2011 Annual Report

QUDA is supported by a State

Sport and Recreation Organisation

Development grant from the

President’s Report 2011

At the end of my 2010 report, I concluded with two words that described where Ultimate in Queensland was at: “foundations complete”.

Throughout 2011, the benefits of this work became evident with the smoothness of implementation of a number of new initiatives. Some of these

achievements would not be obvious to players - for example, moving our accounts to MYOB, increasing our banking flexibility through subaccounts

and debit card access for direct payments. These reforms may not sound like much, but they have been significant in improving our business and making life easier for volunteers.

Other administrative developments have included establishing a multi-stage process to support expressions of interest in developing Ultimate from preliminary interest to a full scale local league, incentives for player

development, and clearer State Event management to encourage and reward our members undertake activities on behalf of the Association.

A lot has been achieved in 2011 – here are some of the highlights.

Brisbane Floods and Hosting Nationals

The Brisbane floods in January 2011 submerged QUDA's equipment storage at

Fairfield. Thanks to the work of a few of our members most of our equipment such as the marquees, trailer, BBQ were recovered from the mud-strewn wreckage. Thanks to the Queensland Government’s flood recovery grants,

QUDA was able to obtain $3,600 to replace equipment that was lost, including porta-fields, line marking equipment, whiteboards and stopwatches. Thanks to Fatty and Kirsten for providing a new (temporary!)

home for the gear, and Dave Bowman for his continuing quartermastery.

The flooding significantly impacted the preparation and hosting of the 2011 Australian Ultimate Championships. The fields suffered extensive damage

which tested everyone involved in preparation and delivery of the biggest annual event on the Australian flying disc calendar. Cyclone Yasi then

added unexpected food costs. Tournament Directors Mat Ryan and Sandra Poon lead an outstanding team in these circumstances. Thanks to all.

This had a big impact on the bottom line. In hosting Nationals, QUDA only picked up a small surplus of just under 2% on the nearly $100,000 budget. The

combination of flood damage, a lack of information provided to QUDA on previous tournaments budgets by previous hosts and an out of date Nationals

contract with AFDA which obligated the delivery of services but limited management fees, all combined to seriously challenge the budget. A positive outcome on this front was that at the AFDA national conference

QUDA provided a detailed analysis and recommendations for updating the contract signed between the AFDA and the hosting body.

QUDA also attempted to provide players with a range of merchandise to both act as memorabilia and increase the surplus from the tournament.

Unfortunately, a small loss was the result, partly due to a lack of advice from AFDA or previous tournament committees.

Nonetheless, the event was a huge success for QUDA and the Ultimate players of Queensland. Players from around the country came, had a great time, and went home happy. We’ll just need to remember everything we’ve learned for when we’re due to host Mixed Nationals in 2014.

Major Events Go Travelling Around Queensland

Bringing Nationals to Brisbane allowed QUDA to take the bold decision to hold the 2011 Open Northern Regionals in Townsville! This was the first time a major QUDA competition had been held outside the southeast of

Queensland, and provided a chance for higher level Ultimate to develop in Townsville and Cairns. It was great to see two teams from Townsville and one from Cairns compete against the Gold Coast’s Slamtown Flatball Club and

two Firestorm teams from Brisbane. It was a memorable affair in the tropical heat under the “saint on the hill” in one of the most striking settings for

Ultimate in Australia. Thanks greatly to TD Hugh and our northern Hosts.

Women's Regionals attracted less interest and was a week night affair in 2011. QUDA is taking steps to grow the Women’s scene with the introduction of the Queensland Women’s Hat in the place of Women’s Regionals in 2012-13.

Continuing the theme of regional development, Halibut 2011 was held at the Carrara Sports Park on the Gold Coast. Many thanks to TD Stef and his committee. Such was the success at the venue that QUDA is looking to return

Halibut to Carrara in 2012. A few adventures in event management over the last few years has seen the QUDA Executive reassess its role with regards QUDA events, and a new management agreement will be in place from

Regionals 2012.

Introducing the Q-Hat

The inaugural Queensland Hat, or Q-Hat, was held as the finale for 2011 and was a huge success with over 100 players involved. Many thanks to hosts the

Heroes Ultimate Club and TD, Carl Behrendorff. The hope was to provide an event which would attract everyone from the elite to rank beginners, and the

player numbers were well beyond expectation. It was particularly pleasing to see many BUML players trying out tournament play for the first time, as well as many of the new players from Gympie!

Regional Development – Gympie … and Beyond!

In the 2010 Report I also wrote “The next two to three years will transform Ultimate in Queensland such that it will be truly state-wide sport”. Pleasingly

this geographic development work appears to showing its first result in Gympie. A highlight for QUDA in 2011 was the involvement of a contingent of Gympie players at the Q-Hat, the Final featuring three of its players. We look

forward to the arrival of the Gympie G-Force at 2012’s Open Northern Regionals!

Earlier in 2011, QUDA also attempted to establish Ultimate at the Sunshine

Coast University in a manner similar to that successfully undertaken at Griffith University at Nathan over 2010-2011. Unfortunately the nature of the Sunshine Coast population means that the University does not have the same central

focus in students lives. The seeds stayed stubbornly in their pods, at least for now.

With the lessons learnt from Gympie, Sunshine Coast and Griffith, QUDA will be

focusing on establishing Ultimate in Toowoomba throughout 2012. This will be a combined university and community development approach. Stay tuned for how you can help!

Leagues and Tournaments Abound

The increasing number of playing centres makes it difficult to describe all the opportunities available to players in 2011. There are four regular Leagues in Brisbane – BUML with 20 teams, BPL with 7 teams, Spring WUFL with4 teams,

UQL with 6 teams, as well as regular pickup on Wednesday nights and the recent Summer Indoor League. The Gold Coast’s League continues with 6 team and the Townsville League with 8 teams, plus occasional pickup in both

cities. The new Cairns League started in late 2011 with 4 teams. And there’s now regular pickup in Gympie too!

There were at least 15 weekend tournaments that we know of in Queensland through 2011, including ABDUC, Regionals, Brisbane 7s, the Griffith Hat, Nationals, SatHATurday, the Moreton Bay Muddle, Halibut, Brisbane Indoor, SEQualifier, Townsville Hat, Lovefest, the Mixed Invitational, Big Sky 11s and the

Queensland Hat. Many clubs now also train regularly on weekends.

Almost all leagues and tournaments experienced growth during 2011, some by more than 20%. Thanks to all League and Tournament Directors for getting

us all on the field!

Coaching and Teachers Accreditation Continues

QUDA continued to deliver Level One Coaching courses to school teachers on behalf of Queensland Sport and Recreation. Around 20 teachers gained their accreditations in Brisbane and Gold Coast areas – meaning they are

ready to teach Ultimate in their own schools. In 2012 QUDA will look to undertake a course in the Cairns area, linking in with a “ultimate equipment

library” being trialled. QUDA also delivered a Level One Coaching course to its members in SEQ. Thanks to John Coorey for his continuing work as QUDA

Coaching Coordinator. As at January 2012, Queensland had 79 accredited Level One coaches.

Metropolitan North West School Initiative Enters Next Phase

With all this work around the State, QUDA still had stuff going on in Brisbane. QUDA continued funding coaches to support Ultimate as an interschool Year

8 and Year 9 sport across five Metropolitan North West District schools, continuing the program from 2010. These schools have again approached

QUDA to continue supporting school Ultimate in 2012. QUDA has also continued its intensive program at The Gap State High School, in cooperation with BUDA.

The challenge with school coaching into 2012 remains to move towards a user pays system without the QUDA subsidy, such that more schools can take part and QUDA can generate a sustainable income source.

Brisbane Disc Golf Club Arises

It was also exciting in 2011 to see the Brisbane Disc Golf Club emerge and formalise its operations. QUDA is supporting the purchase of golf discs and playing baskets to make it possible to hold a full 18-hole tournament to be

held.

Website Refreshed

Thanks to the skills and dedication of our webmaster Rob Lowe, QUDA has a refreshed website. I know we are all very glad it is here now. While the initial focus of the website is streamlining and explaining QUDA’s activities as a

State-wide body, it is the intention to continue to develop the website into a functioning tool and resource for all Ultimate centres across Queensland as

one of the services QUDA provides, reducing the load on our volunteer executives and event organisers.

Organisation Excellence

Everything done to organise Queensland Ultimate is dependent on those amazing people who step up to create opportunities for others to play. A

huge thank you to everyone, particularly those who served on the Executives.

Two members received formal recognition in 2011. Jason de Rooy received the Rob Hancock Award from the AFDA for his contributions across ACT,

Australian and Queensland Ultimate. Congratulations again Jason.

Mat Ryan received the AFDA Administrator of the Year award for his massive contribution during the year (which of course, was only a scratch on his

decades of involvement). Congratulations again Mat.

Solutions – Improved delivery

In 2011 QUDA developed a number of “products” which it believes vastly improves the delivery of Ultimate development in Queensland. They include:

• Player Development Days – paying teams and individuals to deliver coaching events based on providing a management fee with incentives for the number of non-nationals or non-BPL players attending;

• Hat Tournament incentives – players learn best, and become ‘addicted’ to Ultimate through tournaments. Travel incentives for regional folks to attend the Q-Hat were successful and it is recommended be repeated for both the Q-Hat and T-Hat events in 2012. The Hats themselves are critical

piece of the puzzle and QUDA time is spent to ensure they happen in terms of booking fields and assisting TD’s where necessary; and,

• Management Fees and Incentive Payments – for tournaments, QUDA developed a basic agreement comprising both a set management fee and incentive payments to the Heroes Club for the Q-Hat. Funding organisations not individuals provides access to significantly more human

resources to (a) organise and (b) spread the word.

Looking to the Future

As Ultimate has grown, so to have the demands on those managing our game. The QUDA Executive believes the best way to meet existing demands

and grow the sport is to secure the services of a Development Officer who can reliably provide more hours to undertake the administrative and development tasks required.

QUDA has developed a position description, estimated costs and will seek to access Queensland Government funding to appoint a Development Officer for an initial 12 month period. The role will be about assisting us all to make

the game bigger. I hope the membership will support this move at the upcoming Annual General Meeting.

Final Thanks

My thanks go out to everyone who helped on the QUDA committee for 2011,

particularly our Treasurers Matt Stubbs and Sean Mailander, Secretary Emma Briggs and General Members Jo Ashdown and Adam ‘Jangles’ Beu, and the work of our Executive Officer, Jason de Rooy.

I would also like to thank everyone who contributed in any way to helping more people enjoy either Ultimate or Disc Golf in Queensland over the last

year. For many of us, Ultimate is more than a sport, it is a community from which we gain so many benefits.

From a personal perspective my thanks to the Cairns, Heroes, Cobra and Co-Mingled teams in which I played during the year. Whereas I normally play with the beginner teams, pickup or teams struggling to make up the numbers, and as a result have probably lost more games than anyone else in the

history of Queensland Ultimate, it was enjoyable to play with Co-Mingled and take out the Season 2 BUML Division One Final in late 2011.

As I come to the end of my third year in “power”, and reflecting that I have been QUDA President for seven of the last 11 years, it is timely to reflect upon the 20+ players I first encountered back in 1999 and to see the achievements that have brought us to where we are today.

One of the first things I did as President in 2000 was to develop a strategic plan in consultation with a few key people stepping up to help, many of whom still volunteer today, and apply for Queensland Government Sport and

Recreation funding. We received $6,600. As President, and when not on the Executive, I've always made it my key task to ensure this funding was maintained. When QUDA’s third payment of $25,000 is made for 2013, QUDA

will have received over $195,000 in state government assistance. Amongst other things I’ve done, gaining this funding and having ultimate recognised

as “sport” worth funding is something I am personally proud of contributing.

When I first took on the role QUDA had about $5,000 in the bank. Just over ten years later I leave with a cash at bank of $54,000 and no major debts. This is a credit to all who have served on the QUDA Executive during this time.

But money is only a facilitator, it is the people and ideas of what to do, that have made ultimate possible as a Queensland wide sport. Making a true statewide sport out of ultimate was always my aim and I think it has worked

out pretty well. From the 20 core players in Brisbane in 2000, a conservative count, ignoring “lost tribes” is over 750 players across established centres of Cairns, Townsville, Gympie, Brisbane and Gold Coast, which will ideally soon

to be joined by Toowoomba and possibly Emerald.

Well done to all and thanks everybody for your assistance and more importantly your friendships.

Matthew Boevink President 2011

Queensland Champions 2011

Open Ultimate Champions: Firestorm Peter Allen, Stuart Austin, Adam Beu, Salvatore Colangelo, Christopher Cunliffe, Alistair Don,

Myall Hingee, Andrew Lankowski, James Larkin, Nathan Litzow, Leon McIntyre, James Morrell,

George Salisbury, Reece Stewart and Rob Trachter

Women’s Ultimate Champions: Black Betty Melanie Aube, Jenny Beard, Anna Bui Xuan, Jennifer Campbell, Maylin Chuah, Suzanne Facy,

Becky Hill, Kellie Mantle, Tatiana Maya, Terri Morgan, Sandra Poon, Kaitlin Richards, Danielle

Smyth, Sophie Stewart and Madeleine Young

Mixed Ultimate Champions: Fun Police Peter Allen, Michael Bienstock, Tao Browne, Sara Cargill, Abra Garfield, Geoffrey Grundy, Kelli

Martin, Mike Morgan, Terri Morgan, Stefan Rappazzo, Blair Sheard, Nicky Smith, Ellie Sparke, Rob

Trachter and Troy Zernike

Queensland Hat Ultimate Champions: G(r)reenland Claire Stark, Laura Hampel, Monica Taylor, Alana Folkes, Patrick Last, Damien Weisz, Luke Start,

Dan Cohen, Jack Lilwall, Stef “The Mayor” Rappazzo and Hugh Osborne

Disc Golf Champions Open - Tim Marchbank

Advanced - Darnley Pearson

Grandmasters - Bruce McNaughton

Recreational Men - Chris Pye

Recreational Women - Carmen Crain

Junior Boys - Leo Caley

Above: Black Betty, Queensland Women’s Champions 2011

Treasurer's Report 2011

2011 was an exciting year for QUDA as it continued to invest in the development of Ultimate in Queensland. Highlights include bringing support to a new coaching program at The Gap State High School, sponsorship of 2011 Nationals, recovery from the Brisbane flood, the inaugural ‘Queenland’

Hat, new marketing, redevelopment of the QUDA website, and a push to elevate governance of the sport across the state. In this report, I draw your

attention to particular elements of our income and expenses for 2011.

Income

State Government Grant

In late 2010 QUDA was successful in gaining an improved three year grant

from Queensland Government Sport and Recreation, moving from an annual allocation of $20,000 for 2008-

2010 to $25,000 for 2011-2013. This generous support from the Government is predicated on QUDA

demonstrating progress against Key Performance Indicators for

participation, regional development, support of clubs, coach accreditation and mentoring, policy and governance development and web development. In 2011, solid progress

was made in each of these areas.

Flood Assistance

QUDA also received $3,600 from the Queensland Government to assist the Association to recover from the impact of the Brisbane floods. This money

was used to repair and replace equipment that was damaged in flooding of the shed at J.F. O’Grady park, including the QUDA trailer, BBQ, and

tournament gear. Thanks to the many members who volunteered their time to get all these sorted out.

Disc Sales

Having handed over the QUDA Treasury at the start of 2011, Rob Lowe continued to grow disc sales for QUDA, chalking up an impressive $5,722 in

disc sales during 2011. QUDA’s continuing provision of discs to both the playing community and schools and groups wanting to have a go remains

one of QUDA’s routine quiet achievements. That it happens so quietly and smoothly is thanks to Rob.

INCOME AND EXPENDITURE SUMMARY FOR THE PERIOD ENDED 31 DECEMBER 2011

2011 2010

$ $

INCOME

Coaching Income 3,460 4,050

Fundraising Income 0 1,189

Interest Earned 1,823 1,341

League/Tournaments Income 1,866 2,028

Membership Fees 846 0

Sales Income 5,722 3,360

Sponsorship & Grants 3,613 27,140

Queensland Hat 7,038 0

Other Income 30 1,894

TOTAL INCOME 24,398 41,002

EXPENSES

Accountancy Fees 517 495

Bank Fees & Charges 14 47

Coaching - General 4,345 7,391

Coaching - North West Metro 2,474

Coaching - Gap High Program 3,500

CEO Expenses 4,512 8,688

Disc Purchases 2,824 3,924

Disc Shipping 522 123

Donations 1,989

Equipment Expenses 216

Events/Conference Expenses 555 1,143

Flood Repairs and Replacements 3,655

Internet & Phone 12 187

League/Tournaments Expenses 6,398 4,381

League/Tournaments Expense (Nationals 2011) 4,351 0

Marketing Expenses 1,574

Meeting Expenses 2,465 531

Office and Admin Expenses 166 53

PO Box 511 0

Region Support 4,325

Sundry Expenses 0 727

TOTAL EXPENSES 41,361 31,253

NET SURPLUS / DEFICIT -16,964 9,749

Events

Sandra Poon and Matt Ryan again proved their organisational abilities to put together a true “players” tournament for Nationals 2011. Despite a number of

unexpected issues arising over the weekend, the tournament did not miss a beat, provided great value for the participants, and still came very close to breakeven. QUDA experienced a modest loss on its investment in a range of

high quality tournament merchandise.

The Queenland Hat looks set to become yet another iconic tournament for QUDA, thanks to the passion of Heroes club to pull it all together. QUDA had

anticipated making a loss on the first two to three years of the tournament, in an effort to establish it. It is a huge achievement for it to turn a surplus in its first year.

Expenses

Schools Coaching

Coaching continues to be a core

focus for QUDA, with over $10,000 spent on coaching activities during

the year on both existing and new programs. Focus continues to shift to sustainability, with practices being

put in place to support schools building their own capabilities for

development of the sport.

Marketing and Membership Growth

In late 2011, the QUDA Executive put in significant effort to pull together new marketing material. Expenses

for this effort will be realised in early 2012.

Staff

QUDA Executive Officer Jason de Rooy provided support across a number of

key aspects of development for Ultimate at a cost of $4,512. It is the success of Jason’s role in supporting volunteers, as well as developments interstate,

that have led the QUDA Executive to examine the funding required to recruit a dedicated employee from 2012.

Summary

Over the 2011 calendar year, QUDA recorded a deficit of $16,963. When all 2011 activities are taken into account, the impact was a slight increase in

cash balance of approximately $5,000. This is due to the 2011 government grant being received in December 2010, and commitments made in late

2011 not being expended during the calendar year.

Cash at Bank totalled approximately $54,000 at 31 December 2011. Maintaining cash reserves is an important element of QUDA’s strategy for the long-term development of the sport. QUDA needs to have at least $30,000 in

the bank to float events like Nationals. It is also sensible to grow and retain funds should a field ownership or development opportunity arise.

In 2011, QUDA improved administration through establishment of sub-

accounts to assist events and regions, debit cards to streamline procurement, and implementation of MYOB Live Accounts. QUDA can more quickly and accurately reconcile bank accounts each month, and provide automatic

invoices to suppliers.

Thank you again to everyone for a great 2011.

Matt Stubbs Treasurer, 2011

Above: Black Betty love Treasurers

Queensland Representatives 2011

Australian Representatives

Australian u19 World Beach Ultimate

Championships

Asia-Oceanic Ultimate

Championships

Linus Mueller

Jordan Stone

Dominique Simpson

Sophie Stewart

Kirsten ‘Notty’ Nott

Madeline Young

Chris Cunliffe

Melane Aube

Dan Blacklock

Finn McCarthy-Adams

George Salisbury

Jack Lilwall

Keith Cameron-Smith

Emma Briggs

Tamara Davis

Gref Grundy

Above: The Australian Breakers Beach Ultimate team, Silver medallists at the World

Championships, and featuring several Queenslanders

National Representatives - Open Division

Firestorm

(Brisbane)

Slamtown Flatball Club

(Gold Coast)

Firestorm Ignition

(Brisbane)

Placing: 6th Placing: 13th Placing: 15th

Peter Allen

Stuart Austin Adam Beu

Chris Burwell

Christopher Cunliffe

Alistair Don

Abra Garfield

Andrew Lankowski

James Larkin

Nathan Litzow

Finn McCarthy-Adams

Leon McIntyre

Michael Neild

Julian Sacre

George Salisbury

Reece Stewart

Kalin Thompson

Rob Trachter

Andrew Badman

Michael Bienstock Tao Browne

Joel Buikstra

Bee Dubbelyoo

Mike Larson

Alex Livingstone

Mike Morgan

Donovan Moss

Lee O'Dwyer

Hugh Osborn

Stefan Rappazzo

Gref Grundy

Kevin Stahlman

Phil Stocks

Abraham Stone

Isaac Stone

Jordan Stone

Jody Thomas

Troy Zernike

Carl Behrendorff

Sebastian Brown Chris Brown

Adam Dowley

Timothy Ferguson

Hye-Nam Gehring

Jack Lilwall

Robert Lowe

Andrew McCasker

Will Mitchell

James Morrell

Guarin Owen

Graham Prickett

Joel Prince

Bevan Rudolph

Trevor Lovering

David Warren

National Representatives - Women’s Division

Black Betty Red Betty

Placing: 9th Placing: 15th

Melanie Aube Jenny Beard

Anna Bui Xuan Jennifer Campbell

Maylin Chuah Tamara Davis

Janique Dyba Suzanne Facy

Becky Hill Kellie Mantle

Kirstin Millard Terri Morgan

Sandra Poon Kaitlin Richards Danielle Smyth Sophie Stewart

Madeleine Young

Jo Ashdown Vanessa Brown

Aurelie Chanson Robyn Dowley

Alana Folks Brianna Fyffe

Bronwyn Geddes Isabelle Hancock

Annie Hung Laura Keating

Sylvia Lymburner Adilia Murabito

Justine Shaw Chantelle Smith Monica Taylor Carla Ziser

Above: Red Betty and Black Betty at the 2011National Championships

National Representatives - Mixed Division

John Doe (Brisbane) Heroes (Brisbane) Villains (Townsville)

Placing: 17th Placing: 20th Placing: 23th

Stuart Austin

Anna Bui Xuan

Chris Burwell

Maylin Chuah

Salvatore Colangelo

Tamara Davis

Suzanne Facy

Abra Garfield

Andrew Lankowski

James Larkin

Kaitlin Richards

Giordana Rock

George Salisbury

Reece Stewart

Dan Young Madeleine Young

Jo Ashdown

Sebastian Brown

Vanessa Brown

Chris Brown

Gavin Croft

Alana Folkes

Brianna Fyffe

Sean Mailander

Peta McNaughton

Stephanie Moroz

James Morrell

Guarin Owen

Bevan Rudolph

Chantelle Smith

Sophie Stewart Daniel Strelan

Michael Strelan

Kelsey Aikens

Kimberley Benson

Dustin Czok

Matthew De Witt

Stephen Dowdell

Deanna Finn

Matthew Finn

Becky Hill

Christine Kline

Mike Larson

Amy Nelson

Derek O'Connell

Hugh Osborn

Hamish Pope

Audrey Siple Zach Thurston

Simon Urquhart

Rebekah Ziegman

Australian University Games

University of

Queensland

Queensland University of

Technology Griffith University

Placing: Division 2 – 1st Placing: Division 2 – 8th Placing: Division 2 – 13th

Bond University Australian Catholic University

Placing: Division 2 – 15th Placing: Division 2 – 18th

National Representatives – Disc Golf

Rick Kapalko – 7th (Open)

Tim Marchbank – 14th (Open)

Bruce McNaughton – 1st (Grand-Masters)

Above: Disc Golfers go wild at the national championships

Executive Officer’s Report 2011

Following on from the reports of our hard-working President and Treasurer, its my job to provide a brief report on what you got for the money spent on gaining my priority time and attention in 2011.

I have been the Queensland Ultimate Disc Association’s Executive Officer since mid-2008. The position supports the volunteer Executive, typically by representing them on a day to day basis, as well as completing long term

projects. The role is casual and provided on a services rendered model.

Should QUDA be able to hire a permanent part-time Development Officer at some point in 2012, I anticipate my position being reviewed. My priority after getting through the demanding first quarter will be completing current

projects to enable a handover to the Development Officer or the new Executive of any appropriate duties, completing four very busy and

rewarding years as QUDA’s Executive Officer.

Work for QUDA 2011

During 2011 I was paid for 164.5 hours of work for QUDA, undertaken in my spare time. This was down from 237 hours in 2010 and 200 hours in 2009. It is anticipated that after the usual busy months of the first quarter of the year,

this will reduce over 2012.

Frequently this work is done on an urgent or priority basis, delegated to me by the QUDA Executive due to their personal time constraints. I would estimate

that I completed a further 30-40 of unpaid/voluntary hours to complete QUDA related work during the year.

A lot of my activity also involves day to day communication with

stakeholders, volunteers and members via phone and email. My role includes responding as quickly as possible to inquiries, so as to ensure volunteer enthusiasm and momentum is maintained and stakeholders and members

feel they are dealing with a well organised body.

This graph gives a general indication of my time to task for 2011, as reported

to the Executive via monthly timesheets.

Executive Support,

Reporting and

Administration

30%

Regional Support

16%Universities

12%

Fields and Equipment

9%

State Events

16%

Development

5%

Promotion and

Communication

12%

In comparison to 2010, my field liaison activity declined markedly following handover of League support to the rejuvenated BUDA. Regional support and

State Events increased considerably.

Regional Development – State-Wide Support

A major focus for QUDA in 2011 was further realigning itself as a State Body. The rejuvenation of BUDA in 2010-2011 enabled the Brisbane-based QUDA

Executive to look beyond the immediate playing needs of Queensland’s capital and reshape its relationship with regional and university groups, particularly in seeking to establish new centres and to improve transparency,

governance and long term planning in existing centres. BUDA has done great work in 2011, particularly in supporting BUML continuing its growth and

innovation as Queensland’s flagship League, and all involved should be applauded.

A major innovation introduced in 2011 was the production of letters of support for particular groups, which sought to bring together the various commitments

QUDA makes to regional groups into a single document. Historically, QUDA’s support for regional groups has been ad hoc and relied on volunteer

memories. Having dedicated documents helps both QUDA and the groups, now and in the future, to plan with certainty and constantly improve.

Generally, QUDA has confirmed to Associations and regional Clubs that it will support the purchase of permanent signage for fields and venues, meeting

meals as a way of establishing a quality meeting and reporting culture, paying coaches who deliver at schools statewide, promotional material,

spending on Uni Club ‘patrons’. In 2011 QUDA also provided subaccounts to support better financial administration and portafields to several groups, as these go a long way to improving the visual presentation of our sport.

QUDA also recommitted to providing various forms of travel assistance for North Queensland players attending State Events, and travel assistance for North Queensland based administrators to liaise more closely with QUDA.

JCU and UQ AFDA/QUDA Fees

A major issue for QUDA in 2011 and going into 2012 has been confirming regional and University players as members of QUDA, via use of the registration system. Player numbers and evidence of growth translate almost

directly into the level of support the Queensland Government (indeed, all governments and other potential sponsors) provides flying disc sports. We need to be accurate and fulsome. Registration also ensures that players, and

perhaps more importantly, the volunteers who offer to organise events, have appropriate levels of insurance. We hope the renewal of the AFDA registration system, currently in beta testing will help players to register for all

flying disc events in Queensland.

Early in 2012 I completed negotiations with AFDA for fees not to be applied to University students playing within University Club Leagues on University

campuses (ie at UQ League and JCU League). Uni Clubs were previously hesitant to get their players registered and add to the costs of Leagues, given

the Universities provided injury and public and professional liability insurance themselves (a key reason for otherwise connecting with AFDA). This result removed this barrier and we expect QUDA’s membership numbers to start to

reflect the effort and funds Queensland Ultimate has expended at these important locations.

Around the State

During 2011 I had a lot of interaction with the Townsville Committee, and I applaud them on their work during the year. Their hosting of Northern Regionals was a highlight, and it was great to visit them to talk shop before, during and after the Townsville Hat. QUDA has committed to greater levels of

support for Townsville Ultimate in 2012.

QUDA was also able to provide strong support as Cairns became established during the year. In particular, we backed their new League against financial

loss, offered backing for getting Club discs, and funded creation of school development packs.

The key to QUDA’s work on the Gold Coast during 2011 was supporting having Halibut at Carrara. In early 2012 QUDA committed to pucharing shirts

and equipment to renew the Gold Coast League.

QUDA provided heaps of support to establish new centres at Gympie, Sunshine Coast and Toowoomba.

QUDA also supported the great work being done to establish the Brisbane Disc Golf Club and have great hopes for 2012. QUDA committed to supporting the purchase of new portable baskets and retains a sizable stock

of golf discs. It was great also to see the new Roma Disc Golf Course get onto the map.

Website Renewal

I am personally very pleased that the website is refreshed and something that’s now very easy for volunteers to work with. As well as its support for clear

communication between QUDA, its members, and the general public, as to me it is a tool that supports good governance, our history and our future. I

encourage everyone to dig into the archives, and think about what’s missing and needs to get done there.

From an administrative point of view, the website is now home to our corporate knowledge and reflects the responsibilities of our organisational

structure. When we were smaller and regularly playing each other in one

place, we didn’t need this. Now we are many hundreds of people playing in a dozen or so locations.

State Events and Everything Else

A key part of my role is supporting QUDA’s State Events. Regionals was big. Halibut was interesting. The Q-Hat was amazing.

Other achievements for me as QUDA CEO in 2011 included (amongst a lot of bits and pieces):

• occasional support for the renewal of the Brisbane Ultimate Disc Association as the administrative body responsible for Brisbane-based

Leagues, and support for the Leagues themselves – WUFL, BPL and BUML. • Moreton Bay Regional Council confirmed the inclusion of dedicated

Ultimate fields are part of its expansion of its South Pine Sports Complex.

These fields may not be built for several years, but they’ll be there. • supported the Griffith Nathan Ultimate Frisbee Club by managing its

relationships with key stakeholders into its second year, and its doubling in

size. • completing a history project for the wonderful BUML website, most notably

tracking down all the past champions and team and getting it all written out before it disappears. I hope to do the same thing for other Leagues in the future.

• supporting administration and reporting on our State Grant • managed Executive motions and polling, attended Executive meetings

and supported and advised on governance and decision making. • met with and supported QUDA Coordinators at their request. • routine liaison and advocacy with AFDA, in particular bringing forward

development of the Level 2 Coaching Course. • nomination of Queensland volunteers for national awards and

recognition. • created and completed (nearly) QUDA’s new promotional material

campaign

• keeping the flame burning quietly in our search for a long term home • launching and maintaining QUDA’s Facebook presence • 2010 QUDA Annual Report was a real innovation and very positively

received. Hope you like the 2011 one too – I’d like to think these are the best reports and annual handovers ever seen in the 25+ years of Ultimate

in Queensland..

Volunteer Work 2011

I should note that during 2011 I continued to take a number of purely

volunteer roles within Queensland Ultimate (it’s important to know what you weren’t paying for). The year started with the recovery of the QUDA Trailer and all our gear from the flooded JF O’Grady fields (photo below of how it

looked when it got to my house), occasional posting on the ever popular Brisbane Ultimate Disc blog, Tournament Director of the Brisbane Indoor

Ultimate Championships, everything I do ‘in person/at the fields’ with the Griffith Nathan Ultimate Frisbee Club, and general ad hoc helper and

provider of advice to various teams, Clubs, leagues, tournaments and long suffering friends and fellow volunteers. In November 2011 I also represented

QUDA at the two day AFDA Annual Conference.

Looking Ahead to 2012

As mentioned, I hope that 2012 for QUDA will be a lot about

establishing a new Development Officer, and for me that means a

realignment of roles within QUDA. It took me many months to get clear on what QUDA is and does,

so a clean deck and good handover will be vital. Three key

activities (beyond all the usual stuff) will be: • completing the State Events

frameworks, including hopefully introducing the NQ

Hat and doing what QUDA can to promote the Women’s scene via the Queensland Women’s Hat.

• complete the upload of material and projects to the QUDA website, and clean up all our files and documentation.

• hand over the work at Griffith University to the local committee.

If there is anything I can do to help anyone furthering the goals of the Association, or if you have any views on what you think I should be doing, please get in touch.

Can I conclude …

by applauding the hard behind the scenes work of the QUDA Executive through 2011 – MattB, MattS, Emma, Jo and Sean – along with the key people in the Brisbane, Townsville, Gold Coast and Cairns Associations, QUDA

Coordinators, league and tournament directors, Club executives and the dozens of other people who made the 2011 a successful one for Queensland flying disc sports.

Jason de Rooy QUDA Executive Officer 04222 45054

Attachment A: QUDA 2011 Audited Accounts

(to be attached upon completion)