2010 STAR Order Management Workshop October 28, 2009 Start Time 9:00 a.m. Presenter: Mark Hansen and Michael McDaniel October 2009STAR Order Management1

2010 STAR2010 STAROrder Management Order Management

WorkshopWorkshop

October 28, 2009

Start Time 9:00 a.m.Presenter: Mark Hansen and Michael McDaniel

October 2009 STAR Order Management 1

ObjectivesObjectives

District STAR coordinators will identify:• Which materials to order• How to order test materials


AgendaAgendaMajor changes and reminders for 2010 Ordering• Eligibility for tests

CMA CAPA STS

• What needs to be ordered? Discussed by grade

• Eligibility for end-of-course (EOC) CST tests Mathematics Science World History

• Eligibility for EOC CMA test Mathematics (Algebra I)

• Eligibility for EOC STS tests Mathematics (Algebra I and Geometry)


AgendaAgenda

• Ordering materials Overview of process Ordering options

–Online ordering–Batch file submission


What’s New What’s New • The California Standards Test (CST) and California

Modified Assessment (CMA) for Writing will be offered to students in grade seven only.

• The CMA multiple-choice test will be administered to students in grade nine (English–language arts), grade ten (Life Science), and seven through eleven (Algebra I).

• Students taking the CMA in grades eight through eleven will receive a separate CMA answer document.

• CST answer documents will always be provided to students in grades eight through eleven.

• CMA Directions for Administration (DFAs) for all grade levels will be calculated as one DFA per every 10 tests ordered.


What’s New (continued)What’s New (continued)• Audio CDs are no longer available. • Braille is available for the CMA in grades six through eight

ELA, grades six and seven mathematics, and grade eight science (but not for the CMA for grade nine, grade ten and Algebra I).

• The “Supplemental Order / Late Label Cutoff Date” will be calculated as seven calendar days before the selected last testing date.

• The “Transfer Student Cutoff Date,” for Pre-ID will be calculated as seven calendar days before the selected last testing date.

• While ordering forms like the “Add Initial Order” form and reports pages like the “Approve Order” page display fields for grade four Writing tests, audio CDs, and additional Version 1 test booklets, these materials are not available for order. Numbers entered into these fields will be disregarded. Additional Version 1 test booklets will be available as supplemental orders.


District Preparation ChecklistDistrict Preparation Checklist Obtain school calendars

Including nonpublic, nonsectarian schools (NPS)

Obtain warehouse calendar Identify dependent charter schools Identify NPSs providing special education

services Collect order numbers from test site

coordinators


Site Preparation Checklist: Site Preparation Checklist: Give to District STAR Give to District STAR

CoordinatorCoordinator School calendar(s) Number and type of test booklets required

Based on individualized education programs (IEPs)– CMA

Grades 3–9 for ELA and grades 3–7 for mathematics

Grades 5, 8, and 10 (Life Science) Algebra I, grades 7–11

– CAPA– Special versions

Large print available for all tests Braille

» CSTs—All tests» CMA—Grades 3–8 (but not Algebra I)» STS—All tests


Site Preparation Checklist: Site Preparation Checklist: Give to District Coordinator (cont.)Give to District Coordinator (cont.)

Based on mathematics department chair input– CST for Algebra I

Grades 7–11 – Other EOC mathematics (grades 8–11)– STS for Algebra I and STS for Geometry

Grades 7–11 STS Algebra Grade 8-11 STS Geometry

Based on science department chair input– EOC science

grades 9–11 Based on history–social science department chair input

– EOC World History grades 9–11


Site Preparation Checklist: Site Preparation Checklist: Give to District Coordinator (cont.)Give to District Coordinator (cont.)

Based on English learner status– STS

Grades 2–11 Number of additional DFAs needed for CST, CMA,

and STS. CMA DFAs calculated 1 per 10 CST/STS DFAs calculated 1 per 20


General Rules for OrderingGeneral Rules for Ordering

• Do NOT over-order Districts are sent 5% overage Schools are sent 10% overage

• Be realistic with quantities Especially large print, braille

– These materials are expensive! Mobile populations (county offices)

– Average prior year’s order, then use “Supplemental Order” process if necessary


California Modified AssessmentCalifornia Modified AssessmentWho Takes the CMA?Who Takes the CMA?

Available in grades 3–9 for ELA, grades 3–7 for mathematics, grades 7–11 for EOC Algebra I, and grades 5, 8, and 10 for science. Eligible students shall, in part:

1. Have an IEP that specifies that they take the CMA for one or more subjects; and

2. Scored below basic or far below basic in a previous year on the CST in the subject area being assessed by the CMA and may have taken the CST with modifications; or

3. Have taken the CAPA Level II–V in two previous years and received a performance level of either proficient or advanced.

Student may test one or more content areas with CMA, e.g. CMA for Mathematics, CST for ELA


California Alternate Performance California Alternate Performance AssessmentAssessment

Who Takes the CAPA?Who Takes the CAPA?

• Student must have an IEP• Student’s IEP must specify CAPA and

determine if student should take grade assigned CAPA level, or CAPA Level I.

Note:

Student counts by CAPA level are not necessary during the ordering process.


What needs to be ordered? What needs to be ordered? CAPACAPA

• Examiner’s Manual: One for each examinerCan be used for several studentsAll CAPA levels coveredOne version per school district

• Answer documentsOne per student taking the CAPAAll CAPA levels covered10% double-rated (use overage)

– Will be discussed in Pre-Test Workshop


CAPA ManipulativesCAPA Manipulatives

• Not ordered through ETS• School districts need to assemble manipulatives• Dependent upon

CAPA version– Assigned by ETS (available in early December)

CAPA level– Determined by IEP team

Designate the use of Level I or grade-appropriate level

• Manipulatives list indicates Single-use itemsMulti-use items


Standards-based Tests in Standards-based Tests in SpanishSpanish

Who takes the STS?Who takes the STS?• Available at grades 2–11

Spanish-speaking English learners (EL)– Required to take STS if they:

Are receiving instruction in Spanish OR Will have attended U.S. schools less than 12

cumulative months on the first day of testing (regardless of whether they receive instruction in English or Spanish)

– At the option of the school district: Any other Spanish-speaking English learners

• Not to be administered to Non-ELs – E.g. English-only, I-FEP, R-FEP students– English learners whose primary language is not

Spanish


What Needs to Be Ordered, by What Needs to Be Ordered, by GradeGrade


What needs to be ordered?What needs to be ordered?Grade 2Grade 2

• CST grade-level test booklet for each student to be tested Contains:

– CST for English–Language Arts

– CST for Mathematics

• STS grade-level test booklet for each student eligible to be tested with the STS Contains:

– STS for Reading/Language Arts

– STS for Mathematics



• CST grade-level test booklet for each student to be tested with one or more CST CST test booklet contains:

– CST for English–Language Arts– CST for Mathematics

• CMA test booklet for each student eligible to be tested with one or more CMA Contains:

– CMA for English–Language Arts– CMA for Mathematics


– STS for Reading/Language Arts– STS for Mathematics



• CST grade-level test booklet for each student to be tested with one or more CST Contains:


• CMA grade-level test booklet for each student eligible to be tested with one or more CMA Contains:







– CST for English–Language Arts– CST for Mathematics– CST for Science


– CMA for English-Language Arts– CMA for Mathematics– CMA for Science








– CMA for English-Language Arts– CMA for Mathematics







– For students not completing an Algebra I course



– For students not completing an Algebra I course

• CST or CMA Algebra I test booklet For students completing a standards-aligned

Algebra I courseOctober 2009 STAR Order Management 23

What needs to be ordered?What needs to be ordered?Grade 7 (cont.)Grade 7 (cont.)

• STS grade-level test booklet for each eligible student Contains:

– STS for Reading/Language Arts– STS for Mathematics (grade-level)– No STS for Writing test

• EOC mathematics STS test booklet For students completing a standards-aligned

Algebra I course• CST Writing test booklet for all students taking the

CST for ELA • CMA Writing test booklet for all students taking the

CMA for ELA




– CST for English–Language Arts– CST for Science– CST for History–Social Science

• EOC mathematics CST test booklets All grade 8 students MUST take a mathematics test

– CST or CMA for Algebra I– CST for General Mathematics, CST for Geometry,

and so forth Courses aligned with the CST blueprint




– CMA for English-Language Arts– CMA for Science

Appropriate EOC CST for Mathematics or CMA for Algebra I




– STS for Reading/Language Arts• EOC mathematics STS test booklet

For students completing a standards-aligned Algebra I or Geometry course




– CST for English–Language Arts• CMA grade-level test booklet for each student eligible to

be tested with one or more CMA Contains:

– CMA for English–Language Arts

• EOC mathematics test booklet All grade 9 students MUST take a mathematics test

– CST or CMA for Algebra I– CST for General Mathematics, CST for Geometry,

etc. Courses aligned with the CST blueprint



• EOC science test booklet Biology, Earth Science, Physics, etc. Courses aligned with the CST blueprint

• EOC world history test booklet Course aligned with the CST blueprint


– STS for Reading/Language Arts• EOC mathematics STS test booklet for each student

eligible to take an end-of-course test Contains:

– STS for Algebra I or STS for Geometry




– CST for English–Language Arts – CST for Life Science

• CMA grade-level test booklet for each student to be tested Contains:

– CMA for Life Science• EOC mathematics test booklet

– CST or CMA for Algebra I– CST for Algebra II, CST for Geometry, etc.

Courses aligned with the CST blueprint



• EOC science test booklet Contains:

– Earth Science, Biology, Physics, etc.– Courses aligned with the CST blueprint

• EOC world history test booklet Course aligned with the CST blueprint

• STS grade-level test booklet for each student eligible to be tested with STS Contains:

– STS for Reading/Language Arts• EOC mathematics STS test booklet for each student eligible

to take an end-of-course test Contains:

– STS for Algebra I or STS for Geometry




– CST for English–Language Arts– CST for U.S. History

• EOC mathematics test booklet – CST or CMA for Algebra I– CST for Algebra II, CST for Geometry, etc.

Courses aligned with the CST blueprint• End-of-course science test booklet

Earth Science, Biology, Physics, etc. Courses aligned with the CST blueprint



• End-of-course world history test booklet Course aligned with the CST blueprint


– STS for Reading/Language Arts• EOC STS test booklet for each student eligible to

take an end-of-course test Contains:

– STS for Algebra I or STS for Geometry • EAP Essay test booklet


Who Takes CST or CMA for EOC Who Takes CST or CMA for EOC Mathematics?Mathematics?

• Grades 2–9 ALL students take a mathematics test

• Grades 10 and 11 Students may take no mathematics test if they are not

enrolled in a mathematics course and did not previously complete Algebra II or a course aligned with the Integrated Mathematics 3 test blueprint or they are enrolled in the first year of a two-year mathematics course or enrolled in General Mathematics or Business Mathematics

• Determine which mathematics test will be administered in grades 7–11 Review state blueprints Review curriculum Review rules CMA students should take the CMA for Algebra I, an EOC

mathematics CST, or the CST for General Mathematics (grades 8 and 9 only)


Who takes the STS for EOC Who takes the STS for EOC Mathematics?Mathematics?

• The STS for Algebra I is available for students in grades 7–11

• The STS for Geometry is available for students in grades 8–11 Must be

– Spanish-speaking English learners (EL)– Not to be administered to non-ELs such as

English-only, I-FEP, R-FEP• Same EOC rules as CST/CMA

Completing the course or completed it in the summer of 2009


Which Students Take Which Students Take the CST for General Mathematics?the CST for General Mathematics?

• Students in grades 8 or 9 only who are: Not taking a mathematics course

Or Taking any mathematics course prior to

Algebra I (e.g. Pre-Algebra, Algebra Readiness, Business mathematics, etc.)

Or Not in the last year of a multi-year Algebra I

course


Which Students Take Which Students Take Algebra I?Algebra I?

• Students in grades 7–11 who are completing Algebra I or completed it in the summer of 2009

• Grade 7 students not completing Algebra I take the grade 7 mathematics test


Which Students Take Which Students Take Summative High School Mathematics?Summative High School Mathematics?

• Students in grades 9–11 who have completed Algebra II or a course aligned with the Integrated Mathematics 3 test blueprint in a previous school year, and who:

Are taking higher-level mathematics courses; or Are taking no mathematics courses; or May have taken the CST for Summative High School

Mathematics previously


Example 1Example 1• Jenny

2009

– Grade 9 student

– Took Algebra II

– Took the CST for Algebra II 2010

– Grade 10 student

– Not studying mathematics

– Takes CST for Summative High School Mathematics


Example 2Example 2• James

2009– Grade 9 student– Took Geometry– Took the CST for Geometry

2010– Grade 10 student– Not studying mathematics– Takes no mathematics test


Example 3Example 3• Juan

2009– Grade 10 student– Studying an advanced mathematics class– Took the CST for Summative High School

Mathematics 2010

– Grade 11 student– Not studying mathematics– Takes the CST Summative High School

Mathematics


Example 4Example 4• Juliet

2009– Grade 10 student– Studying an advanced mathematics course– Took the CST for Summative High School

Mathematics 2010

– Grade 11 student– Studying Calculus– Takes the CST for Summative High School

Mathematics


Which students takeWhich students takeEnd-of-Course Science?End-of-Course Science?

• Students in grades 9–11 Completing or completed in summer of 2009,

California standards-aligned science course– Review state blueprints– Review curriculum

• All students in grade 10 take the Life Science test Test printed in the grade 10 test booklet (both

CST and CMA) Most grade 10 students will take TWO science

tests


Which students takeWhich students takeEnd-of-Course World history?End-of-Course World history?

• Students in grades 9–11 Completed the World History course in the 2009

summer session or will complete it during the 2009-10 school year

• All students in grade 11 will take the CST for U.S. History The test is printed in the grade 11 test booklet Some grade 11 students will take TWO History–

Social Science tests


EAP EssayEAP Essay

• Grade 11 Order for all students Must be taken in conjunction with additional

ELA multiple-choice questions to achieve an exemption from CSU placement tests upon admission to a campus and participating California Community Colleges

Order entered on the Early Assessment Program administration (EP01)

Approve order separately


15-minute break for everyone!15-minute break for everyone!


Test AdministrationsTest Administrations• Multiple-choice

Up to 8 administrations allowed MC01 – MC08 Each administration should have different date for “First day of

testing” Each administration’s order needs to be approved separately

– Enter orders for ALL administrations before starting approval process– Report for 2010 provides list of schools without orders– Report generated when each order approved

• Writing Application (grade 7 only) Administration WA01

– March 2 with make-up on March 3 if in session on March 2 Administration WA02

– May 4 with make-up on May 5 ONLY if not in session on March 2 Enter and approve order separately from multiple-choice

• Early Assessment Program (EAP) Essay Administration EP01

– March 2 through March 31 Enter and approve order separately from multiple choice


Ordering ProceduresOrdering Procedures

1. Set up test administration dates• See Webcast “2010 STAR Test Administration

Setup”• Manual posted at www.startest.org/sms.html

2. Confirm “Profile” information• Primary Shipping Address• Secondary Shipping Address (optional)

– Can be used for Supplemental Order delivery

• Report Shipping Address (optional)– Used to deliver Reports in summer 2010– Address must be set up before June 1, 2010


Ordering ProceduresOrdering Procedures1. Enter order quantities for each Multiple-Choice,

Writing Application, and the Early Assessment Program administration.

• Screen entry

or• Produce file containing order quantities and

upload

2. Approve order for each administration.


Software DemonstrationSoftware Demonstration

1. Verify Profile

2. Enter order online

3. Approve order














School district cannot approve order when errors still exist




Book count warnings

Schools with no orders

School district can still approve order when warnings exist






STAR Order ManagementSTAR Order Management

File upload option


Changes to Batch ProcedureChanges to Batch Procedure

• Do not need to zero-fill quantities Numbers must be right-justified E.g., 0012 may also be entered as _ _12

• No special sequence of records required


Order File Upload FormatOrder File Upload Format


• Included in Order Management Manual

• Fixed-length field; text file only

• Orders for one administration only per file

Sample FileSample File


Sample E-MailSample E-Mail


2009

Review and ApproveReview and Approve• Review orders using

Online screens And/or Printouts generated by STAR Management

System• Adjust orders where necessary using

Online entry to adjust quantities• Approve orders

All orders entered through “File load” need to be “Approved” by district STAR coordinator


In ConclusionIn Conclusion


Excessive Materials Ordered ChargesExcessive Materials Ordered Charges• 90% of the value of materials ordered minus

value of materials used• Be careful ordering!

Do not over-order Large print and braille

– These materials are very expensive

• No excessive order charges for EAP Essay test books

• ETS will invoice approximately December 2010


Excessive Materials Ordered ChargesExcessive Materials Ordered Charges

• Value of materials ordered ($x) Does not include overages Order quantities will be adjusted based

on number of Pre-ID records

• Value of materials used ($y)• If (x-y) ≤ 10%(x) then no charges will

apply • If (x-y) > 10%(x) then charges will

apply


Excessive Materials Ordered ChargesExcessive Materials Ordered ChargesExample 1Example 1

• Value of materials ordered = $5,000• Value of materials used = $4,600• Difference between ordered and used = $400• 10% of materials ordered = $500• Difference ($400) is less than 10% of

materials ordered ($500) No charges will apply


Excessive Materials Ordered ChargesExcessive Materials Ordered ChargesExample 2Example 2

• Value of materials ordered = $5,000• Value of materials used = $4,100• Difference between ordered and used = $900• 10% of materials ordered = $500• Difference ($900) is greater than 10% of

materials ordered ($500) Charge will apply Charge will be $900 – $500 = $400


ReviewReview

• Set up test administration dates NPS schedules may be different from

district schedules

• Enter order quantities for each administration Multiple-choice Writing (CST and CMA, grade 7) EAP Essay

• Approve orders Every administration


TimetableTimetable

• Gather data from sites immediately• Enter orders Now through December 1, 2009• Orders reviewed by ETS throughout

December and January• Adjustments to Initial Orders up until “Order

Sent for Packaging” date• If required, place “Supplemental Orders” after

“Order Sent for Packaging” date• Track Order status


Next WebcastNext Webcast

2010 STAR Pre-ID Workshop WebcastNovember 18, 2009


Documents

2010 STAR Order Management Workshop October 28, 2009 Start Time 9:00 a.m. Presenter: Mark Hansen and Michael McDaniel October 2009STAR Order Management1