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Baffled by Brazil - Learn How SAP's Global Trade Services Team Provides Support For Unique Processes in Brazil
Linda McKee, Senior Director, SAP
LEARNING POINTS
SAP offers solutions for doing business in Brazil
Electronic invoicing in Brazil affects virtually every transaction
SAP’s Nota Fiscal Eletronica solution provides compliance, integration and automation
RETURN ON INVESTMENT
Leverage existing investment in SAP solutions to support Brazilian requirements
Pre-built integration reduces implementation and maintenance costs
Standard processes reduces costly customization
BEST PRACTICES
Automate manually intensive processes
Leverage pre-built integration to reduce costs
Use of standard solution from a best-in-class provider assures on-going compliance
1. Introduction
2. Functional Overview
3. Highlights of New Features and Enhancements
4. System Landscape
5. Customer Success
6. Summary
Big
Beautiful
Baffling
Business in Brazil
504
271
187
2600
448
< 100 h
< 200 h
< 400 h
< 1000 h
< 2000 h
> 2000 h
Average hours per year a company spends to prepare and pay taxes
Source: World Bank Data 2010
Brazil is not “just a bit more complex”. Legal compliance is more than 10 times as cumbersome to
achieve than e.g. in the US or Europe.
Brazilian Compliance
Tracking Everything
Every movement of goods in Brazil requires government authorization Before shipping goods, invoice must be authorized Authorization must accompany shipment Before receiving goods, invoice must be checked for authorization Freight invoices must be validated Cancellations, corrections, operation acknowledgement/cancellation/ completion—all reported as “events” to the government
How and Why?
Brazilian government introduced electronic invoicing, referred to as Nota Fiscal Eletronica, to assure every movement of goods and services is reported. Why? Tax revenue
Nota Fiscal Eletronica
In 2007, the Brazilian government issued Decree No. 6.022 • Created the Digital Public Bookkeeping System, more commonly referred to
as SPED (SISTEMA PÚBLICO DE ESCRITURAÇÃO DIGITAL) • SPED has 3 major components:
Digital Accounting
(ECD)
Digital Tax (EFD)
Electronic Invoicing
(NF-e)
SAP addresses the requirements in the localized-for-Brazil ECC First release was 2008
SAP addresses the requirements in the localized-for-Brazil ECC First release was 2009
SAP addresses the requirements through its GRC solution area, developed by Global Trade Services team as a standalone solution called Electronic Invoicing for Brazil. We just call it NF-e First release was 2008
Nota Fiscal Eletronica
In 2007, the Brazilian government issued Decree No. 6.022 • Created the Digital Public Bookkeeping System, more commonly referred to
as SPED (SISTEMA PÚBLICO DE ESCRITURAÇÃO DIGITAL) • SPED has 3 major components:
Digital Accounting
(ECD)
Digital Tax (EFD)
Electronic Invoicing
(NF-e)
SAP addresses the requirements in the localized-for-Brazil ECC First release was 2008
SAP addresses the requirements in the localized-for-Brazil ECC First release was 2009
SAP addresses the requirements with a standalone solution called Electronic Invoicing for Brazil (typically referred to as NF-e) First release was 2008
Focus for this session is NF-e
NF-e - A GRC Solution
1. Introduction
2. Functional Overview
3. Highlights of New Features and Enhancements
4. System Landscape
5. Customer Success
6. Summary
– Enables companies doing business in Brazil to meet electronic invoice requirements established by the government
– Supports compliance with the trade and tax regulations
– Automates manually intensive processes
– Minimizes incorrect transactions
– Facilitates communication and collaboration with all supply chain partners
NF-e Benefits
NF-e and Sales - Outbound
Sales Order
Billing Document SEFAZ
Nota Fiscal
Eletronica Nota Fiscal
DANFE
Shipment
Company’s Localized ERP GRC NFe
XML
Government Systems
SCAN
Create XML
Digital Signature
Create Batches
Authorize, Reject, Deny NF-e Status from Government
NF-e Status To ERP
Government System Status to ERP
Purchase Order
G/R
SEFAZ
Nota Fiscal Eletronica
Invoice
DANFE
Company’s Localized ERP
GRC NFe
Government Systems
Supplier
XML
Sales Order
Nota Fiscal
Billing Document
Nota Fiscal Eletronica
Nota Fiscal
Check Authorization
Assign PO
Simulate Invoice
Create Inbound Delivery
Trigger Goods Receipt
Trigger Invoice Creation
Check for XML
Enter and Check Received Quantities
Check Digital Signature
Inbound Delivery
PO Data
Nota Fiscal
Eletronica
NF-e and Purchasing - Inbound
NFe Communication
Management
Status Monitoring
and Updates
Automated contingency
(SCAN)
Inbound
NF-e’s
Outbound
NF-e’s
Digital Signature and Validation
Batch Creation
Key features
Automated triggering of back-end transactions Events management
“
PO Assignment
Invoice Simulation
Vendor Notification
Inbound Delivery Creation
DANFE Receipt
Quantity Validation
Trigger of Goods Receipt and
Invoice Creation
Digital Signature Check
Authorization
Validation
NFe Automation and Compliance
Automated handling of inbound NF-e’s Notification to Vendors electronically
Compliance with NFe and CTe regulations Automated issuance and management of outbound NF-e’s
We issue 15,000 to 16,000 invoices per month, reaching a peak of 500 to 1,000 per hour. All of them must be validated by SAP Business Objects Electronic Invoicing, which responds perfectly to the demand Marcos Mazarin IT
Manager Merck SA
Post GR for Inbound Delivery
GR, IR Check
Create Inbound Delivery
SEFAZ
Provide PO Data
NF Receiver
Receive and Check Inbound Nfe XML
SAP NFE 10.0
Receive DANFE
Assign PO
Simulate Invoice
Check Authorization
Trigger GR and IR Postings
Trigger/Check Inbound Delivery
Compare DANFE to XML
Check Planned vs Actual Quantities
ERP
Create Invoice and Nota Fiscal
Vendor/ Issuer
Receive Acceptance / Rejection Notification
Pre-built integration to SAP ERP
Example of Integration
1. Introduction
2. Functional Overview
3. Highlights of NF-e 10 Features and Enhancements
4. Solution Landscape
5. Customer Success
6. Summary
Outbound Capabilities
Outbound NF-e’s
Layout 2.0
Includes contingency, cancellation and skipping
Status check
Automated use of SCAN contingency
ABAP Digital signature
Batches
BADI for enhancements
(Re)send XML to Business Partners
Allow user actions also from the NF-e 'Overview'
Pre-defined process steps for standard purchase business processes
Steps can be configured to be handled automatically by the system or allow manual review/action
BAPI’s provided to define customer-specific steps
Automated Handling of NF-e’s
Inbound Business Processes
Normal Purchase Order Stock Transfer Order Future Delivery
Invoice Goods Receipt
Returnable Packaging Packaging such as barrels or pallets which must be tracked and returned to the
vendor May be part of any of the Inbound Scenarios
Consignment Goods Receipt Invoice
Subcontracting Subcontracting, with receipt of only finished goods or finished goods and symbolic
return of components Symbolic return of subcontracting components Return of subcontracting components
Example – PO Process Steps
Freight Invoices (CT-e’s)
• Inbound CT-e
– Basic standard receipt and validation
– Customer-Specific capabilities
• Outbound CT-e, including enhancements such as:
– B2B Messaging
– Status Check
– Number Gap Skipping
– SVC: new Contingency System & Process
– Validation
– Archiving & Download
– Automatic retry after ERP Update Error
– Support of different versions
– Asynchronous CT-e Status Check
• Event Handling – Electronic Correction Letter (CCe)
• A document may now be added to an NF-e to provide additional information. This document is referred to as an event, and may contain any additional information related to an NF-e which is not tax relevant
• Vendor Notification
• Notify vendors electronically regarding status of their NF-e messages
• Both acceptance and rejection messages possible
Additional Capabilities
Additional Capabilities
• Ability to assign multiple NF-e items to same PO item
• Reports for Incoming NF-e’s:
• Evaluation of rejected NF-e
• List of NF-e’s with missing/wrong PO item assignments
• BADI’s for Customer Specific Requirements
• Automatic PO Assignment
• XML Validations
• NFe Simulation
Fiscal Clerk Dashboard
New Workplace for Inbound NF-e Synchronization with SEFAZ Get List of Inbound NF-e from SEFAZ
Check for missing documents (NF-e, Cancellation)
Download missing documents
Manage missing Operation Acknowledgement Events
New Workplace for the “Gatekeeper”
Scan documents (NF-e & CT-e) from truck
Check entrance conditions (authorization, processing state)
Trigger processing (if entrance allowed)
Additional Capabilities
NFe 10.0 supports the following events:
Operation Confirmation (since SP 11) Cancellation (since SP 12) New Monitor for Incoming Events (since SP 12) Operation Acknowledgement (since SP 13) Operation not accomplished (since SP 13) Operation denial (since SP 13)
NFe 10.0 also includes the following miscellaneous enhancements: Enhance customizing for B2B Activation (CTe and NFe) Special treatment for temporary SEFAZ errors (108, 109) Display Protocol Information (nProt) in overview tables Signature Validation for 'old' certificates NFe on HANA NFe with CORBU Design NFe enabled to run with AEX (Java-Only-PI) – new content delivered (since SP 13)
Additional Capabilities
1. Introduction
2. Functional Overview
3. Highlights of NF-e 10 Features and Enhancements
4. Solution Landscape
5. Customer Success
6. Summary
Delivered with SAP Electronic Invoicing for Brazil (NFe)
Country Version Brazil
System Landscape
1. Introduction
2. Functional Overview
3. Highlights of NF-e 10 Features and Enhancements
4. Solution Landscape
5. Customer Success
6. Summary
Alex Sandro Tavares Barbosa, SAP project manager, Cosipa
. “We evaluated the five principal solution providers in the market before selecting NFE 1.0. We searched for a solution that would offer complete integration with our current
enterprise system, and at the same time strengthen and guarantee the stability to expand our business with quality and security
Rogério Ribeiro, CIO, AstraZeneca do Brasil
. “SAP Electronic Invoicing keeps our company on track by helping us manage the movement of our product through our port and across Brazilian state lines. Perhaps most importantly,
though, SAP ensures we adhere to the latest Brazilian trade laws when moving goods within the country, and frees up a lot of resources that would normally be spent tracking and
accounting for every sale we make.”
Customer Success
Origen SAP NF-e Case Study
Business Case Overview
Compliance with NFE mandate requiring electronic filing for EVERY commercial transaction
Integrating and automating invoicing processes to meet regulations while continuing
to operate with efficiently Avoid disruptions 30+ Locations in Brazil
Pain Points Value Drivers
Reduced integration between NF-e and backend SAP ERP
Reduced manual effort to comply with legal mandate
Reduced time and effort during audits
Reduced Supply Chain Delays
Only SAP provides comprehensive compliance with electronic invoicing requirements for Brazil while maximizing the utilization of existing IT investments. Included ongoing support for evolving trade and tax regulation under the electronic public
bookkeeping system (SPED) and legal books/taxation compliance
Unique Value Proposition
Summary
Baker Hughes required a NF-e solution to be compliant for Brazil operations. Baker decided to
utilize The SAP® Electronic Invoicing for Brazil application in order to leverage SAP enterprise
data and processes and decrease total cost of ownership. It became apparent that other areas
of localization needed to be supported for on-going operational and compliance excellence.
Key Features
Focused on company selling goods (referred to as Outbound)
Manage communication with government of invoices (NF-e) in XML
Technical validation and digital signature of each message
Governance of communication processes and statusing
Enable processing when government systems unavailable (contingency)
B2B integration w/ business partners to send/receive XML’s
Roadmap for (NFE) at Baker Hughes
Q1 2011 Q2 2012 Q1 2013
SAP NFE 1.0 Tech Upgrade 10.0
On-going Support
1. Introduction
2. Functional Overview
3. Highlights of NF-e 10 Features and Enhancements
4. Solution Landscape
5. Customer Success
6. Summary
KEY LEARNINGS
SAP’s Nota Fiscal Eletronica provides a standard solution to complex electronic invoicing processes in Brazil
Leverages localized version of ECC to assure support for end-to-end processes
Managing electronic invoicing compliance with an automated and integrated solution minimizes the risk of supply chain disruption
THANK YOU FOR PARTICIPATING
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SESSION CODE: 1310
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