2010-11 Annual Report FINAL 08122011 - City of Salem Home › CityDocuments › city-of-salem... · 2017-11-09 · 2010-11 Annual Report August 2011 . 2 ... FY 2010-11 with a two-year

City of Salem

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Environmental Action Plan

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2010-11 Annual Report

August 2011

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This annual report documents the progress, successes, and challenges the Environmental Action Team accomplished and identified during the implementation of the second term of the Environmental Action Plan (EAP), July 1, 2010 through June 30, 2011.

The energy efficiency projects continued to produce gains towards the energy reduction goal in this second year as kilowatt-hour usage dropped in City Hall and the Main Library. Fuel reduction use showed a reverse trend, indicating an increase in fuel use over each of the previous years from when the baseline was set in 2008. With the setting of baseline water use in City facilities, staff can now gauge the success of water reduction efforts beginning in FY 2011-12. Citywide efforts are underway to comply with the robust National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm Sewer System (MS4) permit. Efforts in solid waste reduction and the EarthWISE certification process led to a draft sustainable business policy. The new Parks and Open Space category got its feet wet by assessing natural resources, including wetlands and creeks, on City-owned property.

The City’s intention to conserve resources and prevent pollution continued in its second year of implementing the Environmental Action Plan. In addition to the five categories identified in the first EAP—Energy (electricity and natural gas), Energy (fuel), Drinking Water, Stormwater and Water Quality, and, Solid Waste—staff added the category of Parks and Open Space.

Each category contains goals, which are broad in scope; objectives; and actions. The objectives and actions generally provide metrics to measure results, and this year’s action plan measured progress over established baselines, where applicable.

The EAP and its associated report are designed to capture the actions undertaken by the City in its operational efforts. To this end, the Plan Progress Report includes an additional accomplishments section within each category, where applicable. The retrofit and energy upgrade projects completed by Housing Authority at Englewood East Apartments and Meadowlark Village Apartments respectively are examples of such additional accomplishments.

Because these documents are designed to capture the organization’s environmental and sustainability efforts, the goals, objectives, and/or actions vary and may be from staff proposals, grant requirements, or federal or state regulations.

Executive Summary Plan Elements

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Three groups comprise the Environmental Action Team, which is an operational-based, interdepartmental group in charge of developing, implementing, and managing the City’s EAP. The 17-member Champion Group plans, manages, and monitors the EAP, from setting the goals, objectives, and actions to action implementation and reporting successes. The Core Group provides leadership and facilitation of the EAP process and provides administrative support. The Executive Group refines the plan’s details through its approval process.

While these three groups compose the formal Environmental Action Team, it should certainly be noted that a wider cast of staff members helps ensure the plan’s success. As staff continues to implement the EAP, they seek to move towards the integration of resource protection and pollution prevention in all City programs and projects.

Departments with representatives on the Environmental Action Team: Administrative Services City Manager’s Office

Community Development Fire

Facilities / Information Technology Police

Public Works Urban Development

Over 50 action items are identified in the FY 2010-11 EAP. Some of the actions are long-term, but nine items have been fully completed and are noted as such in the Plan Progress Report beginning on page 7.

A review of last year’s successes, challenges, and lessons learned helped drive this year’s process; however, new challenges are on the horizon. While some actions are accomplished by specific workgroups as they conduct their daily business, other actions require a multi-departmental coordinated effort to ensure success. The three greatest foreseen challenges are in reaching the fuel reduction objective of reducing fuel use by 10 percent by end of year 2013 from the 2008 baseline, obtaining EarthWISE certification for the shops complex, and maintaining compliance with the new stormwater permit and associated stormwater management plan. The following headings detail more accomplishments and challenges by category:

About the Environmental Action Team

Successes, Challenges, and Lessons Learned

Environmental Action Plan Progress Report

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Actions taken by the City to reduce energy use through projects to increase efficiency in heating and lighting continued the positive trend established the prior year. The completed efficiency projects are located in City Hall and the main library. Baseline comparisons show a savings of 392,400 KWh for FY 2010-11 at these two locations. City Hall and the main library are well on track to meet the objective of reducing energy use by 15 percent by end of FY 2011-12. Current calculations indicate a 7 percent energy reduction in FY 2010-11 with a two-year cumulative reduction of 22 percent over baseline. This past fiscal year, the objective regarding renewable energy resources changed due to the cost associated with purchasing renewable energy. Consequently, the objective was changed to assessing the potential for reusable energy. Staff from the Urban Development Department assisted with the solar array project located at the Salem Conference Center. The array became fully functional on March 18, 2011. As of July 7, 2011, the kilowatt hours generated totals 48,628.59.

This category contains nine action items aimed at reducing fuel use and carbon dioxide emissions. Despite the many efforts to curb fuel use through downsizing and right-sizing vehicles for job use and replacing vehicle emergency lighting/amber-warning beacons with low-wattage LED lighting, fuel use reports indicate an increase of gallons of fuel used this fiscal year compared to each of the prior years from when the baseline was set in 2008. Correspondingly an increase in carbon dioxide emissions was calculated for FY 2010-11. On a positive note, the diesel particulate filters installed on a group of American Recovery and Reinvestment Act (ARRA) grant-eligible diesel-powered trucks will lead to air quality benefits. Because the City has a large fleet with vehicles used by many departments, fuel conservation measures will need to be a priority for each City employee. Increased anti-idling measures and efforts to reduce equipment hours per mile are needed to help the City meet the fuel and emission reduction goals, and were added or highlighted in the FY 2011-12 Plan. Thirteen tasks focused on reduction of water use by City operations and reduction of water loss in the transmission and distribution of municipal drinking water to the City’s water customers are defined for this category. Water conservation efforts in operations include efficient irrigation practices and installation of low-low design and fixtures. The greatest accomplishment under this category is the establishment of baseline data for each City location. Because

Energy (Electricity and Natural Gas) Energy (Fuel)

Drinking Water

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the EAP is metrics based, completion of this task means that the actions taken to conserve water can be measured for effectiveness. Nine tasks outlined in the Action Plan help the City protect its waterways and stormwater quality. The objectives are to meet regulatory requirements, develop a stable funding base for the City’s stormwater program, and provide for the treatment and detention of stormwater. Of particular note is the City’s new stormwater National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm Sewer System (MS4) permit, which was received in December 2010. Though the task is written simply as maintaining compliance with the permit, this new permit is more comprehensive than previously and comes with designated timelines and benchmarks for a wide variety of permit elements and best management practices (BMPs) described in the Stormwater Management Plan (SWMP). Though housed by the Public Works Department, the permit and SWMP either affect or are affected by most departments, and a citywide effort will be needed to maintain compliance. Teams were formed to ensure the implementation of best

management practices, and many actions identified in the Action Plan help support

regulatory compliance, and action-completion schedules are adjusted accordingly.

The solid waste committee busily worked on eleven tasks during this fiscal year to address the three Rs: reduce, reuse, and recycle. One of the largest efforts undertaken by this committee was to certify City Hall as an EarthWISE participant. The updated certification application is more robust than in previous years. The EarthWISE certification process benefits the City by providing a free facility audit and consultation by Marion County’s Waste Reduction Coordinators. As a result of the certification process, needs for changes were identified and are currently in the process of implementation. The draft Sustainable Business Policy, which addresses many points of sustainability in business including sustainable purchasing, waste reduction, and energy efficiency, will be highly beneficial to all City facilities as they become EarthWISE certified or recertified

Parks and Open Space is a new category in the FY 2010-11 Plan. The goal of this category is to preserve and enhance natural resources on City-owned property. Year one includes five tasks: identifying/locating all of City of Salem properties, developing a natural resources assessment scorecard, assessing City properties for current and potential natural resources, designating sites with standout natural resources, and creating a project prioritization list based on the results of the scorecard.

Over 800 City-owned taxlots were identified by GIS staff from Polk and Marion County Assessors Offices. A scorecard was developed and has been applied to many City of Salem taxlots.

Waterways and Stormwater

Solid Waste

Parks and Open Space

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The assessment of West Salem City-owned properties is complete, and remaining site assessments will continue into the next fiscal year.

Caution is advised when associating savings to actions taken in the plan. Gas prices are volatile and fluctuate between years. Electricity rates are more stable, but exceeding the base usage can increase the rate considerably. Therefore, the goals and objectives state the reduction of non-fluctuating factors, such as gallons of gas purchased, carbon dioxide emission reductions, and kilowatt hours saved. Reported savings associated with the energy efficiency projects at City Hall and the library are $37,000. Due to the installation of lighting-efficiency projects toward the latter half of the fiscal year, the savings for these projects should be realized in the next fiscal year. As reported earlier, Fleet Services saw an increase in use, resulting in no subsequent savings. However, the measures taken by the City to increase the fleet’s fuel efficiency should not be overlooked for two reasons: 1) a more efficient fleet uses less fuel; and 2) it provides an important reminder that conservation through behavior change will be needed to reach the City’s fuel reduction goal.

As we enter the third year, the Environmental Action Team will look at the previous year’s results and look at the lessons learned to move ahead. One such example is with the fuel group. Due to the results, a request was made to have representation from the greatest fuel users in the City participate in the Champion Group. Going into FY 2011-12, that group will have a representative from those groups: Police, Fire, Public Works, and Community Development with the Fleet Division leading the team. Additionally, Fleet Services is investigating the investment in telematics/GPS technology to improve data collection to help find savings in equipment operations. In the past years, the City received money through grants and stimulus funding to help initiate sustainability projects. As these grants come to their conclusion, the City will need to determine alternate ways to support continued efforts. Meanwhile, the Environmental Action Team will be busily implementing the actions in the FY 2011-12 Plan, which can be found at http://www.cityofsalem.net/Residents/Sustainable-Salem/Pages/EnvironmentalActionPlan.aspx.

Cost Savings

Moving Forward

2010-11 EAP Annual Report.pdf

Category Goals Objectives

• HVAC commissioning at City Hall, Main Library, and Chemeketa Parkade, including installation of motors and fan controls at Chemeketa, have been completed. The City is currently proceeding with commissioning recommendations. The Liberty parkade, Building 2, and Building 14 projects will be reviewed as funding allows. All HVAC recommendations scheduled to be completed by summer 2012.

• Installation of the new City Hall gas boiler began June 15, 2011, and is estimated for completion in mid Sept 2011.

• Completed City Hall and Main Library lighting projects using ARRA funding. Estimated combined annual kWh savings are approximately 687,678. Work on the West Salem Library and Shops Buildings 2, 14, and 30 began in the previous quarter and is schedule for completion by August 2011.

• Used established baseline and determined savings of 392,400 KWh for FY 2010-11 at City Hall and the Library.

• Completed for City Hall and Library.

• Housing Authority's Green Retrofit Grant was completed. $750,000 in energy upgrades and indoor air quality ugrades were completed at the the 50-unit Englewood East Apartments that houses people 62 years of age and over.

• An energy upgrade on door and window replacements at Meadowlark Villiage Apartments, a 30-unit complex, was completed.

Actions

Use established baseline data to monitor energy use trends, and modify lights and HVAC systems on all levels of City Hall and the Main Public Library.

Finalize project development and begin implementation of heating efficiency projects for City Hall, Main Library, Liberty Parkade, Chemeketa Parkade, Building 2, and Building 14.

Install energy monitoring equipment in other City facilities that are managed by the "Building Automated System" (BAS), to establish baseline data and adjust lights and HVAC systems to improve efficiencies.

Finalize project development and begin implementation of lighting efficiency projects for City Hall, Main Library, Liberty Parkade, Chemeketa Parkade, Building 2, and Building 14, with the addition of a large number of buildings at the shops complex.

Other Energy accomplishments:

City of Salem FY 2010-11 Environmental Action PlanCity Operations

Energy (Electricity and Natural Gas)

Sponsoring

Department(s):Information Technology and Facilities Services

and Public Works

Reduce energy consumed by occupied building space in City facilities.

Reduce energy consumed by occupied building space in City facilities* by 15 percent by the end of FY 2011-12.

* As measured by annual kWh or BTUs per square foot of heated space.

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Category Goals Objectives Actions

• The solar array on the Salem Conference Center became fully functional on March 18, 2011. Tours were offered to Department Heads and City Councilors. Project Completed.

• Real-time solar monitoring with updates every 15 minutes is now online and can be accessed at http://salemconferencecenter.org. The Deck Monitoring display shows current solar generation, kilowatt hours generated since March 18, 2011, and graphs indicating solar generation in various time intervals. As of July 7, 2011, the kilowatt hours generated totals 48,628.59. According to the website the total energy generated is equivalent to the use of 277 60-watt bulbs for one year while used for eight hours per day and a total of 34 tons of carbon dioxide (CO2) saved.

• Ongoing. City driver idling survey drafted for presentation 1Q 2011/12.

• Completed.

• Completed on all but a handful of units as of October 2010.

• Six hybrid sedans have been put in service and three more are on order for FY 2010-11. Order for four hybrids was cancelled by Toyota due to earthquake/tsunami damage. At least one hybrid is planned for purchase in FY 2011-12.

• EVs currently available are priced at levels not yet considered affordable for the City's applications. There are prospects that increased competition and less-expensive batteries will improve affordability over the next two-three years.

• Currently, the City can purchase the Nissan Leaf with a charging station included. For the reasons cited above, EVs are not viable choices for the City's fleet at this time.

Evaluate hybrid vehicles as possible fleet replacements in FY 2010-11, subject to lifecycle/cost/benefit analysis. The availability of OEM plug-in hybrids, as well as increased types of hybrid vehicles, will increase the efficiency of hybrids and broaden their applications in City service over the coming years.

Reduce engine idling requirements by replacing the remaining 80 vehicle emergency lighting/amber-warning beacons with low-wattage LED by year-end 2010.

Participate with the State of Oregon and other jurisdictions in preparing the City of Salem for the introduction of electric vehicles to the fleet and to develop infrastructure, including charging stations, for charging electric vehicles at selected locations (ongoing). The first EVs will become available in the third quarter of 2010.

Evaluate electric vehicles (EV) as possible fleet replacements in FY 2010-11, subject to lifecycle/cost/benefit analysis.

Continue to implement measures for reducing fuel consumed by municipal fleet equipment as outlined in the City's Fuel Conservation Policy. Implement anti-idling measures, driver education, and right-sizing vehicles to usage (reducing size and loads) of City equipment.

Energy (Vehicle Fuel)

Sponsoring Department(s):

Administrative Services

Decrease fuel use in City operations.

Change-out of emergency lighting on frontline emergency services vehicles to LED will be completed in 2011.

Identify renewable energy opportunities, potential costs, and funding options. Assess the potential for solar, wind, and geothermal energy sources for City buildings.

Improve overall annual fleet miles per gallon and hours per gallon by 5 percent by year-end 2010 and by 10 percent by year‑end 2013 from 2008 baseline.

Increase the use of renewable energy sources to power City facilities where possible.



• Limited availability of gaseous fuels, as well as OEM gaseous-fueled vehicle offerings has made purchase of these vehicles problematic. While vehicle manufacturers are beginning to expand their CNG products, the high cost of local CNG compressors do not yet support purchasing these vehicles in Salem. Propane light vehicles of certain types are becoming more attractive, and the City has propane available at the City Shops fuel island. Propane vehicles will be considered for FY 2012-13 fleet replacements.

• Three full-size vans were replaced in FY 2010-11 with smaller vans and one full-size van was replaced with a small pickup. Two full-size pickups were replaced with mid-size pickups. One ten-yard dump truck, two street sweepers, and one sewer cleaner truck were replaced with low-emission, new technology diesel trucks.

• The $1/gallon biodiesel blending credit funding has not been renewed by Congress. Volatility in both petroleum and agricultural commodity markets may present pricing opportunities to use higher blends of biodiesel and thereby improve emissions performance of the fleet.

• This project is nearing completion, with final instructions from Portland awaited. All eligible and suitable City trucks now have their installations completed.

Analyze the possibility to expand the use of biofuels (ongoing). Based on diesel and gasoline consumed, report annually on carbon dioxide produced by fleet operations. (Per the U.S. Energy Information Agency, combustion of one gallon of gasoline produces 19.42 pounds of carbon dioxide, and combustion of one gallon of diesel produces 22.38 pounds of carbon dioxide.)

Focus on fleet replacements to replace existing equipment with smaller, lighter, more fuel-efficient units where operational effectiveness permits (ongoing).

Monitor the availability of compressed natural gas, liquefied gas, and propane-fueled equipment to use as alternatives to reduce the unit fuel use (ongoing).

Continue working with the City of Portland on equipping City diesel vehicles with diesel particulate reduction filters.

Reduce carbon dioxide emissions from use of diesel- and gasoline-fueled vehicles.

Reduce annual carbon dioxide emissions by 5 percent by 2010 and by 10 percent by 2013.*

*Metric will be based on total fuel consumed, using 2008 as a baseline. Relative to the 2008 base year, FY 2008-09 and FY 2009-10 showed reduced CO2

production as a function of total gallons of fuel purchased. FY 2010-11 fuel usage increased to the degree that gains from the previous two years have been reversed. CO2 produced by City fleet fuel combustion now slightly exceeds the level of base year 2008. Retention in service of equipment that has been replaced, as well as additions to the fleet contribute to this condition. Increased anti-idling measures, and efforts by managers to reduce equipment hours/miles are indicated to meet our emissions goal. Fleet Services is investigating possible investment in telematics/GPS technology to find savings in equipment operation. Community Development is proposing a pilot telematics project.



• Installed meter on City Hall/Lilbrary cooling tower in November that is being monitored by Building Automation System (BAS). Installing additional meter to isolate Building 14 from Building 2.

• Complete. This had orinally been done for the 2009 calendar year but has been updated to baseline each facility for FY 2009-10.

• Ongoing.

• The airport terminal rehabilation project is completed.

• This task continues as ongoing for project design and development for new and rehabilition projects.

• The Environmental Action Team hosted a booth at the City's Wellness Fair on November 5, 2010, and April 2011.

• Developing a phased proposal for reducing watering needs in landscaped sites at Civic Center beginnng spring 2011. There could be a fair amount of possible redevelopment of the Civic Center (i.e., west of the Pond and the Peace Plaza). Readjusted focus to lawn and ivy beds between the Library and the south parking garage. New estimates and designs.

• Incorporated into above item.

• Comparing 2011 irrigation consuption against 2010 usage to determine results.

• Reviewing data. No items identified so far.

• Completed.

Identify possible locations and develop cost estimates to create a water conservation demonstration feature (partnership between Water Services, Water Resources, and Parks).

Install meters necessary to establish a baseline for each facility.

Categorize each facility by primary use (domestic, irrigation, or industrial) and establish baselines based on the categories where feasible.

Initiate citywide water conservation educational activities.

Develop a water conservation project prioritization list (using the CIP method) for under $50,000.

Identify and evaluate peak water usages and reduce peaks where possible.

Invetigate installing/using drought-tolerant landscapes that reduce over-watering, high maintenance costs, bare soil, and high plant turnover.

Initiate trial operation of variable irrigation reductions in parks and landscape areas.

Incorporate water conservation designs into building rehabilitation and remodeling projects.

Continue internal water-reduction projects (such as low-flow fixture replacement).

Drinking Water

Sponsoring Department(s): Public

Works

Increase internal water conservation.

Reduce water use by City Operations.



• Equipment has been purchased and is being used by Public Works crews and the new leak detection logger has been used on Hawthorne Avenue NE from Pipe Bend Place NE to Center Street NE (7,612 feet) for an upcoming project. We are now in the process of going over South Commercial as post work, which will account for another 22,874 feet. This should be completed by the end of May. Then we will be doing North Hawthorne from Silverton Road NE to Hyacinth Street NE.

• Crews replaced 6,476 feet of aged pipeline.

• Met with Salem Fire and subsequently began receiving water consumption data related to hydrant flushing, training, and major fires.

• Repair of Line 1 is going through the CIP evaluation/scoring process. Line 2 repairs have been completed by City crews.

• Five inspectors attended a three-day Oregon Department of Transportation inspector certification course. All attendees passed the written exam and now carry an ODOT certification in Environmental and Erosion Control.

• Inspections instituted an erosion control report tracking database to document and assure inspection on Citywide sites. Staff is working to scan reports into the City's AMANDA permit reporting system. Project site photos will also be incorporated into AMANDA.

• A contractor education outreach program to assist contractor compliance with the City Erosion Prevention and Sediment Control Plan Technical Guidance Handbook began.

• Work continues to finalize revise the Erosion Control and Grading Ordinance.

• No violations occurred between July 1, 2010, and October 2010, between December and February 2011. In November 2010, two of the three required ammonia samples were taken during the week of November 21, 2010, in addition to the online sampling. Staff sent a letter to DEQ regarding the missed sample.The one in March 2011 occured due to a high E. coli number where the geometic mean for the day was not low enough at River Road. No violations occured through the remainder of the fical year: April 2011 and June 2011.

Maintain erosion control program compliance. Inspections has instituted an erosion control report tracking database to assure and document inspection on Citywide sites.

Improve internal systems that estimate unmetered water uses by Salem Fire and Public Works.

Replace 3,596 lineal feet of aged pipeline.

Purchase additional leak detection instruments to be used throughout the distribution system.

Implement recommendations of Condition Assessment of Transmission Mains 1 and 2 to reduce leaks.

Maintain compliance with the wastewater National Pollutant Discharge Elimination System (NPDES) Permit.

Reduce water loss in City transmission and distribution system targeting nationally accepted target of no more than 10 percent loss.

Waterway andStormwater Quality

Sponsoring Department(s): Public

Works

Improve surface water quality.

Meet regulatory requirements for state and local permits.



• Conducted two samplings for the 117 Oregon Priority Persistent Pollutants under SB 737. Provisional results show cholesterol and coprostanol were above the initiation level. All other consituents were under the initiaton levels. DEQ made a ruling that they will not require a pollution prevention plan for cholesterol or coprostanol; therefore, Salem does not have to develop a pollution prevention plan for SB 737.

• A new NPDES MS4 permit was received in December 2010. MS4 project teams were developed and kick-off meetings were conducted with project teams to address required NPDES MS4 permit deliverables and maintain permit compliance. A revised Stormwater Management Plan (SWMP) and Surface Water and Stormwater Monitoring Plan was submitted to DEQ by the respective April and May 1, 2011, deadlines. Stomwater Services has begun to collect and organize the data and information needed for the upcoming NPDES Annual Report. This report will be completed this September 2011 and sent out for a 30-day public comment period prior to DEQ submittal.

• Completed sewer projects:

* 3,212 lineal feet of 36-inch gravity sewer was replaced on Macleay Road SE.

* 1,833 lineal feet on Ridge Drive NE Phase I.

* Roughly 1,000 linear feet of sewer pipe was replaced in the Greenbriar project One additional project was bid out in Q4: 1,400 linear feet for Ridge Drive Phase II. The total annual pipe replacement from CIP projects is 6,045 linear feet.

• Total annual inspected pipe for I&I: 890,440 lineal feet. Total annual pipe grouting: 14,045 lineal feet.

• Total annual manhole inspections for I&I: 1,337. Total annual manhole adjustments or repairs of I&I: 643. Total annual manholes grouted for I&I: 52. Total annual manoles coated for I&I: 57.

• City crews repaired/replaced a total of 1,050 lineal feet of sewer pipe during this fiscal year using dig and replace and trenchless liner technologies.

• The NPDES MS4 retrofit project team has been formed to initiate efforts on the development of a MS4 permit-required retrofit plan and targeted bacteria-treatment project.

Evaluate existing City infrastructure for opportunities in retrofitting stormwater treatment.

Reduce sanitary sewer system infiltration and inflow (I&I) by replacing 7,000 lineal feet of aged pipeline by July 2011.

Maintain compliance with the existing NPDES MS4 Permit, and obtain a new stormwater NPDES MS4 Permit.

Additional sanitary sewer maintenance:

Additional accomplishments at the wastewater treatment facility:


Category Goals Objectives Actions• Stormwater Services worked closely with Public Works Engineering to incorporate a

stormwater treatment planter into a pedestrian improvement project on Rosemont Avenue NW in West Salem as well as a detention/ rain garden into the next phase of the Kuebler Boulevard SE Project.

• On December 6, 2010, the Salem City Council approved creation of a stormwater utility. The Council’s decision will have the effect of decoupling funding for the City’s stormwater program from wastewater fees and fund the program with separate stormwater fees. The new stormwater fees will be initially implemented no later than January 2013 and will be phased in over three years. During the implementation period, ratepayers will see adjustments that decrease their wastewater charges as new stormwater fees are incorporated into the billing statement, with final rates in place in January 2016.

• The City Council’s approving vote was the culmination of over a year of collaborative efforts involving City staff, business organizations, and our customers. Led by staff from Public Works, the City made it a priority to go into the community to provide information and gather feedback. Over 50 meetings were conducted with property owners, neighborhood associations, business groups, nonprofit organizations, state and school district staff, and others. There were two Council work sessions and a public hearing on the proposal spanned two Council meetings.

• The anticipated approval date, January 2014, has been adjusted to reflect the requirements of the City’s municipal stormwater National Pollutant Discharge Elimination System (NPDES) permit.

• An internal draft stormwater code, which will become Salem Revised Code (SRC) 71, has been completed and is under internal review. External outreach is expected to begin in late 2011.

• The work program for developing a new stormwater code has been integrated with related efforts to incorporate requirements for grading into SRC 75 (Erosion Prevention and Sediment Control) and to complete major updates and revisions to the City’s Engineering Design Standards.

• Staff continues to work on revisions to the Salem Revised Code to include a Stormwater-only Chapter (SRC 71), which will serve as the basis for adoption (by administrative rule) of the updated Design Standards. Adoption is scheduled for January 2014.

Submit the proposed stormwater utility for City Council approval by November 2010 and implement the approved stormwater utility as proposed by Council.

Implement the revised Stormwater Management Design Standards by December 2010 to enhance stormwater treatment and detention in new development and redevelopment.

Draft and submit for City Council approval of a new stormwater code by December 2010 regarding the protection of the storm and surface water systems.

Provide for the treatment and detention of stormwater.

Develop a stable funding base for the City's stormwater program.


Category Goals Objectives Actions• Work continues on the completion and implementation of the updated Stormwater

Design Standards and SRC Chapter 71. Design Standards including those for stormwater are currently under review by the Legal Department. Adoption is anticipated by January 1, 2012.

• The Hawthorne Avenue NE/Hyacinth Street NE Improvement project will be constructing a permeable parking lot in Northgate Park. The project is currently in the design phase (90 percent plans). Construction will occur in two phases starting in spring 2012 with completion in fall 2013.

• Departments now have access to mixed recycling bins at centralized office locations, enabling plastic and aluminum recycling.

• Staff worked with stakeholders and departments to identify the collection bin locations to allow for plastic and aluminum recycling.

• An interoffice e-waste program has been established, and a point of contact for each department has been assigned. We currently use GreenDisk, but are investigating using Garten Services, a local service provider.

• Task to be implemented in a future quarter.

• Results from this year's audit of waste generated at City facilities indicates waste reduction efforts are making a significant impact. Less than 40 percent of the audited waste had potential for recovery; however, changes at service locations and the extent of the 2010 audit do not allow for an accurate comparison with baseline established in the previous year.

• Staff met with Human Resources to determine feasibility. While it is a possibility, paper options will need to continue for those who do not have electronic deposit.

• Staff has completed its application for Earthwise certification of the Civic Center and is working with Marion County to finalize the process. It is anticipated that certification will be received in the coming months following the City's demonstration of the use of third-party certified cleaners and the adoption of a sustainable business operations policy. The Library, IT facility, and Urban Development facility have been or will shortly be re-certified as EarthWise facilities. Remaining sites for Earthwise certification are Salmon Run, Shops Complex, and Geren Island.

Complete Earthwise certification for all City facilities.

Eliminate printing of earning statements for employees receiving electronic deposits.

Perform an end-of-year waste audit to determine decrease in recycled goods being diverted from waste stream.

Locate a central place where office supplies that are no longer needed can be stored and made available to other departments.

Increase opportunities for recycling aluminum and plastic at City locations.

Construct a permeable parking lot project.

Work with stakeholders and department groups to identify needed collection bins and suitable collection points.

Establish personal e-waste interoffice mail program.

Solid Waste Reductionand Management

Sponsoring Department(s): City

Manager's Office

Reduce solid waste in City government operations.

Reduce the amount of recyclable materials entering the waste stream from City facilities by 25 percent.

Determine reduction of waste and increase of recycling opportunities through Earthwise certification and other processes.



• Staff has contacted Garten Services to inquire about the cost of the event and is looking for a grant as a potential funding mechanism.

• Information about styrofoam recycling will be added to the Intranet. IT has an account at Fresh Start Market 3020 Center St NE. for the snapping white styrofoam. IT department staff is continuting to explore how to effectively accomplish this objective.

• Duplex printing ability was rolled out prior to the campaign. Action is no longer relevant.

• This practice is being encouraged by many departments and was exemplified at a recent meeting for department managers.

• Library reduced the amount of paper used for card registrations beginning in January 2011 by offering online registration and online or verbal account updates and card renewals. Printed documents used for these activities have been reduced by approximately one-fourth, representing approximately 500 pounds of paper or $650.

• GIS staff received taxlot information for all City properties, which totals 852, from the Marion and Polk County Assessors. A GIS map was created for all City of Salem properties. City parcel GIS map is available to all employees with ArcGIS or ArcReader. Staff is reviewing all properties to determine location and status (developed or undeveloped park, or developed or undeveloped parcel) in conjuction with assessing the natural resources as defined in the task below.

1. Riparian shade analysis.

2. Tree canopy analysis.3. Review of operation and maintenance procedures including current management,

sensitive area plan, and Integrated Pest Management.

• A natural resources scorecard was created and reviewed by staff from Parks, Community Development, Stormwater Services, and Water Resources for use in the assessment of natural resource assets and maintenance practices. Amendments to the scorecard were made based on comments and field application. Completed.

Determine feasibility of using Garten Services for "Zero Waste" City events.

Launch "Cover Your Backside" duplex printing campaign.

Develop assessment criteria/scorecard for natural resources values and maintenance practices that include but are not limited to:

Inventory all City-owned properties and determine their designation (park, open space, misc.).

Create more training and informational aspects to the sustainability pages on the intranet.

Encourage the use of the intranet and make meetings as paperless as possible by decreasing the number of meeting handouts.

Parks and Open Spaces

SponsoringDepartment(s)Public Works

andCommunity

Development

Preserve and enhance natural resources and landscapes on City-owned property.

Develop baseline data for City-owned properties.

Additional accomplishments:

Increase education of City staff on waste reduction and recycling opportunities and responsibilities.



• All West Salem sites have been assessed and scored. Assessment will continue through FY 2011/12.

• Scheduled for FY 2011/12.

• Scheduled for FY 2011/12.

Determine natural resources designation for undesignated properties.

Assess natural resources assets and maintenance practices on all City-owned properties.

Apply criteria/scorecard to identify project opportunities and subsequent project prioritization list.


Goals Objectives• Develop and capitalize a loan program that provides up front

financing for energy efficiency upgrades in existing residential and commercial buildings.*

Designed the program in partnership with PGE, Salem Electric, Energy Trust of Oregon, and West Coast Bank; established legal framework for program; developed and implemented a marketing strategy; issued press releases to the media to promote program; hosted workshops with local contractors to raise awareness; supported direct mail advertising to area businesss.

• Develop a communitywide plan that encourages electric vehicle charging infrastructure.

Identified City-owned sites for publically available charging stations, in coordination with City staff, EcoTality, PGE, and Salem Electric; obtained approval from City Council in April to accept gift agreement from Salem Electric to fund West Salem and downtown sites; identified 14 publically available charging sites; executed agreements with Salem Electric and ECOtality; begin site prep for installations.

• Design and implement bike route signage, lane markings (sharrows), and install bike lockers at key locations.**

Public Works is obtaining feedback on an update to the bicycle and pedestrian element of the Transportation System Plan.

• Public Works staff held discussions with representatives of the ODOT Rail Division, Salem Area Transit, the Parks Department, Parking Services, Urban Development, and the Vision 20/20 Bike/Ped Working Group to finalize the locations for bike lockers and shelters. Site visits were conducted. Locations have been identified that optimize intermodal connections. Current activities include preparation of Intergovernmental Agreements, preparing site plans, and obtaining necessary permits to install the bike parking facilities.

• Public Works Staff prepared a draft signage plan for the Winter Street Bike Path and met with the Vision 20/20 Bike/Ped Working Group to obtain input. Current activities include plan refinement.

Provide financial incentives and tools to improve energy efficiency.

ActionsImprove energy efficiency in buildings communitywide.

Support a communitywide plan for locating electric vehicle charging infrastructure.

CategoryCommunity Energy Strategy

Sponsoring Department(s):Urban Development

Community Component

Create and support a viable and diverse transportation network that focuses on moving people.

Implement recommendations identified in the Willamette River Crossing Alternative Modes Study to improve access to bicycle, pedestrian, and transit connections.


Goals Objectives ActionsCategory• Develop a marketing plan and materials to promote energy

savings programs; develop a website to serve as clearinghouse of information; conduct ongoing outreach activities; complete final Energy Strategy report; and conduct outreach to raise awareness. Complete an energy website by August 2010 and conduct Community Energy Forum by December 2010.

• Presentations regarding the City's sustainability efforts, including Willamette University Continuing Education Net Impact, Willamette University Environmental Science class, and ODOT new hires and interns.

• The Salem Sustainability Network, a collaboration of City, Willamette University, State of Oregon, and host of local businesses and non-profits, hosted monthly meeting to share information about Salem-based incentives.

• City collaboration with other mid-Valley cities, the State of Oregon, and others to share information regarding electric vehicles, funding, and needed infrastructure to support them.

• Hosted annual Salem-Keizer Sustainability Center with workshops and speakers related to energy efficiency, local food, renewable energy, alternative fuels, and vehicles. Over 150 residents and businesses attended. Began planning for 2012 event.

*** $85,000 of the DOE/EECBG funds have been allotted for the bicycle-pedestrian related capital expenses.

Complete a public participation program that fosters a sense of commitment and awareness of the benefits of energy savings and greenhouse gas reduction communitywide.

Develop marketing and educational outreach plan and materials to promote programs and projects.

$150,000 in EECBG funding is allocated for this activity; recommended $100,000 will be redirected in next quarter to City lighting project.
