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The Office of Planning and Budget and The Office of Planning and Budget and The State Accounting OfficeThe State Accounting Office

PresentsPresents

Feeder System I Feeder System I (AP, AM, AR to GL) (AP, AM, AR to GL)

PeopleSoft ReconciliationsPeopleSoft Reconciliations

March 2007

22

FacilitatorsFacilitators

Bart HaberboschBart HaberboschManager, Business Strategy (SAO)Manager, Business Strategy (SAO)

Donnie DoctorDonnie DoctorBusiness Strategy (SAO)Business Strategy (SAO)

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I.I. Session FacilitatorsSession Facilitators

II.II. Getting StartedGetting Started• Why Are You Here?Why Are You Here?• Tools Needed For Reconciliation Tools Needed For Reconciliation • Key Concepts for Basic UnderstandingKey Concepts for Basic Understanding

III.III. The Sky’s the LimitThe Sky’s the Limit• Flow DiagramFlow Diagram• Reconciliation Template and FormatsReconciliation Template and Formats• Procedures Procedures

IV.IV. Summary and Wrap UpSummary and Wrap Up

V.V. QuestionsQuestions

AgendaAgenda

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Why Are You Here?Why Are You Here? Financial Management Process and Financial Management Process and

Procedures Project recognized need Procedures Project recognized need to develop training at the to develop training at the appropriate levelsappropriate levels

2006 Audit Report Findings2006 Audit Report Findings Reconciliation of Sub-system Reconciliation of Sub-system

Ledgers (AP, AM, AR) to the Ledgers (AP, AM, AR) to the General Ledger in SAO PeopleSoft General Ledger in SAO PeopleSoft FinancialsFinancials

To understand what is required of the agencies to ensureTo understand what is required of the agencies to ensure their Sub-system Ledgers balance to the General Ledger.their Sub-system Ledgers balance to the General Ledger.

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Tools Needed For ReconciliationsTools Needed For Reconciliations

User must: User must: be familiar with Excelbe familiar with Excel have access to PeopleSoft have access to PeopleSoft

applications to run queries and applications to run queries and reports, etc.reports, etc.

understand your Agency’s Business understand your Agency’s Business Processes and how you translate Processes and how you translate data (inputs) into PeopleSoft.data (inputs) into PeopleSoft.

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Key Concepts for Basic Key Concepts for Basic UnderstandingUnderstanding

User must:User must: understand the overall flow of data understand the overall flow of data

through PeopleSoft from various entrythrough PeopleSoft from various entry

pointspoints understand how PeopleSoft extracts detail understand how PeopleSoft extracts detail

data for summary to create journals to the data for summary to create journals to the General LedgerGeneral Ledger

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The Sky’s the Limit – The Sky’s the Limit – Feeder System I ReconciliationsFeeder System I Reconciliations

(AP, AM, AR to GL)(AP, AM, AR to GL)

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Microsoft Word Document

Microsoft Word Document

Microsoft Word Document

Reconciliation Template and Reconciliation Template and FormatsFormats

Imbedded Microsoft Word documents are listed below:Imbedded Microsoft Word documents are listed below:– Double Click on the Word icon (this will open the reconciliation Double Click on the Word icon (this will open the reconciliation

document for detail steps to follow)document for detail steps to follow)– Double Click each of the two package icons: the first icon is Double Click each of the two package icons: the first icon is

Reports & Queries and the second icon is for TemplatesReports & Queries and the second icon is for Templates

S:\Financial\FS\Financials\FM Process an

S:\Financial\FS\Financials\FM Process an

S:\Financial\FS\Financials\FM Process an

Asset Management (AM)Reconciliation, Reports & Queries and Templates

S:\Financial\FS\Financials\FM Process an

S:\Financial\FS\Financials\FM Process an

Accounts Receivable (AR) Reconciliation, Reports & Queries and Templates

S:\Financial\FS\Financials\FM Process an

Accounts Payable (AP)Reconciliation, Reports & Queries and Templates

99

Check for other available courses and sessions at Check for other available courses and sessions at the SAO website the SAO website http://www.sao.georgia.govhttp://www.sao.georgia.gov (OPB (OPB will have a link on their website directing others to will have a link on their website directing others to the SAO website)the SAO website)

Sign up for future training when the Sign up for future training when the announcements go outannouncements go out

Stay up to date on the project by frequently visiting Stay up to date on the project by frequently visiting the SAO web sitethe SAO web site

Summary and Wrap UpSummary and Wrap Up

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QuestionsQuestions