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D1.2 1st Periodic report Hypatia
1
1ST PERIODIC REPORT HYPATIA
Work package
number:
WP1
Report number: 1
Contributors: Aliki Giannakopoulou, Meie van Laar
Institutions: NEMO SCIENCE MUSEUM
Revision Date: 25/07/2016
Status: Final
D1.2 1st Periodic report Hypatia
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Table of Contents
SUMMARY 3
WORK PROGRESS- GENERAL OVERVIEW 4
WORK PROGRESS- DIVIDED IN WORK PACKAGES 6
WP1 – MANAGEMENT 6
OBJECTIVES AND MILESTONES 6
PROGRESS TOWARDS OBJECTIVES– TASKS COMPLETED/ISSUES RAISED 6
DELIVERABLES SUBMITTED 11
WP2 THEORETICAL FRAMEWORK 11
OBJECTIVES AND MILESTONES 11
PROGRESS TOWARDS OBJECTIVES– TASKS COMPLETED/ISSUES RAISED 11
DELIVERABLES SUBMITTED 13
WP3 HUB COORDINATION AND STAKEHOLDER ENGAGEMENT 14
OBJECTIVES AND MILESTONES 14
PROGRESS TOWARDS OBJECTIVES– TASKS COMPLETED/ISSUES RAISED 14
DELIVERABLES SUBMITTED 19
WP4 TOOLKIT DEVELOPMENT 19
OBJECTIVES AND MILESTONES 19
PROGRESS TOWARDS OBJECTIVES– TASKS COMPLETED/ISSUES RAISED 20
DELIVERABLES SUBMITTED 22
WP5 TOOLKIT IMPLEMENTATION 22
OBJECTIVES AND MILESTONES 22
PROGRESS TOWARDS OBJECTIVES– TASKS COMPLETED/ISSUES RAISED 22
DELIVERABLES SUBMITTED 22
WP6 DISSEMINATION 22
OBJECTIVES AND MILESTONES 22
PROGRESS TOWARDS OBJECTIVES– TASKS COMPLETED/ISSUES RAISED 23
DELIVERABLES SUBMITTED 31
WP7 ETHICS REQUIREMENTS 31
OBJECTIVES AND MILESTONES 31
DELIVERABLES SUBMITTED 31
DELIVERABLES OVERVIEW 32
MILESTONES OVERVIEW 33
USE OF RESOURCES 33
OVERVIEW OF ELIGIBLE COSTS 33
OVERVIEW OF PROGRESS PER WP 34
D1.2 1st Periodic report Hypatia
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Summary
The Hypatia project was launched on August 1st. Hypatia addresses the challenge of bringing
more teenagers into STEM related careers. The project aims to communicate sciences to young
people in a more gender inclusive way. In order to achieve this we are involving schools, industry,
science centres and museums, policy makers and teenagers directly. To do so, the project will
produce a toolkit, work around national hubs and organise a series of events. The project is also
producing a campaign targeting teenagers all around Europe. Called “Expect Everything”, it
builds on the results achieved by the campaign Science it’s a Girl Thing.
The Hypatia National hubs are led by science centres and museums, they are located in 14
countries: Austria, Denmark, Estonia, France, Greece, Ireland, Israel, Italy, Poland, Serbia, Spain,
Sweden, the Netherlands and the UK. Their main aim is to organize a series of events for
teachers, head teachers and teenagers and will translate, adapt and implement Hypatia’s
modules. Their goal is to link representatives of industries, teachers, policy makers and
teenagers and strengthen the interaction among the stakeholders and disseminate the Hypatia
digital toolkit on a national level.
Hypatia will also produce an accessible, practical and ready-to-use digital collection of modules
aimed at teenagers that will be used by teachers, informal learning organisations, researchers
and industry. The modules produced by Hypatia will have a central focus on gender-inclusive
ways of communicating STEM, empowering teenagers and exploring the range of skills that are
needed for a great variety of STEM studies and careers open to young people. The Hypatia hubs
will provide a sustainable basis for these activities to be carried out on the long term, with a
focus on dissemination through networks and stakeholder engagement allowing the project
impact to multiply.
Finally events will take place in science centres and museums in 14 countries and will be
specifically focus on engaging teenagers in a variety of future careers related to science. Other
events dedicated to teachers and head teachers will be organized. Besides putting forward new
events and activities based on the project tools, hubs will adapted existing events, making use of
the toolkit and improving the extent to which these events address issues on gender.
This current document reports the main activities undertaken by the project in its first year from
August 2015 to July 2016.
For the period August 2015- April 2016 partners were asked and have delivered their input for
the preparation of an Internal report that gave information both on their content contribution and
their financial spending on the project. The internal report produced was used as means for
internal monitoring of the project. This process gave valuable feedback to the coordinator and
assistance to the partners to ensure WPs are developing well and in good cooperation, budget is
spent in a correct way and so on. The main objective of that report as well of this current one that
includes content updates of the additional three months ( May 2016-July 2016) is to identify
mistakes and difficulties partners are facing in the project so far in order to avoid future
problems for the elaboration of the 1st periodic report , which will be submitted to the European
Commission until Month 17 (December 2016) that will cover the period ( M1-M15) ( August
2015 – October 2016) .
D1.2 1st Periodic report Hypatia
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This document has been divided in three parts:
Work Progress ( Outline of the tasks undertaken by the partners during this period)
List of deliverables produced and milestones achieved so far
Use of Resources spent in the first 9 months of the project ( personnel time and direct
costs)
Work Progress- General overview
From the beginning of the first year of Hypatia NEMO as coordinator and WP1 leader was
responsible to set up the coordination and management mechanisms of the project. One of the
first tasks completed was the production of a Quality and Assurance plan ( D1.1) , this document
detailed the mechanisms for managing the interaction between the beneficiaries during the work
execution; gave details on how and when the project documentation has to be exchanged within
the beneficiaries and in relation to the European Commission; proposed mechanisms for
ensuring the consistent progress of the work, on a regular basis and set up the editorial
standards for project document contents. The first consortium meeting was held in Amsterdam in
the beginning of month 4 of the project from November 2-4 in the premises of NEMO Science
Museum and the 2nd Consortium meeting was held in Brussels on the 28-30 June 2016 on
month 11th of the project. In the meantime Online Management team meetings were held every
two months since the kick off meeting. The coordinator was in charge of selecting the external
evaluator of the project, setting up a call on Month 1, signing up a contract with the selected
partner, de Montfort University in the UK on the 20th of October 2015. WP1 has also produced an
internal report for Hypatia M1-M9 and this current report overlooking the first year of the project.
As soon as the project begun and in order to prepare the ground for the production of the Hypatia
Toolkit, UCPH as leader of WP2 began setting up the project theoretical framework. The first
action they took in as WP leaders was to work on the criteria of what makes an activity gender-
inclusive. UCPH set up a Gender Panel, a board of gender experts that would provide feedback in
several elements of the project including this list of criteria. During the kick off meeting in
Amsterdam that was attended by both main partners and third parties the WP2 leader gave a
workshop on gender inclusion to all partners using the criteria developed in D2.1. UCPH collected
a list of activities from all partners in order to create a pull of activities to select the basis of the
modules for WP4 and made an analysis of them. During this first year it also produced a report of
the relations between gender and STEM education in the 14 European countries participating in
the project getting input from both partners and other resources (D2.3). Additional the original
foreseen tasks and in order to ensure a good cooperation between WP2 and WP3 an extra
meeting was held in December 2015 between UCPH, MUST and NEMO. The purpose of this
meeting was to link the D2.2 outcomes with the first task of WP4, the development of the first
modules.
As soon as the project begun, WP3 leader begun by finalising the members of the Advisory Board
committee (D3.1). During the kick off meeting in Amsterdam, the Advisory Board came together,
met the project partners and held a meeting in order to set up clear roles and responsibilities
during the project. Bloomfield Science Museum also produced a guide plan for partners on how
to set up their National Hubs. The plan included information about how they should establish
their Hub (how to map relevant stakeholders, recruit them etc), guidelines on how to
D1.2 1st Periodic report Hypatia
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administrate the Hub ( information about how to communicate with their members , how they
could set up the youth panels in each country etc) and information about the Launch events the
main partners would be holding and the general support they would provide as leaders of this
task. Beginning in May 2016 and lasting until June 2016 all main partners held their National
Hub launches attracting a number of stakeholders in each country and attention.
Already from the 3rd month of the project the leader of WP4 that deals with the development of
the toolkit, made their first plan about the mechanism the selection of the activities for the
modules will be implementing. On month 5, December 2015, a meeting was held as mentioned
above with WP2 leader and the coordinator in order to set up the model of selection of the
activities that will create the basis of the modules from the initial big pull of activities collected by
WP2. MUST as WP leader with the collaboration of all main partners selected then the basis for
the first 15 modules D4.1 ( 5 for schools, 5 for industries, 5 for museums) and allocated to each
partner 6 modules they would be piloting, the piloting of the modules has now begun and will be
taking place until month 14 of the project.
Even though the tasks of WP5 are only beginning officially on month 19, WP leader has already
presented a first set of ideas to the partners and shared idea and received feedback from
partners during the second Consortium meeting in Brussels about the format of the Hypatia
Seminars and the selection of the modules for all partners during the large implementation
phase of the project. It has also been agreed that an extra meeting will be held in October 2016
between WP4 leader, WP5 leader and the coordinator in order to agree on the mechanism of
allocation of the modules to each project main partner and third party.
WP6 plays a major part in Hypatia. This WP leads the dissemination of the project to the relevant
stakeholders (institutional campaign) and the development of the Campaign that follows up the
legacy of ‘Science it’s a girl thing’ Campaign of the European Commission. As soon as the project
was launched Ecsite lead the elaboration of the dissemination strategy. A designer company,
Hyperbrow, was hired to create the branding image of both campaigns and the website and all
partners were involved in a collaborative process in coming up with key messages and input for
dissemination. Teenagers themselves in Netherlands and Ireland were involved in the process
giving their input on the proposed campaign. The campaign for teenagers ( ExpectEverything) and
project website were launched eventually in April 2016, on month 9 of the project. Ecsite took
over the management of the Facebook group of the Science it’s a girl thing campaign and
produced several dissemination tools such as press releases, factsheets , newsletter, and so on.
On month 11 of the project ( 30th june 2016) it was held in Brussels, the European stakeholders
Event of Hypatia with great success, attracting 64 key stakeholders from the industry sector
,policy makers and museum representatives. An interesting element of the dissemination of the
project is the fact that it has been decided that all museum partners will be leading the setting
up of Youth Panel editorial boards. These panels consisting of teenagers will be responsible each
month for the production of content for the project dissemination channels ( videos, blogs,
articles, interviews etc). This process begun already in May 2016 and Netherlands produced the
first content.
D1.2 1st Periodic report Hypatia
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As this first period is coming to an end, the project is moving ahead towards a very active period
with tasks in the coming months including:
Piloting of Hypatia Modules
Production of the first version of the toolkit to be posted on the Hypatia website
National Seminars for head teachers in 14 countries
Work Progress- divided in Work packages
WP1 – Management
Objectives and Milestones
To set-up the management infrastructure (quality plan, procedures, risk, project
management tools, internal web site
To provide financial and contractual management of the consortium, including
maintenance of the Consortium Agreement, follow-up of contractual obligations
(contractual reporting, deliverable issuing, monitoring of resources
To coordinate an independent evaluation which assesses the running of the project, the
achievement of its objectives and its impact, reflecting a cross section of materials,
activities, relationships, experiences and educational outcomes and the viewpoints of all
the key stakeholders.
To manage the participation of the nine Third Parties in the project.
Progress towards objectives– tasks completed/issues raised
T1.1 Project Coordination
Leader: NEMO
Quality control
NEMO produced a quality and assurance plan (D1.1) that was shared with the project partners
during the kick off project meeting. The plan is one of the project deliverables submitted to the
European Commission and has in extensive details information related to the management of
the project, the reporting and financial issues. The plan has been since then shared on
basecamp the internal communication channel of the project.
Maintain and monitor the work plan
D1.2 1st Periodic report Hypatia
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Distributing partner shares according to consortium agreement agreed rules, providing
financial helpdesk services, establishing and maintaining financial records, etc.
NEMO first and then all project partners signed the Grant Agreement with the European
Commission following a number of adjustments and corrections from the initial proposal in
August 2015.
A Consortium Agreement that was prepared by NEMO was also signed by all partners and third
parties on the same time.
Ecsite prepared and circulated a Third Parties Agreement for all the third parties. All third parties
signed these contracts.
NEMO transferred the pre financing amount that received from the European Commission to all
the partners. NEMO begun the procedure in August 2015 as soon as the amount was received
and following some questions, clarifications and doubts all amount were transferred to the
partners within a month time.
Organise project launch: establish procedures, project management methods and tools (project
management plan, quality plan, risk register, indicators); prepare project kick-off meeting,
A Kick off meeting took place in Amsterdam from the 2-4 November 2015. At this meeting
representatives of all main partners and third parties took place. During the three days, the
project plan was explained in detail, WP leaders had the chance to share their plans, concerns,
ideas for the coming months. UCPH as WP2 leader had also the time to organise a workshop as
will be described in more detail under WP2. A physical advisory board meeting also took place at
the end of this meeting.
Organise periodic project consortium meetings for project progress review, decision making and
conflict resolution (Management team meetings)
A Management team meeting has been taking place every two months since the kick off meeting
of the project. One representative at least from each Work package leader takes part in this
meeting where issues are raised and progress is monitored.
More specifically following the kick off meeting in November 2015 the following Management
team meetings have taken place:
- 28/01/2016
- 31/03/2016
- 02/06/2016
- 29/06/2016
Further than the management team meetings, skype calls have been organised with WP leaders
and NEMO in regular basis to monitor progress of the specific work packages more in detail.
During the last Management team meeting on 29th of June, it was decided that Universcience
would join the team meetings even though they are not WP leaders in the project. This way as the
D1.2 1st Periodic report Hypatia
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only remaining main partner science museum in the project will be able to be better connected
with the project developments and decisions.
Co-ordinate timely production of deliverables
All deliverables of the period M1-M12 have been submitted to the European Commission. A
procedure was set in order to ensure the quality of the deliverables in which always NEMO and
one more main partner would review the document before it was officially submitted. Some
deliverables were submitted with a delay of a month from the original day as the time allocated
for their preparation was very tight. .
kplan,
according to milestones, indicators and contractual commitments,
contractual documents (Project programme, Consortium Agreement)
NEMO has circulated all relevant documents to the project partners, has uploaded them on the
internal communication website ( basecamp) and maintains all copies of financial documents
within the financial department of the museum.
internal and contractual periodic reporting
Information about the reporting procedures has been circulated by NEMO already from the kick
off meeting. The Quality and assurance plan has given in detail all information related to
reporting and partners received templates and instructions for reporting almost 2 months before
initial deadline. Collection of information has been running overall smoothly with some small
delays by some partners for the internal reporting. Lessons learned will be used for the 15th
months interim reporting procedure.
Status : this task has been taking place without deviations from original planning
T1.2 Risk and Quality Management
Leader: NEMO
A risks plan has been part of the Quality and Assurance plan that was shared with all partners on
month 3 of the proejct. The plan is regularly reviewed during physical consortium meetings and
any actions needed to be undertaken are reviewed and agreed upon. The progress of the project
is monitored via a series of documentations ( deliverables, minutes of meetings) and the internal
reports in addition to the periodic reports the project is foreseen to deliver.
The Internal report that was produced in the project for the period M1-M9 identified some issues
that the Coordinator had to pay special attention to. More specifically:
Submitting of deliverables on time: Ensuring that all partners, complete their tasks on time and
do not lose track of their responsibilities has been one of the biggest challenges. During this first
D1.2 1st Periodic report Hypatia
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period a number of deliverables were submitted with smaller or bigger delay with maximum one
month delay deriving from the original plan. The coordinator had already set the Q&A plan, the
internal website and online meetings in order to ensure the completion of tasks but as this task
emerged extra measures needed to be taken in order to avoid delays in delivery.
Action: It was decided that the coordinator will look ahead in upcoming deliverables and related
milestones and foresee together with the partners responsible what specific issues may arise.
Together a specific action plan per wp will be made and additional cooperation actions among
wps will take place ( see for example extra meeting between WP4-5 Leaders to be organised in
October 2016).
Management of third parties. A number of third parties requested for an updated list of the
upcoming deadlines for activities and reporting due for Third Parties so that these partners can
plan for these well in advance.
Action: Ecsite organised skype calls with every third party in July 2016 to see individual issues
and update them on the project progress and expected tasks. Ecsite produced a new document
with deadlines and milestones for third parties for the 2nd year of the project.
Role of the partners. As some of the project partners are not involved in European projects in a
regular basis ( see Industry partners for example), it was identified a need for each of the
partner’s task to be clearly explained by the coordinator and WP leader well in advance.
Responsibilities and expectations need to be reminded and monitored very often.
Action: NEMO to produce action list specifically for the industry partners and keep them more
closely updated regarding their tasks and responsibilities
Internal website: Navigation on the internal website has been challenging for some partners
finding difficult to keep up with messages from the project.
Action: prioritising information in the coming months in the project internal portal will be
important for the good management of the project. NEMO agreed following the second
consortium meeting to clean up BASECAMP from drafts of documents and collect and archive
them in zip files. Each WP leader has agreed to take responsibility to keep their folder clean and
up to date.
Translations: as most of the information on both Hypatia and EE websites is currently available
only in English there is foreseen an issue with especially teachers from different countries that
expect to receive as much information possible in their own languages.
Action: the project has already foreseen that modules will be translated in local language.
Additionally to this it was decided that Ecsite will create for the toolkit webpage only, language
specific pages. In this case this page’s main text will also be translated in 14 countries and
partners will have access to their local page in order to disseminate it to teachers and other
stakeholders directly and avoid language issues that may arise.
Status : this task has been taking place without deviations from original planning
D1.2 1st Periodic report Hypatia
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Task 1.3 Coordinating of External Evaluator
Leader: NEMO
On the 28th of August 2015 NEMO made a call for the external evaluator of the project. 5
complete entries were received and NEMO in consultation with two more partners ( UCPH and
MUST) selected the subcontractor ( De Montfort University in Leicester). The evaluator
participated in the kick off meeting of the project laying down the evaluation plan and has
submitted a first more detailed strategy of the evaluation of the project in December 2015. In
July 2016 the evaluator begun implementing the strategy with interviews with project partners (
one interview took place with MUST, WP4 leader) in July 2016.
Status : this task has been taking place without deviations from original planning
Task 1.4 Coordination of third parties
Leader: Ecsite
At the start of the project Ecsite coordinated all the administrative procedures that led to the
signature of the contracts between Ecsite and all the third parties. Following this, and before the
kick off meeting, the project manager scheduled 9 calls (one with each third party) to inform
them and to give more information about the project, answering possible administrative and
technical questions and in general introducing the project. During these months, Ecsite has sent
reminders to the third parties for them to identify the precise legal and ethical requirements of
the project in each country making sure that they delivered on time. Finally, Ecsite made sure
that all of the third parties gave in on time its input for WP2 leaders to make their report on the
state of the art of how gender inclusively STEM is communicated in the 14 countries of the
project. Following the second consortium meeting in June 2016, Ecsite begun a series of calls
with third parties and the preparation of a document for them in order to collect information
about tasks completed in the project so far and tasks foreseen in the project for them in the
coming months. The involvement of the third parties becomes more significant once WP5 comes
into action.
Status : this task has been taking place without deviations from original planning
Task 1.5 Ethical Management
Leader: NEMO
The coordinator made sure that all the museums partners ( including third parties) identified the
precise legal and ethical requirements for the project in each country and obtained the necessary
approvals before month 8 of the project :
a. ethical approvals by the competent local/national Ethics Committees
b. ethical approvals by the national data protection laws
The coordinator reviewed the standards and guidelines of Horizon 2020 regarding ethical issues
in order to prepare the templates and instructions of the partners. The deliverable corresponding
D1.2 1st Periodic report Hypatia
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to this task has been enriched according to the European Commission’s recommendation with 7
more deliverables as part of a new WP dedicated on ethics WP7
Deliverables submitted
D1.1 Project management and quality assurance manual
D1.2 the present document, first periodic report
WP2 Theoretical Framework
Objectives and Milestones
To ensure the work of the project is in line with the latest European research on how to
ensure STEM in communicated in a gender-inclusive way
To define criteria as to what makes a STEM engagement activity for teenagers gender-
inclusive
To select existing European gender-inclusive good practices and guidelines on engaging
teenagers in STEM
To report on the state of the art of how gender-inclusively STEM is communicated in the
14 countries of the project
To establish institutional communication guidelines for schools, museums, research
institutions and industry to ensure they communicate STEM in a gender-inclusive way
Progress towards objectives– tasks completed/issues raised
Task 2.1 Criteria for gender inclusion
Leader: UCPH
Partners: NEMO-NCWT, MNST DA VINCI, BSMJ, AEESTI / Ecsite, Experimentarium, EPPDCSI,
BUREAUQ BV, PPG Europe, L'OREAL Foundation
The first task in WP2 was the development of a set of criteria for gender inclusion that were
based on Hypatia’s theoretical framework for gender, and operational with respect to its target
institutions: Museums and science centres, schools, research institutions, and industry. UCPH
developed these criteria in M1-M3, and presented their framework at the Consortium Workshop
in Amsterdam in November 2015. The feedback they received through the workshop from the
partners and the feedback they received from the project’s Gender Panel helped the WP leader
to finalise the criteria as Deliverable D2.1. The criteria are bringing out very interesting concepts
related to gender inclusion, science and science education. In spite of its image as being
objective and unbiased, the gendering of science according to the report of UCPH has been on-
going since its early origins. A number of studies show that gender has influenced the production
of scientific knowledge at multiple levels through history. Instead of transcending sexual
differences, the ideals of science have thus effectively helped to establish them. Another
interesting concept elaborated in the criteria is Tt assumption that girls and boys belong to
D1.2 1st Periodic report Hypatia
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distinct, internally homogeneous groups based on their biological sex . This according to the D2.1
‘creates a stereotype of girls and boys that fits no one in particular. The assumption that sex
equals gender is increasingly being challenged. These are a few of the basic concepts that were
brought out in this document that created the basis of a number of actions within Hypatia. It has
also been decided to decipher the findings of this deliverable into guidelines and useful
factsheets for Industries and policy makers interested in the topic of gender inclusion.
Status : this task has been taking place without deviations from original planning
Task 2.2: Consortium Workshop on Gender Inclusion
Leader: UCPH
At the Consortium Workshop in Amsterdam in November 3, 2015, UCPH shared their findings on
the developed framework, and engaged the partners and third party participants in a workshop
to analyse three cases of science education activities, set in a museum, an industrial setting, and
a research institution setting, respectively. This workshop gave them valuable feedback for
finalising Deliverable 2.1 and introduced the Hypatia partners to the Hypatia theoretical
framework.
Figure 1: Marianne Achiam during Workshop on gender inclusion in Amsterdam
Status : this task has been taking place without deviations from original planning
Task 2.3: Collection of Existing Activities and Guidelines
Leader: UCPH
Participants: NEMO, MUST, BSMJ, EXP, UNIV, PPG, L’OREAL, Third Parties]
Task 2.3 consisted of the collection of science education activities that represent good practices
for bringing gender into the way STEM is communicated. Using an online survey, UCPH collected
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49 science education activities from the Partners or Third Parties from Hypatia’s 14 European
countries. The activities were summarised in terms of stakeholder involvement, content, format,
and intended audience. The activities were then analysed in terms of the gender inclusion
framework. This analysis allowed them to identify good practices for each of the ten identified
activity formats. The complete, categorised list of activities was delivered to Work Package 4
leader (MUST) together with a guideline on how the activities constituted good practices and
further points for consideration (Deliverable 2.2) at the end of M5. A physical workshop also took
place that month so that UCPH could elaborate with MUST on their findings and ensure the
communication among the partners was sufficient.
Status : this task has been taking place without deviations from original planning
Task 2.4 State of the Art in Gender
Leader: UCPH
Participants: NEMO, MUST, BSMJ, EXP, UNIV,PPG, L’OREAL, Third Parties
Task 2.4 consisted of a mapping of how gender is addressed in the current STEM curricula in 14
EU countries, in guidelines teachers and head teachers receive on how to approach the topic of
gender in classrooms, and in national structures to guide inclusive STEM education in schools,
museums and science centres, research institutions, and industry. UCPH collected a total of 41
documents of three types: 22 primary documents that directly prescribe the content of science
education (national science curricula), 15 secondary documents that address the ways in which
science education is carried out in practice (such as guidelines for teachers), and finally, 4
tertiary documents that report on the status of gender and science education across nations or
regions (such as EU reports). What was found was significant gender polarisation in the
curriculum documents, and a relative scarcity of guidelines or teachers and other educators on
how to conduct gender-inclusive teaching. This indicates that there is work yet to be done to
make science education gender inclusive across Europe. However, the findings (presented in
Deliverable 2.3) may be subject to change over time, as Hypatia’s knowledge- sharing network
becomes better.
Status : this task has been taking place without deviations from original planning
Task 2.5 Institutional communication guideline development
Leader: UCPH
Participants: BUREAUQ, NEMO, MUST, BSMJ, EXPT, UNIV, PPG, L’OREAL, Third Parties
This task will begin in month 24 of the project; nevertheless the project consortium is already
beginning to think how what has been developed by the above tasks and will eventually feed in
these guidelines will be disseminated in the most effective way possible.
Deliverables submitted
D2.1 Criteria for gender inclusion
D1.2 1st Periodic report Hypatia
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D2.2 Set of existing good practices on gender inclusion in STEM communication
D2.3 State of the art report on gender in STEM
WP3 Hub Coordination and Stakeholder Engagement
Objectives and Milestones
To establish and coordinate local Hubs that will support the project’s activities;
To establish and coordinate a European Advisory Board to feed into the project;
To ensure stakeholders are engaged at all stages of the project and mobilised in order to
implement the project activities.
Progress towards objectives– tasks completed/issues raised
Task 3.1 European Advisory Board
Leader: BMSJ
Participants: NEMO, ECSITE, PPG, L’OREAL
BMSJ has developed a detailed description of the European Advisory Board, with input from the
board following a physical meeting in Amsterdam during the kick off of the project. The European
Advisory Board consists of a great mix of representatives ranging from Industry, policy makers,
the European head teachers association. The roles of the committee members as well as the
details regarding the management of this board are submitted as deliverable D3.1.. The input
the Board has given has assisted the project in several aspects such as the preparation of the
European Stakeholders Event, the establishment of the local hubs, the dissemination material of
the project and so on.
The WP leader has been responsible for planning the agenda and coordinating 4 AB meetings so
far:
1st- during the KOM- face to face on 4/11/15
2nd skype meeting on 15/12/15
3rd teleconference meeting on 15/2/16
4th teleconference meeting on 2/5/16
5th Physical meeting during the second consortium meeting on 29/6/16
Status: There has been a change in one of the Advisory Board members. Jean Pierre Alix from
Euroscience has been replaced by Anne Sophie Godfroy from the Sorbonne University.
Task 3.2 Strategic plan for local/national stakeholder engagement
D1.2 1st Periodic report Hypatia
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Leader: BMSJ
Participants: NEMO, MUST, EXP, UNIV, PPG, L’OREAL
BMSJ has developed a strategic plan for stakeholders engagement with input from the Advisory
Board members and disseminated a template to all partners for monitoring the Hubs activities in
all science museums partners (deliverable D3.2. ). The plan includes guidance to the partners on
how they can establish their own hub and on how they could run it during the project lifetime. It
includes guidelines and information related to the launch hub events for the main partners and
more details regarding the supporting mechanism the WP leader will provide to all partners and
the reporting procedures they will need to respect.
Status : this task has taken place without deviations from original planning
Task 3.3 Hub management
All main partners have set up the teams that consist of their Hub committees and begun in
month 9 launching their Hubs. The Launch events were completed by all partners by month 10 of
the project.
For these reason and under the guidelines provided by BMSJ Project meetings dealing with the
Hub establishment and the launch event took place in main project partners, partnerships are
being built with ( Ministries of Education (MoE) and with the Ministry of Science and Technology
(MoST), industries, etc).
In addition to the Hubs special youth panels have been setting up in all main partners.
Recruitment strategies have been proposed by WP leader in order to recruit participants in the
youth panels. The third parties have begun this task of building their youth panel on month 9 of
the project. Ecsite has set up together with Bloomfield a monitoring procedure for their work as
the youth panels offer input for the dissemination of the project too. NEMO has been the host of
the first youth panel that has offered input to the project and social media in June 2016.
D1.2 1st Periodic report Hypatia
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Figure 2: The youth editorial board of Science Museum NEMO
The Internal report that was produced in the project for the period M1-M9 identified some issues
related to the Hubs management that WP leader had to pay special attention to. More
specifically:
Engaging all stakeholders during the Hub creation: One partner reported some difficulties in
engaging commercial companies as part of their national hub.
Action: In order to solve this challenge the partner has foreseen for this reason a special
recruitment advertisement for partners on their website. This process will be shared with the
other partners that might face similar issues.
Teenagers participation in youth boards: The participation of the youth panel was noted by some
partners as one of the most important tasks in the project but also a very challenging task to
complete. ( time schedules, ages, commitment, etc) . Teenagers involvement needs a lot of
dedicated time but their feedback has proven to be very useful.
Action: Partners agreed to share more their strategies on recruiting teenagers and NEMO that
was the partner that first created the youth panel agreed to assist the partners taking over.
Hubs management developments: . A lot of information on this is already shared on Basecamp
but it is often lost and “drawn” among all the other stuff there
Action: Providing the hubs as well as our organizations internally with updates on the progress of
the project internationally could strengthen the interest and engagement of the project. It was
agreed to discuss in the coming consortium meeting whether there is a need of a more concise
strategy on sharing these news among the partners.
D1.2 1st Periodic report Hypatia
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Status: this task has been taking place without deviations from original planning
Task 3.4 National launch event
Leader: BSMJ
Participants: NEMO, MUST, EXP, UNIV, PPG, L’OREAL
All partners planned and held their National Launch events bringing together keynote speakers
and participants, organised and operated them and organised and operated the first meetings of
their youth panels. The Launch events were held in the following dates:
NEMO 12/05/2016
Figure 3: The Dutch Launch invitation sent by Science Museum NEMO
MUST: 27/06/2016
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Figure 4: The Italian Launch invitation sent by MUST
BLOOMFIELD 11/04/2016
Figure 5: The Israeli Launch invitation sent by BLOOMFIELD
D1.2 1st Periodic report Hypatia
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UNIVERSCIENCE 1/06/2016
Figure 6: The French Launch invitation sent by universcience
EXPERIMENTARIUM 26/04/2016
Status: this task took place without deviations from original planning
Deliverables submitted
D3.1 European Advisory Board
D3.2 Strategic plan for stakeholder engagement
WP4 Toolkit Development
Objectives and Milestones
To adapt and develop the Hypatia good practices into a set of modules to be
implemented, complete with support material
To guarantee the feasibility, sustainability and impact of the activities and tools through
pilot and feedback phases
D1.2 1st Periodic report Hypatia
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Progress towards objectives– tasks completed/issues raised
Task 4.1 Development of modules
Leader: MUST
Participants: NEMO, BSMJ, EXP,UNIVERSCIENCE
MUST as WP leader coordinated the modules development from all the museum partners and:
- developed and provided 3 modules templates for the 3 different contexts: museum,
school and industry/research institute
- supported the partners in choosing the activities to test and producing the descriptions
- collected, review, and commented in collaboration with UCPH and NEMO, all the activities
for the 3 contexts proposed by all the Hypatia partners.
- organized the implementation of the pilots.
Every museum promised to pilot their 3 proposed activities and 3 activities imported from
another museum in such structure:
o MUST proposes and pilots 3 activities, 1 for school, 1 for museum, one for
industry/research institutes. Moreover MUST pilots 1 activity for museum imported from NEMO,
1 activity for school and 1 activity for industry/research institutes imported from BMSJ.
o BMSJ proposes and pilots 3 activities, 1 for school, 1 for museum, one for
industry/research institutes. Moreover BMSJ pilots 1 activity for museum imported from MUST, 1
activity for school and 1 activity for industry/research institutes imported from NEMO.
o NEMO proposes and pilots 3 activities, 1 for school, 1 for museum, one for
industry/research institutes. Moreover NEMO pilots 1 activity for museum imported from BMSJ, 1
activity for school and 1 activity for industry/research institutes imported from MUST.
o UNIVERSCIENCE proposes and pilots 3 activities, 1 for school, 1 for museum, one for
industry/research institutes. Moreover UNIVERSCIENCE pilots 1 activity for museum, 1 activity for
school and 1 activity for industry/research institutes imported from EXPERIMENTARIUM.
o EXPERIMENTARIUM proposes and pilots 3 activities, 1 for school, 1 for museum, one for
industry/research institutes. Moreover UNIVERSCIENCE pilots 1 activity for museum, 1 activity for
school and 1 activity for industry/research institutes imported from UNIVERSCIENCE..
In order to support the implementation of the activities MUST developed and shared with the
partners 2 more guidelines about facilitation and gender inclusion to be added to the description
of the activities. The guidelines are aimed especially at companies and researchers with a low
experience in informal education, facilitation and gender inclusion who could implement the
activities in their own contexts. In general they are a valid support also for museum educators
and school teachers in supporting dialogue and gender inclusion. “Facilitation guidelines” are
D1.2 1st Periodic report Hypatia
21
aimed at supporting the discussions and experimental activity conduction. “Gender guidelines”
are aimed at facilitating gender inclusiveness in implementing the activities and sharing the
results deliverables of the WP 2 in the practice of the WP 4
MUST Prepared a piloting feedback system composed by an observation sheet, an activity
feedback form and the feedback instructions. All the materials are stored and shared on
basecamp. The WP leader produced the D 4.1, the description of the set of developed modules.
Status : this task has been taking place without deviations from original planning
Task 4.2 Piloting of modules
MUST as leader of this task coordinated the piloting of modules of all the partners and monitored
the piloting calendar and the activity feedback system. In order to support efficiently the partners
MUST started immediately the pilot of their activities and shared with the others the results.
Besides specific notes and comments, in general the WP leader noticed common outcomes from
all the piloting information received so far such as:
Organizing the activities in a variety of modalities fostered an inclusive engagement and
participation of the teenagers, The concrete and direct presence of professionals had a strong
impact among the participants, Teenagers showed to be aware and reflective about gender issue
and stereotypes, although it happened that they reproduced some unbalanced gender visions in
comments or behaviour, in an implicit and indirect way.
The process of piloting of modules has been taking place in all countries and mostly completed
by month 12. Some partners have still some modules to test and arranged dates have been set
for September 2016 for the remaining ones.
Organisation for the pilots of the modules: Some partners faced challenges in finding
comfortable dates for testing especially the industry modules as it meant organising both the
testing for school classes in collaboration with industries.
Action: Partners shared tips and ideas on how to overcome these obstacles during the second
consortium meetings. Partners have until September 2016 to complete their pilots. Additional
guidelines especially for industry partners has been decided they will be developed ( this task will
be led by UCPH and NEMO) in order to assist in the involvement of industries.
Status: this task is taking place without deviations from original planning
Task 4.3 Production of the toolkit
This task is foreseen to begin on month 15. Nevertheless discussions on the layout of the toolkit
on the Hypatia website have already begun on month 9. Discussions that took place during the
consortium meeting on month 11 resulted with a plan for Ecsite to send a concrete proposal
about the presentation of the toolkit on the Hypatia website, and arranging of an extra meeting
between WP4-WP5 on October 2016.
D1.2 1st Periodic report Hypatia
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Deliverables submitted
D4.1 Set of developed modules
WP5 Toolkit Implementation
Objectives and Milestones
To adapt and roll out Hypatia activities into classrooms, science centres and museums,
research institutions and industries across Europe.
To establish a long-term ‘tradition’ of gender inclusion in STEM by making these part of
these institutions’ permanent provision across Europe.
Progress towards objectives– tasks completed/issues raised
Task 5.1 National selection and adaptation of modules
Not an activity for this report though discussion between WP5 leader, NEMO and WP4 leader
have already been taking place about the process of selection and adaptation of the modules.
Task 5.2 National seminars
Not an activity for this report though discussion has been taking place among all partners on this
and EXP conducted a workshop during the 2nd consortium meeting with main partners to discuss
about this topic.
Task 5.3 Implementation of toolkit activities
Not an activity for this report
Deliverables submitted
No deliverables submitted during this period
WP6 Dissemination
Objectives and Milestones
To raise awareness of the project, its objectives, activities and outcomes, among
specified target groups of stakeholders and citizens.
To increase awareness of the importance of challenging gender stereotypes and to
develop recommendations as to ‘how this can be done’ – (to be developed)
To encourage target groups to take advantage of opportunities to participate in project
activities
To ensure a strong online presence for the project and its activities
D1.2 1st Periodic report Hypatia
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To bring together stakeholders in formal and informal education, research, industry and
policy on a national level for seminars organised by the Hubs in each of the 14 countries
of the consortium
To advocate for the inclusion of gender issues in STEM outreach activities on a European
level
To support the sustainability of Hypatia tools and outcomes long after the project lifetime.
Progress towards objectives– tasks completed/issues raised
Task 6.1 Dissemination plan and campaign strategy
Lead: Ecsite
Participants: BQ
The plan developed by Ecsite in association with BureauQ describes the activities that will help
promote the outcomes of the project throughout the project. It describes target audiences, key
messages, branding, dissemination tools and dissemination materials as well as promotion
events that will be organised by science centres. It sets the guidelines to make the most efficient
use of the tools available to the consortium to disseminate and promote the project. It maps the
whole consortium and third parties means of communication and gives clues on how to use
them. It also provides the rationale behind the slogan “expect everything” and the branding.
Finally it outlines the action plan that will be undertaken during the life span of the project and
how the monitoring is going to be achieved. It is important pointing out that the project takes over
the legacy of the European Commission’s campaign, Science it’s a girl thing. The Dissemination
plan and campaign was a 6 months’ work that was finalised at the end of January 2016. The
campaign is supported by the combined work of the partners of the project as well as the third
parties
In parallel to the dissemination plan and campaign strategy, Ecsite also produced a sustainability
strategy that aims at ensuring that the outcomes of the project remain used and available after
the end of the project. This strategy has a twofold aim: to increase the scope of the outcome and
to use the partnerships that will be created during the life span of the project. To do so the
strategy is based on a strong communication plus the establishment of a network based on
community interests.
Status : this task took place without deviations from original planning
Task 6.2 Dissemination activities
Lead: Ecsite
Participants: BQ, NEMO, MUST, BSMJ, EXP, UNIV, COP, PPG, L’OREAL, Third Parties
The implementation of the dissemination plan is the core of this task. Ecsite oversees the
coordinated partners’ effort across Europe in order to ensure that the plan is implemented
correctly and as widely as possible, extending the project’s impact across all the relevant
D1.2 1st Periodic report Hypatia
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networks of stakeholders. Ecsite gathers regular information from the partners and disseminates
it through the 2 websites of the project as well as by using the social media tools.
Partners post their events on Basecamp or contact Ecsite’s project managers and provide them
with details of their events that are updated online.
Since March 1 and until the launch of the “Expect Everything campaign” on April 21 Ecsite had
been posting on Science it’s a girl thing” Facebook page various posts. To do so Ecsite prepared
a monthly plan of Facebook posts, following the template that the Science it’s a girl thing
campaign created.
These are the posts that were produced during this period:
Figure 7: Facebook posts by Ecsite on Science it’s a girl thing page
A total of 13 posts were produced during one month, a rate of 2 posts per week in average.
Ecsite used birthdays and celebrations as a hook to engage young people.
In the first 12 months of the project Ecsite prepared 3 press releases coinciding with the kick-off
meeting, the launch of the websites, and the European stakeholders event. They were shared
with the partners and third parties. Partners adapted them to better attract their local audience,
translated them and shared them with their contacts.
The Newsletters were sent on November 13th and April 28th to a growing database. The first one
reached 453 people whereas the second one was sent to 644 subscribers.
D1.2 1st Periodic report Hypatia
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Figure 8: 1st press release of Hypatia Figure 9: Second press release
All project partners have been engaged in this first period in dissemination activities for the
project producing articles in national newspapers such as Bloomfield and AHHAA science centre
or Centre for the Promotion of Science in Serbia that had Hypatia mentioned in the Ellle
Magazine accompanied by a post on the WP leader of Hypatia in Serbia.
D1.2 1st Periodic report Hypatia
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Figure 10: Article in Israeli newspaper on Hypatia
Status : this task took place without deviations from original planning
Task 6.3 Coordination of the project website and branding
As soon as the project was launched Ecsite started to work on the development of a branding
image, a web portal and a factsheet. Ecsite prepared the brief for the selection of the designers
and developers. Ecsite circulated the call among partners and third parties to find a suitable
design studio and gathered the proposals and together with BureauQ and NEMO, analysed them
and chose the most suitable option for this work. Once the designers were selected, the chosen
one, HyperBrow studio (http://hyperbrow.com) started to develop the right tools.
The website serves a twofold objective: to promote the results of the project and the usability of
the Toolkit; and on the other side, to captivate the interest of teenagers, especially girls in STEM.
For the first main goal we have developed a website www.hypatiaproject.eu that contains all the
relevant information concerning the project, as well as room for the toolkit. To fulfil the second
objective, a website catered for teenagers has been developed, www.expecteverything.eu. This
second website, together with the social media, will be the backbone of the Expect Everything
campaign that is taking over the EU Campaign “Science is a Girl Thing” and redeveloping it,
starting a new approach to engage teenage girls in STEM studies and careers. This website has
been developed both in mobile version and computer version.
The final website is the result of a very participatory process from all the partners of the project.
The process that has led to these websites has been intertwined with the development of all the
branding and campaign visual image, as one could not be developed without the other.
Process:
A poll was developed by BureauQ, NEMO and Ecsite. It was shared with all of the partners and
third parties. 9 out of 17 partners answered the call. Once the results of the poll where were
gathered and analysed, Ecsite together with NEMO and Bureau BQ held 4 face to face meetings,
including one with the selected designers.
Structures, contents, trends, relevant information and strategies were discussed and decisions
were made concerning working methods, the schedule and above all, structure, tone and
contents of the website.
Several meetings took place in Amsterdam, Dublin and Brussels among WP6 , WP1 and
designers to prepare the branding and websites.
In order to ensure that the website was gender inclusive all the contents and wireframes were
reviewed by Hypatia gender panel. Ecsite coordinated this revision making sure it was delivered
on time and that their comments were implemented. The website was finally launched on April
15, 2016.
The coordination of the website portal included as well the development of branding image as
well as the factsheet of the project. The development of these 3 sub-projects started before the
kick-off meeting and finished with the delivery of the final website on April 13 of 2016.
D1.2 1st Periodic report Hypatia
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Figure 11: Front page of ExpectEverything website
Figure 12: Front page of Hypatia website
Factsheet
At the request of the advisory board, Ecsite coordinated the production of a factsheet. Instead of
a traditional factsheet, the factsheet developed is foldable and playful.
D1.2 1st Periodic report Hypatia
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Figure 13: Hypatia Factsheet
D1.2 1st Periodic report Hypatia
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Status : this task took place partially with a small deviation from original planning as the website
was launched with a month’s delay
Task 6.4 European Stakeholder Workshop
This European workshop took place in Brussels on the 30th of June 2016 and had a twofold aim.
The first was to share the initial development of the resources and receive feedback on how they
can be shaped to be relevant for the research and industry partners. The second aim of the
workshop was to discuss in depth the role of industries and research institutions in Europe on
inspiring girls in STEM related careers. The preparation for this Event begun on M6 of the
project. The event was titled : Making your Business More Gender Inclusive.
An invitation for the event was circulated to all partners and dissemination efforts of the event
were led by Ecsite.
D1.2 1st Periodic report Hypatia
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Figure 14: European stakeholders Event invitation
The event eventually brought together 63 participants from 14 countries.
The report of the event will be found in the Annex of this report. The programme included
presentations from policy maker Julie Ward member of the European Parliament, Donna
Herdsman from Hewlett Packard Enterprise, Marjolein van Breemen from NEMO, a discussion
among David MacDonald from L’Oreal Foundation and Ken Armistead from PPG Industries and a
workshop that involved all participants into sharing their thoughts regarding obstacles
encountering in their environment for making the industry sector more gender inclusive, and
opportunities they see for becoming more gender inclusive in the future. The list of participants
can be found also in the annex ( under the event Report). Ecsite is currently preparing a report of
the meeting to be circulated among all participants and be used in the project.
Figure 15: Participants of European Stakeholders Event in Brussels, 30 June 2016
Figure 16: Host Quentin Cooper , David MacDonald and Ken Armistead at the European Stakeholders
Event in Brussels, 30 June 2016
D1.2 1st Periodic report Hypatia
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Figure 17: Small group discussions at European Stakeholders Event in Brussels, 30 June 2016
Status : this task took place as planned with no deviations.
Deliverables submitted
D6.1 Dissemination plan, campaign strategy
D6.2 Sustainability Strategy
D6.3 Public web portal
WP7 Ethics requirements
Objectives and Milestones
Ethics deliverables were introduced in the Hypatia project by the European Commission in order
to improve the management, presentation, and monitoring of ethics requirements.
Deliverables submitted
D7.1 Copies of authorization, Opinion or notification by the competent institutional data
Protection officer / authority
D7.2 Procedures for data collection, storage, protection, retention and destruction and
confirmation
D7.3 Clarifications on how consent/assent will be ensured in case children and/or adults are
unable to give informed consent are involved
D7.4 Details on procedures and criteria to recruit research participants
D7.5 Detailed information must be provided on the informed consent procedures that will be
implemented ( category HUMANS)
D7.6 Detailed information must be provided on the informed consent procedures that will be
implemented ( category PROTECTION OF PERSONAL DATA)
D1.2 1st Periodic report Hypatia
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Deliverables overview
WP Deliverable Deadline Uploaded
WP1 D1.1 Project management
and quality assurance
manual
M5 M6
WP2 D2.1 Criteria for Gender
inclusion M3 M4
WP2 D2.2 Set of existing good
practices on gender inclusion
in STEM communications
M5 M6
WP2 D2.3 State of the art report
on gender in STEM M8 M9
WP3 D3.1 European Advisory
board M3 M4
WP3 D3.2 Strategic plan for
stakeholder engagement M5 M6
WP4 D4.1 Set of developed
modules M8 M9
WP6 D6.1 Dissemination plan,
campaign strategy M6 M7
WP6 D6.2 Sustainability plan M6 M8
WP6 D6.3 Public web portal M8 M10
WP7 D7.1 Copies of authorization,
Opinion or notification by the
Competent institutional data
Protection officer / authority
M8 M8
WP7 D7.2 Procedures for data
collection, storage, protection,
retention and destruction and
confirmation
M8 M8
WP7 D7.3 Clarifications on how
consent/assent will be
ensured in case children
and/or adults are unable to
give informed consent are
involved.
M8 M8
WP7 D7.4 Details on procedures
and criteria to recruit
research participants
M8 M8
D1.2 1st Periodic report Hypatia
33
WP7 D7.5 Detailed information
must be provided on the
informed consent procedures
that will be implemented (
category HUMANS)
M8 M8
WP7 D7.6 Detailed information
must be provided on the
informed consent procedures
that will be implemented (
category PROTECTION OF
PERSONAL DATA)
M8 M8
Milestones overview
WP Milestone Deadline Status
MS1 Launch of gender criteria M3 Achieved
MS2 First version of
modules complete M9 Achieved
MS3 Launch of National
Hubs M10 Achieved
MS4 European
Stakeholder
Workshop
M12 Achieved
Use of resources
All project partners provided the coordinator with the requested financial information for the first
internal reporting period (M1-M09) filling in a financial form distributed to them and shared in
the internal communication website. This Excel template included a specific “Explanation of the
use of resources” tab so that partners could describe in detail all costs incurred by major cost
items and allowed the coordinator to track the financial information submitted by beneficiaries,
check if some items were not properly described and give them relevant feedback for
improvement, whenever needed. Additionally Partners were requested to send their timesheets
in order for the coordinator to track down more specifically the time spent by partner per Work
package.
Overview of eligible costs
The overview below covers the reporting period of month 1-month 9 of the project. Partners were
requested to report on this period based on the quality and assurance plan the coordinator
developed in order to give enough time until the one year report to gather all information from all
partners, to give them back feedback and to be able to provide on time a representative image of
the situation so far. Below it can be found the overview of budget spent so far in the project in
D1.2 1st Periodic report Hypatia
34
matter of personnel costs, travel and other direct costs. The partners have spent in the period of
month 1 –month 9, 31% of their person month allocated, 24% of their personnel costs and 28%
of their travel expenses. In general the budget is spent in accordance to the work plan and to the
tasks foreseen by the project. The amount spent on the other direct costs is slightly less than the
average of this period but this makes sense as most related expenses ( hubs launches, seminars
for head teachers etc ) will occur in the coming months.
Category DOA M1-M9 %
Person months amount 15,850.00 49.17 31%
Personnel 907,535.00 221,784.52 24%
travel 75,700.00 20,862.79 28%
other direct costs 220,260.00 34,782.00 16%
Total other direct costs 295,960.00 55,644.79 19%
subcontracting 8,000.00 2,400.00 30%
indirect costs 316,083.00 71,953.87 23%
Total Costs 1,839,388.00 407,477.14 22%
Overview of progress per WP
The following table gives indication of the time spent per partner per work package.
Partner number 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
Name NEMO MUST BSMJ Ecsite EXP UNIVER UCPH BUREAUQ AD
SC
CA
IXA
CP
N
EX
PE
RY
ME
NT
NO
ES
IS
AU
ST
RIA
N N
ET
W
SC
IEN
CE
GA
LL
ER
Y
TE
KN
IKE
NS
HU
S
AH
HA
A
lore
al
pp
g
WP1 3.82 0 0 0.72 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
WP1 12.50 0.00 0.00 2.70 0.00 0.00 0.00 0.00 0 0 0 0 0 0 0 0 0 0 0
WP2 0.37 0.53 0.35 0 0.39 0.43 4.93 0 0.47 0.2 0.3 0.29 0.54 0.53 0.22 0.1 0 0 0
WP2 0.30 0.30 0.30 0.00 0.30 0.30 6.50 0.50 0.3 0.3 0.3 0.3 0.3 0.3 0.3 0.3 0.3 0.3 0.3
WP3 0.56 0.56 4.04 0.27 1.4 1.82 0 0 0.49 0.25 0.29 0.22 0.14 0.03 0.15 0.3 0.2 0.33 0.86
WP3 3.00 2.50 6.00 0.50 2.50 2.50 0.00 0.00 1.5 1.5 1.5 1.5 1.5 1.5 1.5 1.5 1.5 1.2 1.2
WP4 0.5 5.69 2.35 0 1.82 2.06 0 0 0 0 0 0 0 0 0 0 0 0 0
WP4 3.00 7.00 3.00 0.00 3.00 3.00 0.50 0.00 0 0 0 0 0 0 0 0 0 0 0
WP5 0.08 0 0.04 0 0 0.1 0 0 0 0.04 0 0 0 0 0 0.1 0 0 0
WP5 4.50 4.50 4.50 0.00 5.50 4.50 0.00 0.00 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 0.7 0.7
WP6 0.77 0.54 1.3 4.79 0.51 0.8 0.04 1.11 0.23 0.2 0.1 0.52 0 0.17 0.26 0.15 0 0.16 0.86
WP6 2.00 2.00 2.00 9.50 2.00 2.00 2.00 2.00 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 1.2 1.2
PMS SPENT 6.1 7.32 8.08 5.78 4.12 5.21 4.97 1.11 1.19 0.69 0.69 1.03 0.68 0.73 0.63 0.64 0.2 0.49 0.86
PMS FORESEEN 25.3 16.3 15.8 12.7 13.3 12.3 9 2.5 5.7 5.7 5.7 5.7 5.7 5.7 5.70 5.7 5.7 3.4 3.4
D1.2 1st Periodic report Hypatia
35
WP PMs % spent
WP1 4.54 30%
WP1 15.20
WP2 9.76 83%
WP2 11.80
WP3 11.82 36%
WP3 32.90
WP4 12.42 64%
WP4 19.50
WP5 0.26 0.50%
WP5 56.40
WP6 12.58 43%
WP6 29.50
Total PMs 50.52 31%
Total PMs 165.3
According to the analysis made above, WP1 efforts in the first 9 months of the project reached
30% of the time spending. This reflects the setting up efforts of both coordinator of the project
(NEMO) and Ecsite as coordinator of Third parties to set up management structures for the
project overall and for the third parties respectively.
WP2 efforts have reached out 83% of the overall time spent and this reflects the fact that WP2
efforts are concentrated according to the project planning on the first year of the project as this
WP is setting up the theoretical framework of the project.
When it comes to WP3 efforts, the amount spent (36%) of the overall time considered for this WP
reflects the time spent by main partners in setting up the Hubs and preparing the launches.
WP4 efforts similarly correspond to the fact the efforts of this WP are concentrated on the fiest
year of the project.
WP5 efforts are saved for the second and third year of the project and thus time spent so far on
this wp is very limited.
WP6 efforts have been heavy since on the first year Ecsite prepared and launched project
branding and campaign as well as prepared the main European dissemination event of the
project the European Stakeholders event.
Looking at the time spent per partner, there is overall a consistency with Third parties saving
their pms for their main tasks in the project. WP3 has the biggest variation in time spent per WP
as depending on the country the models of Hubs vary from a smaller to a much bigger number of
members.
D1.2 1st Periodic report Hypatia
36
Annex
European stakeholders event report
Report
This project has received funding from the European Union’s Horizon 2020 Framework Programme for Research and Innovation (H2020-GERI-2014-1) under the grant agreement No. 665566. 1
REPORT: MAKING YOUR BUSINESS
MORE GENDER INCLUSIVE: AN
OPPORTUNITY FOR GROWTH
Work package
number:
6
Task number: 6.4
Contributors: Carmen Fenollosa and Suzana Filipecki Martins
Institutions: Ecsite
Revision Date: 22 July 2016
Status: Final
Report
This project has received funding from the European Union’s Horizon 2020 Framework Programme for Research and Innovation (H2020-GERI-2014-1) under the grant agreement No. 665566.
2
Summary: 2
Summary of Sessions 3
Welcome and introduction by Marjolein van Breemen 3
Key note by Julie Ward 3
Key note by Donna Herdsman 3
Presentation by Marianne Achiam 4
Conversation with David McDonald and Ken Armistead 4
Sharing Experiences 5
What is next? 9
A few tweets from the event 9
Pictures 11
Speakers’ Bios: 15
Marianne Achiam, University of Copenhagen, Denmark 15
Ken Armistead, PPG Industries, UK. 15
Marjolein van Breemen, NEMO Science Museum, the Netherlands 15
Quentin Cooper, Science Oxford, UK 15
Donna Herdsman, Hewlett Packard, UK 15
David Macdonald, L’Oréal Foundation, France 15
Julie Ward, Member of the European Parliament, UK 16
Feedback from participants 16
Participants’ list 16
Summary:
This report presents the outcomes of the workshop “Making your Business More Gender
Inclusive: An Opportunity for Growth”, which took place on 30 June 2016 in Brussels. Organised
by Ecsite, in the context of the Hypatia project, “Making your Business More Gender Inclusive”
gathered 64 top European industry representatives, European policy makers, researchers and
museum professionals from 14 countries to discuss the role the industry sector has in engaging
young people, and especially girls, in STEM related careers. Invited participants were curated by
partners and third parties to assure quality, diversity and representativeness of participants. The
workshop presented five sessions in which participants had the chance to exchange views on the
current research on gender in relation to building the next generation of the European workforce,
retaining talent and discussing how having a more gender diverse sector is beneficial for
organisations. The event was moderated by Quentin Cooper, host of BBC Radio 4’s Material
World. Speakers included, Julie Ward, Member of the European Parliament, David McDonald,
Philanthropy Director for Women in Science, L’Oréal Foundation, Ken Armistead, Director of
Corporate Communications at PPG EMEA and Donna Herdsman, Director at Hewlett Packard in
the United Kingdom & Ireland Enterprise Service Business.
Report
This project has received funding from the European Union’s Horizon 2020 Framework Programme for Research and Innovation (H2020-GERI-2014-1) under the grant agreement No. 665566.
3
Summary of Sessions
Welcome and introduction by Marjolein van Breemen
Marjolein van Breemen, Head of NEMO’s Science Learning Centre and Hypatia’s project
Coordinator, welcomed participants and introduced the project. Through her years at NEMO
Science Museum, Ms van Breemen worked in many projects related to gender. This experience
culminated with Hypatia, a project that presents a new approach: instead of targeting one
segment of stakeholders, Hypatia gathers industry, schools, policymakers, parents and last but
not least teenagers themselves to make more young people enthusiastic about STEM studies
and careers. Hypatia project aims for a more gender inclusive education both in schools,
museums and industries. The project develops a European wide campaign for and with
teenagers, encouraging young people to open up their possibilities, to expect everything and to
be confident. Further, the project creates a set of activities and guidelines especially designed for
schools, museums and industries in order to engage teenagers. As a museum, company,
university or other organisation we have the obligation for the future generations to work
together for more interest in STEM careers.
Key note by Julie Ward
During her presentation, Julie Ward, member of the European Parliament, shared her
experiences not only as a policy maker, but as an artist and activist. One particularly interesting
story tells the tale of how she was the only woman participating in a project in which artists and
engineers were invited to collaborate. Sitting historical engineers, Ms Ward illustrated how
women contributed to engineering but were quite often forgotten: Women come to engineering in
quiet ways but their presence ruffles the water. During her presentation, Ms Ward stressed how
the interaction between artists, scientists and citizens is key to the development of functional
societies and to bringing added value to both arts and sciences. One strategy that encourages
synergies and cooperation between the two fields is to push for the agenda for STEAM - putting
the A for Arts back into Science Technology Engineering & Maths (STEM). Serving in both the
Parliament's Culture & Education Committee and the Committee on Gender Equality and
Women's Rights, Julie Ward has a tracked history for pushing for the development of gender
equality, and often highlights "Gender diversity is not just for the benefit of women, but for men
and society as well".
Key note by Donna Herdsman
With a vast experience in STEM companies, Donna Herdsman eloquently answered the question:
why business should be concerned with gender equality? Research indicates that diverse teams
make better decisions. Companies in the top quartile for gender or racial and ethnic diversity are
more likely to have financial returns above their national industry medians. Further, when
companies do commit themselves to diverse leadership they are more successful. Noland,
Moran & Kotschwar for Peterson Institute found a positive correlation between the presence of
women in corporate leadership and performance. A single woman on the board may not lead
directly to more profit. However, they concluded that at least three women are needed for their
voice to be heard and for the dynamics of the board to change substantially. Among the
challenges faced by STEM industries, Herdsman indicated issues with affording STEM university
studies, cultural stereotypical perceptions of women, unconscious biases and lack of role
models. Herdsman ended her presentation putting forward actions that can generate changes in
gender equality in STEM related industries such as initiating apprentices and mentoring
Report
This project has received funding from the European Union’s Horizon 2020 Framework Programme for Research and Innovation (H2020-GERI-2014-1) under the grant agreement No. 665566.
4
programmes, proactive talent management, better recruitment practices and visible senior role
models.
Presentation by Marianne Achiam
Marianne Achiam was in charge of presenting to the participants the way the Hypatia project
approaches gender. Marianne presented the key findings of her work with Henriette Holmegard
that led them to producing Hypatia’s framework for gender inclusion.
She started going back to the differences between
biological sex and gender as they do not fully coincide.
Growing evidence suggests that the ‘essential, hardwired
differences’ between the two sexes may be a majority
opinion rather than a scientific fact. Biological sex is
biological sex whereas gender is a concept that refers to
the social differences between women and men that have
been learned are changeable over time and have wide
variations both within and between cultures. This
background information leads to the question of why this
is a problem in bringing more young people and especially
girls to science. That is, as Marianne explained, because
society is gendered, so is science. Thus, the way we
understand gender is crucial. This has many implications
as to change youth’s access to science, there needs to be
an understanding of how STEM cultures include specific
ways of doing gender while excluding others. To do so, the
two researchers have produced a framework for gender
inclusion that goes from the individual level to the societal
level and what are these different levels:
To wrap-up she made a summary that explains in 2 sentences the way Hypatia approaches
gender in science education:
Considers the interests, aspirations and personalities to vary as widely within the groups
of biological sexes as they do between the groups
Considers gender to be constructed at the individual, interactional, institutional and
societal/cultural levels
After her presentation Ms Achiam invited participants to join her in a gender bias test.
Conversation with David McDonald and Ken Armistead
Quentin Cooper discussed successful programmes addressing gender on STEM related
industries with David McDonald and Ken Armistead. Since science and women are both core
themes to L’Oréal and its foundation, the L’Oréal Foundation started working with the issue of
under representation of women in Science nearly 19 years ago. In 1998, the foundation
established an awards programme with UNESCO to recognize leading women scientists who
could go to win the Nobel (3% of women go on to win a scientific Nobel prize). The programme
aimed from the beginning to shine a light on the problem and to create more female role models.
In 2001, the foundation created fellowships for doctoral and postdoctoral women to help give
Report
This project has received funding from the European Union’s Horizon 2020 Framework Programme for Research and Innovation (H2020-GERI-2014-1) under the grant agreement No. 665566.
5
them the means they need to continue their careers, noting that it is at this stage of their careers
we see a drop-off in the number of women scientists.
Ken Armistead from PPG comes from a total different field where women are underrepresented.
Answering to the questions of Quentin Cooper, he presented how PPG has been working on the
issue and their strategic approach and new targets they have set to recognise and create a
balanced work environment that attracts, retains and advances women. The public had the
chance to exchange with David McDonald and Ken Armistead after the interview. We will just
highlight two of the comments:
Sharing Experiences
Working in small groups, participants were invited to share best practices and challenges that
they are facing when addressing gender issues in their work. The exercise started in the
beginning of the workshop, when Quentin Cooper asked participants to consider the challenges
and opportunities they saw in their filed in relation to gender inclusion. Participants were invited
to write down the challenges in red cards and the opportunities in green cards and bring their
notes to the small group discussions in which they were working afterwards. Each group had a
facilitator from one of the Hypatia’s partner organisations and its participants were appointed
before the event by taking into account both the field and country of residency of participants,
aiming to assure diversity. The groups were as follow:
Group Facilitator
1 Meie van Laar Alexandra
Georges-Picot Evelyn Renault Ken Armistead Orna Somech
Katrien
Goossens
2 Marjolein van
Breemen Helen Wexler
David
McDonald
Catherine
Franche
Richard
Northcote Julie Ward
3 Marianne
Achiam
Alien De
Deken
Inmaculada
Pulido
Maggie Wissink
ook Geerdink
Yael Doron
Drori
Valeria
Mazzagatti
4 Sheena Laursen Andrijana
Mališić
Melissa
Rancourt Hayley Barnden
Vasiliki
Moukriotou
Trisno
Hardjosusono
5 Marie-Agnès
Bernardis Anja Andersen
Isabella
Lenarduzzi Solenne Timon
Ainhoa
Echeverria
6 Aliki
Giannakopoulou Aurelia Takacs Diane Baras
Barbara
Kowatsch Ulrike Reimann Anett Ruszanov
7 Eti Oron Cécile
Jabaudon
Majella
Henchion
Monique
Westland Tania Durán
8 Sara Calcagnini Camilla Zacho Donna
Herdsman Jelena Lucin Tina Ibsen
9 Maya Halevy Chiara Tripepi Eva Kollenz-
Roetzel
Laurence
Reckford
Sebastiaan
Smit
10 Rolf Schreuder Cecilie Frick Isabelle
Biadatti
Alexaundra
Zanella Sabrina Madi
11 Lisanne
Bronzwaer
Minji Park Romy Harink Clara Delaney Lia Tedeshvili
At the end of the session, one person per group reported on the most striking fact, or the idea
that the group thought was more important to share with other participants.
Report
This project has received funding from the European Union’s Horizon 2020 Framework Programme for Research and Innovation (H2020-GERI-2014-1) under the grant agreement No. 665566.
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A few challenges mentioned:
“Gender equality related topics are not
considered strategic. Lack of budget.
Gender washing” (Isabella Lenarduzzi)
“Embracing awareness of the problem being
relevant” (Anja Andersen)
“The people that are part of the problem are
trying to create the solution – (can’t see the
wood for the trees)”
“Men world still.”
“How to engage girls + boys? Equally?
Change people’s mind-sets on how it is
presented? Girls are interested in science,
not the topic / Preference to employ men-
engineers! In male oriented industries
(working shifts – considered hard…)”
“Combating gender stereotypes. How to
stimulate one group without the group
approach?”
A few opportunities mentioned:
“Science Education combines requirements
that correspond to ‘feminine’ traits and
‘masculine’ traits so there seem to be good
opportunities for gender inclusion”
(Marianne Achiam)
“Getting women’s magazines to showcase
examples”
“The discussion on gender has become
more qualitative” (Anja Andersen)
“Women are the target talent poll. War for
talent” (Isabella Lenarduzzi)
“Raise awareness about unconscious bias”
“Opportunity for external experts /
influences to support large organisations
(external / neutral perspective)”
“1) The potential to increase number if
students choosing STEM is in girls. 2)
Business awareness is there! The education
system is the key to change the number of
graduate girls. HR in business looks for
plans to motivate girls to choose STEM”
“Diversity -> Network”
Report
This project has received funding from the European Union’s Horizon 2020 Framework Programme for Research and Innovation (H2020-GERI-2014-1) under the grant agreement No. 665566.
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Report
This project has received funding from the European Union’s Horizon 2020 Framework Programme for Research and Innovation (H2020-GERI-2014-1) under the grant agreement No. 665566.
8
Report
This project has received funding from the European Union’s Horizon 2020 Framework Programme for Research and Innovation (H2020-GERI-2014-1) under the grant agreement No. 665566.
9
What is next?
The project partners have been working in setting up good foundations and doing a lot of
background work during the first year of the project. During the next months and especially
starting in February 2017, the work will become more public and the different stakeholders will
be able to have a more active participation.
Stakeholders will have the chance to:
Join one of the local hubs and be actively involved in the project
Join the LinkedIn group that has been created to exchange interesting documents, good
practices, events and many more on gender inclusion in STEM
Use the toolkit in their day to day practice
Promote and disseminate the use of the toolkit modules
A few tweets from the event
Report
This project has received funding from the European Union’s Horizon 2020 Framework Programme for Research and Innovation (H2020-GERI-2014-1) under the grant agreement No. 665566.
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Report
This project has received funding from the European Union’s Horizon 2020 Framework Programme for Research and Innovation (H2020-GERI-2014-1) under the grant agreement No. 665566.
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Pictures
Marjolein van Breemen during her presentation
Julie Ward during her presentation
Report
This project has received funding from the European Union’s Horizon 2020 Framework Programme for Research and Innovation (H2020-GERI-2014-1) under the grant agreement No. 665566.
12
Donna Herdsman during her presentation
Marjolein van Breemen, Julie Ward and Donna Herdsman during
Q&A moderated by Quentin Cooper
Eti Oron (BSMJ - Bloomfield Science Museum in Jerusalem) and
Helen Wexler (Jnext Hi-tech and Entrepreneurship Programme)
during Donna Herdsman’s presentation
Donna Herdsman and Melissa Rancourt (greenlight for girls)
during coffee break
Marianne Achiam during her presentation
Marianne Achiam during the gender bias test
Report
This project has received funding from the European Union’s Horizon 2020 Framework Programme for Research and Innovation (H2020-GERI-2014-1) under the grant agreement No. 665566.
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David McDonald, L'Oréal Foundation Diane Baras, L'Oreal and
Sabrina Madi, L'Oreal Foundation during the gender bias test
Aliki Giannakopoulou, NEMO Science Museum during gender
bias test
Quentin Cooper in conversation with David McDonald and
Ken Armistead
Isabella Lenarduzzi (Jump) during Q&A with David McDonald and
Ken Armistead
Participants share their experiences and perspectives during
small group session
Participants share their experiences and perspectives during
small group session
Report
This project has received funding from the European Union’s Horizon 2020 Framework Programme for Research and Innovation (H2020-GERI-2014-1) under the grant agreement No. 665566.
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Yael Doron Drori (Google) during group session
Richard Northcote (Covestro) during group session
Quentin Cooper presents closing remarks
Donna Herdsman is conversation with Romy Harink (member of
Expect Everything’s Dutch Editorial Board) and young interns
from greenlight for girls during networking lunch
Report
This project has received funding from the European Union’s Horizon 2020 Framework Programme for Research and Innovation (H2020-GERI-2014-1) under the grant agreement No. 665566.
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Speakers’ Bios:
Marianne Achiam, University of Copenhagen, Denmark
Marianne Achiam is an Associate Professor at the Department of Science Education, University of
Copenhagen. She has a M.Sc. in biology and a Ph.D. in science education. Her research interests
include science and particularly biology dissemination in out-of-school contexts such as
museums, science centres, zoos, aquaria and botanical gardens. She is the head of the
Departmental research group on science education in out-of-school settings. She is the co-author
of ‘Criteria for Gender Inclusion’, a report developed in the framework of the Hypatia project.
Ken Armistead, PPG Industries, UK.
Ken Armistead is the Director of Corporate Communications for PPG Europe Middle East and
Africa. He is responsible for Employee Communications, Media Relations and all Community
Engagement including Corporate Social Responsibility activities across the region.
Marjolein van Breemen, NEMO Science Museum, the Netherlands
Marjolein van Breemen is the Head of the NEMO Science Learning Center since 2011. She
worked as senior project manager on several national and European projects including the
European gender projects GAPP and TWIST. In the Hypatia Project, Marjolein heads the
responsibility as coordinator of the project. She set up the successful project “Tube Your Future”
about STEM careers for teenagers and developed a “gender checklist” commissioned by the
Dutch Network of Science Centers and Museums. Professionals can use it to make their museum
and activities attractive for a broad audience, including girls. Marjolein holds a Master of Science
(Biology).
Quentin Cooper, Science Oxford, UK
Quentin Cooper is one of the most familiar voices of science in the UK. He’s the Creative Director
of Science Oxford, one of Britain’s largest science outreach organisations, and hosts the UK and
International finals of the world’s largest science communication competition, FameLab. For over
a decade he presented Britain’s most listened to science show, the live weekly Material World on
BBC Radio 4 and he still regularly hosts The Forum for BBC World Service.
Donna Herdsman, Hewlett Packard, UK
Donna Herdsman has over 29 years’ experience as a management consultant, auditor and
accountant. She has been a Director at Hewlett Packard Enterprise focusing on Transformation,
has worked for IBM as an Executive Partner in their Global Business Services, as well as Chair of
IBM’s Ethnicity Leadership Team focused on developing the leadership skills of ethnic minority
talent, and a member of IBM’s UK and Ireland Diversity Council. Herdsman is passionate about
developing people, in particular women and Black and Ethnic Minorities and speaks at and
supports related initiatives. For the third year in a row, she is a Judge for the Black British
Business Awards that highlights black talent thriving that positively contribute to both their
organisations and wider communities at large. She was recently appointed the Financial Times
UPstanding’s top 100 ethnic-minority executives.
David Macdonald, L’Oréal Foundation, France
David is the Director of the L’Oréal Foundation’s scientific projects. He is responsible for running
the ‘L’Oréal-UNESCO for Women in Science’ programme across 111 countries to address the
underrepresentation of women in the sciences. He is also developing ‘For Girls in Science’, a pilot
programme in France with the national education ministry to inspire girls to study sciences.
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This project has received funding from the European Union’s Horizon 2020 Framework Programme for Research and Innovation (H2020-GERI-2014-1) under the grant agreement No. 665566.
16
Previously, he worked in a number of communications roles at L’Oréal, France, Paris since 2008
and managed corporate communications for the company’s subsidiary in the UK where he
worked with the local UNESCO commission and scientific institutions to run the For Women in
Science programme locally. He also developed the L’Oréal Young Scientist Centre at the Royal
Institution. Prior to that David worked for Orange, a French telecommunications company.
Julie Ward, Member of the European Parliament, UK
Julie Ward is a Labour Member of the European Parliament (MEP) for the North West of England.
She is also a writer, theatre-maker and cultural activist who began her working life on the factory
floor before becoming a community arts worker. She is a member of the European Parliament’s
committees on Culture and Education, Women’s Rights and Gender Equality and Regional
Development. Julie is also a children’s rights champion; she co-founded the cross-party
Intergroup on Children’s Rights and sits on the Labour Party’s Children and Education Policy
Commission. She is a board member of the European Internet Forum, and a founding member of
the European Caucus of Women in Parliament.
Feedback from participants
Following the workshop, a questionnaire was sent to all participants to assess their impressions
and gather feedback. Out of 64 participants, five filled out the questionnaire (7.8%). Overall they
were happy with the sessions and speakers, but thought a longer event with more time for
discussion would have been more interesting.
There questionnaire can be found here.
Participants’ list
1. Marianne Achiam, University of Copenhagen
2. Anja Andersen, Dark Cosmology Centre
3. Ken Armistead, PPG industries
4. Diane Baras, L'Oreal
5. Hayley Barnden, UK Ministry of Defence
6. Marie-Agnès Bernardis, Universicence
7. Isabelle Biadatti, IBM
8. Lisanne Bronzwaer, NEMO Science Museum
9. Sara Calcagnini, MUST - Museo Nazionale della Scienza e della Tecnologia "Leonardo da
Vinci"
10. Quentin Cooper, Science Oxford
11. Alien De Deken, ERM - Environmental Resources Management
12. Clara Delaney, greenlight for girls
13. Yael Doron Drori, Google
14. Tania Durán, Mirada TV
15. Ainhoa Echeverria, EPFL - Ecole polytechnique fédérale de Lausanne
16. Carmen Fenollosa, Ecsite
17. Suzana Filipecki Martins, Ecsite
18. Catherine Franche, Ecsite
19. Cecilie Frick, Danish University of Technology
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This project has received funding from the European Union’s Horizon 2020 Framework Programme for Research and Innovation (H2020-GERI-2014-1) under the grant agreement No. 665566. 17
20. Alexandra Georges-Picot, greenlight for girls
21. Aliki Giannakopoulou, NEMO Science Museum
22. Katrien Goossens, Euroclear
23. Maya Halevy, BSMJ - Bloomfield Science Museum in Jerusalem
24. Trisno Hardjosusono, Jet-Net
25. Romy Harink, Expect Everything Dutch Reporter
26. Majella Henchion, ESB - Electricity Supply Board
27. Donna Herdsman, Hewlett-Packard
28. Tina Ibsen, Tycho Brahe Planetarium
29. Cécile Jabaudon, Microsoft innovation Centre
30. Eva Kollenz-Roetzel, Siemens
31. Barbara Kowatsch, European Commission
32. Sheena Laursen, Experimentarium
33. Isabella Lenarduzzi, Jump
34. Jelena Lucin, greenlight for girls
35. Sabrina Madi, L'Oreal Foundation
36. Andrijana Mališić, Agency for Integrative Communications
37. Valeria Mazzagatti, EBC - European Builders Confederation
38. David McDonald, L'Oréal Foundation
39. Dorian McLaggon, Donna Herdsman’s Team
40. Vassiliki Moukriotou, Hellenic Petroleum
41. Richard Northcote, Covestro
42. Eti Oron, BSMJ - Bloomfield Science Museum in Jerusalem
43. Minji Park, greenlight for girls
44. Inmaculada Pulido, Celworking
45. Melissa Rancourt, greenlight for girls
46. Laurence Reckford, Total
47. Ulrike Reimann, European University Association
48. Evelyn Renault, General Electric
49. Anett Ruszanov, ERRIN - European Regions Research and Innovation Network
50. Rolf Schreuder, Bureau Bq
51. Sebastiaan Smit, Jet-Net
52. Orna Somech, The 5X2 Initiative
53. Aurelia Takacs, Cisco
54. Lia Tedeshvili, Ecsite
55. Solenne Timon Universcience
56. Chiara Tripepi, European Commission
57. Marjolein van Breemen, NEMO Science Museum
58. Meie van Laar, NEMO Science Museum
59. Julie Ward, European Parliament
60. Monique Westland, ESHA - European School Heads Association
61. Helen Wexler, Jnext Hi-tech and Entrepreneurship Program
62. Maggie Wissink ook Geerdink, Ministry of Education, Culture and Science, the
Netherlands
63. Camilla Zacho, Engineer the Future
64. Alexaundra Zanella, greenlight for girls
Annex I: Sharing Experinces
We are pleased to invite you toMAKING YOUR BUSINESS MORE GENDER INCLUSIVE: An opportunity for growth
June 30, 2016From 10:30 to 13:30,
followed by a networking lunch atHalles des Tanneurs,
Rue des Tanneurs, 60a 1000 Brussels
What’s it about?
This workshop will gather top European industry representatives, European policy makers, researchers and museum directors to discuss the role the industry sector has in engaging young people, and especially girls, in STEM related careers.
In its recently published report, “The Industry Gender Gap” the World Economic Forum stated that females remain one of the most underutilized business resources. In order to better compete in the new business arena, it will be crucial for the industry to address this issue and gain competitive advantage. During the event you will be informed about the current research on gender in relation to building the next generation of the European workforce, retaining talent and discussing how having a more gender diverse sector is beneficial for your company.
Participate
There will be room for discussing case studies, best practices and exchanging with your peers. We will also share exciting new tools developed by the Hypatia project, especially tailored for the industry in order to become more gender inclusive in its practice.
The event will be moderated by Quentin Cooper, host of BBC Radio 4’s Material World. Keynote speakers will include, Julie Ward, Member of the European Parliament, David McDonald, Philanthropy Director for Women in Science, L’Oréal Foundation, Ken Armistead, Director of Corporate Communications at PPG EMEA and Donna Herdsman, Director at Hewlett Packard in the United Kingdom & Ireland Enterprise Service Business.
Any questions please contact: Carmen Fenollosa – [email protected]
It is time to create a more gender diverse
industry sector!
Hypatia project has received funding from the European Union´s Horizon 2020 Framework Programme for Research and Innovation (H2020-GERI-2014) under the grant agreement No. 665566. This page reflects the views of the author, and the European Union cannot held responsibility for any use which might be made of the information
contained therein.
Annex II: Invitation
MAKING YOUR BUSINESS MORE GENDER INCLUSIVE: AN OPPORTUNITY FOR GROWTH
MODERATED BY QUENTIN COOPER, HOST OF BBC RADIO 4’S MATERIAL WORLD. KEYNOTES BY JULIE WARD, MEMBER OF THE EUROPEAN PARLIAMENT, DAVID MCDONALD, PHILAN-THROPY DIRECTOR FOR WOMEN IN SCIENCE, L’ORÉAL FOUN-DATION, KEN ARMISTEAD, DIRECTOR OF CORPORATE COMMU-NICATIONS AT PPG EMEA AND DONNA HERDSMAN, DIRECTOR AT HEWLETT PACKARD IN THE UNITED KINGDOM & IRELAND ENTERPRISE SERVICE BUSINESS.
AN INDUSTRY WORKSHOP AND NETWORKING LUNCH, IN THE CONTEXT OF THE HYPATIA PROJECT.
THURSDAY, 30 JUNE 2016, 10:30 - 14:30, BRUSSELS
In its recently published report,
“The Industry Gender Gap” the
World Economic Forum stated
that females remain one of the
most underutilized business
resources. In order to better
compete in the new business
arena, it will be crucial for the in-
dustry to address this issue and
gain competitive advantage.
This workshop gathers top Euro-
pean industry representatives,
European policy makers, re-
searchers and museum directors
to discuss the role the industry
sector has in engaging young
people, and especially girls, in
STEM related careers.
It is time to create a more gender
diverse industry!
Annex III: Programme
BIOGRAPHIESPROGRAMME
Welcome & Intro-duction, Marjolein van Breemen, Julie Ward and Donna Herdsman
10:30
Coffee break11:40
Gender bias vs Inclusion - Marianne Achiam
12:00
Marianne Achiam, Associate
Professor at the University of
Copenhagen invites participants
to take a gender bias test.
Marianne will be also present-
ing Hypatia’s framework for
organisations to address gender
inclusion when conducting STEM
related activities.
Conversation with David McDonald and Ken Armistead
12:25
Quentin Cooper discusses gen-
der on STEM related industries
with David McDonald, Director
of Philanthropy at the L’Oréal
Foundation and Ken Armistead,
Director of Corporate Communi-
cations at PPG industries.
Sharing Experiences13:05
Working in small groups, partici-
pants are invited to share best
practices and challenges that
they are facing when addressing
gender issues in their work.
Closing remarks by Quentin Cooper
13:30
Networking Lunch13:40
Marianne Achiam, University of Copenhagen, DenmarkMarianne is an Associate Professor at the Department of Science Education, Univer-sity of Copenhagen. She has a M.Sc. in biology and a Ph.D. in science education. Her research interests include science and particularly biology dissemina-tion in out-of-school contexts such as museums, science centres, zoos, aquaria and bo-tanical gardens. She is the head of the Departmental research group on science education in out-of-school settings. She is the co-author of ‘Criteria for Gender Inclusion’, a report developed in the framework of the Hypatia project.
Ken Armistead, PPG Indus-tries, UK.Ken is the Director of Corporate Communications for PPG Europe Middle East and Africa. He is responsible for Employee Com-munications, Media Relations and all Community Engagement including Corporate Social Responsibility activities across the region.
Marjolein van Breemen, NEMO Science Museum, the NetherlandsMarjolein is the Head of the NEMO Science Learning Center since 2011. She worked as sen-ior project manager on several
national and European projects including the European gender projects GAPP and TWIST. In the Hypatia Project, Marjolein heads the responsibility as coordinator of the project. She set up the successful project “Tube Your Future” about STEM careers for teenagers and developed a “gen-der checklist” commissioned by the Dutch Network of Science Centers and Museums. Profes-sionals can use it to make their museum and activities attractive for a broad audience, including girls. Marjolein holds a Master of Science (Biology).
Quentin Cooper, Science Oxford, UKQuentin is one of the most familiar voices of science in the UK. He’s the Creative Director of Science Oxford, one of Britain’s largest science outreach organi-sations, and hosts the UK and International finals of the world’s largest science communication competition, FameLab. For over a decade he presented Britain’s most listened to science show, the live weekly Material World on BBC Radio 4 and he still regularly hosts The Forum for BBC World Service.
Donna Herdsman, Hewlett Packard, UKDonna has over 29 years experi-ence as a management consult-ant, auditor and accountant. She
has been a Director at Hewlett Packard Enterprise focusing on Transformation, has worked for IBM as an Executive Partner in their Global Business Services, as well as Chair of IBM’s Ethnic-ity Leadership Team focused on developing the leadership skills of ethnic minority talent, and a member of IBM’s UK and Ireland Diversity Council. Donna is passionate about developing people, in particular women and Black and Ethnic Minorities and speaks at and supports related initiatives. For the third year in a row, Donna is a Judge for the Black British Business Awards that highlights black talent thriving that positively contribute to both their organisations and wider communities at large. Donna was recently appointed the Financial Times UPstand-ing’s top 100 ethnic-minority executives.
David Macdonald, L’Oréal Foundation, FranceDavid is the Director of the L’Oréal Foundation’s scientific projects. He is responsible for running the ‘L’Oréal-UNESCO for Women in Science’ programme across 111 countries to address the underrepresentation of wom-en in the sciences. He is also developing ‘For Girls in Science’, a pilot programme in France with the national education ministry to inspire girls to study sciences.
Previously, he worked in a num-ber of communications roles at L’Oréal, France, Paris since 2008 and managed corporate com-munications for the company’s subsidiary in the UK where he worked with the local UNESCO commission and scientific insti-tutions to run the For Women in Science programme locally. He also developed the L’Oréal Young Scientist Centre at the Royal Institution. Prior to that David worked for Orange, a French telecommunications company.
Julie Ward, Member of the European Parliament, UKJulie is a Labour Member of the European Parliament (MEP) for the North West of England. She is also a writer, theatre-maker and cultural activist who began her working life on the factory floor before becoming a community arts worker. She is a member of the European Parliament’s committees on Culture and Education, Women’s Rights and Gender Equality and Regional Development. Julie is also a children’s rights cham-pion; she co-founded the cross-party Intergroup on Children’s Rights and sits on the Labour Party’s Children and Education Policy Commission. She is a board member of the European Internet Forum, and a founding member of the European Caucus of Women in Parliament.
ABOUT HYPATIA PROJECT
When it comes to attracting
young people to Science, Tech-
nology, Engineering and Mathe-
matics (STEM) formal education
cannot do it all. Informal educa-
tion plays a key role in attracting
girls and boys to these areas of
study. With Europe’s knowledge
economy developing and new
technologies on the rise, skills in
science, technology, engineering
and mathematics will be needed
for a broader range of careers
than ever before. The evidence
suggests that in the coming
years Europe will face a shortage
in its workforce. Science centres
and museums are working to
promote a more gender inclusive
way of communicating science.
Hypatia is an EU Horizon 2020
funded project that addresses
the challenge of gathering dif-
ferent societal actors around
bringing more teenagers, espe-
cially girls, into STEM careers
both in school and as a choice
of learning and career in the
future. It aims at changing the
ways sciences are communi-
cated to young people in and out
of school to make them more
gender inclusive.
To do so, the project will produce
a toolkit, work around national
hubs and organise a series
of events. There will also be a
campaign targeting teenagers all
around Europe. Called “Expect
Everything”, it will build on the
results achieved by Science it’s
a Girl Thing.
Who we are
NEMO Science Museum, Project
Coordinator (The Netherlands),
Bloomfield Science Museum
(Israel), BureauQ (The Neth-
erlands), Ecsite (Belgium),
Experimentarium (Denmark),
Fondation L’Oréal (France),
Museum of Science and Technol-
ogy Leonardo da Vinci (Italy),
PPG Industries (UK), Univer-
sity of Copenhagen (Denmark),
Universcience (France), ASDC,
the UK Association of Science
and Discovery Centres (UK),
CPS, Center for the Promotion
of Science (Serbia), Experyment
(Poland), La Caixa Foundation
(Spain), Noesis Science Centre
(Greece), Science Centre AHHAA,
(Estonia), SCN, ScienceCenter-
Network (Austria), Science
Gallery Dublin (Ireland) and
Teknikens Hus (Sweden).
Hypatia project has received funding from the European Union´s Horizon 2020 Framework
Programme for Research and Innovation (H2020-GERI-2014) under the grant agreement
No. 665566. This workshop reflects the views of the author, and the European Union cannot held
responsibility for any use which might be made of the information contained therein.