01-Oct-2011Sourcing Supplier User Guide

KFSH&RC 1

I Supplier Portal Supplier User GuideKing Faisal Specialist Hospital & Research Centre

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Submitting Quote

Supplier can submit his quote online through the system

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For acknowledge Negotiation / Sourcing RFQ

For Submitting Quote Online Discussion & Negotiation ASN/ASBN Create Online Invoice

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Navigation : Supplier Login

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Navigation : Sourcing Supplier Worklist (For Notification)

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KFSH Sourcing Supplier: is used to view RFQ & submitting Quotations KFSH iSupplier Portal Full Access: is used to PO Acceptance, Request for Change/Cancel Order, Change History, ASN/ASBN & Online Invoicing

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Navigation : Sourcing Supplier Worklist (Supplier will receive notification for “Published RFQ”)

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Navigation : Sourcing Supplier Sourcing Home Page (Supplier may view open Invitations in Home Page)

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Click here to Acknowledge participation

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Navigation : Sourcing Supplier Sourcing Home Page > Open Invitations > Actions

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Select “Acknowledge Participation” from Action and click on “Go”

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Navigation : Sourcing Supplier Sourcing Home Page Open Invitations Actions Acknowledge Participation

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Click here to acknowledge

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Navigation : Sourcing Supplier Sourcing Home Page Open Invitations Actions Create Quote

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Select “Create Quote” from Action and click on “Go”

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Navigation : Sourcing Supplier Sourcing Home Page Open Invitations Actions Create Quote (Header details and Header level attributes)

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Enter “Quote Valid Until” & select “Quote Currency”

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Navigation : Sourcing Supplier Sourcing Home Page Open Invitations Actions Create Quote (Line details and Line level attributes)

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Enter “Quote Price” & “Click on Update”

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Navigation : Sourcing Supplier Sourcing Home Page Open Invitations Actions Create Quote (Line Attributes)

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Enter “Quote Value” & “Click on Apply”

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Navigation : Sourcing Supplier Sourcing Home Page Open Invitations Actions Create Quote

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Click on “Continue”

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Navigation : Sourcing Supplier Sourcing Home Page Open Invitations Actions Create Quote (Submission for bidding)

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Click on “Submit” for completion Quote Submission

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Quote Submission Process Ends Here. As soon as Supplier submits Quote Buyer will be able to see Supplier Response in His Screen.

For any clarification or detail negotiation Buyer can send a Online message.

If Buyer Send any Message Supplier can Respond it online.

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Click to view the message

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Click to Reply

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Once the RFQ is closed Supplier will not be able to submits his Quotation.

If RFQ is awarded to Supplier and PO is Approved. Supplier will be able to see his PO in KFSH iSupplier Portal Responsibility.

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Navigation : KFSH iSupplier Portal Responsibility Home Page

All the Orders/Notification can be view here by supplier

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Navigation : KFSH iSupplier Portal Responsibility Home Page

Supplier can view the details of PO & may request for change in the same

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There are certain field which supplier may ask for change i.e.. Supplier Item. Price. Quantity Ordered. Promise DateSupplier Line OrderMake changes & Submit Form

Once supplier submit change request, it goes to Buyer for approval, and if Buyer approve the changes, PO gets change automatically.

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Navigation : KFSH iSupplier Portal Responsibility Home Page Shipment Tab Shipment Notice Create Advance Shipment Notice

Select desired PO to add in ASN. An ASN may contain multiple PO.

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Enter quantity to be shipped in “Shipment Lines” Tab and click on “Shipment Header” Tab

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Enter Shipment Number/Shipment Date/Expected Receipt Date and click on “Submit”. Once it is submitted a notification will be sent to Buyer.

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Navigation : KFSH iSupplier Portal Responsibility Home Page Shipment Tab Shipment Notice Create Advance Shipment Billing Notice

Select desired PO to add in ASBN. An ASBN may contain multiple PO.

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Enter quantity to be shipped in “Shipment Lines” Tab and click on “Shipment Header” Tab

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Enter Shipment Number/Shipment Date/Expected Receipt Date and click on “Submit”. Once it is submitted a notification will be sent to Buyer.

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