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SBS RIS Subcommittee Service Requirements Document

RIS Enhancements

FINAL Date: September 14, 2012

RIS Subcommittee Chair: Dennis Britson (Iowa) To: Participating SBS States This document reflects the 2012 enhancement requests that were reviewed and discussed by the RIS subcommittee October 2011 through June 2012. Please review the enhancement’s description, development specifications for accuracy and clarity and the SBS Development estimates. Enhancements request and prioritization schedule: Deadline Description June 30 Enhancement Tool Cut-Off July - Aug Draft SRD - Developer Estimates - Revise SRD with estimates Sept Subcommittee review and prioritize requests - Subcommittee Sign Off Oct Final SRD sent to PSC for review and prioritization Nov SBS Development Team Schedules Enhancements for 2013 Production Builds Dec PSC reviews add approves 2013 Production Build Schedule I will be sending the SRD back out for a final review as soon as I have received final SBS Development estimates of effort related to any revisions made as a result of your review. The prioritization of the RIS enhancement request is to be completed and signed off by all participating states no later than September 30, 2012. Please note that the PSC will make the final determination, based on available SBS implementation resources and in consideration of all SBS Service enhancement under review and in the pipeline, as to whether a specific enhancement request will or will not be included for development in 2013. Thanks

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Table of Contents

Part I - Overview ..................................................................................................................................................... 3

2012 RIS Subcommittee Contacts ................................................................................. 3

SBS 2012 RIS Subcommittee Objective ........................................................................ 4

Business Process ............................................................................................................. 4

Participant Approval - Signoff ........................................................................................ 4

User Responsibilities ...................................................................................................... 4

Production Rollout Considerations ................................................................................. 4

Part II - Functional Requirements and Developer Specifications ........................................................................... 5 1. RIS Company Contracts Attachment & Delete ....................................................... 5

2. Capture RIS Company Name Change Effective Date ................................................ 8

3. Display RIS Company Branch Office City, State and Zip Code .............................. 11

Part III - Estimated Amount of Implementation Resource Effort ......................................................................... 13 1. RIS Company Contracts Attachment & Delete ........................................................ 13

2. Capture RIS Company Name Change Effective Date .............................................. 13

3. Display RIS Company Branch Office City, State and Zip Code .............................. 13

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Part I - Overview

2012 RIS Subcommittee Contacts

State State Staff

Iowa Rhonda Smith; Jannae Lutter; Tom O’Meara; Dennis Britson

Missouri Cindy Monroe; Matt Barton; Debbie Doggett

North Carolina Rebecca Shigley; Debra Walker; Steve Johnson

Oklahoma Lauren Bouse; Jackie Campbell; Melanie Paxton

Tennessee Ron Shupp Note: Please provide a contact, if other that yourself, that will be the SBS RIS representative for your respective state on this project. SBS Staff / NAIC Support Staff NAIC Mailing Address: 1100 Walnut Street, 11th Floor Kansas City, MO 64106

Name Email Phone Fax Role Stephanie Wilson swilson@naic.org 816-783-8873 SBS Manager Jim Cass jcass@naic.org 816-783-8426 SBS Business Analyst

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SBS 2012 RIS Subcommittee Objective

Define and prioritize requirements related to SBS RIS enhancements and new functionality requirements specific to the requests that were submitted between 10/30/2011 through 06/30/2012.

Business Process

SBS RIS is a web-based service that provides State Departments of Insurance the ability to regulate non-insurance-based businesses.

Participant Approval - Signoff

Note: Individual signing off or designee will be the State’s primary contact for questions and User Acceptance Testing.

State Name Date Communication (E-MAIL – FAX)

Iowa Rhonda Smith

Missouri Debbie Doggett

North Carolina N/A N/A N/A Oklahoma N/A N/A N/A Tennessee N/A N/A N/A If in agreement, please print this page only, date, sign and fax to the attention of Stephanie Wilson at 816-460-7883.

User Responsibilities State representative required for User Acceptance Testing and sign-off. Sign-off from all states will be required prior to an enhancements production deployment.

Production Rollout Considerations Enhancements will be approved and schedule by the PSC for assignment to an SBS Quarterly release.

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Part II - Functional Requirements and Developer Specifications

The following represents each enhancement request; details associated with the request, current functionality and enhanced functionality requested.

1. RIS Company Contracts Attachment & Delete

Submitted on: 03/22/2012 Submitted By: Debbie Doggett State: Missouri

Phone Number: 573-526-2944

Email Address: debbie.doggett@insurance.mo.gov

Elaboration: Would like to have the ability to update and delete a contract record, and to add pdf files directly to the contract area of SBS RIS. Action: SBS must provide the ability to delete a contract record, and to name, browse and upload a file attachment to a contract record. The attached file must be accessible via the Contracts section of the RIS Company Summary page. The option to delete a contract record must only be available to users with the appropriate role (RIS_DELETE). NOTE: the contract record can already be updated by clicking any of the record hyperlinks. Functionality Impacted:

• Contract Addition Form • RIS Company Summary – Contracts Section

Mockups:

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Contract Addition Form

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RIS Company Summary – Contracts Section

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2. Capture RIS Company Name Change Effective Date

Submitted on: 04/04/2012 Submitted By: Debbie Doggett State: Missouri

Phone Number: 573-526-2944

Email Address: debbie.doggett@insurance.mo.gov

Elaboration: Please add a data cell to capture effective dates related to name changes. Also, be sure that name changes are tracked in history. Action: SBS must provide the ability to capture, store and display the Effective Date of an RIS Company name change. A record of the name change must be written to history and viewable on the Company Name and Address History Report and the Comprehensive History Report. Both reports must display the most current name first. Functionality Impacted:

• RIS Company Demographic Edit form • Company Name and Address History Report • Comprehensive History Report

Mockups: RIS Company Demographic Edit form

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Company Name and Address History Report

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Comprehensive History Report

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3. Display RIS Company Branch Office City, State and Zip Code

Submitted on: 06/11/2012 Submitted By: Debbie Doggett State: Iowa

Phone Number: 515-242-5875

Email Address: rhonda.smith@iid.iowa.gov

Elaboration: In the RIS Company Summary, under the Branch Offices data block, the City, State and Zip Code should be part of/included in the Branch Address Line (1) and viewable on the Summary screen. This information should be part of the default data and viewable WITHOUT HAVING TO open the Amend option and then having to click on the applicable Branch Office Name just to learn which town the location is in. Many of the RIS PFP business entities have branch offices/additional locations in multiple cities and small towns around the state of Iowa. Action: SBS must provide the ability to display the branch office’s business* address line 1, city, state code and zip code. *Mailing address line 1 is currently displayed on the RIS Company Summary Functionality Impacted:

• RIS Company Summary – Branch Offices Section • RIS Company Branch Office Amendment Form

Mockups: RIS Company Summary – Branch Offices Section

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Branch Office Amendment Form

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Part III - Estimated Amount of Implementation Resource Effort

The following represents the amount of SBS implementation resource effort required to address each enhancement request.

SBS Development Estimated Resource Effort

Rank Description JIRA

Assigned Implementation Estimates (Hours)

1 1. RIS Company Contracts Attachment & Delete SBS-5007 80h

2 2. Capture RIS Company Name Change Effective Date SBS-5008 80h

3 3. Display RIS Company Branch Office City, State and Zip Code

SBS-5009 20h

Total Development Effort Estimated: 180h