1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. District Presentation Press or left-click on mouse to advance to the next slide Welcome to ClubRunner

1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved.

District Presentation

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Welcome to ClubRunner™

Discover a better way to communicate.


What is ClubRunner?

ClubRunner is an award-winning collaboration tool for clubs that want to effectively:

• Reach members

• Improve communication between members

• Better organize their club

It is an online service comprised of powerful tools designed to:

• Maintain your club data

• Boost communications

• Organize events and volunteers

• Help your club run more efficiently and easily


What does ClubRunner do for Districts?

• Create an easy-to-update district website• Manage club and district membership & attendance reporting• Generate an online directory• Communicate easily and securely via e-mail• Send personalized bulletins to all members• Organize district events & track attendees • Pay online for district events• Facilitate open discussion on forums


Announce news, and more…

…all without requiring any web experience!

…all without requiring any web experience!

On a ClubRunner District website, you can…

Edit home page stories

and news

Edit home page stories

and news

Add extra site pages for

committees

Add extra site pages for

committees

Post links and download filesPost links and download files

Customized banner, logos

and colors

Customized banner, logos

and colors

Display upcoming

District and Club events

Display upcoming

District and Club events


• Easy to update content directly on website• No HTML or website skills required• Photos and pictures automatically resized and compressed• More than one member can contribute to the website – no more

bottlenecks• Role-based access rights, so not all members can change all the

information

Homepage Updates


Adding a story To enter a new article

simply fill out the form

To enter a new article simply fill out the

form

Upload a picture and the system will

compress and resize it for you

Upload a picture and the system will

compress and resize it for you

This editor converts what you type into

HTML

This editor converts what you type into

HTML

Show or Hide the article as you see fit

Show or Hide the article as you see fit


The club directory page displays all clubs, their meeting days and times, along with president names, and links to club websites.

Club Directory – When and Where Clubs Meet


This chart displays:

• District Executives

• Officers

• Assistant Governors

• Club executives

• Committee directors

• Committee chairs

District Organization Chart


• All changes take place online, from any computer with Internet connection

• All members in the District can login• Upon login, each member is granted rights according to their

membership status or as assigned by the Site Administrator• The Administration screen only activates the links to which the

member has access (pictured next page)

How does it work?


Admin Screen – Members Area

For District Executives:

Administer all club information

For District Executives:

Administer all club information

For Club Executives:

Administer their own club and

member information

For Club Executives:

Administer their own club and

member information

Communications: Email and newsletter broadcasts

Communications: Email and newsletter broadcasts

For Website Editors:

Update home page, events, documents and photo

albums

For Website Editors:

Update home page, events, documents and photo

albums


• Update their member list• Specify current and next year

club executives• Update their club details

such as meeting time, date, location, website, etc.

• Report monthly attendance• Register members for events• View online district directories• Participate in discussion forums

What can Club Executives do?


Manage all clubs, plus:

• Send out a bulletin to all members• Download listings of all members• Broadcast emails to all presidents,

secretaries, officers, etc.• Register any member for district

events• Generate monthly district

attendance reports• Remind clubs that have not

submitted attendance

What can District Executives do?


All members can download a Word or PDF version of various directories, which are generated from the most current data on the website.

District Directory


Here is a sample of one of the available directories.

Available in Word or PDF formats, members can login then print these directories directly.

Other formats include:• Club details• District committees• District organization chart

District Directory


• Streamline communication to all clubs and leadership• When executives change, the system will automatically redirect

communication to the new person• Integrate information across clubs, districts and zone.• Create custom distribution lists, shared by district executives• Targeted mailing means you send information only to those who need

it• Automatic forwarding makes it easy for

Presidents to share news with members• Broadcast DG newsletter to all members

with the touch of a button

Communication Benefits


District Message Center

Sending a broadcast email on ClubRunner is easy,

without ever having to keep track of a single email in

your address book

Sending a broadcast email on ClubRunner is easy,

without ever having to keep track of a single email in

your address book

Control access to this feature through access

rights by member

Control access to this feature through access

rights by member


Message Center

Select your recipients from the pre-populated distribution lists:

• District executives• Assistant Governors• Specific club executives• Specific club directors• Custom distribution lists

Select your recipients from the pre-populated distribution lists:

• District executives• Assistant Governors• Specific club executives• Specific club directors• Custom distribution lists


• Each email message is sent individually and is personalized with the member’s name and club

• You can optionally attach documents or other files• Always uses the latest emails and members on file, so if a member

changes his/her address, it is reflected everywhere, in all distribution lists, without need to notify others.

• Email addresses of members remain hidden from public and protected from spam

• Presidents can forward message to all their members with one click• All district staff share the same distribution lists, so everyone has the

ability to send out their own message• Changes made through club sites that are subscribed to ClubRunner

automatically update district

Unique Benefits


• Manage and list all upcoming District events on the website, automatically hiding past events

• Send an e-mail invitation to all members or just presidents with one click• Members and their guests can register online • Secure online payments by credit card • Plan volunteer activities, allow online signups• Send emails to all attendees or volunteers without need to know email

addresses• Print guest lists, volunteer lists, and name tags

Event Planner


All events posted to the website appear both on the calendar and on their own page

Related Links can be added, such as PDF forms and links to other websites

Register Online link available to members

Event Planner


Email Invitations

Email invitations to members requesting their attendance via the Register Online

link

Email invitations to members requesting their attendance via the Register Online

link

Link to an auto-generated map based on

address provided

Link to an auto-generated map based on

address provided


Register Online

Members can register themselves plus any extra

guests

Members can register themselves plus any extra

guests

Enable optional online payment for the eventEnable optional online payment for the event


Event Services Page contains many useful tools to manage your event

Event Planner

Send invitationsSend invitations

Manage volunteer sign up

schedules

Manage volunteer sign up

schedules

View registration reports, email attendees,

and print nametags

View registration reports, email attendees,

and print nametags

Enable payments and view reports of paid

transactions

Enable payments and view reports of paid

transactions


Volunteers & Tasks

Create a sign up sheet online where members can book themselves or non-members as volunteers for tasks.


Registration Reports

Various event registration reports are available, such as this event attendees list.


Print Name Tags

Generate name tags for all registered attendees and guests with your logo, and the members’ name and club.

Available in 2 formats: name badges or stickers


District Image

• Professional website improves district image with members, prospective members and community

• Efficient reporting tools save valuable time• Easier to keep website current• Highlight events for maximum exposure• Showcase clubs to encourage unity• Rotary information for prospective members• Committee and program information available to all clubs and

members

Conclusion of Benefits


• Using email reduces costs of administration, postage, telephone• Centralizing information in one source keeps everyone on the same

page• Allowing clubs to update their information directly reduces

maintenance required for website and database• Online District Directory eliminates need for printed directory or acts

as a complement

Efficiency & Cost Effectiveness


• Firewall & anti-virus protection on files• Private information (e.g. member lists, emails) not accessible by public• Backups of website and membership data automatically made every 4

hours• Turnkey service – eliminates need for hardware, software, or large disk

space on computers• No software installation required• PC and Mac compatible

Data Security & Availability


• No personal information or email address ever exposed on public website

• Member’s access to information restricted based on role in District or Club

• Strict Privacy Policy assures you that ClubRunner will not release data to third party in any form

• Read our policy at: http://www.clubrunner.ca/CRWeb/subscribers/privacypolicy.asp

Privacy


Microsoft Impact Award

ClubRunner was awarded the Microsoft Impact Award for Community Leadership after its release in April 2003. The award is presented to one software application across the country that demonstrates the biggest impact to the community and benefits to its recipients.

Today, ongoing development ensures commitment to product improvement.


"ClubRunner has literally revolutionized communications in District 7080. For the first time ever we are able to selectively target our communications. We are no longer forced to funnel everything through the club presidents.

As a result we have been able to decrease the information overload generally experienced by presidents and increase our information flow to every level of Rotary membership in the District.

ClubRunner has enabled Rotarians in District 7080 to be more efficient and more effective. We are able to spend less time as administrators and more time doing community service. ClubRunner delivers a service that allows us to operate as volunteers but deliver as professionals."

PDG Janet CoatesRotary District 7080

Testimonials


“I can't tell you how much I like using ClubRunner. We have been using ClubRunner in our club for a year and it is so much more than a web site. It truly has improved communication with our club members and with the District. It is very easy to use and you can begin to distribute tasks to other club members so the task of "resident computer geek" gets spread out a bit. Frankly, our club couldn't do without ClubRunner at this point.

I could not have imagined what a difference using your product would make and, a year later, I cannot imagine how we could do without it!”

Peggy White,Rotary Club of Palatka, FLDistrict 6970

Testimonials


“ClubRunner is one of the easiest turnkey websites I have ever used.” Stephen R., Rotary Club of Brampton

"ClubRunner is fantastic... we struggled for years to get "on-line" and what you have engineered makes it so easy for us to communicate with members as well as with our local community. Well done!"

Bob A., North Delta Rotary

“This site is extremely user friendly, and is a very powerful tool to use to bring unity to your club!”

Greg Stevens, Hawk’s Prairie Rotary

“Thank you for helping Rotary.” Rod F., Edmonton Strathcona

Testimonials


What’s Next?

Subscribing is quick and easy.

Just complete our order form at www.clubrunner.ca/order

Need a closer look? Take advantage of our 30-day free trial. This gives you a chance to fully explore and use ClubRunner and see how it can help your District. Sign up at www.clubrunner.ca/trial or call 1-877-469-2582.


For more information, please contact us at:

Phone: 1 (877) 469-2582Email: [email protected]

www.clubrunner.ca

© 2008 Doxess

We’d love to hear from you!

Documents

1-877-4MY-CLUB © 2008 Doxess. All Rights Reserved. District Presentation Press or left-click on mouse to advance to the next slide Welcome to ClubRunner