ The­Board­ of­Supervisors­­approved­­a­­contract­ on­ April­ 22,­ 2014­­under­­which­­the­ Sheriff­­will­ provide­ dispatch­services­to­the­City­of­Arroyo­Grande.­The­City­will­fully­reimburse­the­Sheriff's­Office­twice­a­year.­ The­contract­is­for­a­three­year­period­and­is­renewable­ in­three­year­increments.­

Meaningful, Measurable Results: Approval­­of­this­­request­ will­­provide­contract­law­enforcement­dispatch­­services­­for­the­­City­of­Arroyo­Grande.­ It­is­anticipated­that­this­contract­will­be­cost­effective­for­the­City­of­Arroyo­Grande,­provide­ an­increase­­level­­of­­service­­and­­provide­­emergency­­medical­­dispatching­­(EMD)­ for­­the­­City­ of­ Arroyo­Grande.­ The­ Sheriff's­­Office­­will­ gain­ dispatch­­capacity­­from­ the­­addition­ of­ the­ three­­dispatcher­positions.­­The­­contract­­between­­the­­Sheriff's­­Office­­and­­the­­City­­of­Arroyo­­Grande­­will­­enhance­­the­capabilities­­of­the­­Sheriff's­­Office­­which­­contributes­­to­­the­­County's­­community­wide­­goals­­of­a­­Safe­Community.­

Position Request

New/Filledl Position Title Requested Action FTE Vacant

Sheriff's­Dispatcher­ Add­ 3.00­ New­

Fiscal Information Additional

Proposed Budget Department New Total Request

Revenues Licenses­and­Permits­ $34,400­ $0­ $34,400­Fines,­­Forfeitures­and­Penalties­ $524,370­ $0­ $524,370­Intergovernmental­Revenue­ $23,179,839­ $322,576­ $23,502,415­Charges­for­Current­Services­ $1,387,222­ $0­ $1.387,222­Other­Revenues­ $190.959­ $0­ $190,959­Interfund­ $576,698­ $0­ $576,698­Total Revenue $25,893,488­ $322.576­ $26.216,064­

Expenditures Salaries­&­Benefits­ $53,266,417­ $310,336­ $53.576,753­Services­&­Supplies­ $10.529.197­ $12,240­ $10,542,037­

I;Charges $30,000­ $0­ $30,000­ital­Outlay­Equip­ $240,000­ $0­ $240,000­nd­Transfers­ ­$191,196­ $0­ ­$191,196­

Total Expenditures $63,875,018­ $322.576­ $64,197.594­

General Fund Support $37,981,530­ $0­ $37,981,530­

S­3­of­15­

2014­15­Supplemental­ Budget­ Document­Summary­ Request­ Form­ for­ General­ Fund­ Departments­

Corresponding­ pages­ in­Proposed­ Budget:­ C­90­

Department:­ Probation­Affected­ Fund­ Center­ #: 139­Issue­ Title:­ Request­to­­amend­­Probation's­­Position­­Allocation­­List­­(PAL)­­to­­add­­a­­Limited­­Term­­1.00­FTE­­Deputy­­Probation­­Officer­ 1111­ position­­to­­work­ in­ a­­new­­program­­to­­bring­­additional­­services­­to­families­­with­­students­enrOlled­in­ court­­and­­community­schools,­­as­­well­­as­­students­in­ district­schools­countywide.­

Summary­ of­issue:­The­­County­Office­­of­Education­­(COE)­­has­­requested­ an­ additional­­Deputy­­Probation­­Officer­and­­has­agreed­to­fully­fund­the­position.­ This­position­will­­work­ in­ a­new­program­­operated­though­the­­Student­Programs­and­Services­(SPS)­­Department.­ The­intent­of­the­new­position­is­to­­bring­­additional­services­to­­families­­with­­students­enrolled­in­ SLOCOE­­Court­and­­Community­­Schools,­as­well­­as­­students­who­are­enrolled­ in­ district­schools­countywide.­­The­­addition­­of­this­­position­­was­­approved­­by­the­­Board­of­Supervisors­on­April­ 8,­2014.­

Meaningful,­Measurable­Results:­The­­assigned­­Oeputy­­Probation­­Officer­­will­ be­ involved­ in­ the­­development­ of­ programs­­to­­support­truant­minors­and­ ｴｨｾｩｲ＠ families.­ The­new­program­will­foster­improved­coordination­of­services­ by­allied­agencies­­to­­families­ of­ truant­­minors­­and­­provide­­increased­­case­­managment­­services­­to­­families­of­truant­minors­­identified­ by­the­COE.­ An­ increase­in­­attendance­ is­anticipated­for­minors­attending­COE­schools­­and­­district­­schools­­as­­a­­result­­of­this­­new­­program.­These­­measures­will­ be­ established­­as­baseline­measures­ as­the­program­ is­newly­created­and­no­current­measures­exist.­

Position­ Request­New/Filledl­

Position­ Title­ Requested­ Action­ FTE­ Vacant­Limited­Term­Deputy­Probation­

Officer­ 1/11­ Add­ 1.00­ New­

Fiscal­ Information­ Additional­Proposed­ Budget­ Department­ New­Total­

Request­Revenues­Fines,­­Forfeitures­and­Penalties­ $107,325­ $0­ $107,325­Intergovernmental­Revenue­ $9,084,079­ $114,511­ $9,198,590­ i­Charges­for­Current­Services­ $1,330,459­ $0­ $1,330,459.­Other­Revenues­ $0­ $8,575­Total­Revenue­ $10,530,438­ $114,511­ $10,644,949­

EXl!end­itu­res­Salaries­&­Benefits­ $16,238,641­ $114,511­ $16,183,761­Services­&­Supplies­ $3,753,348­ $0­ $3,751,427­Intrafund­Transfers­ ­$250,427­ $0­ ­$250,427­Total­ Expenditures­ $19,741,562­ $114,511­ $1­

General­Fund­ Support­ $9,211,124­ $0­ $9,211,124­

S­4­ of­15­

2014­15­Supplemental­Budget­Document­Summary­Request­Form­ for­General­Fund­Departments­

Corresponding­pages­in­Proposed­Budget:­C­90­

Department:­Probation­Affected­ Fu­nd­Center­ #: 139­Issue­­Title:­ Request­ to­ reallocte­ proposed­ equipment­­expenditures­ for­­expense­ to­ replace­the­Probation­­Department's­vehicle­for­the­Deputy­Probation­Officers­assigned­to­the­Narcotics­Task­Force­(NTF)­and­to­amend­the­fixed­asset­list­in­FC­407­­­Fleet­Services­to­add­this­vehicle.­

Summary­ of­issue:­Currently­ Vehicle­ #1671­ (2004­ Chevy­ Trailblazer)­ is­ in­ Probation's­ inventory,­ The­ vehicle­ was­previously­owned­by­the­State­­Department­of­Justice­when­­they­operated­­the­San­Luis­­Obispo­­County­Narcotics­Task­Force,­ The­State­DOJ­ donated­­this­vehicle­to­ the­­Probation­­department­several­­years­­ago.­ This­­vehicle­is­assigned­to­ the­probation­­officer­at­the­Sheriff's­­Narcotic­Unit­ The­­vehicle­is­ten­­years­­old­ and­ currently­­has­­approximately­­147,000­­miles.­Given­ the­ nature­­of­ the­ assignment,­­the­­vehicle­ is­ frequently­­used­­for­­mobile­­surveillance­­operations­­that­­at­­times­­extend­to­ the­ San­ Joaquin­­Valley­­counties­­and­­Southern­­California.­ In­ addition,­­the­­probation­­officer­­assigned­­to­the­ Sheriffs­­Narcotics­Task­Force­ is­considered­a­first­responder­along­with­the­other­member­of­the­unit.­­Probation­­is­ requesting­­to­­reallocate­­equipment­­expense­in­ the­proposed­­budget­­for­the­expense­­necessary­to­­purchase­­this­­vehicle.­ The­­equipment­­origianally­­requested­ in­ proposed­ budget­­will­ be­ purchased­­expense­savings­in­the­current­year.­­

Meaningful,­Measurable­Results:­­Due­to­ the­­age­and­wear­ on­ this­­vehicle,­­a­replacement­is­necessary­to­­ensure­­proper­performance,­­reliability­and­­response­to­the­­variety­of­demands­involving­the­­Sheriffs­Office­Narcotics­ Unit.­ There­is­­no­increase­to­General­Fund­as­a­result­of­this­request­­

Financial­Considerations:­ Additional­Proposed­Budget­ Department­ New­Total­

Request­Revenues­Fines,­­Forfeitures­and­Penalties­ $107,325­ $0­ $107,325­Intergovernmental­Revenue­ $9,198,590­ $0­ $9,198,590­Charges­for­Current­Services­ $1,330,459­ $0­ $1,330,459­Other­Revenues­ $8,575­ $0­ $8,575­Total­Revenue­ $10,644,949­ $0­ $10,644,949­

Exoenditures­Salaries­&­Benefits­ $16,183,761­ $0­ $16,183,761­Services­&­Supplies­ $3,751,427­ ­$36,000­ $3,715,427­Capital­Outlay­Equip­ $0­ $36,000­ $36,000­lntrafund­Transfers­ ­$250,427­ $0­ ­$250,427­Total­Expenditures­ $19,684,761­ $0­ $19,684,761­

General­Fund­ Support­ $9,211,124­ $0­ $9,211,124­

S­5­ of­15­

2014-15 Supplemental Budget Document Summary Request Form for General Fund Departments

Corresponding­ pages­in­Proposed­ Budget:­ C­2­

Department:­­Agricultural­Commissioner­Affected­ Fund­ Center#:­ 141­Issue­Title:.­ Request­to­­amend­­the­­Agricultural­­Commissioner's­­Position­­Allocation­­List­(PAL)­­by­adding­1.0­FTE­Accounting­Technician­position­and­deleting­­1.0­ FTE­Administrative­Assistant­ III­position.­

Summary­ of­issue:­In­order­to­­proactively­address­a­multitude­­of­retirements­ in­the­next­five­years,­­the­­department­is­proposing­a­succession­­plan­­through­a­departmental­­restructure­­beginning­­FY­­2014­15.­­At­the­time­­the­­proposed­­budget­was­­prepared,­­requested­­PAL­changes­were­­not­­recommended­­due­to­ timing­of­ retirements.­ Due­to­­recent­changes­ in­ retirement­­notices,­­the­­first­­step­in­ phase­­1­of­the­­multi­year­departmental­­restructure­­has­been­included­as­­part­of­the­­supplemental­­document.­As­part­of­the­­first­step,­­the­­department­is­requesting­ to­ add­1.0­FTE­Accounting­TechniCian­­position­and­remove­­1.0­FTE­Administrative­Assistant­ III­position.­This­­step­of­the­restructure­directly­responds­to­the­increased­and­ongoing­contract­management­responsibilities­­imposed­on­the­department­ by­state­and­federal­agencies.­ Due­to­the­increased­number,­­complexity­and­­accountability­requirements­ of­contracts­over­the­past­few­years,­a­higher­classification­­level­ is­necessary­to­­effectively­fulfill­the­­needs­­of­­our­­state­and­ federal­­partners­­and­­to­­assure­­a­­high­­degree­of­ financial­­accountability­­to­­the­public.­ This­­change­­coincides­­with­­a­vacancy­created­­upon­­the­­retirement­of­ an­Administrative­Assistant­ III­occurring­ on­ July­ 12,­2014.­ This­­adjustment­will­generate­a­short­term­savings­ of­$1,776 in­FY­2014­15.­ ThE­department­will­­ultimately­incur­a­total­long­term­cost­of­$8,882­ as­this­position­increases­incrementally­to­step­5­of­the­pay­scale.­

Meaningful,­Measurable­Results:­The­ multi­year­ departmental­ restructure­ will­ create­ an­ increased­ balance­ in­ span­ of­ control,­ improve­communication,­­and­­streamline­­operations.­­As­­part­­of­the­­requested­­first­­step­in­ phase­ 1,­ the­­Accounting­Technician­will­ be­assigned­­100%­­oversight­of­state­and­­federal­­cooperative­­agreements,­­currently­assigned­to­administrative­services­and­field­­staff.­ Due­to­this­­shift­and­­a­more­effiCient­­use­of­time­by­the­Accounting­Technician,­­the­­department­­estimates­­a­­0.2­­FTE­­savings­in­ field­­staff­time,­­which­­will­ be­ redirected­­to­­the­programs­indicated­below­and­will­be­measured­ by­accomplishing­the­following:­

Pest­Detection:­ Increase­Red­Imported­Fire­Ants­(RIFA)­survey­frequency­at­likely­points­of­introduction,­such­as­commercial­­plant­nursery­settings,­from­biennial­to­annual.­ Past­reductions­to­the­RIFA­detection­program­will­be­restored­through­increased­staff­field­time­monitoring­for­this­­pest.­ RIFA­is­a­serious­pest­that­has­the­potential­ to­impact­agricultural­lands­and­residential­properties.­ RIFA­is­also­a­threat­to­public­health­due­to­its­aggressive­nature­and­propensity­to­inflict­painful­stings.­ Increased­RIFA­survey­frequencies­ensure­early­detection­and­enhance­likelihood­ of­eradication­ in­the­event­of­ an­introduction.­This­protects­public­health­and­assures­the­ability­of­local­agricultural­producers­ to­export­their­products­worldwide.­

Pest­Exclusion:­­Increase­inspections­for­invasive­and­exotic­pest­introductions­at­sites­with­large­volumes­of­transient­visitors,­­such­as­recreational­vehicle­parks,­truck­stops­ and­campgrounds.­ Increased­inspections­ensure­early­detection­and­enhance­the­likelihood­ of­eradication­in­the­event­of­an­introduction.­

8­6­ of­15­

2014-15 Supplemental Budget Document Summary Request Form for General Fund Departments

Department: Agricultural­Commissioner­Affected Fund Center #: 141­Issue Title: Request­to­­amend­­the­Agricultural­­Commissioner's­­Position­­Allocation­­List­(PAL)­­by­adding­1.0­FTE­Accounting­Technician­­position­and­deleting­1.0­FTE­Administrative­Assistant­ III­position.­

Position Request New/Filiedl

Position Title Requested Action FTE Vacant Accounting­Technician­ Add­ tOO New­

Vacant­as­of­Administrative­Assistant­ III Delete­ 1.00­ July­12,­2014­

Fiscal­ Information­

Additional Proposed Budget Department New­Total­

Request

Revenues Licenses­and­Permits­ $277,000­ $0­ $277,000­Intergovernmental­Revenue­ $2,764,058­ $0­ $2,764,058­

ｾ｡ｲｧ･ｳ＠ for­Current­Services­ ＤＲＱＷｾ＠ $0­ $217,000­her­Revenues­ $1,­ $0­ $1,000­terfund­ $4,250­ $0­ $4,250­

Total Revenue $3,263,308­ $0­ $3,263,308­

EXDenditures Salaries­ &­Benefits­ $4,561,138­ ­$1,776­ $4.559,362­Services­ &­Supplies­ $792,721­ $0­ $792,721­Capital­Outlay­Equip­ $13,000­ $0­ $13,000­Total Expenditures $5,366,859­ ­$1,776­ $5,365,083­

General Fund Support $2,103,551­ ­$1,776­ $2,101,775­

S­7­ of­15­

2014-15 Supplemental Budget Document Summary Request Form for General Fund Departments

Corresponding pages in Proposed Budget: C­10­

Department: Planning and Building Affected Fund Center #: 142­Issue Title: Request­ to­ amend­­Planning­­and­­Building's­­Position­­Allocation­­List­­(PAL)­by­ adding­­2.0­Limited­­Term­­Planner­I­III­ positions,­­add­­funding­­for­service­and­supplies­­associated­­with­­the­­emPower­Energy­Efficiency­Grant,­and­offset­salary­and­service­and­supply­costs­with­­grant­funds.­

Summary of issue: The­­Board­­approved­two­­emPower­agreements­to­ deliver­the­­emPower­Energy­Efficiency­Program­­and­amended­ the­ department's­ FY­ 2013­14­ Position­­Allocation­ List­­(PAL)­ by­ adding­­2.0­ Limited­­Term­Planner­ I1II1III­ positions­ on­ April­ 22,­ 2014.­­This­­technical­­correction­­will­­recognize­­both­­the­­cost­­and­revenue­associated­with­these­positions­ in­FY­2014­15.­The­emPower­Program­also­includes­budget­for­service­and­­supplies.­­This­technical­­correction­will­­recognize­both­­the­cost­and­­revenue­­associated­with­these­service­and­supplies­ in­FY­2014­15.­

Meaningful, Measurable Results: These­positions­will­ be­responsible­for­administration­ and­implementation­of­the­emPower­Program­and­grant­­funds.­­The­­emPower­­Program­is­ a­­program­­that­­assists­­property­­owners­to­ learn­­about­­energy­efficiency­ and­ renewable­­energy­­projects­on­ homes­­and­­provide­­financing.­­The­­professional­­services­contracts­­are­­intended­ to­ provide­­workforce­­development­ and­ training­­for­­local­­contractors.­ Special­Department­expenses­­include­marketing­­and­­outreach­expenditures.­­The­intended­­result­of­this­­request­is­ to­ improve­energy­efficiency­ in­San­Luis­­Obispo­County­homes.­­The­­emPower­Program­is­consistent­with­­the­­County­communitywide­results­of­"A­Livable­Community"­and­­"A­Well­­Governed­Community"­by­providing­energy­retrofit­programs­ to­help­meet­our­future­energy­demands.­

Position Request: New/Filiedl

Position Title Requested Action FTE Vacant Limited­Term­­Planner­1111/111 Add­ 2.00­ New­

Fiscal Information

Additional Proposed Budget Department New­Total­­

Request

Revenues Licenses­and­Permits­ $5,095,885­ $0­ $5,095,885­Fines,­­Forfeitures­and­Penalties­ $70,716­ $0­ $70,716­Intergovernmental­Revenue­ $117,527­ $0­ $117,527­Charges­for­Current­Services­ $615,034­ $0­ $615,034­Other­Revenues­ $340,280­ $448,893­ $789,173­Interfund­ $352,537­ $0­ $352,537­Total Revenue $6,591,979­ $448,893­ $7,040,872­

ｅｸｾ･ｮ､ｩｴｵｲ･ｳ＠Salaries­&­Benefits­ $10,599,860­ $90,451­ $10,690,311­Services­&­Supplies­ $1,854,390­ $358,442­ $2,212,832­Total Expenditures $12,454,250­ $448,893­ $12,903,143­

General Fund Support $5,862,271­ $0­ $5,862,271­

S­8­ of­15­

2014-15 Supplemental Budget Document Summary Request Form for General Fund Departments

Corresponding pages in Proposed Budget: C­149­

Department: Health­Agency­­­Public­Health­Affected Fund Center #: 160­Issue Title: Request­to­­amend­­Public­Health's­­Position­­Allocation­­List­­(PAL)­­by­­deleting­­a­vacant­1.00­­FTE­ Public­­Health­­Nurse­and­ adding­­a­­1.00­FTE­ Program­ Manager­ 1111­ to­ implement­­the­County's­Maternal­Child­and­Adolescent­Health­(MCAH)­Program.­

Summary of issue: On­April­22,­ 2014,­­the­­Board­­approved­an­amendment­to­the­PAL­for­ FC­ 160,­to­­replace­­a­vacant­1.0­FTE­Public­Health­­Nurse­with­­a­­1.0­FTE­­Program­­Manager­11II­ position­­for­the­MCAH­­program.­Given­the­timing­of­this­Board­approved­PAL­amendment,­the­PAL­published­in­the­proposed­budget­for­FY­2014­15­does­not­reflect­this­Board­approved­change.­ Therefore,­this­request­ is­submitted­to­ensure­­that­­the­­PAL­­for­FC­ 160­ in­ the­­Board­­adopted­­budget­­for­FY­ 2014­15­­incorporates­­this­change.­ There­will­ be­minimal­expenditure­savings­as­a­result­of­this­PAL­amendment­and­thus,­­no­modification­to­the­­proposed­budget­for­FC­160­is­recommended.­

Meaningful, Measurable Results: Approval­ of­ the­­requested­­PAL­­change­is­ necessary­­to­­ensure­­that­­the­­PAL­­published­in­ the­­FY­2014­15­budget­reflects­the­prior­action­taken­by­the­Board­ on­April­ 2014.­

As­noted­ in­the­April­22nd­­Board­letter,­this­­PAL­amendment­will­­give­the­­Supervising­Public­Health­Nurse­­(SPHN)­­more­­flexibility­in­ overseeing­­more­­intensive­­nursing­­services­in­ the­ Field­­Nursing­Program­and­the­Program­­Manager­more­focus­to­attend­to­administrative,­analytic­and­performance­management­of­MCAH­­Program.­­Specific­­results­­include:­­The­­Program­­Manager­will­­complete­an­updated­­five­year­MCAH­­Needs­Assessment­and­Plan­and­­submit­to­­the­­State­in­FY­2014­15.­­The­assessment­ is­a­­comprehensive­­analysis­of­maternal­­and­­infant­­health­­indicators­­that­­will­­require­collaboration­with­community­stakeholders­and­is­expected­to­take­a­year­to­complete.­

New/Filiedl Position Title­ Requested Action FTE Vacant

Public­Health­Nurse­ Delete­ ­1.00­ Vacant­Program­Manager­1111­ Add 1.00­ New­

S­9­ of­15­

2014­15­Supplemental­ Budget­ Document­Summary­Request­Form­ for­General­Fund­Departments­

Corresponding­pages­in­Proposed­Budget:­C­119­

Department:­Health­Agency­­­Behavioral­Health­Affected­Fund­Center­ #: 166­Issue­Title:­ Request­to­purchase­two­new­vehicles­and­add­these­to­the­fixed­asset­list­for­FC­407­-Fleet­Services,­and­to­add­expenses­for­the­purchase­of­two­laptops­and­startup­costs­for­the­expansion­of­Mobile­Crisis­services,­funded­with­Mental­Health­Services­Act­revenue.­

Summary­ of­issue:­­On­ May­ 1,­ 2014,­­the­­Behavioral­­Health­­Department­­was­­awarded­­one­time­­funds­in­ the­­amount­­of­­$67,377­ from­ the­­California­­Health­­Facilities­­Financing­­Authority­­for­­the­­expansion­­of­­Mobile­­Crisis­­services.­­The­­funds­­come­from­ the­­Investment­in­ Mental­­Health­­Well­ness­­Grant­(SB­82),­which­­are­­Mental­­Health­­Service­­Act­­(MHSA)­­revenue,­­and­­are­to­ be­ used­­towards­­the­­purchase­­of­two­­new­­vehicles,­two­­new­laptops­and­­startup­costs­such­as­office­supplies­and­­equipment,­­travel­and­training,­­etc.­­The­­department­­plans­to­ reassign­­3.0­FTE­ positions,­­which­­are­­fully­­funded­by­ current­­County­­MHSA­funds­and­included­ in­the­FY­2014­15­­budget,­ to­Mobile­Crisis­­services.­­The­­additional­vehicles­­and­ staff­­will­ provide­ placement­­coordination­ for­­clients­ needing­ out­of­county­­or­ specialty­ crisis­­residential­treatment­not­currently­provided­in­the­County.­­

The­­Auditor's­­Office­­approved­ the­ department­ to­ use­­current­­County­­MHSA­­revenue­­to­­fund­­the­­operating­costs,­fuel,­and­depreciation­on­the­new­vehicles­which­is­estimated­at­$20,068.­No­additional­­General­Fund­support­is­needed.­­

Meaningful,­Measurable­Results:­­The­­grant­funded­expansion­of­Mobile­Crisis­­services­will­decrease­response­time,­­expedite­transfer­ to­­appropriate­­levels­­of­care,­­and­­increase­­access­to­­outpatient­care­by­improving­­crisis­­documentation,­­and­providing­greater­mental­health­support­and­treatment­options.­These­results­will­include:­­1. Reduced response times to local hospitals and law enforcement agencies -

•­­Grant­funded­­vehicles­­and­­staff­­will­­reduce­­response­­times­by­ 10%­ compared­ to­ the­­baseline­requirements­­of­the­­current­­program;­­response­­within­­45­­minutes­­or­70­minutes­­for­­remote­­and­­rural­areas­of­the­County.­

2. Increased efficiency in placing clients in out-of-county and other, more appropriate levels of care -•­Addition­­of­a­Placement­Coordinator­will­­result­in­ up­ to­20­­placements­­per­year;­­thereby­reducing­

psychiatric­­health­­facility­­(PHF)­­admissions­by­ 20­ clients/year­­and­­increasing­­satisfaction­­with­­local­hospital­ personnel.­ This­ will­ be­ measured­ by­ assessing­ PHF­ census­­comparisons,­ as­ well­ as­ a­satisfaction­survey­administered­to­hospital­personnel­referring­individuals­to­crisis­services.­

3. Improved documentation of crisis clients to increase access to services -•­­Crisis­­personnel­­will­­use­­Electronic­Health­­Record,­­via­­grant­purchased­­computers,­to­ track­­and­

monitor­crisis­clients­­and­­placements,­­expediting­­information­­for­outpatient­providers­to­ reduce­barriers­to­­access.­­This­­will­­result­in­ a­­10%­ increase­ in­ criSis­clients­­(approximately­51­ individuals)­­entering­outpatient­mental­health­services.­

S­10­of­ 15­

2014-15 Supplemental Budget Document Summary Request Form for General Fund Departments

Department: Health­Agency.­ Behavioral­Health­Affected Fund Center #: 166­Issue Title: Request­to­purchase­two­new­vehicles­and­add­these­to­the­fixed­asset­list­for­FC­407­-Fleet­Services,­and­to­add­expenses­for­the­purchase­ of­two­laptops­and­startup­costs­for­the­expansion­of­Mobile­Crisis­services,­funded­with­Mental­Health­Services­Act­revenue.­

Fiscal Information

Additional Proposed Budget Department New­Total­­

Request

Revenues IFines,­­Forfeitures­and­Penalties­ $91,000­ $0­ $91,000­Intergovernmental­Revenue­ $43,513,057­ $0­ $43,513,057­.­Charges­for­Current­Services­ $1,545,375­ $0­ $1,545,375­.­Other­Revenues­ $1,321,146­ $87,445­ $1,408,591­Iinterfund­ $199,104­ $0­ $199,104­Total Revenue $46,669,682­ $87,445­ $46,757,127­

Expenditures

Salaries­&­Benefits­ $29,425,745­ $0­ $29,425,745­Services­&­Supplies­ $24,774,040­ $45,445­ $24,819,485­Other­Charges­ $1,007,178­ $42,000­ $1,049,178­Intrafund­Transfers­ ­$1,267,349­ $0­ ­$1,267,349­Total Expenditures $53,939,614­ $87,445­ $54,027,059­

General Fund Support $7,269,932­ $0­ $7,269,932­

S­11­­of­15­

2014-15 Supplemental Budget Document Summary Request Form for General Fund Departments

Corresponding pages in Proposed Budget: C-160

Department: Social­­Services­Affected Fund Center #: 180 Issue Title: Request­ to­ amend­ Social­ Services'­ Position­ Allocation­ List­­(PAL)­ to­ delete­ 2.0­FTE­Employment­­Resource­­Specialist­ III­ positions­­and­ add­ 2.0­ FTE­ Employment­­Resource­­Specialist­­IV­positions.­

Summary of issue: This­ item­ resolves­ a­ formal­ appeal­ of­ a­ disputed­ classification­ decision.­ Upon­ review,­ Human­Resources­­determined­­that­two­­Employment­Resource­­Specialist­III­ positions­­should­be­ reclassified­ to­Employment­­Resource­­Specialist­­IV­­(ERS­IV)­positions.­ The­ ERS­ IV­classification­ is­ not­allocated­­as­part­of­the­class­series­which­necessitates­this­change­ to­the­position­allocation­listing.­ The­Department­of­Social­Services­concurs­with­this­action­ and­has­agreed­to­absorb­the­­additional­cost­associated­with­this­reclassification­for­ FY­2014­15.­

Meaningful, Measurable Results: This­­action­­properly­­classifies­­these­­positions­ in­ accordance­­with­­Civil­­Service­­Rule­­5.03­­­ Position­Studies.­

Position Request

New/Filiedl Position Title Requested Action FTE Vacant

Employment/Resource­Specialist­ III­ Delete­ 2.00­ Filled­Employment/Resource­Specialist­IV­ Add­ 2.00­ Filled­

S­12­of­15­

2014­15­ Supplemental­ Budget­ Document­Summary­ Request­ Form­ for­General­ Fund­ Departments­

Corresponding­ pages­in­Proposed­Budget:­C­138­

Department:­­Health­Agency­ Law­Enforcement­Medical­Care­Affected­Fund­ Center#:­ 184­Issue­Title:­ Request­to­ amend­­Law­Enforcement­Medical­­Care's­­Postion­Allocation­­List­(PAL)­­to­­add­0.50­­FTE­­Correctional­­Nurse­­Supervisor­and­ 1.00­FTE­Administrative­­Services­­Officer­1111­ for­­the­­Jail­medical­unit.­

Summary­ of­issue:­The­­average­daily­population­­of­inmates­at­the­­County­Jail­has­grown­­considerably­since­the­inception­of­ 2011­ Public­­Safety­­Realignment­­(AB109).­While­­there­­have­­been­­modest­­increases­in­ line­­staff,­administrative­­oversight­is­ stretched­­beyond­­capacity.­A­­single­­0.75­­Correctional­­Nurse­­Supervisor­is­tasked­ with­ all­ manner­­of­­administration­ including­ staff­­supervision,­ scheduling,­ recruitment,­ and­training;­­oversight­of­contract­physicians,­­coordination­­of­care­for­hospital­­and­­outpatient­specialty­care,­and­­mobile­­dental­­services;­­contract­­oversight­­and­­staffing­­of­­medical­­dispensary;­­coordination­­with­mental­­health­­services;­­liaison­to­ Custody­­for­­transportation,­­sick­­call,­supply­­and­­equipment­­needs,­court­and­transfer­preparation;­handling­of­inmate­and­family­grievances;­and­other­administrative­duties­such­ as­ budgeting,­­policies­­and­­procedures;­and­­maintenance­­of­­the­­medical­­record­­system.­This­breadth­­of­duties­is­ far­­more­­than­­one­­person­­can­be­ expected­­to­­attend­to.­ The­­intention­­of­the­staff­additions­proposed­here­is­to­task­the­Correctional­Nurse­(CN)­Supervisors­(increased­from­0.75­to­1.25­FTE)­with­­responsibility­for­the­clinical­­aspects­of­Law­Enforcement­Medical­­Care­(LEMC)­­and­to­add­­a­1.0­Administrative­Services­Officer­(ASO)­to­be­responsible­for­the­administrative­aspects­of­running­the­LEMC­­unit­ The­ASO­would­­serve­as­ liaison­­between­each­of­the­operational­­units­­of­the­­County­Jail­-LEMC,­­Behavioral­­Health­­services,­­Custody,­­Honor­Farm,­Courts,­­transportation­­to­­arrange­­medical­care­­in­house,­­for­­external­ referral,­ or­ for­­Honor­ Farm­ clearance;­ supervise­­the­­two­­Administrative­Assistants;­­work­with­­Health­­Agency­­fiscal­­administration­to­ develop­­and­­monitor­budget;­­work­­toward­development­­of­an­ electronic­­health­­record­­system;­and­ be­ responsible­­for­­LEMC­­eqUipment,­­safety,­and­­procurement­­needs.­­The­­additional­­half­time­CN­ Supervisor­­will­be­ responsible­­for­­the­­medical­dispensary­including­supervision­of­all­Med­Techs­(10­ 5­Regular,­­5­Temp),­­oversight­of­medication­and­supply­ ordering­ through­ contractors;­ and­ quality­­assurance­ of­ medication­ usage.­ These­­staffing­additions­will­­decrease­the­­number­of­direct­reports­of­the­existing­CN­Supervisor­from­­26­(14­Regular,­12­Temp)­to­14­(7­Regular,­7­Temp).­

Meaningful,­Measurable­Results:­­Approval­of­these­­positions­can­be­expected­to­improve­the­­Jail­­medical­­unit's­overall­ability­to­achieve­­the­following­­objectives:­­Identification,­control­and­prevention­of­disease­spread­

­­Assessment­of­ and­response­to­inmate­health­needs­­­Reliable­health­and­medical­planning­and­response­ to­emergencies­­­Ensuring­delivery­of­accessible,­cost­effective,­quality­health­care­­­Enhanced­collaborative­partnership­among­Medical,­Mental­Health­and­Custody­

Specific­measurable­objectives­include:­The­Jail­Medical­and­Mental­Health­units­administrative­and­clinical­policy­binders­will­be­reviewed­and­

updated­ in­ FY­2014­15­­and­­annually­thereafter­ in­ order­­to­­allow­staff­to­­remain­­current­with­­evolving­standards­of­care­­­With­­the­­increased­­capacity­­of­the­­Nursing­­Supervisor,­the­ rate­­of­annual­­inpatient­days­­per­­annual­average­daily­population­(ADP)­will­decrease­10%.­

S­13­of­ 15­

2014-15 Supplemental Budget Document Summary Request Form for General Fund Departments

Department: Health­Agency­­­Law­Enforcement­Medical­Care­Affected Fund Center #: 184­Issue Title: Request­to­­amend­­Law­Enforcement­Medical­­Care's­­Postion­Allocation­­List­­(PAL)­ to­ add­0.50­­FTE­­Correctional­­Nurse­­Supervisor­and­­1.00­FTE­Administrative­­Services­­Officer­ 1111­ for­­the­­Jail­medical­ unit­

Position Request New/Filledl

Position Title Requested Action FTE Vacant Correctional­Nurse­Supervisor­ Add­ 0.50­ new­

Administrative­Services­Officer­ 1111­ Add­ 1.00­ new­

Fiscal Information

Additional Proposed Budget Department New Total

Request

$0­$0­$0­

$0ｾｰ･ｮ｡ｬｴｩＮＬ＠ $0­ $0­Intergovernmental­Revenue­ $1,242,351­Charges­for­Current­Services­

$1,207,01­ $35,271­$0­

Other­Revenues­$0­ $0­$0­ $0­ $0­

Interfund­ $0$0­ $0­Total Revenue $1,207,080­ $35,271­ $1,242,351­

Expenditures $2,071,564­ $117,181­ $2,188,745­

Services­ &­Supplies­Salaries­ &­Benefits­

$1,104,717­ $0­ $1,104,717­Other­Charges­ $0­ $0­ $0­Capital­Outlay­Equip­ $0­Intrafund­Transfers­

$0­ $0­­$521,262­$521262­ $0­

i­Total Expenditures $2,772,200$2,655,019­ $117,181­

General Fund Support $1,529,849$1,447,939­ $81,910­

S­14­ of­15­

2014-15 Supplemental Budget Document Summary Request Form for General Fund Departments

Corresponding pages in Proposed Budget: C­283­

Department: General­Services­­­Fleet­Services­­Affected Fund Center #: 407 Issue Title: Request­to­­amend­the­Fixed­Asset­List­for­Fleet­Services­by­adding­a­total­ of­nine­vehicles:­­three­(3)­for­the­Health­Agency­Behavioral­Heath­and­six­(6)­for­the­Department­ of­Social­Services.­­

Summary of issue: The­ Health­­Agency­Behavioral­ Health­ and­ Department­ of­ Social­ Services­ both­ submitted­ Budget­Augmentation­­Requests­­(BAR)­­to­­add­ new­ vehicles­­to­­their­­fleets.­ The­ Health­­Agency­Behavioral­Health­requested­two­new­vehicles­to­­support­the­provision­ of­substance­use­treatment­services­at­area­high­schools,­­and­­one­ new­ vehicle­to­­support­the­­provision­ of­medically­based­outpatient­detoxification­services.­ The­­Department­ of­ Social­­services­­requested­­five­ new­ sedans­to­­support­­various­­programs­and­­one­ new­ minivan­­to­­assist­with­­mail­­and­­equipment­deliveries­­between­­the­­department's­­various­regional­offices.­

The­Administrative­­Office­ is­ recommending­­the­­addition­ of­ all­­nine­­requested­­vehicles.­ At­the­­time­ of­budget­ preparation,­ these­ recommended­ new­ vehicles­ were­ inadvertantly­ not­ included­ on­ Fleet­Services'­­Fixed­Asset­list.­ This­­item­­requests­­a­­technical­­correction­­to­­the­­Fleet­­Services­­Fixed­­Asset­list,­­to­­add­­the­­nine­­recommended­ new­ vehicles­­for­­the­­Health­­Agency­Behavioral­­Health­­(three)­­and­Department­ of­ Social­ Services­ (six).­ The­ requesting­ departments­ both­ included­ funding­ for­­the­purchase­ of­ these­vehicles­­in­­their­budgets.­ As­ the­­new­vehicles­­are­­purchased,­­the­­departments­will­transfer­funding­­to­­the­­FC­­407­ Fleet­­Services­­budget­­to­­fund­­the­­purchases.­ No­ changes­­to­­Fleet­Services'­budget­are­necessary.­

Meaningful, Measurable Results: This­item­corrects­a­technical­error­and­adds­the­­recommended­ new­ vehicles­to­the­Fixed­Asset­list,­­as­required­­by­­County­­policy­­which­­classifies­­fixed­­assets­­as­­assets­ of­ long­term­­character­­that­­have­­a­value­of­over­$5,000.­

S­150f15­