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2011-2012 SSACI Edits
Spring 2011 Webinar
State Student Assistance Commission of Indiana
2011-2012 SSACI Edits
Edit 01-Late Application Edit 02-Not an Indiana resident (parent) Edit 02-Not an Indiana resident (student) Edit 03-Not a first-time undergraduate Edit 04-Four (4) years of SSACI aid already used Edit 05-FAFSA is incomplete Edit 06-FAFSA birth date is invalid or incorrect Edit 08-High School Diploma/GED not received Edit 11-Not a United States citizen nor an eligible non-citizen Edit 12-No schools listed on the FAFSA Edit 13-Only ineligible schools listed on the FAFSA Edit 14-FAFSA not signed by student
2011-2012 SSACI Edits
Edit 16-Twenty-first Century Scholars drug-free pledge violation Edit 17-Default on Federal student loan or overpayment on Federal grant Edit 18-Professional judgment: Dependency status change Edit 19-Professional judgment: PC/EFC change Edit 20-Social Security Administration could not validate SSN/date of
birth/name Edit 22-Mailing address state is not in Indiana Edit 23-Missing or invalid parent Social Security Number may have caused
Edit 05 Edit 24-Twenty-first Century Scholars matriculation requirements not met Edit 25-FAFSA not signed by parent Edit 26-Edit 05 cause may be due to special circumstances Edit 27-Edits were cleared after the May 16, 2011 edit correction deadline Edit 28-Independent status caused solely by Emancipated Minor status Edit 29-Mailing address
*List of 2011-2012 Edits is available in xGrads under “2011-12 Edit Descriptions.pdf”
Notification of Edits
Students and parents (if student is dependent and parent lists an email address on the FAFSA) are notified of edits via email
If an email address is not listed on the FAFSA, SSACI will be unable to notify the student of edits on their account
Students are directed to view their edits by going to eStudent and either logging in or registering for an eStudent account
Notification of Edits
When students log into eStudent, they will see a “Stop” sign and a message stating: “You have ## Application Edit(s) that are related to SSACI (Indiana) Aid”
Notification of Edits
When students click the message, a box will pop-up, listing edit(s) the student has on their account and the correction steps, if applicable
Notification of Edits
Colleges can view edits via eStudent or in the APPL file, available in xGrads
Correcting Edits
Both students and colleges can correct edits on a student’s FAFSAPLEASE NOTE- Once
a college “touches” a student’s FAFSA, you become the owner of that FAFSA.
If the school creates the edit, it is the school’s responsibility to correct the edit before the 5/16/11 edit correction deadline
Uncorrectable Edits
Edit 01- Late application (FAFSA filed after 3/10/11 filing deadline)Late filers can still qualify for
Child of Veterans and Public Safety Officers (CVO) remission of fees program
Part-time grant programNursing/Minority Teacher Scholarship
Edit 04- Four years of SSACI aid usedEdit 24- Twenty-first Century Scholars
matriculation requirements not met
Edits which must be corrected by 5/16/2011 Edit 02-Not an Indiana resident
(parent) Edit 02-Not an Indiana resident
(student) Edit 03-Not a first-time
undergraduate Edit 05-FAFSA is incomplete Edit 06-FAFSA birth date is invalid
or incorrect Edit 08-High School Diploma/GED
not received Edit 11-Not a United States citizen
nor an eligible non-citizen Edit 14-FAFSA not signed by
student
Edit 22-Mailing address state is not in Indiana
Edit 23-Missing or invalid parent Social Security Number may have caused Edit 05
Edit 25-FAFSA not signed by parent
Edit 26-Edit 05 cause may be due to special circumstances
Edit 28-Independent status caused solely by Emancipated Minor status
Edits which must be corrected by 5/16/2011
Failure to correct these edits by the correction deadline will make students ineligible for the following SSACI awardsFrank O’Bannon GrantTwenty-first Century ScholarshipNational Guard Supplemental GrantNational Guard Extension Scholarship
Edit 02 (Student and Parent)
Not an Indiana residentDate of residency >
12/31/10Question was
answered “No” but date of residency not provided
Question was left blank
Dependent StudentBoth student and
parent must answer residency questions (questions 18-20 and 69-71)
Independent StudentOnly student must
answer residency questions (questions 18-20)
Edit 03-Not a first-time undergraduate
Student indicated the following: Will have 1st bachelor’s degree b/f
7/1/11 (question 28) Grade level at start of AY 11-12 =
1st year or continuing graduate/professional (question 29)
Degree or certificate working on at start of AY 11-12 = 2nd bachelor’s degree or graduate/professional degree (question 30)
Working on a master’s or doctorate program (question 47)
SSACI will not assign an edit if: Student received an
Academic/Technical Honors diploma or 21st Century Scholarship during the current year or Core 40, AH/TH, or 21st Century Scholarship the previous year
Student’s age is <= 20 as of 9/1 and Degree/Certificate is anything other than 2nd bachelor’s degree
Edit 03-Not a first-time undergraduate
If student has edit 03 and only edit 03 after the 5/16/11 edit correction deadline, and the student is truly an undergraduate, SSACI will allow the school to clear the edit by submitting a correction transaction to the CPSStudent correction of edit 03 after 5/16 will be
rejected
Edit 05-FAFSA is incomplete
Under most circumstances, edit 05 indicates the CPS has not provided a PC/EFC to SSACI for the student. Common reasons for edit 05 are: Student’s/parent’s AGI and income tax paid listed as same
amount Missing student/parent signature Martial status/number in household is illogical Missed parental information (common caused of edit 26 for
special circumstances)
Edit 06-FAFSA birth date is invalid or incorrect
Date of birth student listed on question 9 of the FAFSA is:Blank;*Illogical (student lists DOB as 00/00/0000 or
DOB indicates student is not of college age i.e. 12/25/00)
*Contact SSACI to address situations where student’s DOB is correct but student has edits, i.e. student is early high school graduate/college enrollee
Edit 08-High School Diploma/GED not received
Student answered question 26 on FAFSANone of the above, orLeft question blank
Edit 11-Not a United States citizen nor an eligible non-citizen
Student answered question 14 on FAFSA“No, but I am an eligible noncitizen”, yet did not
provide an Alien Registration Number“No, I am not a citizen or eligible noncitizen”Left the question blank
Edit 14-FAFSA not signed by student
Student did not: sign FAFSA using PIN when
submitting FAFSA via the web,
sign using PIN when submitting updates to FAFSA via the web
sign paper FAFSA when submitting to processor (question 103)
sign printed SAR when submitting corrections to processor via printed SAR
For independent students with ONLY edit 14: SSACI will calculate a grant
based on the signature reject EFC amount
The award cannot be claimed until the edit 14 is cleared
Edit 22-Mailing address state is not in Indiana
State of residence in student’s mailing address on FAFSA question 6 is not Indiana (IN) or a state code used for the armed forces Examples of Armed Forces state codes
AA- Armed Forces AmericasAE- Armed Forces Europe, Canada, Middle East,
Africa AP- Armed Forces Pacific
Edit 23-Missing or invalid parent SSN may have caused Edit 05
Student (dependent) did not:Provide parent(s) Social Security Number
(SSN) on FAFSA questions 60 and/or 64SSN provided could not be verified by the
Social Security Administration (SSA)
Edit 25-FAFSA not signed by parent
Parent did not:sign FAFSA using PIN when submitting FAFSA
via the web, sign using PIN when submitting updates to
FAFSA via the websign paper FAFSA when submitting to
processor (question 103)sign printed SAR when submitting corrections
to processor via printed SAR
Edit 26-Edit 05 cause may be due to special circumstances
Edit 05 (Incomplete) is caused by student indicating on their FAFSA they have special circumstances that prevent them from including parental data on their FAFSA
Edit 28-Independent status caused solely by Emancipated Minor statusStudent indicated on
FAFSA question 53 that they are an emancipated minor and this is the sole basis of their independent status State of Indiana does not
recognize emancipated minors, so SSACI assigns edit to these students
Schools can clear this edit after 5/16/11 by submitting a PJ transaction to the CPS, then clearing the PJ with SSACI using an appropriate reason code Acceptable SSACI
dependency override codes:01-Irreparable
breakdown of the family02-Death of the sole
supporting parent
Edits impacting billed awards (CVO, Nursing, Minority Teacher)
The following edits are evaluated for billed awards: Edit 02 (parent and
student residency) Edit 05 (FAFSA
incomplete) Edit 11 (not a U.S. citizen
or eligible non-citizen) Edits 14/25 (no student
and/or parent signature)
Edit 17 (default or overpayment)
Edit 18 (dependency PJ)
Edit 19 (PC/EFC PJ)Edit 20 (Incorrect
SSN)
New Edits for AY 2011-12
Edit 29Indiana correctional facility address listed on
FAFSA as student’s mailing addressEdit is removed when address is updated/changed
on the FAFSACan be cleared after May 16th by student or schoolPlease reference Laurie Gavrin’s “Important SSACI
Update Edit 29 - Prisoner Education Funding” email from 2/15/11 as a reference on SSACI and prisoner funding for AY 2011-12
Enhancements
Edit 22 (mailing address state is not IN) added into APPL fileGrant File Layout 2011.xls has been updated to
include the definition of edit 22APPL_File_Template_2011.XLT has been
updated to include definition of edit 22 and column for students with this edit
Both files are available via xGrads
Resources
xGradsInformation Files (xGrads-File Transfer-
Information Files)Program Rules, Descriptions and FAQs
• 2011-12 Edit Descriptions.pdf • 2011-2012 Edit Notification.pdf
SSACI Grants Division [email protected]
Questions???