Slide 2 1 WGAP & GAP Organizational/Governance Design Town
Hall Meeting Presentation Slide 3 Common Missions WGAP To promote
interest and encourage friendly competition in amateur golf in
Philadelphia and vicinity and to regulate and govern all golf and
golf-related events in which its members participate. GAP To
preserve, protect and promote the game of golf in the City of
Philadelphia, Pennsylvania and its vicinity. 2 Slide 4 Current
Situation WGAPGAP History Member clubs and Members* Geographic
Scope Founded 8 March 1897 Oldest womens golf association in the US
Founding clubs Aronimink (Belmont), Merion, Philadelphia Country
Club, Philadelphia Cricket Club Founded 5 February 1897 Oldest
state and regional golf association in the US Founding clubs
Aronimink (Belmont), Merion, Philadelphia Country Club,
Philadelphia Cricket Club 186 member clubs 57,000 members including
14,000 women 95 members clubs 2,000 members 150 miles from
Philadelphia City Hall 60 miles from Philadelphia City Hall 30
miles or greater (at the discretion of the EC ) for team matches
Services Team matches Championships Junior programming Course
rating Member play days Handicap calculation
Magazines/communications Seminars/surveys Computer assistance J.
Wood Platt/Play Golf/Marys Girls Team matches Championships Junior
programming Course rating Open days Communications and Social Media
Surveys * A member is a person who pays a fee to and utilizes one
or more services of the association Slide 5 4 Detailed timeline
Fall 14 February 15 March 15 Spring 15 WGAP & GAP formed
Blending Committees Initial Blending Committee meeting Blending
Sub- Committee formed Blending Sub- Committee met and defined
process Sub and Full Blending committees unanimously endorsed the
process and moving forward Sub-Committee reports and discussion in
EC Quarterly Meeting Continued Blending Discussions and Planning
with WGAP EC &GAP EC WGAP Continued Strategic planning process
Continued Blending Discussions and Planning with WGAP EC & GAP
EC WGAP begins strategic planning process Slide 6 5 Detailed
timeline Board and Committee Appointments made Sept / Oct 15 Town
Hall Meetings FAQS Distributed December 15 GAP Member Club Vote
WGAP Annual Meeting & Delegate Vote WGAP EC plans Town Hall
Meetings July/Aug 15 June 15 Formal Meeting between WGAP EC and GAP
EC WGAP EC unanimously approved blending GAP EC unanimously
approved blending Slide 7 WGAP Reputation Revenues Profits Beloved
by its members Famous for team matches and open days $268,800
actual 2014 $284,982 budget 2015 $39,011 actual 2014 ($18,073 if
staffing had remained at 2014 budget) $13,266 budget 2015
Operations Facilities Administration Tournaments and Meetings
Technology Slide 8 WGAP OPERATIONS Facilities Rent Furniture
Equipment Telephone Computers Postage Stationery Supplies
Tournament materials Technology Computer Software Website Database
Photo Gallery Communications Live Scoring Social Media Specialized
Printing Slide 9 WGAP OPERATIONS Administration WGAP Staff GAP
Staff Individual Member & Handicap Services Accounting Services
Annual Financial Review Payroll Services Professional Dues &
Expenses Printing Bank Service Charges Insurance Course Ratings
Tournaments & Meetings Prizes Trophies Engraving Juniors
Printing Volunteers Venue Fees Executive Committee Strategic
Planning Clinics Annual Meeting 8 Slide 10 CURRENT REVENUES (with
GAP support) $285,000 9 Slide 11 Relationship
Requirements/Needs/Benefits WGAP REQUIREMENTS WGAP NEEDS Added
staff including full time staff and interns Major IT expenses ahead
including $40,000 budgeted for 2015 Funding for significant
increases in costs, especially compensation Volunteer program
expenses proposed Expanded tournament expenses expected
Sustainability Eliminate duplications Grow membership Grow game
Reduce market confusion & complexity Stronger financial base to
continue to deliver and increase services to members and member
clubs Greater administrative efficiency RELATIONSHIP BENEFITS
Secure the heritage of two great associations by ensuring the
financial and operating sustainability of both organizations
Expanded role for WGAP allowing more members key roles in golf in
the region Offer more services and opportunities to women and
juniors Maximize service to members, member clubs Maximize
administrative efficiency Minimize costs Maximize use of staff and
shared resources in both organizations Minimize confusion in
marketplace (members, non-members, clubs and staffs) Maximize
SUSTAINABILITY of structure Maximize potential membership base
Maximize efficiency and consistency for member clubs, members
Maintain a formal WGAP entity WGAP monies would be reserved for
womens golf and administered by the WGAP entity Commensurate
representation in governance among men and women Slide 12
Recommended Option Handicap Director Course Rating Director
Operations Director Communications Staff GAP Board of Directors
Finance Committee Communications Committee Volunteers Committee
Membership Committee Development Committee Purchasing Awards and
Archives WGAP Executive Committee Tournament Committee Team Match
Committee Junior Committee MGAP Executive Committee Championship
Committee Junior Committee Play Golf GAP Foundation J. Wood Platt
Chief Executive Officer Separate Entity Operating Personnel
Volunteer Groups 11 Executive Director Slide 13 Recommended Option
Handicap Staff Course Rating Staff Operations Staff Communications
Staff GAP Board of Directors Chief Executive Officer Responsible
for supporting WGAP, MGAP and the Association Committee structure
Comprises current staff although, given the expanded mission, it is
likely additional staff will be required as funds become available
Mark Peterson will assume the role of Chief Executive Officer 12
Slide 14 GAP Board of Directors Recommended Option ROLE Responsible
for the strategy and governance of the overall organization
Approves policies recommended by committees as appropriate Approves
all finances and budgets Supervises the Chief Executive Officer
MEMBERSHIP Seven members GAP President Bob Morey will be Chairman
Three women Three men 13 Slide 15 GAP Board of Directors GAP Board
of Directors Recommended Option 2017 and Going Forward Three
members including one woman (nominated by WGAP EC), one man
(nominated by MGAP EC) and the current Chairman of the Board
Selects new members of the Board of Directors as well as officers
of the Association (but not those of the WGAP and MGAP ECs because
they will each have their own nominating committees) Except for the
Chairman, it would not be required that members of the nominating
committee be current members of either the WGAP or MGAP ECs GAP
Nominating Committee 14 Slide 16 Recommended Option Responsible for
managing championships and team matches and supervising the womens
tournament and match play committees and the mens Championship
Committee Supervises Girls and Boys Junior committees and MGAP Play
Golf Committee Develops championship and team match budgets
Recommends policies and practices to the Board to promote golf for
all constituencies (women, juniors and men) Acts as a feeder to the
Board Current EC memberships and nominating processes will remain
in place for each Each Executive Committee will prepare its own
budget and submit it to the Board of Directors for approval GAP
Board of Directors WGAP Executive Committee Tournament Committee
Team Match Committee Junior Committee MGAP Executive Committee
Championship Committee Junior Committee Play Golf 15 Slide 17 WGAP
Executive Committee Executive Director Jane will retain her role as
Executive Director of WGAP. Recommended Option 16 Slide 18 MGAP
Executive Committee Executive Director Mark will continue in his
role as Executive Director of MGAP while simultaneously operating
as CEO. This will continue until it is determined whether a
separate individual is needed as Executive Director of MGAP and/or
if funds are available to hire an MGAP Executive Director.
Recommended Option 17 Slide 19 Recommended Option GAP Board of
Directors Finance Committee Communications Committee Volunteers
Committee Membership Committee Development Committee WGAP Executive
Committee MGAP Executive Committee The committees will be appointed
by the Board and comprise members of the WGAP and MGAP Executive
Committees The Board may add non-EC members to the committees to
access special talents The committees will not, in general, be
decision making bodies, but they will establish policies and
practices for GAP subject to review by the Board The committees
will have no staff or budget Acts as feeder 18 Slide 20 POSITIVES
19 Maintain History and Traditions Maintain separate womens entity
Maintain our reserves (use towards womens events) Maximize shared
resources Increase and enhance member services Better
communications Elevated tournaments Automated team match system
(live scoring) User-friendly registration Additional events
Membership growth More volunteers Sustainable Business Model Slide
21 WHICH PATH? 20 BUSINESS MODEL SUSTAINABILITY Slide 22 WGAP/GAP
REVENUES (current) MEMBER CLUB DUES= $32,800 INDIVIDUAL MEMBERSHIP
= $168,000 GHIN $81,000 WGAP REVENUES MEMBER CLUB DUES INDIVIDUAL
MEMBERSHIPS GHIN $81,000 $20,000 (If WGAP members only) or $0,000
(no GHIN) 21 SUSTAINABILITY Slide 23 WGAP/GAP GENERAL EXPENSES Rent
Utilities Office equipment Office Supplies Staff $271,719 WGAP
GENERAL EXPENSES Rent Utilities Office equipment Office Supplies
Staff $336,882 SUSTAINABILITY Slide 24 IF IF WGAP AND NO BLEND, AND
IF NO REDUCTION IN GAP SUBSIDIES IF GAP DIVERTS ITS $81,000
SUBSIDY/SUPPORT TO COMMIT TO GAPS GROWING NEEDS THEN THEN WGAP WILL
NEED TO RAISE $65,000 IN ADDITIONAL REVENUE NEXT YEAR AND EVERY
YEAR THEREAFTER THEN WGAP WILL NEED TO RAISE $146,000 IN ADDITIONAL
REVENUE NEXT YEAR AND EVERY YEAR THEREAFTER 23 Slide 25 WGAP
RESERVES $450,000 Capital reserves are for capital projects or
emergent, rainy day needs. They should not replace a permanent loss
of revenue or be used for daily operations. Fail to plan, plan to
fail. 24 Slide 26 WHICH PATH? 25 BUSINESS MODEL SUSTAINABILITY
Slide 27 TESTIMONIALS The women who were the most against it are
the women now calling with positive comments and are happy about
the changes. Bob Ward, Rhode Island Golf Assoc. Executive Director
I am a huge advocate of the women and men working together. Pat
Kaufman, former member of the Maryland State Golf Association and
USGA Executive Committees 26 Slide 28 TESTIMONIALS I support
joining forces with The GAP. I have witnessed first-hand only
positive feedback with this taking place in the state of Rhode
Island two years ago... This Partnership has so much potential!
Lisa McGill, WGAP and RIGA Member It was an emotional time and
decision, but one we are glad we went through and made. Florida
State Golf Association Member 27 Slide 29 WGAP & GAP TOGETHER
WE ARE STRONGER 28
