1

Office - Common Features

Session One

2

Introduction to Microsoft Office

Suite - a set of application programs that have been designed to work together

Microsoft Office programs - Table 1.1Outlook - new personal assistantWeb aware - all applications can

communicate / generate documents that can be placed on the Web

3

Starting An Office Application

Shortcut icon on desktop - double-click the desired button

Start, Programs command sequence Open an associated document -

double-click the document and the application opens and then loads that document

4

Office 97 Features

Intellimouse - p. 2 Commands - Table 1.2

Office Assistant Office Assistant - an interactive Help

feature controlled by artificial intelligence

The default assistant is Clippit

5

Open Dialog Box

Provides access to documents for use by an application program File, Open command sequence Click Open button on Standard toolbar

Changing Folders for Document Retrieval The Look In box allows you to change drives The Up One Level button allows you to go up

a leveling a directory structure

6

Open Dialog Box (cont.)

Double-click a folder to open a directory Double-click a document to open it

Controlling Document Display How document names are displayed

depends upon the View menu option that is selected

The roles of the View menu options can be seen in Table 1.4

7

Closing a Document

File, Close command sequenceClick the Close button for that

document or application windowYou will be prompted about saving

any changes

8

Exiting An Application

File, Exit command sequenceClick the Close button on the

application’s title barYou may be prompted about saving

any changes

9

Opening A New Document

File, New command Displays the New dialog box Allows you to select the type of

document to be created by selecting a template

Click the New button of the Standard toolbar - opens a blank document for that application

10

Saving A Document

File, Save command sequence - use the existing name

File, Save As command sequence - give it another name

Click the Save button of the Standard toolbar - use the exiting filename

11

Saving A Document (Cont.)

Save As command Allows you to save the file to a new

location -Look In box Allows you to change the filename being used

The Save As text box allows you to change the file format (Figure 1.36)

12

Save Command (Cont.)

Save Command File, Save command sequence Save button of the Standard toolbar Save work every 10 to 15 minutes or

have your application automatically save the document

Timely Tip on 22

13

Printing A Document

Using the File, Print Command Sequence Opens the Print dialog box Allows you to control various printing

featuresAllows you to print selected pages of the

documentAllows you to determine the number of copies

to be printedAllows you to change the printer

14

Printing A Document (cont.)

Using the Print Button - send the entire document directly to the print manager for printing

The Printer Icon Once a document starts printing a printer

icon appears in the Windows taskbar Invoke the Print Manager by double-

clicking the printer icon

15

Print Preview

Print Preview - a feature that allows you to see exactly how a document will print Accessed via the File, Print Preview command

sequence Accessed by clicking the Print Preview button of

the Standard toolbar

Manipulating the Print Preview Document Print Preview toolbar buttons - Table 1.5 Greeked text - simulated text displayed when the complete

text cannot be displayed on the screen

16

Office Binders

Binder - receptacle for holding copies of related documents

Issue the Start, New Office Document, General tab, and double-click Blank Binder