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Planning And Electronic Records Issues For

Electronically Enhanced Courses

Jeremy Rowe Nancy Tribbenseejeremy.rowe@asu.edu nancy.tribbensee@asu.edu

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Knowing what NOT to do is often

the most important planning skill.

Poor planning undermines

the energy and resources needed

to implement change and improve quality.

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Influences• Differences between self-contained

classrooms and technology enhanced courses

• Competition with publishers and producers

• Changing policy environment

• Technology assisted Education as change agent

• Competition for resources

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The Changing Environment (1 of 2)

• Blurring roles of creator and user

• Changing nature of the traditional, self-contained classroom

• Increasing use of resources to design, develop, and distribute

• Increasing awareness of Internet markets

• On-line education and Digital Libraries initiatives

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The Changing Environment (2 of 2)

• Potential size of the audience

• Increasing overlap between education and training

• Unique nature of the transmission media

• Digital Millennium Copyright Act

• Distance Education Report to Copyright Office

• Web-based Education Commission http://interact.hpcnet.org/webcommission/index.htm#report

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Project Planning Issues

• Identify Content (need, market, etc.)• Instructional Design• ADA Compliance• Ownership/Permissions• Course Management• Information Technology - Operations• Archive/Records Management

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Instructional Design Issues

• Goals

• Objectives

• Audience

• Media selection/design

• Treatment

• Content development

• Evaluation/Assessment

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Americans with Disabilities Act

• Key current and future design issue

• Title IV - Rehabilitation Act Amendments of 1998 Section 508: Electronic and Information Technology

• Broad applicability - physical, perceptual, and cognitive disabilities

• Evolving and continuing process

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ADA Resources

• ADA - Section 508 reference– http://www.usdoj.gov/crt/508/508docs.html

• ADA compliance check– http://www.cast.org/bobby/

• Disability Resources for Students– http://www.asu.edu/drs/index.html

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Key Ownership Questions• Who owns multimedia materials, the faculty or

the institution?

• Who controls the content?

• Can instructors take the materials with them if they change jobs?

• Who gets credit for team-produced products?

• How are revenues shared?

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Copyright and Intellectual Property Resource Site

Office of General Counsel

University of Texas System

Georgia Harperhttp://www.utsystem.edu/ogc/intellectualproperty

Copyright/Intellectual Property Resource Listhttp://www.public.asu.edu/~jeremy/copyrightreferences.html

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Rights of the Copyright Holder

• Copy or reproduce

• Prepare derivative works

• Distribute or market copies

• Public performance

• Public display

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Ownership Issues

• Component materials

• Materials produced– Faculty

– Production team

– Students

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Permissions

• Component materials

• Materials produced– Faculty

– Production team

– Students

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Merging Expectations

• Address early in process

• Refresh communication at transition points

• Licensing vs. Ownership

• Create opportunities for mutual learning

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Resources to Address• Ongoing assignments

• Release time from current assignments for faculty or other employees

• Sabbatical funding

• Institutional (internal) special funding

• Use of institutional resources (staff, computing, etc.)

• External, non-institutional funding

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Finding Courses and Resources

• Metadata - Data about data• Power of cataloging and description

• Reliable search results require standard vocabulary

• Need to identify format and technical information, as well as content

• Critical role for sharing resources - Digital Libraries, educational consortia, etc.

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Course Management• Faculty,staff, and student development

• Student interaction and assistance– Moderation

– Help desk

• Grading

• Content revision

• Identifying costs

• Evaluation and assessment

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Information Technology Operations

• Security

• Privacy

• Software standards - Proprietary design/commercial

• Organization of files and resources

• Disaster recovery and back-up

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Security

• System level

• Server level

–administrative access

• Courseware

• Files

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Privacy

• User identification

• Chat/discussion groups

• Grades/records

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Software standards

• Reliability

• Control

• Maintenance

• Change management

• Migration

• Archiving

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Organizing Resources

• Distributed files

• Reliability

• Version control

• Back-up and archiving

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Accommodating Existing Policies

• Grade books

• Course records

• Replicability for grievance and appeal

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Archive and Records Management Issues

• Data vs. records

• Standards

• Documentation

• Storage

• Migration

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Data vs. Records

• Data is information

• Records are information with context

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Records Standards

• Definitions - What to retain• Data description• Format• Media• Management

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Documentation• Need for standard descriptors

(i.e. MARC, Dublin Core, etc. )

• Content

• Operating system

• Software version

• File format

• Date

• History

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Storage• Format

–Hardware–Software–File

Non-proprietaryUncompressed

–Media• Conditions

• Management

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Migration• Storage

– Media – Format– Conditions

• Technical– Hardware– Software– File format/version

• Preservation

• Management

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Resources

• Copyright/IP:– http://www.public.asu.edu/~jeremy/

copyrightreferences.html

• ADA - Section 508 reference– http://www.usdoj.gov/crt/508/508docs.html

• ADA compliance check– http://www.cast.org/bobby/

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END

Presentation:http://www.public.asu.edu/~jeremy/coursedesign.html