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04/20/23 1
Coordination and Coordination and PartnershipPartnership
is the management of is the management of interdependencies interdependencies between activitiesbetween activities
04/20/23 2
sharing of information with other persons or organizations to work together in harmony without friction or overlapping
based on regular communication of relevant data
Coordination is facilitation No single model that can be provided
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Coordination Coordination
Local Local
ProvincialProvincial
NationalNational InternationalInternational
Government institutionsPrivate agencies
NGOs
Interior & Civ. Prot./EMADefence / Army, Foreign Affairs
Communications, HousingLife line agencies, Technical agencies
UN agenciesBilateral Donors
International AgenciesInternational NGOs
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ObjectiveObjective
Improve efficiency, effectiveness, and speed of response
Provide a framework for strategic decisions
Ensure effective solution Maximum utilization of minimum
resource Appropriate utilization of resources Avoid duplication and overlapping Facilitate implementation Strengthening community’s coping
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What is neededWhat is needed
Perceived need for coordination Manual of understanding and
respect Active participation of
stakeholders Agreed parameters and responsibilities Common vocabulary and concepts Transparency
Spectrum of CoordinationSpectrum of Coordination
Information
sharing
Resource sharing& Task Division
Collaborative Planning
And Programming
Least Difficult Most Difficult
“The degree of coordination possible will depend on the circumstances”
Coordination meetings
Technical session
Joint assessments
Technical and logistic session
Joint action / intervention
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How do we coordinate
WHO Coordinates?WHO Coordinates?
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With whom?
Know your partner
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Principles of Coordination1. PURPOSE – explains the overall aim of the
session Have ground rules, a clear agenda, and
desired outcomes
2. PRODUCT- describes the session’s deliverables in specific outputs
Discuss needs and lines of action Reach a consensus on objectives, strategies
and plans
3. PARTICIPANTS – push the issues Know their perspectives and concerns Designate experienced chairperson with
facilitative behaviorListeningEncouragingParticipationNot defensiveAsking open- ended questionsOptimistic but realistic
4. PROBABLE ISSUES – give an idea of the potential roadblocks
Sort issues by categories and types Approve agenda before starting the
meeting
5. PROCESS – the detailed set of steps that will be taken to create the product
Circulate information among partners Preliminary word clarification and
definition, brainstorming, rank order of issues according to importance to the group
Have group memory by using flip charts or handouts
Challenges Challenges
1. Competition for resource2. Disagreement on objective2. Differing expectations of
coordination3. Lack of trust5. Unilateral donor actions and
agendas6. Rapid staff turnover7. Poor transition preparations
Areas for Collaborative Planning and Areas for Collaborative Planning and ProgrammingProgramming
1. Preparation of Contingency Plans
2. Exchange/distribution of personnel and liaison
3. Plans for shared use of facilities4. Investments in infrastructure5. Evacuation and transportation
Exercise:Exercise:Case Scenario:
Cyclone PHET hit Muscat resulting to massive flood affecting people, houses and critical facilities like hospitals, etc. Thousands of the population were affected leading to displacement to 200 evacuation centers. You are tasked to respond to this situation:
Questions:• What coordination actions will you do?• How do you initiate it?• Who coordinates?
Response
Need to establish health system
Need to support the treatment of injuries
Need to support the medical cases
Provision of public health services to
include disease surveillance
Support for resource management
Support risk communication
Provide protection and safety of victims and responders
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OutcomeOutcome
Maximum considerations in Maximum considerations in understandingunderstanding……….maxim……….maxim
um winnerum winner
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Shared vision allowsShared vision allows
ordinary people to doordinary people to do
extra ordinary extra ordinary thingsthings
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Building Building PartnershipPartnership
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-Sharing resource: financial and technical-Make task easy: splitting tasks-Advocacy-consensus
WhyWhy partnership??
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How?
• Common interest: mandate •Capacity
•Negotiation •Win Win
•Institutional bindings: MOU•Action plan•Continuity
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Thanks for your ATTENTION!Thanks for your ATTENTION!