122 ITM Assignment

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Faculty of Management

Studies

Submitted By:Pratik Parmar F-122

InformationTechnologyManagement

September 18

2012

Leave Management System

of

TCS


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Table of Contents

Introduction 2

Employee leave management system 3

Brief snapshots 4

IPO Cycles 8

Data Requirement:

Master Tables 9

Transaction Tables 10

Process Chart 11

Detailed Process flow 12

Bibliography 13


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INTRODUCTION

Tata Consultancy Services Limited (TCS) is an Indian multinational information technology

(IT) services, business solutions and outsourcing services company headquartered in Mumbai,

Maharashtra. TCS is a subsidiary of the Tata Group and is listed on the Bombay Stock

Exchange and the National Stock Exchange of India. It is one of India's most valuable

companies and is one of the five largest India-based IT services firms.

TCS had a total of 238,583 employees as of 31 March 2012, of whom 220,835 were based in

India and 17,748 in the rest of the world.

India: TCS has development centers and/or regional offices in the following Indian cities:

Ahmedabad,Bangalore, Baroda, Bhubaneswar, Chennai, Coimbatore, Delhi, Goa, Gurgaon,

Guwahati, Hyderabad, Jamshedpur, Kochi, Kolkata, Lucknow, Mumbai, Nagpur, Noida, Pune

and Trivandrum.

Africa: TCS has regional offices in South Africa and Morocco.

Asia (ex. India): TCS has regional offices in Bahrain, Beijing, Hong Kong, Hangzhou,

Shanghai, Indonesia, Israel, Japan, Malaysia, Philippines, Saudi Arabia, Singapore, South

Korea, Taiwan, Thailand, UAE (Dubai)

Australia: TCS has a regional office in Australia.

Europe: TCS has regional offices in Belgium, Denmark, Finland, France, Germany, Hungary,

Iceland, Ireland, Italy, Luxembourg, Netherlands, Norway, Portugal, Spain, Sweden,

Switzerland and the United Kingdom.

North America: TCS has regional offices in Canada, Mexico and the United States.

South America: TCS has regional offices in Argentina, Brazil, Chile, Colombia, Ecuador, Peru

and Uruguay.

Established in 1968, Tata Consultancy Services has grown to its current position as the largest

IT services firm in Asia on the basis of its outstanding service record, collaborative

partnerships, innovation and corporate responsibility. Their mission reflects the Tata Group's


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longstanding commitment to providing excellence: To help customers achieve their business

objectives by providing innovative, best-in-class consulting, IT solutions and services. Their

values: Leading change, Integrity, Respect for the individual, Excellence, Learning and sharing.

In the 2011/12 fiscal year TCS achieved annual revenues of over U$10 billion for the first

time.TCS signed a Rs 94-crore deal with the Karnataka government for six-year period to

automate its treasury and finance department operations. Deutsche Bank has selected TCS as a

strategic partner for their Production Management Transformation Initiative, within their

Capital Markets Business Unit.TCS has got contract from Credit Union Australia.TCS has

received a multi-year, multi-million dollar contract to provide application support, maintenance

and development services to the gases company Air Liquide. On the Last Trading Day of Year

2011, TCS overtook RIL to be anointed as the country's most valued firm. On February 6, 2012,

TCS signed a multi-year, multi-million euro contract with European car rental company

Europcar for the deployment of IT services in France.

EMPLOYEE LEAVE MANAGEMENT SYSTEM

Major Features Available:

1) Password protected login for all users in hierarchy.(Administrators / Managers/Supervisors/ Employees).

2) Ability to change/update personal bio-data, reasons for leave (phone, address and etc.3) Shows leave balances and details about your previous leaves.4) Information about leave approved or not.5) You can plan your leave and an automated mail goes to manager as reminder to approve

or disapprove.


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6) If person goes for leave without applying for leave and his swipe and swipe out ismissing, than he gets an automated mail to apply for leave with 7 days or automatically

leave is deducted.

7) Email notification and alert to supervisor/ manager for each leave submission byemployees


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SNAPSHOTS OF LEAVE MANAGEMENT SYSTEM PAGE

Snapshot 1 :

Snapshot 2 :


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Snapshot 3:


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Snapshot 4 :


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IPO CYCLE (Input Process Output Cycle)

KBT Mouse O/p Display Screen

Employee sends leave requestto the approver

Approver rejects/approves leave Show leave status Approval and Disapproval of

leaves

Database and Data Files

Employee past and currentleave records

Employee detailedinformation

utput/Report

Leave status/data update

Gives information about

leave approved/cancelled

System,Program

and Procedures


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Data table Requirements

Master Data Table of Employee Leave Details

Data Field Type Width

Emp Id (Primary Key) Numeric 9

First Name Character 15

Middle Name Character 15

Last Name Character 15

Grade Character 1

Employee Designation Character 15

First Approver Manager Character 20

Designation Character 15

Address 1 Character 20



City Character 20

State Character 20

Pin code Numeric 6

Mobile No. Numeric 10

Emergency Contact Details Numeric 10

Landline No. Numeric 10

Email Address Character 20

Type of leave Character 20

Maximum Leave allowed Numeric 3

Leaves availed Numeric 3

Remaining leaves Numeric 3


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Leave Management System

Data Field Data type Size in Bytes

Optional Leaves available Numeric 2

Casual Leave available Numeric 2

Compensation Off Numeric 2

Sick Leave Numeric 2

Privilege LeaveNumeric 2

Casual Leave Numeric 2

Leave Transaction Data table

Data Field Data type Size in Bytes

Emp id (Foreign Key) Number 9

Employee name Character 20

Designation Character 15

Leavesavailed Number 3

Leave approved Number 3

Leave Start Date Date

Leave End Date Date

Leave Requested days Number 2

Sanction authority Character 20

Comments Character 100


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Processing and flow of Data in the

system

System acceptsrequest, sends

request toapprover

Employee entersleave details into

the system

ApproversApproves/cancel

the data

Leave statusupdated in the

portal

Data tables havingrecord of leavesavailed/pending,

approver


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DETAILED PROCESS FLOW

1) Leave approval module contains following information about the employee

Emp id (Foreign Key) Employee name Designation Leaves availed Leave approved Leave Start Date Leave End Date Leave Requested days Sanction Managers Details Comments from Manager

2) When applying for leave , employee logs in and he has a screen displaying following: Information about past leaves Details of types of leaves available Calendar to choose the date for applying leaves Sanctionauthority details Comments if any to the approver

3) Applying for the leave Select leave days from the calendar Write a note for the approver about reason for leave Apply button

4) A final screen displays details to review leave application The number of days for which leave is applied Start and End date of the leave application Comments to the approver


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Confirm button5) Submission of the leave application to approver and an automated mail goes to approver6) Updating in approvers portal7) Status of the application available in portal

Under approval Approved Rejected

8) Leave also linked to the attendance module:Database is updated with the leave approved and the specified days for which it is

availed.

9) In addition, once the leave is approved, managers also have an authority to cancel it. Butcannot be cancelled through employees end.

Bibliography:

http://www.tcs.com

http://en.wikipedia.org/wiki/Tata_Consultancy_Services

http://www.tcs.com/offerings/platform_solutions/human_capital_management/Pages/default

.aspx
http://www.tcs.com/http://www.tcs.com/http://en.wikipedia.org/wiki/Tata_Consultancy_Serviceshttp://en.wikipedia.org/wiki/Tata_Consultancy_Serviceshttp://www.tcs.com/offerings/platform_solutions/human_capital_management/Pages/default.aspxhttp://www.tcs.com/offerings/platform_solutions/human_capital_management/Pages/default.aspxhttp://www.tcs.com/offerings/platform_solutions/human_capital_management/Pages/default.aspxhttp://www.tcs.com/offerings/platform_solutions/human_capital_management/Pages/default.aspxhttp://www.tcs.com/offerings/platform_solutions/human_capital_management/Pages/default.aspxhttp://en.wikipedia.org/wiki/Tata_Consultancy_Serviceshttp://www.tcs.com/

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122 ITM Assignment