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Page 1 of 31
FI
Enterprise Structure
Page 2 of 31
SAP Shortcuts: .................................................................................................................................. 3
SAP Shortcuts: .................................................................................................................................. 3
FI-ES: 1 OX15- Define Company ....................................................................................................... 3
FI-ES: 2 OX02- Edit, Copy, Delete, Check Company Code ................................................................ 4
FI-ES: 3 OX16-Assign Company code to company ............................................................................ 6
FI-ES: 4 OB29- Maintain Fiscal Year Variant ..................................................................................... 7
FI-ES: 5 OB37- Assign Company Code to a Fiscal Year Variant ........................................................ 7
FI-ES: 6 OBBO-Define variants for open posting periods ................................................................... 8
FI-ES: 7 OB52-Opening and Closing Posting Periods ........................................................................ 9
FI-ES: 8 OBBP-Assign variants to company code ............................................................................ 10
FI-ES: 9 FBN1-Define Document Number Ranges ........................................................................... 11
FI-ES: 10 OBA7-Define Document Types ....................................................................................... 12
FI-ES: 11 OB64-Define Maximum Exchange Rate Difference Per Company Code ........................... 14
FI-ES: 12 OBC4- Maintain field status variants................................................................................. 15
FI-ES: 13 OBC5- Assign company code to field status variant .......................................................... 19
FI-ES: 14 OBA4-Define Tolerance Groups for Employees................................................................ 20
FI-ES: 15 OB13-Edit Chart of Account List ....................................................................................... 22
FI-ES: 16 OB62-Assign company code to chart of accounts ............................................................ 24
FI-ES: 17 OBD4- Define account group ........................................................................................... 25
FI-ES: 18 OB53- Define Retained Earnings Account ........................................................................ 26
FI-ES: 19 SPRO- Define Tolerance Groups for G/L Accounts .......................................................... 27
FI-ES: 20 OBY6- Enter Global Parameters ...................................................................................... 29
Page 3 of 31
SSAAPP SShhoorrttccuuttss::
Short Cuts Descriptions Remarks
/nxxxx This terminates the current transaction Where XXXX represents
transaction codes
/n This terminates the transaction This generally corresponds
to pressing F15 to go back
/nend This terminates all separate sessions and
logs off
corresponds to System -
Logoff
/nex This terminates all separate sessions and
logs off immediately (without any
warning!).
/oxxxx This opens a new session Where XXXX represents
transaction codes
/o This lists existing sessions and allows
deletion or opening of a new session
/i This terminates the current session
(corresponds to System End
i1, /i2 This terminates the session with the number
given
FFII--EESS:: 11 OOXX1155-- DDeeffiinnee CCoommppaannyy
T.Code: OX15
In this step you can create companies. A company is an organizational unit in Accounting
which represents a business organization according to the requirements of commercial law in
a particular country.
Defining a “company” in SAP is optional. A “company” should consist of at least one, but
can consist of more “company codes” (holding company, subsidiary entities, e.g., subsidiary
companies or foreign branches). All “company codes” within a “company” must use the
same transaction chart of accounts and the same fiscal year breakdown. The “company
code” currencies, on the other hand, can be different. A “company” has one local currency in
which its transaction figures are recorded.
Procedure
1. Access the activity using one of the following navigation options:
Transaction code OX15
Page 4 of 31
IMG menu Enterprise Structure → Definition → Financial Accounting
→ Define Company
2. On the Change View “Internal Trading Partners”: Overview screen, choose New
Entries to enter the following:
Name of
Field
Type Length Value
Company Text 6 888888
Company
name
Text 30 SAP Customization Inc.
Name of
company 2
Text 30
Detailed Information
Street Text 30 1256, Devon Ave.
PO Box Text 10
Postal code Text 10 600001
City Text 30 Schaumburg
Country Selection 3 US
Language
Key
Selection 2 EN
Currency Selection 5 USD
3. Choose Save.
FFII--EESS:: 22 OOXX0022-- EEddiitt,, CCooppyy,, DDeelleettee,, CChheecckk CCoommppaannyy CCooddee
T.Code: OX02
In this activity you create your company codes. The company code is an organizational unit
used in accounting. It is used to structure the business organization from a financial
accounting perspective.
It is the smallest organizational unit for which a complete self-contained set of accounts can be drawn up for purposes of external reporting. This includes the recording all relevant
transactions and generating all supporting documents required for financial statements.
Page 5 of 31
Usually separate company codes are defined for holding companies and subsidiary entities, e.g., subsidiary companies or foreign branches.
All company codes within a company must use the same transaction chart of accounts and the
same fiscal year breakdown. The company code currencies, on the other hand, can be different.
Procedure
1. Access the activity using one of the following navigation options:
Transaction code OX02
IMG menu Enterprise Structure → Definition → Financial Accounting
→ Edit, Copy, Delete, Check Company Code
On the Choose Activity dialog box, choose Edit Company Code Data
2. On the Change View “Company Code”: Overview screen, choose New Entries to enter the following:
Company
Code
Company Name City Country Currency Language
8888 SAP Customization Inc.
Chicago US USD EN
3. Choose or Address (Shift+F5) and enter the following:
Address
Name1 Text 40 SAP Customization Inc.
Name2 Text 40
Search terms
Search term 1 Text 20 SAP Customization Inc
Search term 2 Text 20
Street address
Street 2 Text 40 1256
Street 3 Text 40
Street Text 40 Devon Ave.
Postal Code Text 10 60001
City Text 40 Chicago
Country Selection 3 US
Region Selection 3 IL
Time zone Selection 6 US CST
Page 6 of 31
Transportation
zone
Selection 10
Communication
Language Selection 2 EN
Telephone Text 30
Extension Text 10
Mobile Phone Text 30
Fax Text 30
Fax Extension Text 10
E-Mail Text 60 [email protected]
Standard
Comm.
Method
Selection
4. Choose Save.
FFII--EESS:: 33 OOXX1166--AAssssiiggnn CCoommppaannyy ccooddee ttoo ccoommppaannyy
T.Code: OX16
In this step you assign the company codes which you want to include in the group accounting
to a company.
Procedure
1. Access the activity using one of the following navigation options:
Transaction code OX16
IMG menu Enterprise Structure → Assignment → Financial
Accounting → Assign company code to company
2. On the Change View “Assign Company code → Company”: Overview screen, find the line with CoCd (Company Code) set to 8888.
3. Enter the following:
CoCd Company
Page 7 of 31
8888 888888
4. Choose Save.
FFII--EESS:: 44 OOBB2299-- MMaaiinnttaaiinn FFiissccaall YYeeaarr VVaarriiaanntt
T.Code: OB29
Fiscal year contains the number of Periods that are followed in the Accounting year of the
Company and to prepare the Balance Sheet and Profit and Loss account for reporting.
Procedure
Define Fiscal Year is having the following steps:
» Maintain Fiscal Year Variant
» Assign Company Code to a Fiscal Year Variant
The following is the IMG path to maintain this activity
Transaction Code SPRO or OB29
IMG Menu Financial Accounting → Financial Accounting Global
Settings →Fiscal year → Maintain Fiscal Year Variant (Maintain short end Fisc. year)
For the Company Code 8888, Fiscal Year, K4 – January –December, 4 special periods is
being used, which is already defined in the standard SAP R/3 System.
FFII--EESS:: 55 OOBB3377-- AAssssiiggnn CCoommppaannyy CCooddee ttoo aa FFiissccaall YYeeaarr VVaarriiaanntt
T.Code: OB37
Fiscal year contains the number of Periods that are followed in the Accounting year of the
Company and to prepare the Balance Sheet and Profit and Loss account for reporting. The Fiscal year variant need to be assigned to the Company Code
Procedure
1. The following is the IMG path to maintain this activity
Transaction Code SPRO or OB37
Page 8 of 31
IMG Menu Financial Accounting → Financial Accounting Global
Settings →Fiscal year → Assign Company Code to a
Fiscal Year Variant
2. On the Change View “Assign Company Code -> Fiscal Year Variant”: Overview
screen, make the following entries:
Field name Description R/O/C User action and
values
Note
CoCd Company Code
Key
R 8888 Defaulted
Company
Name
Name of the
Company Code
R SAP Customization
Inc.
Defaulted
Fiscal Year
Variant
Fiscal Year
Variant
R K4 Select the
Fiscal year
variant K4
Description Description of
Fiscal year
Variant
R Jan.- Dec, 4 special
periods
Defaulted
from Fiscal
Year Variant K4
3. Choose Save.
FFII--EESS:: 66 OOBBBBOO--DDeeffiinnee vvaarriiaannttss ffoorr ooppeenn ppoossttiinngg ppeerriiooddss
T.Code: OBBO
By using the posting period variant, the posting to the periods and General Ledger Accounts can be controlled by opening or closing the periods.
Procedure
Posting Period variant is having the following steps:
» Define Variants for Posting Periods
» Open Close Posting Periods
» Assign Variants to Company Code
Page 9 of 31
1. The following is the IMG path to maintain this activity
Transaction Code SPRO or OBBO
IMG Menu Financial Accounting → Financial Accounting Global
Settings → Document → Posting Periods → Define
variants for open posting periods
2. On the Define Variants for Open Posting Periods screen, make the following entries.
Field name Description R/O/C User action and
values
Note
Variant Variant Key R 8888 Enter the input value
Name Name of the
Variant
R SAP Customization-
PP. Variant
Enter the
input value
3. To save the entries use save icon or press Ctrl+S.
Results
You have maintained the Posting Period Variant 8888
FFII--EESS:: 77 OOBB5522--OOppeenniinngg aanndd CClloossiinngg PPoossttiinngg PPeerriiooddss
T.Code: OB52
In this activity you specify for each variant which posting periods are open for posting. Two
intervals are available for doing this (period 1 and period 2). For every interval, enter a lower
period limit, an upper period limit and the fiscal year.
You close periods by selecting the period specifications so that the periods to be closed are no longer contained.
Procedure
1. To carry out the activity, choose one of the following navigation options:
Transaction Code SPRO or OB52
IMG Menu Financial Accounting → Financial Accounting Global
Settings → Document → Posting Periods → Open and
close posting periods
Page 10 of 31
2. On the Open and Close Posting Periods screen, make the following entries.
Var. A Fr.A/
c
To
A/c
Fr
Per1
Yea
r
To
Per2
Yea
r
Fr.
Per2
year To
Per2
year Au
Gr.
8888
+ zzzzzzzzzz
1 2008
12 2010
13 2008
16 2008
888
8
A zzzzzzzzz
z
1 200
8
12 201
0
13 200
8
16 200
8
888
8
D zzzzzzzzz
z
1 200
8
12 201
0
13 200
8
16 200
8
888
8
K zzzzzzzzz
z
1 200
8
12 201
0
13 200
8
16 200
8
888
8
M zzzzzzzzz
z
1 200
8
12 201
0
13 200
8
16 200
8
8888
S zzzzzzzzzz
1 2008
12 2010
13 2008
16 2008
3. To save the entries use save icon or press Ctrl+S.
Results
You have maintained the allowable posting periods for the Variant - 8888
FFII--EESS:: 88 OOBBBBPP--AAssssiiggnn vvaarriiaannttss ttoo ccoommppaannyy ccooddee
T.Code: OBBP
In this step you will assign posting period variant to your company code. Posting period variant may be assigned to more then one company code.
Procedure
Page 11 of 31
1. To carry out the activity, choose one of the following navigation options:
Transaction Code SPRO or OBBP
IMG Menu Financial Accounting → Financial Accounting Global
Settings → Document → Posting Periods → Assign
variants to company code
2. On the Assign Variants to Company Code screen, make the following entries.
Field name Description R/O/C User action and
values Note
CoCd Company Code
Key
R 8888
Variant Posting Period Key
R 8888
3. To save the entries use save icon or press Ctrl+S.
Results
You have assigned the Posting Period Variant 8888 to the Company Code 8888
.
FFII--EESS:: 99 FFBBNN11--DDeeffiinnee DDooccuummeenntt NNuummbbeerr RRaannggeess
T.Code: FBN1
The document number is the key the SAP R/3 system to access the accounting document
posted in the system. The document number is unique per Company Code and Fiscal Year.
When entering an accounting document, via Document Type system will assign the
Document number.
Procedure
1. To carry out the activity, choose one of the following navigation options:
Transaction Code SPRO or FBN1
IMG Menu Financial Accounting → Financial Accounting Global
Settings → Document → Document Number Ranges → Define Document Number Ranges
2. On the Numbers Ranges for Accounting Documents screen, enter the Company Code
8888 and select the Change Intervals push button.
Page 12 of 31
3. On the Maintain Number Range Intervals screen, make the following entries by
selecting Insert Interval pushbutton or press Shift+F1. Insert the row one after another row.
No Year From No. To No. External
00 9999 1 999
01 9999 1000 1999
02 9999 2000 2999
03 9999 3000 3999
04 9999 4000 4999
05 9999 5000 5999
06 9999 6000 6999
07 9999 7000 7999
08 9999 8000 8999
09 9999 9000 9999
10 9999 10000 10999
11 9999 11000 11999
12 9999 12000 12999
13 9999 13000 13999
14 9999 14000 14999
15 9999 15000 15999
16 9999 16000 16999
17 9999 17000 17999
18 9999 18000 18999
19 9999 19000 19999
20 9999 20000 20999
Document number ranges are maintained as year independent.
4. To save the entries use Save on the Maintain Number Range Intervals screen or Ctrl+S.
Maintain all number ranges assigned to SAP Standard document types.
FFII--EESS:: 1100 OOBBAA77--DDeeffiinnee DDooccuummeenntt TTyyppeess
Page 13 of 31
T.Code: OBA7
Document types differentiate business transactions and control document filing. Document
numbers are chosen from this number range key specified in Document Type. Number range
Key contains the Number Series. Document Type also controls the accounting area that can be posted by using the Document Type.
Procedure
1. To see the list of document types in system, choose one of the following navigation options:
Transaction Code SPRO or OBA7
IMG Menu Financial Accounting → Financial Accounting Global
Settings → Document → Document Header → Define
Document Types
2. The following entries maintained for Document Types on ‘Change View “Document
Types”: Overview’ screen and number range key assigned to it and Account types to which posting allowable.(These are SAP standard document types)
Document Type
Document Type Description
No Range Key Account Type
AA Asset posting 01 ADKMS
AB Accounting document 01 ADKMS
AF Dep. postings 03 AS
AN Net asset posting 01 AKMS
DA Customer document 16 DS
DG Customer credit memo 16 DS
DR Customer invoice 18 ADMS
DZ Customer payment 14 DS
EU Euro rounding diff. 02 ADKMS
EX External number 02 DKS
KA Vendor document 17 AKMS
KG Vendor credit memo 17 AKMS
KN Net vendors 01 ASK
KP Account maintenance 48 ASM
KR Vendor invoice 19 AKMS
KZ Vendor payment 15 KS
Page 14 of 31
ML ML settlement 47 MS
PR Price change 48 MS
RA Sub.cred.memo stlmt 51 AKMS
RE Invoice - gross 51 AKMS
RN Invoice - net 51 AKMS
RV Billing doc.transfer 00 ADS
SA G/L account document 01 ADKSM
SB G/L account posting 12 S
SK Cash document 13 S
SU Adjustment document 01 S
UE Data transfer 04 ADKMS
WA Goods issue 49 AMS
WE Goods receipt 50 AMS
WI Inventory document 49 AMS
WL Goods issue/delivery 49 AMS
WN Net goods receipt 50 AMS
ZP Payment posting 20 ADKMS
ZR Bank reconciliation 20 DKS
ZS Payment by check 05 DKS
ZV Payment clearing 20 ADKMS
3 To save the entries use save icon or press Ctrl+S,
FFII--EESS:: 1111 OOBB6644--DDeeffiinnee MMaaxxiimmuumm EExxcchhaannggee RRaattee DDiiffffeerreennccee PPeerr
CCoommppaannyy CCooddee
T.Code: OB64
In this activity you can define the maximum difference between exchange rates for postings
in foreign currency transactions.
Procedure
1. To carry out the activity, choose one of the following navigation options:
Transaction Code SPRO or OB64
Page 15 of 31
IMG Menu Financial Accounting → Financial Accounting global
settings → Document → Document Header →
Maximum Exchange rate difference → Define Maximum Exchange Rate Difference Per Company Code
2. On the Change View “Maximum Difference Between Exchange Rates”: Overview
screen, make the following entries.
Field name Description R/O/C User action and values
Note
CoCd Company Code
Key
R 8888
Company Name
Name of the Company
R SAP Customization Inc.
City City of Company R
Max. Exch.
rate Dev.
Maximum
Exchange Rate Deviation
O 10% Input the
Value as
10%. If the
deviation is
more than
10% system
will give the
warning
message
3. To save the entries use save icon or press Ctrl+S.
FFII--EESS:: 1122 OOBBCC44-- MMaaiinnttaaiinn ffiieelldd ssttaattuuss vvaarriiaannttss
T.Code: OBC4
In this activity you can define variants and field status groups. Group several field status groups together in one field status variant. The field status group determines which fields are
ready for input, which are required entry fields, and which are hidden during document entry. Fields status group will be assigned to General Ledger Account Master Record while creating
the GL Account.
Page 16 of 31
Procedure
Maintain Field Status Variant is having the following steps
» Define Field Status Variant
» Add Field Status Groups under the Field Status Variant
1. To carry out the activity, choose one of the following navigation options:
Transaction Code SPRO or OBC4
IMG Menu Financial Accounting → Financial Accounting global
settings → Document → Line items → Controls →
Maintain field status variants
2. On the Change View Field Status Variants: Overview screen, select the 0001 – Field
Status for 0001 and use the copy icon to copy the field Status Variant to 8888 and change
the description as Field status for 8888.
3. Select Copy all option on the pop screen to copy all the Field Status groups also to the variant 8888.
4. The following Field Status Groups has been displayed by the system in the Change
View “Field Status Groups:” Overview screen
Field Status Group Text
G001 General (with text, assignment)
G003 Material consumption accounts
G004 Cost accounts
G005 Bank accounts (obligatory value date)
G006 Material accounts
G007 Asset accts (w/o accumulated depreciatn)
G008 Assets area clearing accounts
G009 Bank accounts (obligatory due date)
G011 Clearing accounts (with settlement per.)
G012 Receivables/payables clearing
G013 General (with text)
G014 MM adjustment accounts
G017 Freight/customs provisions/clearing (MM)
G018 Scrapping (MM)
G019 Other receivables/payables
G023 Plant maintenance accounts
G025 Inventory adjustment accounts
G026 Accounts for down payments made
Page 17 of 31
G029 Revenue accounts
G030 Change in stock accounts
G031 Accounts for down payments received
G032 Bank accounts (obligat.value/due dates)
G033 Cost accounts for external services
G036 Revenue accts (with cost center)
G039 Accts for pmnts on acct made for assets
G040 Personnel clearing accounts
G041 Tax office clearing accounts
G045 Goods/invoice received clearing accounts
G049 Manufacturing costs accounts
G050 Central control clearing accounts
G052 Accounts for fixed asset retirement
G056 Amortization accounts
G059 Inventory accounting material stock acct
G062 Investment support accounts
G064 Other cost accounts (obligatory text)
G067 Reconciliation accounts
G068 Reconciliatn accts (payables - Austria)
G069 Cost accounts (travel expenses)
G070 Clearing accounts (travel expenses)
G071 Reconcil.accts (KIDNO/foreign payment)
ICCF CO <-> FI reconciliation posting
4. Make the following changes to Field Status Group:
Field Status Group Group Field
G019 Payment transactions Make Payment terms as
Optional
Page 18 of 31
5. To save the entries use save icon or press Ctrl+S.
Results
Field status variant 8888 has been maintained.
Page 19 of 31
FFII--EESS:: 1133 OOBBCC55-- AAssssiiggnn ccoommppaannyy ccooddee ttoo ffiieelldd ssttaattuuss vvaarriiaanntt
T.Code: OBC5
In this activity, you assign the company codes in which you want to use identical field status
groups, to the same field status variant.
Procedure
1. To carry out the activity, choose one of the following navigation options:
Transaction Code SPRO or OBC5
IMG Menu Financial Accounting → Financial Accounting global
settings → Document → Line items → Control →
Assign company code to field status variant
2. On the Assign Company Code to Field Status Variant screen, make the following
entries.
Field name Description R/O/C User action and
values Note
Page 20 of 31
Field name Description R/O/C User action and
values
Note
CoCd Company Code Key
R 8888 Defaulted
Company
Name
Name of the
Company Code
R SAP Customization inc Defaulted
City R Defaulted
Fld stat. var. Field Status Variant Key
O 8888 Assign the
Field Status
Variant
which is maintained
FFII--EESS:: 1144 OOBBAA44--DDeeffiinnee TToolleerraannccee GGrroouuppss ffoorr EEmmppllooyyeeeess
T.Code: OBA4
In this activity, you predefine various amount limits for your employees with which you
determine:
» the maximum document amount the employee is authorized to post
» the maximum amount the employee can enter as a line item in a customer or vendor
account
» the maximum cash discount percentage the employee can grant in a line item
» the maximum acceptable tolerance for payment differences for the employee.
Procedure
1. To carry out the activity, choose one of the following navigation options:
Transaction Code SPRO or OBA4
IMG Menu Financial Accounting → Financial Accounting global
settings → Document → Line items → Define
Page 21 of 31
Tolerance Groups for Employees
2. On the Change view “FI Tolerance Groups for Users”: Overview screen, select New
Entries push button.
3. On the New Entries: Details of Added Entries screen, make the following entries
Field name Description R/O/C User action and
values
Note
Group O Keep blank. No value to be entered
Company code R 8888
Currency O USD Defaulted
from Company
Code
Amount per document
O 9,999,999,999.00
Amount per
open item account item
O 9,999,999,999.00
Cash discount
per line item
O 5.000%
Amount O Revenue: 5.00
Expense: 5.00
Percent O Revenue: 2.0%
Expense: 2.0%
4. To save the entry use Save icon or press Ctrl+S.
Page 22 of 31
FFII--EESS:: 1155 OOBB1133--EEddiitt CChhaarrtt ooff AAccccoouunntt LLiisstt
T.Code: OB13
Chart of Account is an index of General Ledger Accounts Master. The Accounts required to be posted in the Company Code need to be maintained in the Chart of Account.
Procedure
1. Check for the following parameters for the Chart of Accounts 8888.
Transaction Code SPRO or OB13
IMG Menu Financial Accounting → General Ledger Accounting →
G/L Accounts → Master Records → Preparations →
Edit Chart of Account List
2. On the Change View “List of All Chart of Accounts”: Overview screen, click on
“New Entries” and update the following details:
Field name Description R/O/
C
User action and
values
Note
Page 23 of 31
Field name Description R/O/
C
User action and
values
Note
Chart of Accts Chart of Account ID
R 8888
Description Chart of
Account Description
R Chart of accounts -
8888
Maintain
Language
Chart of
Account maintenance
language
R EN – English Check for
the Maintenance
Language
and change
if required to English
Length of GL account number
No of Digits of
GL Account
Code
R 10 Check for
the No. of
Digits for the GL Accounts
length, if required
change to 8
Controlling Integration
Creation of Cost Element
R Manual Creation of Cost Elements
Group Chart of
Accts
Assignment of
Group Chart of Account
O
Status-Blocked Blocking for
creation of new GL Accounts
O Unchecked
3. To save the change, if any, use Save icon or press Ctrl+S.
Page 24 of 31
FFII--EESS:: 1166 OOBB6622--AAssssiiggnn ccoommppaannyy ccooddee ttoo cchhaarrtt ooff aaccccoouunnttss
T.Code: OB62
For each company code, you need to specify which chart of accounts is to be used. Several
company codes can use the same chart of accounts.
Procedure
1. To carry out the activity choose one of the following navigation options:
Transaction Code SPRO or OB62
IMG Menu Financial Accounting → General Ledger Accounting →
G/L accounts → Master Records → Preparation →
Assign company code to chart of accounts
2. On the “Change view “Assign Company Code -> Chart of Accounts”: Overview
screen, make the following entries.
Field name Description R/O/
C
User action and
values
Note
Company Code Company Code R 8888 Display
Company
name
Company Code
Description
O SAP Customization
Inc.
Display
Page 25 of 31
Field name Description R/O/
C
User action and
values
Note
City City O Chicago Display
Chrt/Accts Chart of Accounts
O 8888 Input the Value
Cty Ch/ Act Country specific
Chart of Accounts
O Leave Blank
3. To save input entry use Save icon or use Ctrl + S.
FFII--EESS:: 1177 OOBBDD44-- DDeeffiinnee aaccccoouunntt ggrroouupp
T.Code: OBD4
When creating a G/L account, you must specify an account group. The account group
determines:
» The interval in which the account number must be
» Which fields are required and optional entries when creating and changing master
records
» Which fields are suppressed when creating and changing master data.
Prerequisites
The Accounts Groups are Chart of Account dependent. The chart of accounts must be
specified in the Chart of Account List.
Procedure
1. To carry out the activity, choose one of the following navigation options:
Transaction Code SPRO or OBD4
IMG Menu Financial Accounting → General Ledger Accounting →
G/L accounts → Master Records → Preparations →
Page 26 of 31
Define account group
2. The following entries to be maintained for Chat of Account 8888 on ‘Change
View”G/L Accounts Groups”: Overview’ screen. Click on “New Entries” update the following table:
Chart of
Account
Account
Group
Name From
Account
To Account
8888 AS Assets accounts 1000 1999
8888 LI Liabilities accounts 2000 2999
8888 EX Expenses accounts 3000 3999
8888 IN Income accounts 4000 4999
FFII--EESS:: 1188 OOBB5533-- DDeeffiinnee RReettaaiinneedd EEaarrnniinnggss AAccccoouunntt
T.Code: OB53
You assign a retained earnings account to each P&L account by specifying a P&L statement account type in the chart of accounts area.
At the end of a fiscal year, the system carries forward the balance of the P&L account to the
retained earnings account. Retained Earnings Account is specific to the Chart of Account.
Prerequisites
Retained Earnings Account is specific to the Chart of Account. The chart of accounts must be specified in the Chart of Account List.
Procedure
1. To carry out the activity, choose one of the following navigation options:
Transaction Code SPRO or OB53
IMG Menu Financial Accounting → General Ledger Accounting →
G/L accounts → Master Records → Preparations → Define Retained Earnings Account
2. The following entries maintained for Chat of Account 8888 on ‘Maintain FI
Configuration: Automatic Posting – Accounts’ screen.
Field name Description R/O/C User action and
values
Note
Page 27 of 31
Field name Description R/O/C User action and
values
Note
Chart of Accounts
Chart of Accounts
C 8888 Enter Chart
of Account
8888
Transaction Transaction C BIL Defaulted
and in display
P & L
statement
Account Type
Symbol to
identification of
P & L statement Account Type
R X Will be
assigned to
all Expenses
and Revenue GL Accounts
Account General Ledger
Account
R 2999 System will
carry forward the Profit or
Loss to next financial year
via this account
FFII--EESS:: 1199 SSPPRROO-- DDeeffiinnee TToolleerraannccee GGrroouuppss ffoorr GG//LL AAccccoouunnttss
T.Code: SPRO
For General Ledger account clearing, Tolerance Groups Defines the limits within which
differences are accepted and automatically posted to predefined accounts.
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Procedure
1. To carry out the activity, choose one of the following navigation options:
Transaction Code SPRO
IMG Menu Financial Accounting → General Ledger Accounting →
Business Transactions → Open Item Clearing →
Clearing Differences → Define Tolerance Groups for G/L
Accounts
2. On the Tolerances for Groups of G/L Accounts screen, make the following entries.
Field name Description R/O/
C User action and
values Note
Company Code Company Code R 8888
Tol. Group Tolerance Group O
Debit Debit Amount O 1 Difference
USD.1/- can be allowed
Credit Credit Amount O 1 Difference
USD.1/- can be allowed
PerD % of Debit O 1% 1%
difference can be
allowed
PerC % of Credit O 1% 1%
difference
can be allowed
O
3. To save the entry use Save icon or press Ctrl+S.
Page 29 of 31
FFII--EESS:: 2200 OOBBYY66-- EEnntteerr GGlloobbaall PPaarraammeetteerrss
T.Code: OBY6
In this activity, you can make various global specifications for the company code. In addition,
you can look at the most important specifications of the company code at any time in the overview. This includes, among other things, the chart of accounts and the fiscal year variant.
Procedure
1. Access the activity using one of the following navigation options:
Transaction code OBY6
IMG menu Financial Accounting → Financial Accounting Global
Settings → Company Code → Enter Global Parameters
2. On the Change View “Company Code Global Data”: Overview screen, switch the
screen to Change mode, if necessary.
3. Select the line with Company Code 8888.
4. Choose Details.
5. On the Change View “Company Code Global Data”: Details screen, enter the following:
Accounting organization
Chart of Accts Text 4 8888
Country Chart/Accts
Text 4
Company Text 6 888888
FM Area Text 4
Credit control
area
Text 4
Fiscal Year Variant
Text 2 K4
Ext. co. code Check box 1 No (not ticked)
Global CoCde Text 6
Company code is productive
Check box 1 No (not ticked)
VAT
Registration No.
Text 20
Processing parameters
Page 30 of 31
Document entry
screen variant
Text 1
Business area fin. Statements
Check box 1 No (not ticked)
Field status
variant
Text 4 8888
Propose fiscal year
Check box 1 Yes (ticked)
Pstng period
variant
Text 4 8888
Define default value date
Check box 1 No (not ticked)
Max. exchange
rate deviation
Number 2 10
No forex rate
diff. when clearing in LC
Check box 1 No (not ticked)
Sample acct rules var.
Text 4
Tax base in net
value
Check box 1 No (not ticked)
Workflow variant
Text 4
Discount base in
net value
Check box 1 No (not ticked)
Inflation method Text 4
Financial Assets Mgmt active
Check box 1 No (not ticked)
Crcy transl. for
tax
Text 1
Purchase
account
processing
Check box 1 No (not ticked)
CoCd->CO Area
Text 1 1
Cost of sales
accounting actv.
Text 1
Negative
Postings Permitted
Check box 1 Yes (ticked)
Page 31 of 31
Enable amount
split
Check box 1 No (not ticked)
Cash
Management
activated
Check box 1 Yes (ticked)
6. Choose Save.