130521 - Agenda and Business Papers 21 May 2013 Ordinary ... · 137-139 Oberon Street PO Box 84 Oberon NSW 2787 Telephone: (02) 6329 8100 Fax: (02) 6329 8142 Email: [email protected]

137-139 Oberon Street PO Box 84 Oberon NSW 2787 Telephone: (02) 6329 8100 Fax: (02) 6329 8142 Email: [email protected]

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Agenda and Business Papers Oberon Council Ordinary Meeting

Tuesday 21 May 2013 5.30pm Council Chambers

01 OPENING OF MEETING ....................................................................................... 4

02 ACKNOWLEDGEMENT OF COUNTRY AND PRAYER ..................................... 4

03 RECORD OF ATTENDANCE ............................................................................... 4

04 DECLARATIONS OF INTEREST ......................................................................... 5

05 PRESENTATIONS ................................................................................................ 5

06 QUESTIONS FROM THE PUBLIC ....................................................................... 6

07 CONFIRMATION OF MINUTES OF PREVIOUS MEETING(S) ........................... 6

08 MAYORAL MINUTE AND REPORT ..................................................................... 6

08.01 MAYORAL MINUTE AND REPORT ........................................................................................... 6

09 COUNCILLOR/DELEGATES REPORTS ............................................................. 9

09.01 UPPER MACQUARIE COUNTY COUNCIL MEETING ................................................................... 9

10 INWARDS CORRESPONDENCE ........................................................................ 9

10.01 INWARDS CORRESPONDENCE ................................................................................................ 9

11 REPORTS FOR INFORMATION ........................................................................ 12

11.01 MONTHLY ACTIVITY REPORT – GENERAL MANAGER ............................................................. 12 11.02 LOCAL GOVERNMENT ACTS TASKFORCE ............................................................................... 15 11.03 MONTHLY ACTIVITY REPORT – DEVELOPMENT DEPARTMENT ............................................... 24 11.04 BULK PROCUREMENT OF SOLAR PANELS .............................................................................. 26 11.05 WHITE PAPER RELEASE – NSW PLANNING REFORM PAPER .................................................... 27 11.06 LOCAL GOVERNMENT PERFORMANCE MONITORING FOR 2011/12 ....................................... 28 11.07 MONTHLY ACTIVITY REPORT ‐ WORKS AND ENGINEERING .................................................... 30 11.08 MONTHLY ACTIVITY REPORT ‐ FINANCE AND COMMUNITY SERVICES .................................... 32 11.09 STATEMENT OF BANK BALANCES AND INVESTMENTS ........................................................... 35 11.10 MEDIA ................................................................................................................................. 37 11.10 STATUS REPORT – ACTIONING COUNCIL DECISIONS ............................................................. 38 11.11 UPCOMING MEETINGS ........................................................................................................ 41

Oberon Council - Agenda and Business Papers – Ordinary Meeting – 21 May 2013

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12 REPORTS FOR DECISION ................................................................................ 44

12.01 DRAFT COMMUNITY STRATEGIC PLAN 2013 ‐ REVIEW OF DELIVERY PROGRAM AND OPERATIONAL PLANS ................................................................................................................................. 44

12.02 INDEPENDENT LOCAL GOVERNMENT REVIEW PANEL ............................................................ 50 12.03 CLOSURE OF COUNCIL AND COMMITTEE MEETINGS ............................................................. 51 12.04 TASMAN ESTATE RESIDENTIAL SUBDIVISION ........................................................................ 52 12.05 DEVELOPMENT APPLICATION 10.2013.7.1 – SEPP NO.1 OBJECTION....................................... 52 12.06 DEVELOPMENT APPLICATION 10.2013.11.1 – VARIATION TO DCP ......................................... 53

13 COMMITTEE REPORTS ..................................................................................... 56

13.01 SENIORS WELFARE COMMITTEE ........................................................................................... 56 13.02 FINANCE COMMITTEE MEETING ........................................................................................... 60 13.03 TIMBER HERITAGE WALK COMMITTEE ................................................................................. 66 13.04 HERITAGE COMMITTEE ........................................................................................................ 69 13.05 TRAFFIC ADVISORY LOCAL COMMITTEE ................................................................................ 72

14 NEW BUSINESS OF AN URGENT NATURE ADMITTED BY COUNCIL ......... 77

15 CLOSED SESSION REPORTS .......................................................................... 77

16 CLOSURE OF MEETING .................................................................................... 77


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01 Opening of Meeting

File No: Governance/Meetings/Ordinary

The Mayor welcomed members and declared the meeting open at ....

02 Acknowledgement of Country and Prayer Council acknowledges that this meeting is being held on the traditional lands of the Wiradjuri and Gundungurra People, and respects the history and culture of the elders both past and present. The Meeting was opened in prayer by ....

03 Record of Attendance

File No: Governance/Meetings/Ordinary

Members Mayor John McMahon (in the chair)

Deputy Mayor Kerry Gibbons Clr Ian Doney Clr Jill Evans Clr Neil Francis Clr Sam Lord Clr Clive McCarthy Clr John Morgan Clr Kathy Sajowitz

Officers Alan Cairney, General Manager

Gary Wallace, Director of Development Aruna Wickramasinghe, Director of Engineering

Sharon Swannell, Executive Assistant Apologies Nil That apologies be received and accepted for the non-attendance of ....


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04 Declarations of Interest

Governance/Councillors/Declarations of Interest

A GUIDE TO ETHICAL DECISION-MAKING

(Provided by the Independent Commission Against Corruption)

Is the decision or conduct legal? Is it consistent with Government policy, Council’s objectives and code of conduct? What will the outcome be for you, your colleagues, the Council, anyone else? Does it raise a conflict of interest? Do you stand to gain personally at public expense? Can the decision be justified in terms of public interest? Would it withstand public scrutiny?

A conflict of interest is a clash between private interest and public duty. There are two types of conflict:

Pecuniary – regulated by the Local Government Act and Department of Local Government

Non-pecuniary – regulated by codes of conduct and policy. ICAC, Ombudsman, Department of Local Government (advice only)

The test for conflict of interest:

Is it likely I could be influenced by personal interest in carrying out my public duty? Would a fair and reasonable person believe I could be so influenced? Conflict of interest is closely tied to the layperson’s definition of “corruption” – using public

office for private gain Important to consider public perceptions of whether you have a conflict of interest

Identifying problems

1st Do I have private interests affected by a matter I am officially involved in? 2nd Is my official role one of influence or perceived influence over the matter? 3rd Do my private interests conflict with my official role?

Whilst seeking advice is generally useful, the ultimate decision rests with the person concerned. Pecuniary -

Non-Pecuniary -

05 Presentations Nil


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06 Questions from the Public None received.

07 Confirmation of Minutes of Previous Meeting(s) Ordinary Meeting 16 April 2013 The Minutes of the Ordinary Meeting of Oberon Council held on 16 April 2013 are ATTACHED. Recommendation: That the Minutes of the Ordinary Meeting held on 16 April be taken as read and confirmed. Matters Arising from the Minutes Nil

08 Mayoral Minute and Report 08.01 MAYORAL MINUTE AND REPORT

File No: Governance/Meetings/Ordinary Author: Councillor John McMahon, Mayor Summary This report summaries the main activity for the Mayor since my last report. Recommendation: That Report Item 08.01 is received as information. A. Meetings

1. Councillor Informal Briefing Session – 9 April 2013

2. Meeting with Detective Senior Constable Bob Newman, Chifley Local Area Command Rural Crime Unit to discuss issues with Shooting in Forest Areas and Impacts on Neighbouring Landholders – 10 April 2013

3. Meeting with Spark Electrical – 15 April 2013

4. Oberon 150 Anniversary Steering Committee Meeting – 15 April 2013

5. Ordinary Council Meeting – 16 April 2013

6. Meeting with Member for Bathurst, Paul Toole regarding Shooting in State Forests – 17 April 2013


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7. Seniors Welfare Committee Meeting – 23 April 2013

8. Finance Committee Meeting – 23 April 2013

9. Gavin Jeffries – Forests NSW – 29 April 2013

10. Oberon 150 Anniversary Steering Committee Meeting – 29 April 2013

11. Oberon Little Athletics Annual General Meeting – 29 April 2013

12. Delivery Program and Operational Plan and Workforce Management Plan - Councillor Workshop - 30 April 2013

13. Long Term Financial Plan and Asset Management Plan – Councillor Workshop – 1 May 2013

14. Upper Macquarie County Council Meeting – 3 May 2013

15. LUS/LEP Public Workshops – Oberon 6 May 2013, Black Springs 9 May 2013 and Oberon 14 May 2013

16. Works Committee Roads Inspection – 14 May 2013 B. Representation

1. ANZAC Day Service – 25 April 2013

2. Catholic Debutant Ball – 3 May 2013

3. O’Connell Rural Fire Service Model Train Gala Day – 5 May 2013

4. Weekly radio interview each Monday morning with 2BS regarding Council activities

5. Various media interviews regarding the Independent Local Government Review Panel Future Directions for NSW Local Government Report

C. Correspondence 1. Australian Local Government Association – Invitation to be part of the inaugural poster

display showcasing local government regional development initiatives at the Regional Cooperation and Development Forum on Sunday 16 June 2013 in Canberra

2. United Services Union advising that it has launched a report – NSW Local Government Next Generation of Employees Report 2012

3. Tuglow Landcare correspondence to the Hon Katrina Hodgkinson MP regarding hunting in State Forests and National Parks

4. Oberon RSL Sub-branch invitation to participate in the 2013 ANZAC Day Service on 25 April 2013

5. The Hon Brad Hazzard MP enclosing an information booklet which documents the changes in the NSW Planning System and achievements under the current government

6. Lorraine Maloney regarding Shooting in State Forests

7. Andrew Gee MP, Chair of the State and Regional Development Committee regarding an inquiry into downstream gas supply and availability in NSW. The Committee has resolved to conduct an inquiry into downstream gas supply and availability in NSW. Submissions are requested by 31 May 2013 and the Committee anticipates seeking further evidence at public hearings to be conducted in mid 2013

8. Invitation to attend the NSW Police Force Chifley Local Area Command Awards Presentation Ceremony to be held on 23 May 2013

9. Invitation to the Oberon Waste to Art 2013 Competition and Exhibition being held on Friday 10 May 2013


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10. Member for Bathurst, Paul Toole MP advising that Council’s concerns in relation to the NSW Government’s Early Intervention Bill have been passed on to the Minister for Local Government

11. Invitation to attend the 2013 Arts Out West Annual General Meeting on Sunday 19 May 2013 in Hartley

12. Member for Bathurst, Paul Toole MP advising that a response has been received from the Hon Don Page MP in relation to concerns regarding the Early Intervention Bill 2013. It is noted that the Minister has written to all Mayors of NSW Council’s to outline the objections of the proposed legislation

13. Bathurst Regional Council invitation to attend a Civic Reception to welcome to Bathurst Her Excellency Ms Quentin Bryce AC CVO, Governor General of the Commonwealth of Australia on Tuesday 14 May 2013

14. Chris Hartcher MP, Minister for Resources and Energy inviting Council to a briefing on the regulation of the coal seam gas industry in NSW to be held on Thursday 16 May 2013

15. Invitation to join the St Barnabas Anglican Church, Oberon 145 Years Celebration Dinner on Saturday 25 May 2013

Notes:


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09 Councillor/Delegates Reports 09.01 UPPER MACQUARIE COUNTY COUNCIL MEETING

File No: Environmental Management/Meetings/Upper Macquarie County Council Author: Clr John McMahon, Mayor Summary Councillors Francis and McMahon attended the meeting of the Upper Macquarie County Council held on Friday 3 May 2013. Recommendation: That delegates report item 09.01 is received as information.

Comment The Upper Macquarie County Council, which is responsible for weed management for the Bathurst, Blayney, Lithgow and Oberon Local Government Areas met on Friday 3 May 2013. Councillor Francis and I attended the meeting. The meeting was advised that there have been 15 property inspections carried out in the Oberon Local Government Area with 3 notices sent to property owners requesting work to be carried out. Aerial Spraying has been carried out across the region during the past six weeks on 635ha for Serrated Tussock and 1041ha for Blackberry. In the Oberon Local Government Area 326ha were sprayed for Serrated Tussock and Blackberry over 14 properties.

10 Inwards Correspondence 10.01 INWARDS CORRESPONDENCE

File No: Governance/Meetings/Ordinary Author: Sharon Swannell, Executive Assistant Summary The Report Item provides a summary of incoming correspondence for April 2013. A copy of correspondence received will be available to be viewed at the Ordinary Council Meeting. If Councillors have any questions regarding correspondence items please address them with the relevant Director. Recommendation: That Report Item 10.01 is received as information.


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Comment A summary of incoming correspondence received by Council is as follows: 1. Notification from Bathurst Broadcaster (2BS/B-Rock) to advise that their community service

support for March 2013 amounted to more than $117,000.

2. Report released from Local Development Performance on Monitoring 2011/12 and 2012/13 Data Requirements. This report provides information on the operation of the local development assessment system.

3. Local Government Acts Taskforce released a discussion paper that encourages Councils to read and make a submission to LGAT by Friday 28 June 2013.

4. Tuglow Landcare is seeking an assurance from NSW State Government to immediately introduce a Hunting Exclusion Zone around residential properties which border the State Forests and National Parks.

5. Department of Premier and Cabinet Circular to Councils informing that the Intergovernmental Agreement to guide NSW State-Local Government Relations on Strategic Partnerships has been signed.

6. Australian Local Government Association invites Council to be part of this year’s inaugural poster display showcasing Local Government Regional Development initiatives at this year’s Regional Cooperation and Development Forum on Sunday 16 June in Canberra.

7. Department of Premier and Cabinet, Circular to Councils to remind Councils that a draft of the Boarding Houses Regulation 2013 has been released for public comment.

8. Ministerial Circular from NSW Government advising application for the 2013/2014 Public Reserves Management Fund Program (PRMFP) are now being accepted online.

9. Correspondence sent from Paul Toole MP advising Council that issues raised in relation to the NSW Government’s Early Intervention Bill has been passed on to the Minister for Local Government.

10. Correspondence received from Lorraine Maloney reporting an incident near her property with discharging firearms.

11. Correspondence received from the Black Springs Progress Association regarding the need to update signage and display information about the Tablelands Ways.

12. Department of Premier and Cabinet Circular to Councils informing that Local Government Acts Taskforce are conducting a series of workshops during May 2013.

13. Department of Premier and Cabinet Circular to Councils to provide information with assisting the transition of the carbon pricing mechanism.

14. Media Release from Local Government NSW in relation to the TCorp report vindicates Councils calls on financial sustainability.

15. Media Release from The Hon Katrina Hodgkinson MP advising organisations with ideas for projects to improve recreational fishing in NSW are encouraged to apply for funding from the NSW Recreational Fishing Trust.

16. Media Release from Local Government NSW urging Councils to voice their opinions on the Independent Local Government Review Panel Future Directions papers.

17. Media Release from Local Land Services Stakeholder Reference Panel stating that the recommendation report had been submitted to the NSW Government on 26 April 2013.


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Notes:


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11 Reports for Information 11.01 MONTHLY ACTIVITY REPORT – GENERAL MANAGER

File No: Governance/Meetings/Ordinary Author: Alan Cairney, General Manager Summary The Report Item summaries the main activity for the General Manager for April 2013 including Human Resources and Workplace Health & Safety, Executive Support matters including Council and Committee Meetings, Community Activity, Regional Matters and details of planned activity for the coming months. Recommendation: That report item 11.01 is received as information. Comment 1. HUMAN RESOURCES AND WORKPLACE HEALTH AND SAFETY Includes information supplied by the HR Coordinator and WH & Safety Coordinator. HUMAN RESOURCES (ORGANISATIONAL DEVELOPMENT) Recruitment Activity Recruitment and Appointments – Timothy Booth appointed as Management Accountant

and Leanne Pointon as Finance Assistant. Terminations - 3 resignations.

Training and Development On-line training trial is progressing well with the following completion rates: Bullying and Harassment – 17 completions. A number of enrolments have lapsed and

will be reactivated. Equal Employment Opportunity – 12 completions. Some enrolments have lapsed. Privacy – 19 completions. Some enrolments have lapsed. Code of Conduct 15 enrolments with 3 completions Workplace Health and Safety – 5 enrolments with 1 completion.

Workplace Health and Safety module has been finalised and issued to a trial group. It is expected that the module will be rolled out to the majority of Administration Centre employees by the end of May. The Alcohol and Drug module is being finalised and expected to be issued to a trial group also by the end of May. Commencement of another joint project facilitated by CENTROC and partnering with Skillset has commenced. Oberon has joined with Cowra, Parkes and Lachlan Council’s to:

1. Conduct Council Job Skills Audits 2. Conduct Council Staff Skills Audits 3. Undertake Council Training Needs Analysis 4. Develop Council Training Plans

This will assist Council with Workforce Planning and strategic human resource functions.


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WORKPLACE HEALTH & SAFETY Incidents/Injuries No incidents reported during April.

DAYS WITHOUT LOST TIME DUE TO INJURY Department / Work Area 31 March 30 April Administration 78 108 Works 247 277 Library 245 275 VIC 237 267 Workshop 444 474 Training & Meetings On line inductions for CHH: Council was contracted to do private work on the CHH site and

employees were required to complete the induction on-line before commencing. 3 April – Indoor Toolbox Session, Retained Fire Fighters and Presentation. 16 April – Flu Vaccinations for 25 employees. 23 April - WHS/Risk Coordinator attended the refresher course for InfoXpert (Council’s

Document Management System). A Site Safety Management Plan for the work on Oberon Mount Culverts was completed and prepared for RMS approval. The steep incline down the mountain approaching the site posed a challenge for the team to work out how to ensure the traffic control to be put in place will provide the safest possible route for the public and employees. The RMS also required that our Safe Work Method Statements (SWMS) be revised. Planned Activities and Coming Events A Safety Management Plan and Procedures Manual for the Visitor Information Centre will be

compiled during May – June. The completed documents will address the issue of minimising risk when staff provide information to the public.

Inductions in the new procedures for the VIC will take place over the coming months. The Management Plan for the 150th celebrations will be completed and submitted to our

Insurers via Brokers, JLTA for insurance approval by end of May. Remaining SWMS to be reviewed and updated to meet RMS requirements. Safety Management Plan for Waste Water Treatment Plant to be reviewed 2. EXECUTIVE SUPPORT – MEETINGS & VISITOR INFORMATION CENTRE Includes information provided by the Executive Coordinator Weekly Mayoral Column for the Oberon Review drafted for Thursday’s edition Weekly “What’s On?” newsletter issued to Councillors each Friday during April Oberon 150th Celebrations – staffing briefings and Community Committee Oberon Sports Facilities Committee – 3 April Community Services Committee – 4 April Monthly Councillor Informal Briefing Session – 9 April Staff Morning Tea for John Chapman’s last day 12 April Monthly Ordinary Council Meeting – 16 April Youth Week Event – 19 April Seniors Welfare Committee – 23 April Finance Committee – 23 April InfoXpert Training (Document Management System) – 23 & 24 April Timber Heritage Walk Committee – 29 April Heritage Committee – 29 April Workshops to develop the CSP, Delivery Program and Operational Plan – 30 April


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In addition to the above work has been carried out in planning for the “Turning of the first Sod and Welcome Wall” for the Oberon Centre – the Columbia Aged Care facility in Oberon. Other work involving the Executive Coordinator has been reviewing operational aspects at the Oberon Visitor Information Centre, with particular focus on current staffing arrangements, office and Centre layout, souvenir and promotional materials, as well as risk management of “mushrooming” and the “noodling patch”. 3. COMMUNITY ACTIVITY 3 April – Oberon Business Association Meeting at the Big Trout. 8 April – OPTA Meeting at Monkey Bean Café in Oberon. 10 April – Community Meeting with Bob Newman (NSW Police) regarding concerns about

shooting in forest areas. 11 April – Schools Line Marking, meeting with community representatives. 14 April – assisted Rotary Club at Mayfield Gardens. 15 April – Oberon Golf Club representatives for 150th Celebration events. 19 April – Youth Week Event at the Common. 24 April – meeting at the Reef Reserve with Peter Byrom and Roger Arrow. 25 April – Anzac Day activities. 29 April - Meeting with Robert Lewis, Kenny Springs Solicitor. 30 April – meeting with Oberon Museum members.

4. REGIONAL ISSUES AND MEETINGS 4 April – GM and Mayor meet with local Member for Bathurst Paul Toole MP 18 April – GMAC (Centroc) Meeting in Orange. 18 April – BMLOT (Tourism) Meeting in Katoomba 29 April – GM and Mayor meet with Gavin Jeffries, Forests NSW

5. PLANNED ACTIVITY FOR MAY AND JUNE Major work will be the preparation of the Integrated Planning & Reporting documents – Community Strategic Plan, Delivery Program and Operational Plans, and the Resourcing Strategy (LTFP, WMP, AMP). Community Consultation will occur in June with evening sessions planned in all villages (Black Springs, Burraga, Oberon and O’Connell). Recruitment of the Finance & Community Services Director position, replacing John Chapman, will be finalised during May/June with a placement in this position occurring in early July. The General Manager has taken an active role in reviewing priorities and day to day management of the Finance & Community Services Department. The amended LUS and draft LEP documents is on Public Exhibition during May and the planning and finalisation of events for the 150th Celebrations during June and July will also be a priority. A critical priority however is working with all Councillors and the community to respond to the recent progress report by the Independent Local Government Review Panel with Councils Workshop and Community Presentations scheduled for 5 June.


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11.02 LOCAL GOVERNMENT ACTS TASKFORCE

File: Government Relations/Legislation/Legislative Impacts Author: Alan Cairney, General Manager

Summary A Discussion Paper by the Local Government Acts Taskforce (LGAT) has been issued – “A New Local Government Act for NSW”. The Taskforce is holding public workshops during May 2013 to discuss the options and proposals contained in the Discussion Paper. Recommendation: That report item 11.02 is received as information. Comment The Minister for Local Government appointed the LGAT to re-write the Local Government Act 1993 and to review the City of Sydney Act 1988. The LGAT have released an 84 page Discussion Paper which outlines a number of options and proposals for the principles of the new legislation. FOLLOWING is a copy of the Executive Summary contained in the Discussion Paper. A summary of proposals is in Table II (pages 6 to 10 of the Executive Summary). Some of the key features proposed are:

A new Role of Local Government and a set of Principles replacing the current Charter Changes to Integrated Planning & Reporting to provide more effective leadership roles

and increase flexibility (for expenditure resulting from community consultation) Guidelines in place for consultation and engagement Enhanced use of technology Possible improvements to the election process Changes to meeting provisions Review pecuniary interest provisions and using technology to assist in submitting,

maintaining and accessing this information. Changes to management of public land

As part of the consultation process in the re-write of the Act the LGAT is holding public workshops and arrangements have been made for Councillors and Staff to attend a workshop session in Orange on 16 May 2013. The LGAT will also take into account the work (and recommendations) of the Independent Local Government Review Panel and the implementation of the outcomes from the Destination 2036 project. Submissions on the Discussion Paper close on 28 June 2013.

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11.03 MONTHLY ACTIVITY REPORT – DEVELOPMENT DEPARTMENT

File: Governance/Meetings/Ordinary Author: Gary Wallace Summary Providing details of major work within the Planning and Development Department for April. Recommendation: That report item 11.03 is received as information. Comment 1. Determinations for April The following Applications and Certificates were determined during April.

Type of Application Number Approved

Development Applications 6

Construction Certificates 7

Complying Development Certificates 0

Section 68 Applications 1

Subdivision Certificates 1

Determinations for April - 2013 (S.101 E.P. & A. Act.)

Ref No Development Type Street Address Locality

10.2004.327.3 Modification to the size of proposed Lot 2

3253 Beaconsfield Road O'Connell

10.2013.6.1 11.2013.6.1

Additions 1006 Mayfield Road Oberon

11.2005.16.2 Access Construction and upgrade of public road

519 Nunan's Hill Road Hazelgrove

10.2012.20.1 11.2012.20.1

Access Construction 425 Mt Olive Road Mt Olive

10.2010.91.1 11.2010.91.1

Additions 53 Wilson Drive Oberon

10.2013.8.1 19.2013.4.1

Dwelling and On-Site waste Water System

492 Mutton Falls Road O'Connell

10.2013.10.1 11.2013.10.1

Storage Shed 63 Lowes Mount Road (gate 3) Oberon

11.2013.8.1 Additional Dwelling 492 Mutton Falls Road O'Connell

15.2011.59.1 Strata Subdivision 136 Curtis Street Oberon

11.2009.128.1 Aged Care facility Stage 1 - Entry Signage

115 Albion Street Oberon

Copies of determinations are available from inspection at Council’s Administration Centre. Total fees for applications during April was $30,561 (excludes Long Service Levy and Plan First fees not retained by Council).


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2. Certificates Issued In April During the Conveyancing process, normally as part of the sale of a property, various Certificates are applied for by Solicitors, Real Estate Agents or by the public. In April the following certificates were issued:

Certificates Number Issued

SECTION 149(2) AND (5) PLANNING CERTIFICATES Environmental Planning and Assessment Act, 1979

21

SECTION 735A CERTIFICATES AS TO NOTICES Local Government Act, 1993.

5

SECTION 121ZP CERTIFICATES AS TO ORDERS Environmental Planning and Assessment Act, 1797

2

SECTION 149A BUILDING CERTIFICATES Environmental Planning and Assessment Act, 1979

0

3. Oberon Animal Pound

No Nuisance Dog, Nuisance Cat orders or Dangerous Dog Declarations were issued during April. The following are details of activity at the Animal Pound in April.

Details Cats Dogs

Animals carried over from previous month 0 2

Animals Seized - Roaming animals collected by Ranger 2 0

Animals Abandoned - Animals left in Council drop-off cages 6 0

Animals Surrendered - Animals given up by owner 0 1

Animals released to Owner 0 0

Animals Released to CHD (Cats, Dogs and Horses Charity) under Clause 17 of the Companion Animals Regulations 1999 (Exemptions from Registrations Requirement) for re-homing

0 0

Animals Destroyed 8 1

Animals Sold 0 1

Animals died at Council’s facility 0 0

Animals Escaped/Stolen 0 0

Animals still in the Pound 0 1


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4. Miscellaneous Matters Various inspections, including building inspections, health inspections, environmental inspections and complaints were conducted during April.

Type of Inspections Number of Inspections

Building Inspections 16

Food Inspections 3

Environmental Inspections

(Air Pollution/Noise Pollution/Water Pollution)

0

Subdivisions Certificate Inspections 1

Complaints (Including Animal Control) 6

Building Maintenance Inspections 6

5. Swimming Pool

With the swimming pool currently in winter mode activity is minimal. Work is progressing on a final costing for proposed enclosures with a report to be presented to Council at its June meeting and during the preparation of the Community Strategic Plan 2013, Delivery Program and Operational Plan.

6. Attendance at Seminars/Conference/Short Courses

No conferences or short courses were attended and no seminars were attended by Planning and Development staff in April, although staff attended the indoor toolbox sessions on Retained Fire Fighters and general fire safety and prevention.

7. Upcoming Events

The finalisation of the amended LUS and draft LEP is expected to be forwarded to June Council Meeting with the closing of public submissions on 24 May. It is expected that submissions will be collated and a summary forwarded for Council consideration at that time. The light at the end of the tunnel is getting substantially brighter.

11.04 BULK PROCUREMENT OF SOLAR PANELS

File No: Environmental Management\programs\CEEP Fund Author: Gary Wallace, Director of Planning & Development Summary This report seeks Council update Council on Central NSW Councils (Centroc) proposal to consider the bulk purchase of solar panels on behalf of the local community. Recommendation: That report item 11.04 is received as information. Comment At the 16 April 2013 Council Meeting Council resolved to defer the consideration of a Centroc proposal for the bulk procurement of Solar Panels on behalf of the local community. Centroc advised that the initial grant funding sought through the Federal Government, was to undertake an advertising program to generate interest in the project of installing Solar Panels.


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The funding application was unsuccessful and as such the need for Council support is no longer required. Further to the above Centroc has advised that it is aware of Councils concerns with this proposal and will undertake mechanisms in the future that would involve local distributors. In this regard Jennifer Bennett, the Executive Officer of Centroc has discussed the proposal with a local distributor (Spark Electrical). 11.05 WHITE PAPER RELEASE – NSW PLANNING REFORM PAPER

File No: Governance/Meetings/Ordinary Author: Gary Wallace, Director of Planning & Development Summary To advise Council of the release of a White Paper by the NSW Government in relation to proposed reform of the NSW planning system. Recommendation That report item 11.05 is received as information. Comment On 14 July 2012, the NSW Government released A New Planning System for NSW – Green Paper, with the aim of developing a new planning system for NSW. The Green Paper outlines possible major changes in key areas of the NSW planning system. On April 16 2013 as a result of consultation through the Green Paper the NSW State Government released the White Paper for public exhibition. In initial investigation of the White Paper, some indications of the benefits of the new strategic approach to Council includes:

Councils will set the planning vision for their area.

Councils won’t need to spend as much time on site-by-site development decisions and will be able to invest more time in the big picture planning for their local area.

Councils will benefit from dealing with a single body within government which will act as a ‘one stop shop’ for obtaining NSW Government agency feedback on more complex development proposals.

New Local Plans will make it easier to find information by detailing all the key planning rules, development guides and infrastructure contributions in one place.

A new NSW Government ePlanning portal will give Councils and their local communities instant access to planning information, relevant plans and policies, rules and zones in a single location.


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With this new strategic process proposed the challenge for Councils will be but not limited to:

Councils will be encouraged to think strategically and adopt a ‘can do’ attitude based on achieving objectives.

Councils will prepare Community Participation Plans to show how they will engage their communities, particularly in upfront planning to set the vision for their area.

Planners will promote community participation and innovation and focus on good planning outcomes, shifting away from repetitive processes and procedures.

Councils will monitor their performance and regularly report on progress towards achieving the vision and targets in strategic plans.

The White Paper is on exhibition and submissions close on Friday 28 June 2013. Planning and Development Council staff will be attending a workshop relating to the White Paper on 16 May 2013 and a written response will be prepared after that workshop. Feedback will be sought from Councillors at an “informal briefing session” in June. 11.06 LOCAL GOVERNMENT PERFORMANCE MONITORING FOR 2011/12

File No: Governance/Meetings/Ordinary Author: Gary Wallace, Director of Planning & Development Summary Each year the Department of Planning publishes a document detailing the statistical performance of development approvals for the state of New South Wales. In February 2013 the Department released the Local Government Performance Monitoring for the financial year of 2011/12. Recommendation: That report item 11.06 is received as information. Comment The 2011/12 report has statistical data for all 152 Councils and measures variables such as: Number of DA’s determined Total estimated value of DA’s determined Number of Section 96 applications determined Percentage of development types

o Alterations and additions o Single new dwelling o Commercial/retail/office

Determination times for each individual Council Determination times by value of development Percentage of who approves the development (Councillors or Council Staff) Number Council staff allocated to development assessment


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For the period of 1 July 2011 to 30 June 2012 the performance monitoring report indicates that for Development Applications (DA) Oberon Council had the following averages; DA Mean Gross - 71 days total averages for all 69 applications

(The average amount of time the application was in Council) DA Mean Net - 44 days total averages for all 69 applications

(Time taken to approve once outstanding information was received and any referrals) When comparing the 2011/12 report to the three previous reporting periods it is noted that the figures are consistent with 2010/11 showing a significant increase in both the mean gross and mean net approval times compared to 2009/10 and 2008/09.

Mean Gross Mean Net

2008/09 54 35

2009/10 54 29

2010/11 71 39

2011/12 71 44

Oberon Council is detailed within the report as twice making the “highest determination times” for a Group 10 Council (which is a Division of Local Government grouping of liked sized Councils). Alterations/additions and single new dwellings under $500,000. Oberon was 3rd behind

Wentworthville and Upper Lachlan with; o DA Mean Gross 66 days and DA Mean Net 41 days.

Councils with mean gross DA determination time over 100 days for commercial/retail/office

development. Oberon was 2nd behind Kyogle with; o DA Mean Gross time of 294 days.

It should be noted that our internal system incorrectly reported the figure to the Department of Planning, and the actual time for this approval was 49 days not 294 as stated in the report. Together with other like commercial applications this put Council well within the legal framework required to assess these applications. This anomaly has been reported to the Department for their information. Our position in supplying these statistics is affected by the constraints generally placed on development and the need to refer these applications to other authorities including, the Rural Fire Service, and NSW Office of Water. Other time delays occur when applications require DCP variations or objections are received, requiring determination by Council. Additional impacts include delays due to the Senior Development Control Officer being on extended maternity leave during this time (for 9 months) which left the Planning & Development Department effectively 33% down on professional staff. It is expected that the 2012/13 figures will be substantially improved given the rectification of the system errors, and the recommencement of the Senior Development Control Officer from part-time (3 days per week) to full time employment.


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11.07 MONTHLY ACTIVITY REPORT - WORKS AND ENGINEERING

File: Governance/Meetings/Ordinary Author: Aruna Wickramasinghe, Works & Engineering Director and Ian Tucker, Works Manager Summary Providing a summary of the major work carried out in the Works and Engineering Department for April 2013. Recommendation: That report item 11.07 is received as information. Comment 1. General Fund LINEMARKING – Pedestrian crossings on Dudley and Queen Streets, Oberon and their approaches have been repainted. Some disabled parking symbols have been painted in Oberon St and at the hospital. GRADING – Several rural roads have been graded, including using an excavator to rip rock bars close to the road surface. This work has been carried out on Beaconsfield Rd, Sewells Creek Rd, Mayfield Rd and Mozart Rd. DUDLEY STREET – A badly failed section of pavement in Dudley St, where the buses stop at Oberon Primary School, has been reconstructed. Damaged sections of the footpath are also being repaired and drainage is being improved at the same time. ROADSIDE VEGETATION – From time to time efforts are made to remove small pine trees growing along road verges before they become so large as to cause a serious problem. Some of this work has commenced recently on Bastard Point Rd. Councillors need to be aware this is a large problem of increasing concern and is evident along many roads throughout the LGA. Removing these trees is very expensive especially if they need to be carted away. The RFS has raised concerns about leaving them on roadsides. GRAVEL RESHEETING – Some gravel resheeting has commenced on Mayfield Rd and Faugha Ballaugha Rd. 2. Works for Roads and Maritime Services (RMS) ABERCROMBIE ROAD (900m section north of Sloggetts Rd) – Council received $400,000 from the RMS under the REPAIR Program to reconstruct and widen the existing pavement on a section immediately north of Sloggetts Road. This funding had to be matched with equal funds from the Council and majority of these funds were committed through the Australian Government’s Road to Recovery program. The scope of works included property acquisitions, drainage, relocation of cable stays, widening the existing formation width to 11 metres comprising 3.5m travel lanes and 1m sealed and 1.2m unsealed shoulders, 470mm overlay and seal. In addition a 3.5m overtaking lane was constructed for northbound traffic. Bitumen sealing was completed on 23 April and line marking on 8 May.


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STATE ROADS MANTENANCE – A program of significant maintenance works on O’Connell Rd and Duckmaloi Rd is currently in progress. This involves shoulder grading, edge repairs, cutting off and patching shoves, roadside drainage maintenance, and replacing guide posts. O’CONNELL ROAD CULVERT – The replacement of a large culvert on O’Connell Road at the bottom of The Mount is planned to commence in mid May. 3. Town Improvement Fund Nil significant activity. 4. Oberon Waste Depot Council determined the DA application in February to expand the Oberon waste management facility. Relevant Engineering staff held a meeting with the EPA to discuss minimum licensing requirements to stage the project to accept the CSR material. As part of the DA and licensing requirements a draft Land Environmental Management Plan has been prepared and is currently under review, before submission to the EPA with the license application forms. 5. Water Fund Replacement of the water main in Pine Street is complete. 6. External Meetings

Joint Planning Assessment Meeting with RMS to assess and identify work for 2013/2014 program

Progress meeting with RMS about the existing Roads Maintenance Council Contracts 7. Plant The new grader has not yet been delivered. A grader has been provided on loan for free. 8. Staff Training

Traffic control, yellow and blue tickets Director and Water Plant Operator attended Operators Conference

9. Upcoming Works Projects likely to commence over the next three months include:

O’Connell Road culvert replacement Arkstone Road land slip repair Gravel resheeting, various roads Abercrombie Road heavy patching, weather dependent


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11.08 MONTHLY ACTIVITY REPORT - FINANCE AND COMMUNITY SERVICES

File: Financial Management/Financial Reporting/Periodic Reports Author: Alan Cairney, General Manager; Kathy Beesley, Community Services Coordinator; and Timothy Booth, Management Accountant Summary A summary of the major work carried out in Finance and Community Services in April 2013. Recommendation: That report item 11.08 is received as information. Comment 1. General Work and Staff Issues Workloads and tasks will be reviewed to determine any immediate efficiencies and to implement more effective work practices. Vacant positions in the Finance area and Library were advertised in April and will be finalised in May. The General Manager made a presentation to a meeting with Finance and Community Services staff based in the Administration Centre, following the departure of the Director and a number of outcomes have been implemented and will be progressed with the appointment of a new Director. 2. General Finance Activity A number of changes to work practices will be implemented partly due to the recent adopted of a revised Organisation Structure and also in responding to the challenges associated with the department of key finance staff. This commenced with a general review of the “purposes” for each position, a partial re-write of position descriptions and removal of unnecessary and duplicated tasks. Changes have been made to delegations to enable processing of accounts and payments. 3. Rates Collections Reports

Rate Category Farmland Residential Rural Residential Non Urban Centre Business Total

Brought forward 30/06/12 $118,756.25 $177,461.92 $22,889.34 $5,802.91 $17,713.73 $342,624.15

Current Levy $1,487,634.31 $1,622,580.94 $430,304.21 $127,512.58 $486,782.61 $4,154,814.65

Payments,Concessions and interest ‐$1,228,596.11 ‐$1,374,421.06 ‐$372,573.02 ‐$111,677.14 ‐$420,411.79 ‐$3,507,679.12

Balance outstanding 30/04/13 $377,794.45 $425,621.80 $80,620.53 $21,638.35 $84,084.55 $989,759.68

Overpayments ‐$14,464.00

Legal Charges $2,241.93

Total rates outstanding $977,537.61

% Collected 76% 76% 82% 84% 83% 78%

% Collected April 2012 77% 75% 81% 81% 91% 79%

Rates and Charges collected by Rating Category April 2013


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4. Debt Recovery Action 20 reminder letters were sent in April for outstanding rate payments and outstanding accounts, as well as 41 “letters of demand” with 2 Statements of Claim issued, 3 Judgments and 3 Writs also issued. No Garnishee Orders were made. 5. Certificates Issued During the property conveyance process, normally as part of the sale of a property, applications are received for Certificates for outstanding rates and water consumption.

Certificates issued in APRIL 2013 Number Issued

SECTION 603 (RATES AND CHARGES)

Local Government Act 1993

11

CONSUMERS WATER METER READING 2

COMMUNITY SERVICES 1. Attendance at External Meetings and Conferences During Eilagh Rurenga, Library Officer attended Lithgow Library (State Library - NSW net eLending Kits) and Friends of the Oberon Library Meeting. 2. Committee Meetings Community Services Meeting 4 April and Seniors Welfare Meeting 23 April. 3. Events Youth Week 2013 – Golf Coaching Clinic at Oberon Golf Club with Gary Nightingale offering Professional Coaching. The clinics were very successful with 12 of the Oberon youth attending and several older members of the Oberon community also benefiting form the coaching. There were other activities on offer at the Common with free food and beverages for all who attended. Community Public Art Project (artworks on the toilet block at the Common). Also on the day, the Oberon Arts Council along with members of the FOOLs and young Oberon community members were assisted by Selena Seifert from Wild Valley Art Park who is the designated artist on the project. The artwork comprises of a Bullock train featuring bullocks and a wagon wrapping around the western end and entrance to the toilet sides of the building, this symbolises the town’s original name of “Bullock Flats” The bullocks will be made from small pieces of mosaic tiles glued to cut outs. Having our youth involved will give the mural a unique and personal connection with our youth. Oberon’s 150th Celebrations (Sesquicentenary) - Planning is continuing with fortnightly meetings of the Community Steering Group and weekly meetings with Staff. Please visit Council’s website for regular updates – www.oberon.nsw.gov.au


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4. Library Following is a summary of details relating to Library usage and current statistical information. Membership – 30 April 2013 3282 Males 1300 Females 1966 Active Borrowers 265 Males 86 Females 179

New Members for April 2013 = 18 Borrower Type Number Borrower Type Number Adult Male 5 Adult Female 4 Seniors Male 1 Seniors Female 4 Young Adult Male 1 Young Adult Female 3

Circulations - April 2013 Number Accessions – April 2013 Number Loans 1634 Books 0 Inter-Library Loans 29 DVDs 0 Inter-Library Loans YTD 65 Periodicals 10 Talking Books 0 Computer Usage 334 CDs 0 Total 10

General Library Information / Forward Planning OverDrive – After seeking legal advice for the termination of an Agreement signed in March 2012 for a period of 4 years. A letter (and email) has been sent to OverDrive requesting cancellation of the Agreement. 5. THE ROBERT (BOB) HOOPER COMMUNITY CENTRE Usage figures for April 2013 the Community Centre are:

Community Centre Usage Hours Income

Function Room 21 40.5 0

Large Activity Room 21 42 0

Meeting Room 17 95 $192.00

TOTAL 59

A summary of Centre Users and activities conducted throughout the month:


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1. Knitters – Wrapped with Love 2. Fitness Training 3. Spinners and Weavers 4. Oberon Writers Group 5. Friends of the Oberon Library 6. Nursing Mothers 7. Sureway Employment (profit organisation) 8. Oberon Neighbourhood Centre

9. Hammond Care 10. Bathurst Early Childhood 11. Needleworkers (2 groups) 12. Slimliners 13. Interagency Meeting 14. Centroc – Risk Meeting 15. Oberon Little Athletics 16. Church Group

6. Community Technology Centre (CTC) / HACC / Self Care Units A revised reporting format is being developed and will be used for the June Council Meeting. 7. Grants Transport NSW – Community Transport Program – lodged 3 April 2013. Local Member Paul Toole, MP has announced that Council’s application for refurbishment & construction work at the Oberon Netball Court toilet facilities was successful but for a reduced amount of $30,000 ($53k had been requested). 11.09 STATEMENT OF BANK BALANCES AND INVESTMENTS

File: Financial Management/Investments/Register Author: Timothy Booth, Management Accountant Summary Reporting the Statement of Bank Balances and Investments as at 30 April 2013 Recommendation: That report item 11.09 is received as information. Comment In accordance with Clause 212 of the Local Government (General) Regulation 2005: “(1) The responsible accounting officer of a Council: (a) Must provide the Council with a written report (setting out details of all money that the Council has invested under Section 625 of the Act) to be presented:

(i) If only one Ordinary Meeting of the Council is held in a month, at that meeting, or

(ii) If more than one such meeting is held in a month, at whichever of those meetings the Council by resolution determines, and

(b) Must include in the report a certificate as to whether or not the investment has been made in accordance with the Act, the regulations and the Council’s investment policies.

(2) The report must be made up to the last day of the month immediately preceding the meeting.” General Manager’s Note – The Division of Local Government has undertaken a review of local government investments and issued a document containing a number of Key finding and Recommendations. A report item will be submitted to the June Council Meeting along with a review of Oberon Council’s Investment Policy.


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11.10 MEDIA

File No: Information Management/Information and Communications/Media Releases Author: Sharon Swannell, Executive Assistant Summary The Report Item provides a list of Media Releases issued during April 2013, a list of the dates where the Mayor’s Column (Council News) has been published and a sample of Media Articles where Oberon Council is mentioned. Recommendation: That report item 11.10 is received as information. Comment Following is a list of MEDIA RELEASES issued during April 2013. THURSDAY 4 APRIL 2013

Book Bush Dance Tickets – 150 Year Celebration News Plans to turn first sod for care facility – Aged Care Centre Library News 04.04.2013

THURSDAY 11 APRIL 2013 Work to start on new Oberon Centre – Aged Care Home a reality Have your say on Council’s draft strategies – LEP and LUS Free Golf Clinic during Youth Week 2013 Library News 11.04.2013 Workshop turns waste into wonders - 2013

THURSDAY 18 APRIL 2013

Library News 18.04.2013 Dance the night away – 150 Year Celebration News Golf Clubs to Cupcakes – Youth Week Celebrations 2013


Library News 25.04.2013 Oberon Bush Dance Tickets – 150 year celebration news

Following is the dates where the MAYOR’S COLUMN “COUNCIL NEWS” has been published in the Oberon Review. Thursday 4 April 2013, Thursday 11 April 2013, Thursday 18 April 2013, Thursday 25 April 2013


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Following is a list of MEDIA ARTICLES where Council is mentioned in the Oberon Review. THURSDAY 4 APRIL 2013

Waste to Art – Entries 2013 THURSDAY 11 APRIL 2013

Don’t be put off by university in U3A Public Exhibition – Amendment to Draft Land Use Strategy and Draft Local

Environmental Plan First Class Service on offer – Oberon High students assist in Seniors week 2013


Wanted experienced Mah-jong Player – U3A Courses Public Notice – Amendment to Draft LUS and LEP Water Main Fee cut – Oberon Abattoir Letter to the Editor – John Chapman quiet achiever – by Keith Sullivan


Illegal Camping will be monitored in Oberon area – public places Council urged to keep business local – Solar Panel scheme Putting Art on display – Mosaic project for Common toilets began at Youth Week Lake guidelines will be changing – Lake Oberon Oberon Mount work to begin next month – replacing a major culvert Public Exhibition – Amendment to Draft Land Use and Draft Local Environmental

Plan Public Notice – Finance Vacancies – Finance and Community Services Director and

Finance Co-ordinator Public Notice – April/May 2013 Council Meetings Happy Faces celebrate Youth Week 2013

11.10 STATUS REPORT – ACTIONING COUNCIL DECISIONS

File No: Governance/Meetings/Ordinary Author: Sharon Swannell, Executive Assistant Summary Providing details of the status in actioning Council decisions, with reference to the actual Resolution Number as shown in the Minutes for each Council Meeting. Recommendation: That report item 11.10 is received as information. Comment The FOLLOWING 2 page document contains 21 separate Council “decisions”, which includes some requests by Councillors for information or actions not made by Resolution. There are 11 decisions from the 16 April 2013 Council Meeting and of these most have been completed, or are subject to a further report item. The remaining incomplete items will be given priority.


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It should be noted that due to the preparation of the Business Paper and finalising Report Items that some of the “outstanding items” may have been completed before the commencement of the Council Meeting.

Progress on Actions – updated 15 May 2013

Resolution No – Subject

Resolution - Summary Assigned To:

Action Taken

38160413

Compulsory Acquisition-Sloggetts Road

Council approve the offer to the landholder as the final amount of compensation

DWE Council’s Solicitor is actioning.

36160413

Grants

That consideration be given to employing a Grants Officer and the matter be referred to the next Finance Committee Meeting.

GM noted – considered as part of CSP and Delivery Program/Operational Plans

32160413

Oberon Abattoir

That Council vary its Section 64 Contributions Plan

GM Draft amendments to document prepared by Planning & Development Director.

31160413 No objection to the proposed NBN communications facility at Rotary Lookout.

DWE complete

30160413

Waste Less Recycle More

That Council staff be requested to investigate the cost and logistics of implementing a recycling program.

DPD Matter in progress in consultation with

Works & Engineering Director

29160413 – Waste Less Recycle More

Council strongly object to any proposal to impose the waste levy on the Oberon Local Government Area

DPD letter sent

28160413 – Committee Structure

That the General Manager arrange to carry out appropriate consultation with each existing Section 355 Committees.

further recommendation is to be submitted to Council in June 2013 to confirm changes to the Committee structure

Council discontinue its commitment to holding Ordinary Council Meetings in village locations and instead make arrangements to hold informal discussions with community groups…

GM action has commenced

GM attended Committee Meetings

Seniors Welfare,

Timber Heritage Walk

Heritage

To be included in CSP and Community Consultation Strategy

27160413 – Access and Use of Lake Oberon

Council undertake to construct a gravel car parking area at the reserve off Reef Road

GM work not yet commenced

26160413 - TCorp

TCorp Conclusions and Recommendations: GM Referral to CSP 2013 process

03160413 –Solar Panels

deferred until further directed consideration of the matter takes place.

DPD Report to June Meeting

Matter Closed

02160413 – Oberon Arts Council

Endorse the Community Public Art Project proposed by the Oberon Arts Council for the toilet block at the Common

GM Project has commenced


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41190319 – Request for Assistance

Council provide a truck and trailer to remove material from a site in Burraga

DWE Complete

34190319 – Works Committee Meeting

2. refer $40,000 for consideration in the Delivery Program and Operational Plan 2013/2014 to reconstruct Todds Road within the road reserve boundaries.

5. authorise GM to negotiate with the Roads and Maritime Services to extend the area maintained under the Road Maintenance Council Contracts.

DWE 2. The DFCS has been requested to include this item in the 2013/14 budget deliberations.

5. Preliminary discussions were held and a letter has been sent to RMS.

33190319 – Heritage Committee

Council to consider naming the unnamed park near the river at O’Connell as the “Thomas Hassall Park”

DPD Information received from RMS indicating no objection to the naming. Signage to be costed.

28190319 – Traffic Advisory Local Comm.

No Parking zone be established around the cul-de-sac at southern end of Glyndwr Avenue.

DWE Complete

22190319 – Privacy Management Plan

Council adopt the Model Privacy Management Plan for Local Government.

GM report to Council on the appointment of “Privacy Contact Officers”

GM noted, further report to be completed

30190213 – Finance Committee Meeting

7. GM be requested to investigate options for purchase of land for Recreation Ground in the O’Connell district.

8. GM be requested to consult with the Brigade Captain of the O’Connell RFS regarding the possible expansion of the existing RFS land in O’Connell.

DFCS/

GM

Noted and actioned or in the process of being actioned.

Initial meeting with RFS Captain and GM

43201112 – Golf Club Effluent Reuse

2. That Council undertake further investigations to determine whether the current pipe inlet arrangements

DWE Still to complete investigations.

34201112 – Traffic Advisory Local Committee Meeting

1. That the proposal to remove the no stopping zone on the north side of Albion Street, be supported.

2. That Council construct a section of path on the north side of Albion Street.

DWE 1. Pending RMS feedback/agreement.

2. Pending above.

19 June 2012 Ord Meeting

The BDCA would like to access the old Buckburraga Cemetery to review the internments

DWE Property is owned by Remolex. They will need to be contacted to gain access.

34170412 –Works Committee

2. A concept plan be prepared for future development of the Common and Visitor Information Centre precinct

DWE 2. Not yet commenced.


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11.11 UPCOMING MEETINGS

File No: Governance/Meetings/Ordinary Author: Sharon Swannell, Executive Assistant Summary A calendar of upcoming meetings is provided for information. Recommendation That report item 11.11 is received as information. Comment A schedule of upcoming Council and Community Meetings being held during May 2013 and June FOLLOWS for Councils information.

May 2013 Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1

5.30pm Councillor Workshop – Asset Mgt Plan

2

3 2.30pm UMCC Meeting

4 TTW Farmers Markets LUS/LEP Public Workshop – TTW Farmers Markets

5

6

7 BMLOT Tourism Mgt Committee Meeting 4pm LUS/LEP Public Workshop – O’Connell

8 4.00pm LUS/LEP Public Workshop - Burraga

9 9.00am TALC Meeting 9.30am – Inspection of proposed Cul-de-sacs 4pm LUS/LEP Public Workshop – Black Springs

10 11am – Official Unveiling “Welcome Wall” – Columbia Aged Care

11

12

13 6.00pm – OPTA Meeting

14 12 noon – 4pm Works Road Inspection 5.30pm – LUS/LEP Public Workshop - Oberon

15 5.30pm Councillor Informal Briefing – Community Strategic Plan

16 2.00pm LEMC Meeting

17

18

19

20 4pm – Oberon 150 Anniversary Steering Committee Meeting

21 5.30pm – Ordinary Council Meeting

22

23 Centroc Board Meeting – Parliament House

24

25 Bi-centennial Flyover – over O’Connell

26

27 Interim Audit – Morse Group 4pm – Oberon 150 Anniversary Steering

28 Interim Audit – Morse Group 5.00pm – Oberon Arts Council Meeting

29 Interim Audit – Morse Group

30 Central West Technology Forum

31 Central West Technology Forum


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June 2013 Sunday Monday Tuesday Wednesday Thursday Friday Saturday

30

1

Farmers Markets

2

3 4pm – Community Safety Precinct Committee – Lithgow 4pm – Oberon 150 Anniversary Steering Meeting

4 5.30pm – Informal Councillor Briefing

5 2 – 5pm Independent Local Government Review Panel Regional Council Workshop 6.00 – 8.00 Local Government Independent Review Panel Regional Hearing - Community Session

6 5.30pm – Community Briefing re CSP – Black Springs

7

8

9

10 Public Holiday

11 5.30pm Code of Conduct Training

12 5.30pm – Community Briefing re CSP - Burraga

13 5.30pm – Community Briefing re CSP – O’Connell

14

15 150 Year Celebrations FOOL’s Verse and Worse - Transported

16


18 5.30pm Ordinary Council Meeting

19 5.30pm – Community Briefing re CSP - Oberon

20 BMLOT Board Meeting 2pm – Community Services Committee Meeting Rotary Annual Changeover

21 2.30pm UMCC Meeting

22

23


25

26

27 5.30pm – Special Meeting to adopt the CSP

28 Oberon’s Got Talent – 150 Year Celebrations

29 Heritage Bush Dance – 150 Year Celebrations – Black Springs


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Notes:


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12 Reports for Decision 12.01 DRAFT COMMUNITY STRATEGIC PLAN 2013 - REVIEW OF

DELIVERY PROGRAM AND OPERATIONAL PLANS File: Governance/Integrated Planning and Reporting/Community Strategic Plan Author: Alan Cairney, General Manager

Summary During May Workshops were held with Councillors to develop a Draft Community Strategic Plan 2013, and to review the Delivery Program and Operational Plans. The first Community Strategic Plan (CSP) developed for Oberon contained 6 key Future Directions and these have been reviewed to prepare a Draft CSP for public exhibition along with a revised Delivery Program and Operational Plans. The Draft Resourcing Strategy which included the Long Term Financial Plan LTFP), Workforce Management Plan (WMP) and Asset Management Plan (AMP) is also submitted for public exhibition. Recommendation: 1. That Council place the draft Community Strategic Plan 2013 on public exhibition along

with the Draft Delivery Program 2013/2014-2016/2017 and Operational Plans 2013/2014 to 2016/2017 and the Draft Resourcing Strategy which includes:

Draft Long Term Financial Plan 2013/2014 to 2012/2013 Draft Workforce Management Plan 2013 Draft Asset Management Plan 2013

2. The period of public exhibition be from Monday 27 May 2013 to Monday 24 June 2013

with written submissions closing on 24 June 2013. 3. The Mayor and General Manager make arrangements to hold community information

sessions in Black Springs, Burraga, Oberon and O’Connell.

4. A Special Meeting be held on Thursday 27 June 2013 to consider submissions received

and to finalise the Community Strategic Plan, Delivery Program and Operational Plans.

THE PUBLIC EXHIBITION PERIOD IS PROPOSED FROM 27 MAY TO 24 JUNE 2013. The last page of the draft CSP document will be a FEEDBACK page which can be removed and includes details of the exhibition period.


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Comment PREPARING THE CSP 2013 The draft CSP 2013 and associated documents were developed by reviewing the first CSP and associated documents which had been initially prepared in accordance with the Integrated Planning and Reporting (IP&R) framework requirements as dictated by the Division of Local Government (DLG). “Oberon 2025 – Making Our Future Together” was the working title for the CSP 2012. Elements of CSP 2013 were presented to Workshops held with Councillors and key staff during May. In addition the DLG’s “top ten tips” for preparing IP&R plans along with feedback on CSP 2012 (see also Report Item 11.03 to 16/4/2103 Council Meeting) and TCorp’s Sustainability Rating for Oberon Council (see Report Item 12.01 to 16/4/2013 Council Meeting) were also considered. The particular elements of CSP 2012 reviewed during the Workshops were: Future Directions

o Our Community o Basic Services o Economic Prosperity o Responsive and Caring o Open Communication o Natural Environment

Delivery Program and Operational Plan – concentrating on 2013/2014 Capital Expenditure Items for 2013/2014 Asset Management Plan – extracts for Levels of Services and Condition Ratings Long Term Financial Plan – need to add on 2022/2023 Workforce Management Plan – some additional staff requirements highlighted Revenue Policy and Donations Feedback from previous Council and Committee meetings, as well as information gathered from community groups and from Councillors through informal briefing sessions and Councillor Request Forms, is included in the draft documents along with changes recommended by Directors and from feedback provided during the Workshops. A complete set of the CSP documents will be separately provided to Councillors. OBERON COUNCIL – FINANCIAL SUSTAINABILITY A report prepared by NSW Treasury Corporation (TCorp) for Oberon Council, the Division of Local Government and the Independent Local Government Review Panel considered that Oberon Council is currently in a sound Sustainability position. The report by TCorp noted that Council has reported $16.1m of Infrastructure Backlog in 2012 which represent 13.3% of its infrastructure asset value of $120.9m. The majority of the Backlog relates to public roads infrastructure which increased by almost $9m over the review period (2009 to 2012) following Asset Revaluations.


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A definition of Infrastructure Backlog is the amount of deterioration, or the amount required to bring the asset back to its original (as new) condition. TCorp observed that Council appears “to be underspending the required amount to maintain their existing assets at a satisfactory level”. However Council, and the community MAY NOT require all assets to be maintained at the “satisfactory level”, and the statement that Council is “underspending” may not be accurate. TCorp notes that Council will be debt free by 2016 and has not forecast any additional borrowings, and that Council has the capacity to borrow up to $11.9m. At its Ordinary Meeting held on 16 April 2013 Council decided to address the Infrastructure Backlog in the current review of the Delivery Program and Operational Plans and to allocate funding to reduce their current Backlog Council also decided to undertake further consultation with the community and to review the service levels for roads infrastructure maintenance, and to then review its LTFP to provide a more certain picture of its forecast financials COMMUNITY CONSULTATION Council has adopted a Community Engagement Strategy (CES) and ongoing community engagement is outlined in the CES document and includes visits to village areas by both Councillors and Council staff. This is a key part of the engagement process with more “personalised” presentations to those individuals and groups directly affected as well as those who live in the town of Oberon. This will occur during the public exhibition period, with presentations to be made at public meetings in Black Springs, Burraga, Oberon and O’Connell. The format for the presentations is being developed and will include an information brochure and feedback sheet to facilitate written submissions being received during the public exhibition period. DRAFT CSP The CSP is Council’s highest level long term plan. Its purpose is to identify and express the aspirations held by the community of the Oberon LGA and to set strategies for achieving these aspirations. It is the story of our key issues, our strengths and opportunities and challenges for the future. The CSP focuses on 6 specific themes with the following key “Future Directions”

OUR COMMUNITY BASIC SERVICES ECONOMIC PROPSERITY RESPONSIVE and CARING OPEN COMMUNICATION NATURAL ENVIRONMENT


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Our Community - This future direction and the strategic outcomes describe how the community uses services for “health and well being” activities. Sport and Recreation, Parks, the Library and the Swimming Pool are in this area. Basic Services - This area contains the “essential” services that communities require and use each day. Water, Wastewater (sewerage systems) road networks and waste management are the basic ingredients. Economic Prosperity - Typically value adding activities such as Tourism and Economic Development, our agricultural and timber industries and a thriving business sector describe this area of services provided by Council, or where Council has a role to regulate, facilitate, advocate or lobby other agencies on behalf of our communities. Responsive and Caring – This includes Social Infrastructure & Services that respond to Community Needs such as Aged Care, Youth activities, Community Services, Health, Education and Emergency Services describe the Activities and Future Directions and the Strategic Outcomes contained in the Delivery Program and Operational Plan. Open Communication - Describes how the Council communicates with individuals and communities as well as interactions with all stakeholders within the Oberon LGA. This is also referred to as “Governance” & Civic Leadership. Natural Environment - This area covers the environmental considerations and the responsible management of our Natural Resources and the guidelines required to maintain a balance between future planning to protect these natural resources and development pressures. DRAFT DELIVERY PROGRAM (DP) and OPERATIONAL PLANS (OP) The Delivery Program (DP) outlines the principal strategies that Council has prioritised over a four year term to achieve the Outcomes in the CSP. The Operational Plan (OP) shows the detailed Actions that will be undertaken over the next 12 months from 1 July 2013. The DP and OP set out in practical terms the tasks involved in delivering our community expectations. These are the documents that direct the day to day work of Council and are what we report on to show how we are progressing towards our goals – future directions. The OP 2013/2014 includes Council’s Revenue Policy and a Statement of Council’s estimate of Income and Expenditure along with the annual Fees and Charges. ASSUMPTIONS – the following assumptions have been included Consumer Price Index – anticipated for 2013/2014 3.00% Rates Increases

o General Purpose Rates increased by 3.40% o Water Rates and Charges increased by 10.00% o Sewerage Rates and Charges increased by 15.00% o Domestic Waste Charges 3.40%

Salaries and Wages 4.00% Superannuation 9.25% Best Practice for Water and Sewerage – has been applied where relevant.


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Revenue Policy – Fees and Charges have generally been increased by 5%. Statutory charges are set by the State Government and therefore increases are only made when advised by the Division of Local Government (DLG) or other Government Departments. Council’s Fees and Charges Schedule form part of the Operational Plan and a DRAFT copy of this will be distributed to Councillors as a separate document. Valuation Changes The Valuer General undertook a general valuation of land in 2012/13. The new property values will be used rating purposes for 2013/14. Ordinary Rates An Ordinary Rate is raised on every rateable assessment within the Council area. The Local Government Act, 1993 requires all rateable assessments to be categorised. The categories applicable are Farmland, Business, Residential, and Mining. Further sub-categories are allowed under each category. Those applicable to the Oberon Council are Residential, Rural Residential (definition Local Government Act, 1993), Non-Urban Centres of Population (covering the areas known as the Village of Black Springs, Oberon Hills Estate, Stratford Downs Estate and Titania Park Estate). Town Improvement Rates A Town Improvement Rate is raised on every rateable assessment within the zoned Oberon “Village” area. The purpose of this rate is to provide for town improvements. The categories applicable are – Residential, Business, and Farmland. Sewerage Charges Sewerage Charges for 2013/2014 will incorporate an access and usage component. Access charges have been calculated to cover the capital costs of the sewer scheme while the usage charge covers operational costs. A 15% increase in charges is proposed. Water Charges Water Charges for 2013/2014 will incorporate an access and usage component. The access or base has been calculated to cover the fixed costs of the water reticulation scheme. A 10% increase in waste charges is proposed. Waste Charges Domestic Waste Charges - Council must make a levy and annual charge for the provision of domestic waste management services for each parcel of rateable land for which that service is available. Currently the service is available to all parcels of land within the town of Oberon as well as Stratford Downs. Council is required to levy this charge on all parcels of land, whether the land is occupied or vacant. A 3.4% increase is proposed. Loan Borrowings Details of borrowing proposals, including “internal borrowings” was provided to a Workshop with Councillors on 15 May. Transfer to/from restricted assets It has been Council’s policy to earmark certain revenue and transfer it into Reserve accounts. The Reserves are for funding future expenditures. When appropriate, these Reserves are applied towards these expenditures. A list of Council’s Reserve Balances is included in the Operational Plan.


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Financial Assistance Program Section 356 of the Local Government Act 1993 prescribes the requirements when Councils provide financial assistance to others (including charitable, community and sporting organisations and private individuals). LIST OF DONATIONS A list of donations was provided to a Workshop with Councillors on 15 May. This list is in 3 parts with the first part including “Civic” type donations which are annual donations to Schools end of year Presentations, and regular contributions towards Rates and Charges (Water) for the RSL Museum, Showground, Masonic Centre and also a donation to Council’s Social Club. The second part includes specific requests from specific groups and the third part is contributions toward projects, and in kind work, to external organisations. CAPITAL EXPENDITURE ITEMS A revised Capital Expenditure list was considered during the Workshop process and is included in the Operational Plan for 2013/2014: The Community will be asked to consider options for funding an enclosure (cover) for the Oberon Swimming Complex and changes to the priorities for Council Roads. This may include loan borrowings, the use of Reserves and a reduction in service levels. RESOURCING STRATEGY – LTFP, WMP, and AMP The documents that sit below the CSP is the Resourcing Strategy, which include:

LTFP – how we propose to manage the financial commitments and maintain financial sustainability;

WMP – how we will manage our workforce ensuring that we have the right number of people with the right skills, in the right job at the right time;

AMP – providing information needed to plan for future management of assets and identifies ways to fund the repair and maintenance of current assets.

The LTFP will be revised to complement the Future Directions and Strategic Outcomes which are shown in the draft CSP, the Delivery Program and Operational Plans. The LTFP has been prepared with some assumptions (like increases in the cost of materials etc.) and forecasts for revenues and expenditures and also sensitivity analysis (for example what effect increases in interest rates will have and population projections). The LTFP has been calculated utilising the latest estimated figures for 2013/14:

Consumer Price Index (CPI) 3.00% Salaries & Wages Increases 4.00% Insurance Premiums Increases 3.40% Electricity Supply Charges 7.00% Gas Supply Charges 10.00%

The WMP and AMP were reviewed during the Worksop process and when updated will be forwarded separately to Councillors.


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12.02 INDEPENDENT LOCAL GOVERNMENT REVIEW PANEL

File: Government Relations/Publications/Independent Local Government Review Panel Author: Alan Cairney, General Manager

Summary The Independent Local Government Review Panel (ILGRP or the Panel) has released a further progress report – Future Directions for NSW Local Government – Twenty Essential Steps. The report is part of Stage 3 of the process undertaken by the Panel with a Final Report in Stage 4 due to be released in September 2013. Recommendation: That a submission is made to the Independent Local Government Review Panel reaffirming Council’s opposition to forced amalgamations and suggesting boundary adjustments to include in the Oberon Local Government Area (LGA) parts of Bathurst Regional Council and Lithgow City Council, which can be better serviced by Oberon Council and therefore provide further economies of scale to improve the sustainability of all 3 LGA’s. Comment All Councillors were provided with a copy of the Panels progress report – Future Directions for NSW Local Government. The Division of Local Government (DLG) issued a circular advising of the release of the third report by the Panel and of further consultations in the form of Regional Councils Workshops and Public Hearings. The Panel have issued an updated Consultation Schedule and have invited the Mayor, Councillors and the General Manager to attend a 3 hour Workshop to be held in Bathurst on Wednesday 5 June. A 2 hour Regional Hearing is scheduled for the same day. The Panel advises that the aim of the Councils Workshops is to provide the opportunity to discuss the detailed package of proposals and options included in the Future Directions progress report. The Workshops will focus on the Keys Proposals and Options, as set out in the summary on page 5 of the progress report, as they relate to each suggested groupings of Councils. The Workshop for Oberon includes Bathurst, Lithgow and Mid-Western (Mudgee). The diagram below shows the timeline prepared by the Panel with a revised Final Report now due in September 2013.


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12.03 CLOSURE OF COUNCIL AND COMMITTEE MEETINGS

File: Government Author: Alan Cairney, General Manager

Summary Guidelines have been issued by the Division of Local Government (DLG) on the closure of Council and Committee Meetings. Recommendation: That Council notes the guidelines and vary its Code of Meeting Practice to reflect these requirements when closing meetings to the public. Comment The guidelines have been issued to assist Council in deciding whether part of a meeting is to be closed to the public. Part 1 - Local Government Act 1993 (the Act) provides details of Open Meetings and Section 10A (2) details the reasons that parts of a meeting can be closed to the public. These reasons relate to confidentiality, privilege or security, personnel, personal hardship of a resident or ratepayer or a trade secret. However the Council or Committee must be satisfied that the matter or information for discussion not only falls within one of the grounds listed in Section 10A (2) but it is also within the public interest to close the meeting. The DLG advise that the existence of the grounds on their own is not enough to allow the close of the meeting AND that the Council or Committee must be satisfied that discussion would on balance, be contrary to the public interest. A number of examples are provided in the guidelines with respect to the consideration of matters in a closed meeting. The guidelines state that care should be taken to ensure that confidential information is not disclosed in the official Minutes and in the report item and staff recommendation. The guidelines and the Code of Conduct state that Council Officials (Councillors and Staff) have an obligation to maintain the integrity and security of confidential documents. ATTACHED as a separate document is the guidelines on “the Closure of Council Meetings to the Public”.


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12.04 TASMAN ESTATE RESIDENTIAL SUBDIVISION

File: Government Author: Alan Cairney, General Manager

Summary Council had previously resolved to agree to a call option on a number of lots, for a period of 90 days. Through negotiations with the proposed developer, through the Real Estate Agent a longer call option period of 150 days has been requested. Recommendation: That Council agree to extend the call option period from 90 to 150 days. Comment Council’s Solicitor, Pat Bird of Bird Legal has been in contact with the proposed developer to draft up a suitable call option document. Through discussions with the Real Estate Agent, Darrin McFawn of Oberon First National the proposed developer has requested a call option for a period of 150 days, instead of 90 days as originally requested. This has been confirmed in discussion with Pat Bird. The reason for the extended period is to allow the proposed developer to apply additional marketing resources to selling a range of house and land packages. 12.05 DEVELOPMENT APPLICATION 10.2013.7.1 – SEPP NO.1 OBJECTION

File No: PR259-300 Author: Gary Wallace, Director of Planning & Development Summary Council is in receipt of a development application for a proposed dwelling and associated on-site waste water system on land known as 300 Ferndale Road, Oberon. The applicant has applied to reduce the required 100m setback from the Duckmaloi River to 92 metres at its closest point under State Environmental Planning Policy 1. As the variation to the development standard is less than 10% Council can ‘assume the concurrence’ of the NSW Department of Planning as advised in point 12 of circular B1 dated 17 March 1989. Recommendation: That Council approve Development Application 10.2013.7.1 for the construction of a proposed dwelling and support the associated Sate Environmental Planning Policy (SEPP) No. 1 in accordance with the recommendation in the Section 79C Report. Comment Council is in receipt of Development Application 10.2013.7.1 for a proposed dwelling and associated on-site waste water system on land known as 300 Ferndale Road, Oberon.


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ATTACHED is a copy of the Statement of Environmental Effects, Site Plans and Section 79C Report. Clause 18(1) (b) of the Oberon Local Environmental Plan 1998 (LEP) requires that ‘the dwelling is not erected within, or within 100m of the high water mark of, a water body listed in Schedule 1’. The Duckmaloi River is a water body listed in Schedule 1 of the Oberon Local Environmental Plan 1998 (LEP). As the proposed dwelling is to be located within 92 metres of the Duckmaloi River a variation of 8% to the minimum standard has been requested by the applicant under the provisions of the State Environmental Planning Policy (SEPP) Number 1. The objective of the 100 m setback development standard within the clause 18 (1) (b) of the LEP can be directly linked back to ensure achievement of the zone objectives within clause 9 of the LEP in respect to the provision of adequate buffers for residential land use so as to prevent land use conflict and water quality impacts. The proposed development is permissible subject to Clause 18 of the LEP and subject to the variation of the development standard (SEPP 1) is considered to be consistent with the aims and objectives of the 1(a) Rural Zone. The applicant has further provided Council with a Geotechnical investigation report which adequately addresses any potential waste water issues associated with the LEP. As part of the assessment process Council notified adjoining landowners with no objections were. As such it is considered that the variation can be considered by Council. 12.06 DEVELOPMENT APPLICATION 10.2013.11.1 – VARIATION TO DCP

File No: PR1-1747 Author: Gary Wallace, Director of Planning & Development Summary Council is in receipt of a development application for the construction of a proposed storage shed and associated home office, awning and sunroom at 1747 Mutton Falls Road, O’Connell. A variation to Councils Development Control Plan (DCP) 2001 is sought, with particular reference to Part K7.1.5 “Riverdale and Llambeda” as the development exceeds the floor area limitations imposed by the DCP. Recommendation: That delegation is granted to the Director of Planning & Development to vary Part K7.1.5 of the Oberon’s Development Control Plan, 2001 associated to Development Application 10.2013.11.1 for the construction of a storage shed at Lot 8 in DP 864763, 1747 Mutton Falls Road, O’Connell. Comment The applicant requests to vary Part K7.1.5 of the DCP to enable the construction of a 200m2 storage shed which (in conjunction with the 54m2 existing shed) exceeds the floor area limitation for ancillary buildings in the Llambeda estate by 104m2.


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ATTACHED is a copy of the proposed plans and associated Statement of Environmental Effects associated to the storage shed and attached office, along with the applicant’s submission for the request to vary Part K7.1.5. Clause K7.1.5 “Ancillary Buildings” of the Llambeda Estate DCP states as follows:

“Only two (2) ancillary buildings shall be permitted on each allotment with a maximum total aggregate floor area of less than 150m2. Council will consider any reasonable variation based on the circumstances of the case.”

The aggregate floor area of all “ancillary buildings” on the site exceeds 150m2 as required by Part K7.1.5 however, the total number of existing “ancillary buildings” does not exceed the maximum number of two, also as required by clause K7.1.5. The owner has advised that the existing ancillary buildings located on the site were in existence at the time of purchase of the property. “Ancillary buildings” as defined in the Llambeda Estate DCP as:

“means buildings erected in conjunction with dwellings for the storage of machinery or other matter associated with the use of the land.”

The property is zoned Rural 1(c) under the Oberon Local Environmental Plan 1998 and is located in the Llambeda Estate at O’Connell. Access to the site is by a gravel Right-of-Carriageway which leads from the main, bitumen sealed Mutton Falls Road. The distance from the proposed building to the main, bitumen sealed Mutton Falls Road is approximately 400m. The building will be constructed of factory pre-coloured metal (colour bond) matching the house and existing ancillary buildings on site. The site contains an existing dwelling and an existing metal colour bond garage having an area of 54m2 which is currently used for general storage. The proposed building, subject of this application, will have a floor area of 200m2 creating a total square metre floor area for ancillary buildings associated to the property of 254m2 which exceeds the floor area limitation by 104m2. Adjoining property owners have been notified and the submission period closed on 6 May, 2013. At the end of the notification period, no submissions were received. Council has previously varied this Part K7.1.5 of the Llambeda DCP for several properties within the Llambeda Estate with more than one “ancillary building” in excess of 150m2 in floor area. The most significant variation to this clause was approved by Council in 2006 where a horse dressage arena having a floor area of 1,728m2 was approved. It is considered that this proposal is of a much smaller scale than others previously approved and is consistent with other variations to the Llambeda DCP. As such it is considered that the variation can be considered in this instance.


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Notes:


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13 Committee Reports

13.01 SENIORS WELFARE COMMITTEE

File: Governance/Meetings/Seniors Welfare Committee Author: Sharon Swannell, Executive Coordinator Summary Minutes of the Seniors Welfare Committee Meeting held on 23 April 2013 are submitted for Council’s information and consideration. Recommendation: That the Minutes of the Seniors Welfare Committee Meeting held on 23 April 2013 be received as information.

Comment Minutes of the Seniors Welfare Committee held on 23 April 2013 FOLLOW. The next Meeting of the Committee will be held on Monday 1 July 2013, commencing at 10.00am. The major items considered and discussed at the Committee meeting were:

An update regarding the progress of the Aged Care Facility

Progress of the Community Garden

Seniors Week events

The process for managing the Self Care Units Alan Cairney outlined a report presented to the April Council Meeting which recommended that the Seniors Welfare Committee be absorbed into the Community Services Committee as there is a large amount of cross over between the two committees. Alan advised that the Community Services Committee has been asked if they wish to expand their charter to include Youth and Seniors issues. The general consensus of members present at the Meeting was that this Committee should remain in its current form for 2013/14 and continue to liaise with the Oberon Health Council and Oberon Aged Care Committee for all matters affecting Seniors Welfare in the Oberon Local Government Area.

OBERON COUNCIL – SENIORS WELFARE COMMITTEE Page 1 of 3

Minutes of the Oberon Seniors Welfare Committee Meeting held on 23 April 2013

The Meeting was held in Council’s Committee Room, 137-139 Oberon Street, Oberon. The Meeting commenced at 4.00pm. ATTENDANCE Keith Sullivan (in the Chair) Community Representative Mayor John McMahon Council Member Clr Jill Evans Council MemberClr John Morgan Council Member Graham Parker Community Representative Elaine Boxer Oberon Health Council Ray Mawhood Community Representative Alan Cairney General Manager, Oberon Council Kathy Beesley Community Development Officer, Oberon Council Sharon Swannell Executive Coordinator, Oberon Council APOLOGIES Clr Kathy Sajowitz Council Member Amanda O’Brien Community Liaison Officer, Western Medicare Local Ian Whalan Community Representative Belinda Massey Community Representative Christine Symington Oberon Health Service Mark Boffa Community Representative Janice Musgrave Oberon Health ServiceJoanne Campbell Hammond Care APOLOGIES – see Attendance and Apologies DECLARATIONS OF INTEREST Nil CONFIRMATION OF MINUTES OF THE PREVIOUS MEETING – 11 February 2013 The Minutes of the meeting held on 11 February 2013 were noted as accurate. These Minutes were considered by Oberon Council at its Meeting held on 19 February 2013. BUSINESS ARISING FROM THE PREVIOUS MINUTES Ray Mawhood advised that he did not receive a copy of the minutes of the previous meeting and the meeting notice for this meeting. Mark Boffa has also sent an email requesting the minutes be circulated as soon as possible following the meeting. Elaine Boxer advised that the Self Care Units were to be listed for discussion at this meeting and have been omitted from the Agenda. It was agreed to discuss this matter during General Business. Graham Parker advised that the Western District Health Board will be meeting in Oberon on 1 May 2013. He also advised that the CEO, Scott McLachlan will be available for meetings in the morning on this day. The Mayor and General Manager will arrange to meet with him to ensure that once the new Aged Care Facility is operational in Oberon the future of the MPS will be assured in accordance with commitments previously given.

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REPORTS COMMITTEE MEMBERSHIP Norelle Hiam has been advised that there are currently no vacancies on the Seniors Welfare Committee and that her application will be kept on hold pending a community vacancy. AGED CARE FACILITY UPDATE Columbia Aged Care will hold a ceremony to unveil the Welcome Wall at the Aged Care Facility site on Friday 10 May 2013. The Mayor and Chairman of Columbia Homes, Peter Miller will unveil the wall. Construction of the facility is expected to commence in June 2013 and it is expected to be completed by August 2014. COMMUNITY GARDEN The proposal to establish a Community Garden in Oberon is currently on hold. The previous proposal to establish the garden in Apex Park was met with strong opposition. It was noted that Borg Panels may be receptive to receiving a submission for a long term lease of some of their land for this purpose. Elaine Boxer will follow this matter up. The Mayor also commented that there may be an opportunity to locate a community garden adjacent to the new Aged Care Facility in the future. SENIORS WEEK A concert for Seniors was held at the Oberon RSL Club on Friday 22 March 2013 and was attended by approximately 80 – 100 people. Lunch was served by Hospitality students from Oberon High and St Josephs’ with entertainment by Mal Castledine and the Barber Shop Quartet and a professional story teller. The Oberon RSL contributed lucky door prizes and small sample bags for everyone who attended. Courses for Seniors were offered at the Community Technology Centre during Seniors Week, however they were not well attended. Councillor Gibbons conducted a bus tour around Oberon and this was very successful. GENERAL BUSINESS SELF CARE UNITS Kathy Beesley outlined the process for managing the Self Care Units. There are twelve units located in Balfour Street and four in Curtis Street near Hathaway Cottages. Members of the public are able to apply to be included on a waiting list for the units. Once a unit becomes available those on the waiting list are advised and if there is more than one applicant for a unit the Self Care Panel meet and decide on the placement based on the highest need. All maintenance of the Self Care Units is managed by Council’s Planning and Development Department. The tenants pay a weekly rent and pay their own electricity and telephone charges. All other costs for the units are met by Council. COMMITTEE STRUCTURE General Manager, Alan Cairney spoke about the requirement for Council to review its Section 355 Advisory Committees in general and the Seniors Welfare Committee’s role within Council. Alan stated that Seniors Welfare Committee was proposed to be absorbed into the Community Services Committee as there is a large amount of cross over between the two Committees.

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Alan also advised that Council had decided that following appropriate consultation that a further recommendation is to be submitted to the Council in June to confirm any proposed changes to its Committee structure, including the role of the Heritage Committee. Alan advised that the Community Services Committee has been asked if they wish to expand their charter to include Youth and Seniors issues. Keith Sullivan outlined the background of the Seniors Welfare Committee. The Oberon community has been pursuing adequate Aged Care Services for over 20 years and the Seniors Welfare Committee were formed to assist with this process. Discussion was held regarding the option of forming a Sub-Committee under the Community Services Committee or forming a stand alone Community Committee outside Council, however the general consensus of members present considered this would dilute the effectiveness of the Seniors Welfare Committee in the future. The Oberon Health Council is a community based group and their role is to liaise between community, health bodies and Government Agencies. The newly formed Medicare Local also has a role to play. It was agreed that Seniors Welfare is broader than an Aged Care Facility or Multi-purpose Facility. Ray Mawhood commented that he believes it is important that the Committee stays in place until after the Aged Care Facility is up and running. Councillor Morgan commented that he understood that the role of the Seniors Welfare Committee is to understand the requirements of the community and act as a conduit between Council and the community for Seniors Welfare issues. The consensus of members present was that the Seniors Welfare Committee should continue to exist in its current form for 2013/14 and continue to liaise with the Oberon Health Council and Oberon Aged Care Committee for all matters affecting Seniors Welfare in the Oberon Local Government Area. ACTION – Alan to report to Council in June. NEW DOCTORS Ray Mawhood advised that there are two new Doctors working at the Oberon Medical Centre. The Mayor will make contact and welcome them to Oberon. MEETING TIMES Keith Sullivan commented that is important to ensure that the day and time of the Seniors Welfare Committee Meetings is suitable for the committee members. The Committee requests that future meetings be held on Monday mornings. NEXT MEETING DATE AND MEETING CLOSE The next meeting of the Committee will be held on Monday 1 July 2013, commencing at 10.00am. The Meeting closed at 5.10pm.

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13.02 FINANCE COMMITTEE MEETING

File: Governance/Meetings/Finance Committee Author: Sharon Swannell, Executive Coordinator Summary Minutes of the Finance Committee Meeting held on 23 April 2013 are submitted for Council’s information and consideration. Recommendation

1. That the Minutes of the Finance Committee Meeting held on 23 April 2013 be received for information.

2. That the Quarterly Budget Review Statements for the period ending 31 March 2013 be received and noted and the revised budgeted income and expenditure items be amended.

3. That Council notes the information received from TCorp.

Comment Minutes of the Finance Committee Meeting held on Tuesday 23 April 2013 FOLLOW. A presentation was provided to Councillors from representatives of the Office of the Valuer General, Tom Parmeter and Principal of Aspect Property Consultants, Chris Attenborough regarding the property valuations for the Oberon Local Government Area. The following items were discussed at the meeting:

Quarterly Budget Review – 31 March 2013 Community Strategic Plan, Delivery Program and Operational Plan TCorp Financial Assessment of Oberon Council

Notes:

137-139 Oberon Street PO Box 84 Oberon NSW 2787 Telephone: (02) 6329 8100 Fax: (02) 6329 8142 Email: [email protected]

Page 1 of the Minutes of the Finance Committee Meeting of Oberon Council held on Tuesday, 23 April 2013. ___________________________ ____________________________ General Manager Mayor

Unconfirmed Minutes

Finance Committee Meeting Tuesday 23 April 2013

5.30pm Council Chambers

01 OPENING OF MEETING ....................................................................................... 2

02 RECORD OF ATTENDANCE ............................................................................... 2

03 CONFIRMATION OF MINUTES OF PREVIOUS MEETING(S) ........................... 2

04 DECLARATIONS OF INTEREST ......................................................................... 3

05 PRESENTATION ................................................................................................... 3

06 REPORTS ............................................................................................................. 3

06.01 QUARTERLY BUDGET REVIEW 31 MARCH 2012 ............................................................................ 3 06.02 COMMUNITY STRATEGIC PLAN (CSP) ‐ DELIVERY PROGRAM AND OPERATIONAL PLAN ................ 4 06.03 TCORP ‐ FINANCIAL ASSESSMENT OF OBERON COUNCIL .............................................................. 4

06 GENERAL BUSINESS .......................................................................................... 4

07 CLOSED SESSION REPORTS ............................................................................ 4

08 CLOSURE OF MEETING ...................................................................................... 5

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Oberon Council – Unconfirmed Minutes – Finance Committee Meeting – 23 April 2013


01 Opening of Meeting

File No: Governance/Meetings/Finance

The Mayor welcomed members and declared the meeting open at 5.30pm.

02 Record of Attendance

File No: Governance/Meetings/Finance

Members Mayor John McMahon (in the chair)

Clr Ian Doney Clr Jill Evans Clr Neil Francis Clr Sam Lord Clr Clive McCarthy Clr John Morgan Clr Kathy Sajowitz

Officers Alan Cairney, General Manager

Gary Wallace, Director of Development Aruna Wickramasinghe, Director of Engineering Tim Booth, Asset Accountant

Sharon Swannell, Executive Assistant Apologies Clr Ian Doney and Clr Kerry Gibbons Moved: McCarthy Second: Francis That apologies be received and accepted for the non-attendance of Councillor Ian Doney and Councillor Kerry Gibbons. Carried

03 Confirmation of Minutes of Previous Meeting(s) Finance Committee Meeting 12 February 2013 Moved: Francis Second: Morgan The Minutes of the Finance Committee Meeting held on 12 February 2013 were received and noted. Carried

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Matters Arising from the Minutes Nil

04 Declarations of Interest

Governance/Councillors/Declarations of Interest

Pecuniary - Nil

Non-Pecuniary - Nil

05 Presentation A presentation will be provided to Councillors from representatives of the Office of the Valuer General, Tom Parmeter and Principal of Aspect Property Consultants, Chris Attenborough.

06 Reports 06.01 QUARTERLY BUDGET REVIEW 31 MARCH 2012

File No: Financial Management/Financial Reporting/Quarterly Budget Review Author: Alan Cairney, General Manager and Timothy Booth, Asset Accountant Summary The Quarterly Budget Review Statement (QBRS) for the third quarter to 31 March 2013 has been prepared and distributed. The original budget forecast and subsequent quarterly reviews have provided for a net cash surplus for the year ending 30 June 2013 as follows: Original Budget $20,632 Cash Surplus Quarter 1 Review $35,488 Cash Surplus Quarter 2 Review $ 3,734 Cash Surplus Quarter 3 Review $.... 990 Cash Surplus Moved: Morgan Second: McCarthy That the Quarterly Budget Review Statements for the period ending 31 March 2013 be received and noted and the revised budgeted income and expenditure items be amended. Carried

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06.02 COMMUNITY STRATEGIC PLAN (CSP) - DELIVERY PROGRAM AND OPERATIONAL PLAN

File: Corporate Management / Community Strategic Plan / Delivery Program & Operational Plan Author: Alan Cairney, General Manager Summary Providing details of a proposed timeframe to complete requirements to enable the Delivery Program and Operational Plans to be placed on public exhibition. Moved: Sajowitz Second: Francis That report item 06.02 is received as information. Carried 06.03 TCORP - FINANCIAL ASSESSMENT OF OBERON COUNCIL

File: Financial Management/Financial Reporting/Reviews Author: Alan Cairney, General Manager

Summary Providing details of further information received from NSW Treasury Corporation (TCorp) and a Financial Sustainability Rating (FSR) for Oberon Council. Moved: Evans Second: McCarthy That Council notes the information received from TCorp. Carried

06 General Business Nil

07 Closed Session Reports Summary In accordance with the Local Government Act 1993 and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a part of the meeting closed to the media and public.

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Set out below is Section 10A(2) of the Local Government Act 1993 in relation to matters which can be dealt with in the closed part of a meeting. The matters and information are the following:

(a) Personnel matters concerning particular individuals (other than Councillors)

(b) The personal hardship of any resident or ratepayer

(c) Information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

(d) Commercial information of a confidential nature that would, if disclosed:

(i) Prejudice the commercial position of the person who supplied it, or

(ii) Confer a commercial advantage on a competitor of the Council, or

(iii) Reveal a trade secret

(e) Information that would, if disclosed, prejudice the maintenance of law

(f) Matters affecting the security of the Council, Councillors, Council staff or Council property

(g) Advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege

(h) Information concerning the nature and location of a place or an item of Aboriginal significance on community land. There are no Closed Session Reports listed for Council’s consideration.

08 Closure of Meeting The next Finance Committee Meeting of Oberon Council will be held on Tuesday 6 August 2013 commencing at 5.30pm in the Oberon Council Chambers, Oberon. The meeting closed at 6.34pm. Confirmed this _______________ day of ______________________ 2013. ______________________________ _________________________________ General Manager Mayor

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13.03 TIMBER HERITAGE WALK COMMITTEE

File No: Governance/Meetings/Timber Heritage Walk Committee Author: Janet Bailey, Planning & Development Administration Assistant

Summary Minutes of the Timber Heritage Walk Committee meeting held on 29 April 2013 are submitted for Council’s information and consideration. Recommendation: That the Minutes of the Timber Heritage Walk Committee held on the 29 April 2013 be received for information. Comments Minutes of the Timber Heritage Walk Committee Meeting held on 29 April 2013 FOLLOW. General Manager, Alan Cairney presented to the Committee the decision of Council and its requirement to review its Section 355 Advisory Committees in general and the Timber Heritage Walk Committee’s role within Council. The general consensus of members was that they were happy to participate as a “working party”, with a less formal process in place to achieve the outcomes required by Council. The revised structure of Council’s Committees will be reported to Council in June 2013. Work is progressing on the finalisation of the Timber Heritage Walk signage, with draft signage to be distributed to all members for final comment.

Notes:

OBERON COUNCIL – TIMBER HERITAGE WALK COMMITTEE Page 1 of 2

Minutes of the Timber Heritage Walk Committee Meeting held on 29 April 2013

The Meeting was held in the Council’s Committee Room, 137-139 Oberon Street, Oberon. The Meeting commenced at 4.00pm. ATTENDANCE Councillor John McMahon, Mayor Elected Council Member – from 4.30pm Alan Cairney General Manager Keith Sullivan - Chair Community RepresentativeMike Graham Community Representative Stella Cotton Community Representative Peter Harper Community Representative Gary Wallace Planning and Development Director Janet Bailey Administration Assistant Christo Aitken Heritage Advisor APOLOGIES June Evans Community Representative Dietmar Torner Community Representative DECLARATIONS OF INTEREST - Nil CONFIRMATION OF MINUTES OF THE PREVIOUS MEETING – It was noted there were insufficient members present to form a quorum for the previous meeting on 25 February 2013 however the notes of that meeting were reviewed. COMMITTEE STRUCTURE General Manager, Alan Cairney spoke about the requirement for Council to review its Section 355 Advisory Committees in general and the Timber Heritage Walk Committee’s role within Council. Alan stated that the Timber Heritage Committee was proposed to be deleted noting that the main purpose of the Committee was to finalise the Timber Heritage Walk in Oberon and this was nearing completion. Alan also advised that Council had decided that following appropriate consultation that a further recommendation is to be submitted to the Council in June to confirm any proposed changes to its Committee structure, including the role of the Timber Heritage Walk Committee. The work of the Committee could continue as a Working Party with the Planning and Development Director, Gary Wallace, reporting directly to Council on relevant issues. The general consensus of members present was that they were happy to participate as a “working party”, with a less formal process in place to achieve the outcomes required by Council. ACTION – Alan to report to Council in June. TIMBER HERITAGE WALK SIGNS UP-DATE Gary advised the Committee that information received from Col Roberts for the interpretative signs and additional photographs received from Col Roberts and Mrs Cotton, have been added to the draft signs.

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OBERON COUNCIL – TIMBER HERITAGE WALK COMMITTEE Page 2 of 2

Minutes of the Timber Heritage Walk Committee Meeting held on 29 April 2013

ACTION – Gary to arrange distribution of the draft signage to all members for final comment. Note: The Mayor, John McMahon attended the meeting at 4.30pm GENERAL BUSINESS Keith Sullivan advised he believed there was significant money (approx. $5.8M) available for Heritage projects. ACTION - Christo to look at any funding opportunities in conjunction with Col Roberts. There was a general discussions on how Committee members perceived the next stages of the Timber Heritage Walk, with a general consensus to finalise the current stage 1 project and then to develop concept plans for the remaining stages and then to seek funding opportunities. The Meeting closed at 4.45pm.

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13.04 HERITAGE COMMITTEE

File No: Governance/Meetings/Heritage Author: Janet Bailey, Planning and Development Administration Assistant Summary Minutes of the Heritage Committee meeting held on 29 April 2013 are submitted for Council’s information and consideration. Recommendation: That the Minutes of the Heritage Committee held on 29 April 2013 be received for information. Comment Minutes of the Heritage Committee Meeting held on 29 April 2013 FOLLOW. General Manager, Alan Cairney spoke about the requirement for Council to review its Section 355 Advisory Committees in general and the Heritage Committee’s role within Council. Most members considered that the Committee should remain as an Advisory Committee to Council as there was a possibility that heritage would lose its profile within the community if the Committee did not exist. Members were however happy to meet less often; say every 3 months or more The revised structure of Council’s Committees will be reported to Council ion June 2013. Other issues discussed by the Committee included: Heritage Cattle Yards – suggested signage be investigated.

Float in the Parade for the 150th Celebrations – an entry for Burraga.

O’Connell Signage – wording/design will be distributed to member via the Director

Heritage Flyer – suggesting promotion of Heritage be included with rate notices.

OBERON COUNCIL – HERITAGE COMMITTEE Page 1 of 2

Minutes of the Heritage Committee Meeting held on 29 April 2013

The Meeting was held in the Council’s Committee Room, 137-139 Oberon Street, Oberon. The Meeting commenced at 5.05pm. ATTENDANCE Councillor Clive McCarthy - Chair Council Member Councillor John McMahon Mayor Council Member – until 6.05pm Susan Loudon Community RepresentativeEwen Stewart Burraga & District Community Representative Brenda Doney Community Representative Ian Davis OTHR Representative Peter Dove Black Springs Progress Association Christo Aitken Oberon Council Heritage Advisor Gary Wallace Planning and Development Director Janet Bailey Administration AssistantAlan Cairney General Manager APOLOGIES Iain McPherson National Trust Representative Councillor Ian Doney Council Member DECLARATIONS OF INTEREST - Nil CONFIRMATION OF MINUTES OF THE PREVIOUS MEETING The Minutes of the meeting held on 25 February 2013 were noted. These Minutes were considered by Oberon Council at its Ordinary Meeting held on 18 March 2013. BUSINESS ARISING FROM THE PREVIOUS MINUTES HERITAGE SIGN AT O’CONNELL Gary advised the Roads and Maritime Services (RMS) have no objections to the proposal to name the unknown park area at O’Connell as the “Thomas Hassell Park”, and Council will proceed by formalising the process. REPORTS COMMITTEE STRUCTURE General Manager, Alan Cairney spoke about the requirement for Council to review its Section 355 Advisory Committees in general and the Heritage Committee’s role within Council. Alan stated that Heritage Committee was proposed to be deleted noting heritage issues have become less relevant due to the imminent approval of Council’s Local Environmental Plan (LEP). In addition heritage issues are a responsibility of Planning and Development director, Gary Wallace and that Gary was required to report directly to Council on these issues. Alan also advised that Council had decided that following appropriate consultation that a further recommendation is to be submitted to the Council in June to confirm any proposed changes to its Committee structure, including the role of the Heritage Committee. Most members considered that the Committee should remain as an Advisory Committee to Council as there was a possibility that heritage would lose its profile within the community if the Committee did not exist. Members were however happy to meet less often; say every 3 months or more.

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OBERON COUNCIL – HERITAGE COMMITTEE Page 2 of 2

Minutes of the Heritage Committee Meeting held on 29 April 2013

ACTION – Alan to report to Council in June. MACQUARIE UPDATE Christo gave an update on the “Macquarie” property with Gary and Christo recently meeting with the owners Mr & Mrs Hennessey, regarding plans for future restoration work. Mr & Mrs Hennessey have recently up-dated the shearer’s quarters as accommodation for a caretaker. This was an expensive exercise and to enable them to obtain State Government funding to assist in future restoration works they need to complete a Conservation Management Plan. Christo will be assisting them in the preparation of this plan. Mr & Mrs Hennessey are also keen to have a Heritage Committee Meeting at their property and this may be arranged later in the year. The Mayor John McMahon left the meeting at 6.05pm. GENERAL BUSINESS Heritage Cattle Yards - corner of Lowes Mount Road and Albion Street Ian Davis wanted a sign placed on the stock yards which are heritage listed and are situated at the beginning of the Heritage Walking track. Staff will check the ownership details and come back to the Committee, and will advise on appropriate wording. The Mayor, John McMahon left the meeting at 6.05pm Float in Parade – 150th Celebrations Ewen Stewart was keen to put a float in the parade with a photo image of “The Burraga Chimney” on the side of a truck. Ewen thought it may cost around $800 and would get back to Staff with an actual cost. Ewan was also keen to install Burraga village signage at Oberon and Black Springs, based on the Chimney, with distance and visitor information details being included. Information for O’Connell signs Brenda Doney has nearly completed the wording for the Heritage sign at O’Connell and Fran White has drawn up a design for the reverse of the sign. Brenda will forward this to Gary to be sent out to all members for their comments. Heritage Flyer Susan Loudon is keen to promote Heritage within the community and suggested a promotional flyer be sent out with the annual rate notice. Christo thought a newspaper article may be cheaper and more beneficial. NEXT MEETING DATE AND MEETING CLOSE The next meeting of the Committee will be Monday 29 July 2013, commencing at 5.00pm. The Meeting closed at 6.35 pm.

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13.05 TRAFFIC ADVISORY LOCAL COMMITTEE

File: Governance/Meetings/TALC Author: Rebecca Burgess, Engineering Administration Assistant Summary Minutes of the Traffic Advisory Local Committee Meeting held on 9 May 2013 are submitted for Council’s information and consideration. Recommendation: 1. That the Minutes of the Traffic Advisory Local Committee Meeting held on 9 May 2013 be

received as information, and; 2. The following recommendations be actioned with regards to Town Intersections: (a) CARRINGTON AVENUE/O’CONNELL ROAD The existing barriers be altered to permit vehicles to exit from O’Connell Rd (south) into

the intersection with these vehicles facing either a STOP Sign or Give Way Sign depending on the available sight distance;

A NO ENTRY Signs be erected to indicate that vehicles in O’Connell Rd (north) and Carrington Ave may not use the new exit to enter O’Connell Rd (south);

The kerbs and sign located on the roadway on the western side of the intersection be removed;

A detailed plan of the new arrangements be prepared and distributed to Committee members for comment prior to these alterations being implemented.

(b) CARRINGTON AVENUE/RUPERT STREET The southern end of the median island be narrowed to 1.2m to provide more width for

vehicles turning left from Carrington Avenue; The linemarking be altered to increase the lane width for vehicles travelling west on

Rupert St and to guide vehicles travelling east on Rupert St to the LHS of the median island;

The kerb radius on the south-east corner of the intersection be reduced, provided that trucks are still able to turn left from Carrington Avenue;

A detailed plan of the new arrangements be prepared and distributed to Committee members for comment prior to these arrangements being implemented.

(c) CURTIS STREET/RALEIGH STREET The kerbs and signs implemented for these trail modifications be removed; A Give Way sign be installed at the southern end of Raleigh Street; Two speed humps be constructed in Curtis Street, one on each approach to Raleigh

Street from the east and west; A sketch of the design and location of the speed humps be distributed to Committee

members; Nearby residents be notified prior to these measures being implemented.


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(d) CURTIS STREET/DUDLEY STREET The kerbs and signs implemented for these trial modifications be removed; Investigations be carried out of vehicles speeds and sight distances at the intersection; A detailed plan of the intersection be prepared showing possible improvements including

a speed hump and median islands in Curtis Street; An advance intersection warning sign be installed in Dudley St facing vehicles

approaching from the north; That appropriate linemarking be installed on all approaches to the intersection. Comment FOLLOWING is the Minutes of the Traffic Advisory Local Committee held on 9 May 2013. In addition to the inspection of the trial modification of various intersections in Oberon, the following items were discussed at the meeting:

Oberon Quarry trucks travelling through Oberon Street.

Establishing a 40km/h pedestrian/speed zone in parts of Oberon Street.

Bus companies will be asked to provide details of their current routes and stops.

Truck queuing arrangements for Albion Street.

Line marking requiring repainting on Lowes Mount Road.

The bridge on Edith Road at Fish River Creek will be inspected.

The No Parking Zone on the east side of Fleming St at St Josephs School will be reviewed.

Discussions are ongoing with the organisers of the Endurance Horse Riding Event (Cedar Ridge, on Beaconsfield Road) concerning their “unauthorised” use of public roads.

Notes:

OBERON COUNCIL – TRAFFIC ADVISORY LOCAL COMMITTEE Page 1 of 3

Minutes of the Traffic Local Advisory Committee Meeting held on 9 May 2013

The Meeting was held in Council’s Committee Room, 137-139 Oberon Street, Oberon. The Meeting commenced at 9.04am. ATTENDANCE Ian Tucker - Chair Works Manager Councillor Kerry Gibbons Oberon Council Member Councillor Jill Evans Oberon Council MemberCouncillor John Morgan Oberon Council Member Sgt Peter Foran NSW Police Tim Charge Local Member Legislative Assembly Representative Jackie Barry Roads and Maritime Services Alan Cairney General Manager Aruna Wickramasinghe Works and Engineering Director APOLOGIES David Vant Roads and Maritime Services DECLARATIONS OF INTEREST - Nil CONFIRMATION OF MINUTES OF THE PREVIOUS MEETING – 14 FEBRUARY 2013 The Minutes of the meeting held on 14 February 2013 were noted as accurate. It was noted that Councillor Evans and Councillor Gibbons had left the meeting at approximately 11am. BUSINESS ARISING FROM THE PREVIOUS MINUTES A letter was sent to Oberon Quarry reminding them of the condition on their Development Approval concerning the route they must use through Oberon. However it was noted that their trucks are still travelling along Oberon Street. The Committee suggested that a further reminder be sent and that the Planning and Development Department be consulted on any further action which could be taken to enforce this condition. There was also further discussion about the possibility of establishing a 40km/h pedestrian zone in parts of Oberon Street. An RMS brochure about this will be provided to the next meeting. REPORTS TOWN INTERSECTIONS The Committee inspected each of the intersections around Oberon where trial modifications have been in place for several months. Councillors Kathy Sajowitz and John Morgan also attended these inspections, along with Council’s Panning and Development Director, Gary Wallace. (a) CARRINGTON AVENUE/O’CONNELL ROAD - affected residents John Brien and Lyn Agland

attended on-site and provided their comments on the trial modifications. Note – Council staff had recently moved some concrete barriers to improve the parking area adjacent to the property closest to the intersection (Agland). The Committee Recommends The existing barriers be altered to permit vehicles to exit from O’Connell Rd (south) into the

intersection with these vehicles facing either a STOP Sign or Give Way Sign depending on the available sight distance;

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A NO ENTRY Signs be erected to indicate that vehicles in O’Connell Rd (north) and Carrington Ave may not use the new exit to enter O’Connell Rd (south);

The kerbs and sign located on the roadway on the western side of the intersection be removed; A detailed plan of the new arrangements be prepared and distributed to Committee members

for comment prior to these alterations being implemented. (Gibbons/Foran – unanimous) Note - the recommendation is acceptable to the residents who attended the on-site inspections. (b) CARRINGTON AVENUE/RUPERT STREET The Committee Recommends The southern end of the median island be narrowed to 1.2m to provide more width for vehicles

turning left from Carrington Avenue; The linemarking be altered to increase the lane width for vehicles travelling west on Rupert St

and to guide vehicles travelling east on Rupert St to the LHS of the median island; The kerb radius on the south-east corner of the intersection be reduced, provided that trucks

are still able to turn left from Carrington Avenue; A detailed plan of the new arrangements be prepared and distributed to Committee members

for comment prior to these arrangements being implemented. (Barry/Foran – unanimous) (c) CURTIS STREET/RALEIGH STREET The Committee Recommends The kerbs and signs implemented for these trail modifications be removed; A Give Way sign be installed at the southern end of Raleigh Street; Two speed humps be constructed in Curtis Street, one on each approach to Raleigh Street

from the east and west; A sketch of the design and location of the speed humps be distributed to Committee members; Nearby residents be notified prior to these measures being implemented. (Gibbons/Foran – unanimous) (d) CURTIS STREET/DUDLEY STREET – nearby resident Greg Reid attended on-site and

provided comments on the trail modifications. The Committee Recommends The kerbs and signs implemented for these trial modifications be removed; Investigations be carried out of vehicles speeds and sight distances at the intersection; A detailed plan of the intersection be prepared showing possible improvements including a

speed hump and median islands in Curtis Street; An advance intersection warning sign be installed in Dudley St facing vehicles approaching

from the north; That appropriate linemarking be installed on all approaches to the intersection. (Foran/Charge – unanimous) SCHOOL BUS ROUTES AND STOPS The Committee again decided to defer discussion on this item. The local bus companies will be requested to provide details of their current routes and stops.

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GENERAL BUSINESS Tim Charge enquired about the proposed truck queuing arrangements in Albion St. There has been no progress on this matter. Tim also advised that the linemarking on Lowes Mount Rd needs to be repainted. Kerry Gibbons raised the issue of the bridge width on Edith Rd at Fish River Creek. Kerry suggested the existing rails could be altered to increase the available width. This will be inspected by the Aruna and Ian. Kerry also asked for a review of the No Parking Zone on the east side of Fleming St at St Josephs School, to see if it is still required. Aruna will inspect this. Alan Cairney advised there are ongoing discussions with the organisers of an Endurance Horse Riding Event (Cedar Ridge, on Beaconsfield Road) concerning their “unauthorised” use of public roads. Alan also advised that a meeting had been held with Forests NSW and it was confirmed that the use of their roads was also done without approval. It was noted that a recent car rally in the State Forests had approval from Forests NSW and Council had been informed prior to the event being held. 2013 MEETING DATES The next meeting is scheduled for 8 August 2013. MEETING CLOSE - The Meeting closed at 12:25pm.

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14 New Business of an Urgent Nature Admitted by Council

Summary In accordance with Clause 241 of the Local Government (General) Regulations 2005 business may be transacted at a meeting of Council even though due notice of the business has not been given to the Councillors. However, this can happen only if: a) A motion is passed to have the business transacted at the meeting: and b) The business proposed to be brought forward is ruled by the Chairperson to be of great urgency. Recommendation: That Council consider the following matters as they are considered to be of an urgent nature requiring immediate consideration by Council

15 Closed Session Reports Summary In accordance with the Local Government Act 1993 and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a part of the meeting closed to the media and public. Set out below is Section 10A(2) of the Local Government Act 1993 in relation to matters which can be dealt with in the closed part of a meeting. The matters and information are the following:

(a) Personnel matters concerning particular individuals (other than Councillors)

(b) The personal hardship of any resident or ratepayer

(c) Information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

(d) Commercial information of a confidential nature that would, if disclosed:

(i) Prejudice the commercial position of the person who supplied it, or

(ii) Confer a commercial advantage on a competitor of the Council, or

(iii) Reveal a trade secret

(e) Information that would, if disclosed, prejudice the maintenance of law

(f) Matters affecting the security of the Council, Councillors, Council staff or Council property

(g) Advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege

(h) Information concerning the nature and location of a place or an item of Aboriginal significance on community land. There are no Closed Session Reports listed for Council’s consideration.

16 Closure of Meeting The next Ordinary Meeting of Oberon Council will be held on 18 June 2013 commencing at 5.30pm in the Burraga Sport and Recreation Club, Burraga.

Documents

130521 - Agenda and Business Papers 21 May 2013 Ordinary ... · 137-139 Oberon Street PO Box 84 Oberon NSW 2787 Telephone: (02) 6329 8100 Fax: (02) 6329 8142 Email: [email protected]