Aircraft Technical Log Sector Record Instructions

Form No: QA/F/0225 R 18

Originator: Engineering Technical Services

Purpose: Aircraft Technical Log

The Technical Log Sector Record Page (TLP) is designed to interface with ULTRAMAIN.

The TLP is a Multipage Document consisting of 3 Carbonless Copy Paper (CCP) pages. Each set of 3 pages is compiled into Pads of 25 Sets. Each Page Set is Serialised in sequential 6 digit Numbers prefixed by TLP & run from 000001 to 999999 e.g. TLP123456 that is repeated at the end of each 999999 Sequence. The Top Original Master is Bar Coded to facilitate Digital Scanning & upload to STREAM Document Archiving Solution.

The TLP includes 3 Pages, consisting of the following:

TOP (white) – ORIGINAL MASTER – The original master is removed ONLY in Dubai and forwarded to Technical Records at the first available opportunity.

SECOND (pink) – STATION COPY – The Station copy is removed at each departure station and kept for a minimum period of three years. It is used for data transmissions into ULTRAMAIN.

THIRD (YELLOW) – AIRCRAFT COPY – The aircraft copy remains in the Log Book. A minimum of five sectors of historical information must remain in the Technical log folder. Therefore, completed books of aircraft copy pages must only be replaced by new books when a minimum of five sectors has been used in current book/pack of Sector Record pages. The aircraft copies are removed ONLY in Dubai and forwarded to Technical Records.

Certain Fields contain character boxes. Ensure that only one character is entered in each box.

Whenever the Date, Item Number, DD Raised Number or DD Cleared number has less digits than the space provided. It must be prefixed with Zero (0).

At least one Sector Page will be used for each Sector or Maintenance Event.

Data Entry is accomplished per the following (refer to the Figure 1. Item Numbers correspond to the Data Entry requirements below).

1. LOG PAGE NUMBER: Pre-printed Sequential Page Identification Number.2. REGISTRATION: Full registration of the Aircraft.3. FLIGHT NUMBER: Normally completed by Flight Crew. If an additional page is used by Maintenance staff, the word "MAIN" must be entered.4. FROM: The Three Letter IATA designation of the Departure Airport.5. TO: The Three Letter IATA designation of the Arrival Airport.6. ETOPS: Indicate Y / N as applicable if Flight was ETOPS.7. ON BLOCKS: The Time in HOURS & MINS the Aircraft arrived at the Gate (UTC).8. OFF BLOCK: The Time in HOURS & MINS the Aircraft departed the Gate (UTC).9. TAKE-OFF: The Time in HOURS & MINS the Aircraft wheels left the ground (UTC).10. LAND: The Time in HOURS & MINS the Aircraft wheels touched down for the completion of a Flight Sector (UTC).11. SECTOR TIME: TAKE-OFF time subtracted from LAND time in HOURS & MINS.

12. PREVIOUS LOG HRS Brought Forward: Total HOURS & MINS brought forward from previous Sector Record page.13. CURRENT TOTAL HOURS Carried Forward: PREVIOUS LOG HRS added to SECTOR TIME in HOURS & MINS.14. AIRCRAFT TYPE: Enter the applicable aircraft type.15. DEPARTURE DATE: Date of Departure of the Flight (UTC).16. FLIGHT TYPE: Indicate Y / N as applicable if Flight was Commercial.17. ARRIVAL DATE: Date of Arrival of the Flight (UTC).18. EXTRA LANDINGS: Any Landings greater than ONE (Specifically for Training Flights).19. CAPTAINS RELEASE: The Arrival Flight Crew Captain enters his Name, Staff Number, and Signature to indicate all Defects that affect the Airworthiness or

Safe Operation of the Aircraft have been noted in the Sector Record Pages or the statement "NIL DEFECTS" if no such Defects are known to him.20. CAPTAINS ACCEPT: The Departure Flight Crew Captain enters his Name, Staff Number and Signature to indicate that the Aircraft is accepted for Flight and

that he has satisfied himself that the Fuel / Oils / Fluids are satisfactory for the Operational Requirement.

COMPLETING FUEL SERVICING ENTRIES

FUEL REQUIREMENTS

UNITS CALCULATIONS AND ENTRIES

21. A ARRIVAL FOB KGS

FOB as displayed on EICAS / ECAM after shut-down on arrival

22. B FUEL USED ON GROUND(A-C)

KGS

B = A - C

23. C INDICATED FOB PRE- REFUEL

KGS

FOB as displayed on EICAS / ECAM prior to refuelling

24. D REQUIRED DEPARTURE FUEL

KGS

Final fuel figure passed by Captain / Dispatch

25. E REQUIRED UPLIFT(D-C)

KGS

E = D – C Note: This figure is not used for any calculation

26. F ACTUAL UPLIFT SUPPLIER

KGS

Litres/ USG

F (Litres/USG) = ACTUAL UPLIFT from the Fuel Supplier in Litres or USGNOTE, encircle UOM (Litres or USG)

F (KGS) = Uplift (Litres) x S.G.F (KGS) = Uplift (USG x 3.785) x S.G

27. G INDICATED FOB DEPARTURE

KGS

Figure displayed on EICAS / ECAM after refuelling

28. H CALCULATED FOB DIFF(G-C)

KGS

H = G – C

29. J DISCREPANCY (F-H)

KGS

% J (KGS) = F - H J (%) = J / H x 100

DISCREPANCY %: Any discrepancy outside the following limits must be investigated.

a) ACTUAL UPLIFT greater than REQUIRED UPLIFT the allowed tolerance = 5% of REQUIRED UPLIFT to a maximum of 2000 Kgs.

b) ACTUAL UPLIFT less than REQUIRED UPLIFT the allowed tolerance = 5 % of REQUIRED UPLIFT to a maximum of 1000 Kgs.

30. FUEL SG (G): This is the Specific Gravity of Fuel Uplifted31. FUEL FRZ POINT: This is the Freeze Point of the Fuel obtained from the Fuel Supplier32. RECEIPT NUMBER: This is the Reference Number of the Fuel Receipt from the Fuel Supplier 33. FUEL SUPPLIER: Name of the Fuel Contact Holder as provided on Fuel Delivery Receipt34. ENGINE / APU OIL: Engine and APU Oil Uplifts are to be recorded here. Blocks not used are to be deleted by entering diagonal lines from corner to

corner.35. HYDRAULIC SYSTEM FLUID: Quantity of Hydraulic Fluid uplifted in US QTS is to be entered here.36. POTABLE WATER LITRES / %: Enter ARRIVAL TOTAL and DEPARTURE TOTAL in Litres for BOEING or % for AIRBUS.

NOTE, encircle UOM (Litres or %). NOT APPLICABLE to B777 Freighters and Airbus A319.

37. FLUIDS SERVICING SIGN / AUTH NO.: When signed and completed by the Engineering personnel it states that the disposition of Engine / APU Oils, Hydraulic Fluid and Potable Water are in accordance with operational requirements and all associated Servicing is complete.

38. GROUND DE-ICING / ANTI-ICING FLUID: This is to record the ground de-icing / anti-icing START TIME (UTC), Fluid MIX, Fluid TYPE and Maintenance personnel / Flight Crew SIGN on completion. Should the aircraft be De-iced at a remote location where Maintenance personnel are unable to enter the aircraft, the information will be relayed using VHF to ground staff who will note the information for the Station file.

39. *ETOPS SUPPLEMENT (A319/B777): The Technical Log Sector Record page includes the Maximum Diversion Time permitted to be recorded for ETOPS. In the absence of any MEL defects that affect the ETOPS status, the default maximum Diversion Times are as follows:

A319 180 minutesB777-200ER 180 minutesB777-200LR 207 minutesB777F 207 minutesB777-300 180 minutesB777-300ER 207 minutes

Should there be any ETOPS related defects deferred in accordance with the MEL, these Diversion Times will change. The new Maximum Diversion Time is required to be appropriately ticked on the Technical Logs Sector Record Page (TLP). Additionally, any MEL constraints need to be alerted IMMEDIATELY to Flight Dispatch for their action.

40. MAINTENANCE CHECK ACCOMPLISHED: To be completed by appropriately Authorised personnel. The boxes corresponding to PRE-FLIGHT and *DAILY checks carried out are to be completed by noting the appropriate Check Sheet REV (Revision) number, SIGN/AUTH (Signed and the Certifier AUTHORISATION / APPROVAL Number) and DATE/TIME (UTC) recorded.

DEFECTS & ACTION:Each sheet has provisions to enter three DEFECTS, additional DEFECTS to be entered on the next TLP SHEET.

The text of the DEFECTS must describe the symptoms or additional work requirement accurately and precisely. If no DEFECTS have occurred during a flight, the Captain must enter "NIL DEFECTS".

The ITEM number must be written in numerical sequence order for each sector i.e. 01, 02, 03.

For Flight Crew Recorded DEFECTS - Flight Crew will indicate the MAINTENANCE CLASS of the ITEM as applicable. As ‘L’ is already prefixed enter ‘P’ or ‘I’ as applicable based on the following:

For Maintenance Crew Recorded DEFECTS - Maintenance Crew will indicate the MAINTENANCE CLASS of the ITEM as applicable. As ‘L’ is already prefixed enter ‘L’ or ‘I’ as applicable based on the following:

MAINT. CLASS DESCRIPTION MEANING / REMARKS

LLLOG LINE – Maintenance (LINE / BASE)

Maintenance / System Defect for Defects raised by Maintenance personnel. Includes Log Entry for Defect Rectification Work, Deferred Defects & Repeat Inspections.

LI LOG INFO - Information Only

Information Entry e.g. Nil Defects, System Ops Normal, Tech Log Info Entry for Work Card Inspection, Landing Gear Pins Installed, Windshield Cleaned etc.

ENTERING DEFECTSTo be completed by Flight Crew to record Defects that has occurred during any Phase of the Flight Sector or by Maintenance personnel for any defects that are observed on the ground. Only ONE Defect per Block may be entered.

41. ITEM: Enter the ITEM Number e.g. 01, 02, 03…etc. for each DEFECT to be Recorded.42. CLASS:

Flight Crew – Indicate the Maintenance CLASS – LP (PIREP) or LI (Information ONLY such as NIL DEFECTS). Only enter ‘P’ or ‘I’ as applicable since ‘L’ is already prefixed

Maintenance Crew – Indicate the Maintenance CLASS – LL - Maintenance (ALL Defects raised by Maintenance), LI - Information ONLY Items. Only enter ‘L’ or ‘I’ as applicable since ‘L’ is already prefixed.

43. DEFECT:Flight Crew – Record details of DEFECT occurred during the Flight Sector. If NO Defects occurred during the Flight Sector “NIL DEFECTS” is to be written in ITEM ‘01’.

MAINT. CLASS DESCRIPTION MEANING / REMARKS

LPLOG PIREP – Pilot / Purser Report

PIREP Defect Entry Including Defects transferred from Cabin /IFE Defect Log by Flight Crew. Also to be used for Purser Report written in the Cabin /IFE Defect Log. Note that “NIL DEFECTS” is NOT an LP, it is an LI (For Information Entry. See LI examples below)

LI LOG INFO – Information Only

Information Entry e.g. Nil Defects, System Ops Normal, Tech Log Info Entry for Work Card Inspection, Landing Gear Pins Installed, Windshield Cleaned etc.

Maintenance Crew – Record details of DEFECT for ALL Defects observer ‘On Ground’ / during Maintenance or if working on existing Deferred Defects (DDs)

44. DEFECT RAISED BY S/No. / AUTH No / Sign & Date: The person recording the DEFECT is to annotate their Staff Number or the QA / Authorisation No., Signature and Date to enable subsequent contact in the event of a requirement for subsequent additional Information or Investigation.

ACTION OF DEFECTSTo be completed by appropriately Authorised personnel and will describe the action taken to enable a Certificate of Release to Service (CRS) to be issued.

It must describe clearly and concisely the action required to Certify the DEFECT or Additional Work Requirement.

If this is continued into another BLOCK, both must be clearly marked with the ITEM number.

All defects must be ACTIONED or DEFERRED by an appropriately Authorised personnel. "NIL DEFECTS" do NOT require a CRS to be issued.

45. ITEM: Enter the Action ITEM Number 01, 02, 03…etc. The ITEM Number used MUST be the same as the DEFECT being addressed46. ATA: Enter the four digit ATA applicable to the ACTION being recorded. This MUST include the FULL four digit Code for the ATA. Servicing and other

Routine Tasks e.g. Water Drain Checks, Fuel Transfer, Landing Gear Pin Removal, Fuel Uplift for Maintenance etc. require ATA 1200 to be entered. An ATA Index Reference Page is inserted in the Aircraft Technical Log for accurate reference.

47. SDR RAISED = Y: Record “Y’” in SDR RAISED = Y for any Structural Defect being addressed48. ACTION: Enter the ACTION taken for DEFECT reported by Flight Crew, for DEFECTS observed ‘On Ground’ / noted during Maintenance or if working on

existing Deferred Defects (DD’s). If “NIL DEFECTS” recorded then enter “NIL NOTED”. ACTION recorded must describe clearly and concisely the Maintenance actions required to Certify the Defect or additional work requirements

If this continues to another ACTION BLOCK, both ACTION and DEFECT BLOCKS must be clearly marked with the SAME DEFECT & ACTION ITEM Number and the words “CONTINUED” or “CONT’D” is to be entered in the DEFECT and ACTION BLOCK.Further BLOCKS may be used for the same DEFECT / ACTION (Continuation) if necessary as follows:

A. DEFECT BLOCK continuation - State the words “CONTINUED” or “CONT’D”, and record the same ITEM Number in all the ‘Continued’ DEFECT BLOCKS so all blocks are the same ITEM Number. Complete the CLASS block also.

B. ACTION BLOCK continuation - State the words “CONTINUED” or “CONT’D”, and record the same ITEM Number in all the ‘Continued’ ACTION BLOCKS so all blocks are the same ITEM number.

C. Complete the first ACTION BLOCKS in full. On the subsequent Continued’ ACTION BLOCKS there is no need to complete the ‘ATA’ ‘SDR RAISED’ DD ACTION’, DD TYPE, ‘No’, ‘CAT, MEL/CDL REF’ ENGINE again on every ‘Continued’ block unless specifically required.

Ensure all Certification requirements for all BLOCKS are completed including for all Continued’ BLOCKS.

DEFERRING OF SECTOR DEFECTSIf the Defect cannot be cleared, and is considered ‘Acceptable to Continue in Service’, details of the DEFECT in its entirety must be transferred to the Deferred Defect Record pages held at the rear of the Technical Log. The DD TYPE and DD NUMBER must be established & recorded.

There are three types of DEFERRED DEFECTS:

a) ACCEPTABLE (Line) DEFERRED DEFECTS (ADD's): ADD's are defects which require to be deferred during normal Line Maintenance Operations of the Aircraft. DD's are entered on the GREEN ACCEPTABLE DEFERRED DEFECT RECORD retained at the rear of the Technical Log

b) BASE DEFERRED DEFECTS (BDD's): BDD's are defects which are NOT normally apparent during Line Maintenance Operation of the Aircraft e.g. Minor corrosion deferred to next Base Check etc. BDD's are entered on the YELLOW BASE DEFERRED DEFECT RECORD retained at the rear of the Technical Log. Outstation Maintenance personnel will NOT raise BDD’s. BDD's are to record Deferred Defects ONLY APPARENT during Weekly/A checks/C checks inspections

c) CABIN / IFE DEFERRED DEFECTS (CDD’s): Only Recorded in the CABIN / IFE Log. These are NOT Recorded on the TLP.

49. DD ACTION: Annotate the DD ACTION as follows:

R – When RAISING a Deferred Defects for the FIRST time ONLY W – When WORKING and existing Deferred Defect but NOT CLEARING. The FULL DD text is entered in its entirety as the next DEFECT ITEM on the Sector Record page and actioned accordingly. When any work i.e. Trouble-shooting, Unit Replacement etc. is carried out on a DD but the defect is not cleared all details are to be entered including the same DD TYPE, No. & CAT in the respective BLOCKS. This will establish a history for ACTION accomplished for this particular Deferred DefectC – When CLEARING a Deferred defect ONLY. The FULL DD text is entered in its entirety as the next DEFECT ITEM on the Sector Record page and actioned accordingly. To "CLEAR" the DD, the DD TYPE, No. & CAT will be entered in the respective BLOCKS together with full details of ACTION taken and Certified accordingly. The SECTOR RECORD LOG PAGE and ITEM number WILL be entered on the right-hand side of the DEFERRED DEFECT RECORD page at the rear of the Technical Log.

50. DD TYPE: Record the DD TYPE as appropriate per the following Table 1 below:

Table 1

51. No: The DD No. is recorded as 3 Numerical Digits ONLY. For NEW Deferred Defects, enter the DD No, which is established through transfer of the DD Number to the next UNUSED Number in the ‘Pre-Numbered’ Deferred Defect Record Card held at the rear of the Technical Log Book.

When working an existing DD, enter the same DD No. from the Deferred Defect Record Card

For Deferred Defect recording, ‘RAISED’, ‘WORKED’, ‘CLEARED’, DD TYPE, No. and CAT are to be checked to ensure that they are correctly recorded and the DD No. accurately corresponds to the Acceptable Deferred Defect Record Card.

52. DD CATEGORY: Record as per the DD CATEGORY below:A – Repair Interval is in DAYS, FLIGHT HOURS or FLIGHT CYCLES as specified in the MEL, AMM, SRM, by Manufacturer or Vendor, QA Concession or AMP Repeat Inspection Requirements

B – Repair Interval is 3 DAYS

C – Repair Interval is 10 DAYS

D – Repair Interval is 120 DAYS

U – Unspecified i.e. NO Repair Interval

DD TYPE TO BE USED CATEGORY

P – PERFORMANCE – Defects which are deferred using Emirates MEL which have Performance / Penalty, Autoland or ETOPS Restrictions. These Restrictions are identified in the Remarks Column if the MEL

A, B, C, D, U

R – REPEAT - Repeat Inspections or QA Concessions – Defects deferred under conditions requiring subsequent Repeat Inspections to maintain Aircraft Serviceability

A

M – MINIMUM EQUIPMENT LIST – Defects which are deferred using the Emirates MEL that have NO Performance / Penalty

A, B, C, D, U

L – LOAN – To be used when a Loan / Pool Asset is installed A, U

N – NON AIRWORTHINESS / NON MEL – To be used for any other defects NOT covered by above DD Types

A, U

C – CABIN – To be used for Passenger Convenience and IFE System Defects

To be entered in the Cabin / IFE Defect Log ONLY

B – BASE - Base Deferred Defects raised for those defects which are NOT NORMALLY APPARENT DURING LINE OPERATIONS

NOT to be raised by Outstation Line Maintenance

53. MEL / CDL REF: Provide MEL / CDL REF for DD TYPE = M or P when Defect is deferred using the Emirates Minimum Equipment List (MEL). If the DEFECT is ‘Deferred’ using the Emirates Minimum Equipment list (MEL) or Configuration Deviation List (CDL), the reference is to be quoted in the block provided. For example to dispatch with an inoperative IDG "2401a" would be entered which corresponds to ATA 24, ITEM 01 in the list and a) for Dispatch conditions from the remarks column.

Any CAT A MEL Dispatch Limit, Repair or Repeat Inspection interval MUST be stated in text i.e. ‘TWO FLIGHTS ONLY”, “25 CYCLES”, “REPEAT INSPECTION EVERY 250 FLIGHTS HOURS” etc.

54. ENGINE – 1 / 2 / 3 / 4 APU – 0: When the DEFECT concerns ENGINE or APU or related Systems (ATA 71-80 & 49) enter the ENGINE / APU Position Number (1, 2, 3 or 4) as applicable. If more than one Engine is affected, enter "A". For an APU defect enter "0"

ALL DEFECTS MUST be ‘CLEARED’ or ‘DEFERRED’ BEFORE the NEXT Flight

CERTIFICATIONOnly appropriately Authorised personnel may issue a CERTIFICATE OF RELEASE TO SERVICE (CRS). The persons must Sign, enter their Authorisation Number and the Date (UTC) as follows:

55. *SIGN: A Legible Signature of the appropriate Certifying personnel.56. AUTH: Record the COMPLETE Company Authorisation in its entirety57. DATE (UTC): Record the UTC DATE at the time of the Maintenance ACTION CERTIFICATION. This is to be done ONLY when ALL appropriate

Maintenance Rectification or Deferral has been completed, including the recording of necessary COMPONENT CHANGES.

The CRS Statement is reproduced below the COMPONENT CHANGE DETAILS

COMPONENT CHANGE DETAILSWhen components are used in DEFECT rectification the COMPONENT CHANGE DETAILS will be entered. ALL Serviceable Labels, GCAA / EASA Form 1 & FAA 8130-3 Documents accompanying the REMOVED & INSTALLED Components MUST be sent to Emirates Technical Records for Data Validation & Archive Retention to support subsequent Aircraft Asset disposition. Failure to comply with provision of necessary Record Documentation WILL Result in Non-Compliance Reporting, Investigation & Non-Acceptance during Aircraft End of Lease / Phase Out.

58. DEFECT ITEM: The DEFECT ITEM number will be the same as the DEFECT ITEM & ACTION ITEMS numbers for which the component is related.59. PART No. OFF: Record the PART NUMBER as Identified on the Component being REMOVED. Care must be taken in recording the CORRECT Part

Number for Components that are part of an Assembly or which may have multiple OEM / Identification Labels. Reference to IPC may be required to ensure the correct details are recorded.

60. SERIAL No. OFF: Record the SERIAL NUMBER of the Component being REMOVED. Care must be taken in recording the CORRECT Serial Number for Components that are part of an Assembly or which may have multiple OEM / Identification Labels. Reference to ULTRAMAIN may be required to ensure the correct details are recorded.

61. PART No. ON: Record the PART NUMBER of the Component being INSTALLED as Identified on the SERVICEABLE LABEL / Authorised Release Certificate (ARC) such as FAA 8130 or EASA / GCAA Form 1

62. SERIAL No. ON: Record the SERIAL NUMBER of the Component being INSTALLED as Identified on the COMPONENT SERVICEABLE LABEL / Authorised Release Certificate (ARC) such as FAA 8130 or EASA / GCAA Form 1

63. GRN: Record the GOODS RECEIPT NOTE (GRN) as identified on the COMPONENT SERVICEABLE LABEL.