Embed Size (px)
Citation preview
AccountingCreated on 4/21/2015 1:27:00 PM
Training GuideAccounting
Table of ContentsAccounting..........................................................................................................................1
Accounting Reports....................................................................................................................1Accounting Reports.................................................................................................................................1
General Ledger Reports........................................................................................................................................1G/L Account Detail Reports.............................................................................................................................1
G/L Account Detail Reports Overview.......................................................................................................1G/L Account Detail - Monthly Report Lesson............................................................................................1G/L Account Detail - Yearly Report Lesson.............................................................................................17G/L Account Detail - Since Inception Report Lesson...............................................................................31G/L Account Detail - Date Ranges Report Lesson....................................................................................46
Page ii
Training GuideAccounting
Accounting
Accounting Reports
Accounting Reports
General Ledger Reports
G/L Account Detail Reports
G/L Account Detail Reports OverviewThis report shows the activity (all documents) for selected object account(s), fund(s), program(s), division(s), and/or business unit(s) for a given time period.
G/L Account Detail - Monthly Report LessonProcedure
In this lesson you will the steps for running the G/L Account Detail - Monthly Report.
Navigation: There are multiple menu paths for this report. This lesson uses the Accounting menu path.
State of Nebraska > Accounting > Inquiries & Reports > Accounting Reports > General Ledger Reports > G/L Account Detail – Monthly
or
State of Nebraska > Grants & Projects > Inquiries & Reports > Grants & Projects Reports > Grants Reports > G/L Account Detail – Monthly
Page 1
Training GuideAccounting
Step Action1. Click the Navigator menu.
Page 2
Training GuideAccounting
Step Action2. Click the State of Nebraska link.
3. Click the Accounting link.
4. Click the Inquiries & Reports link.
5. Click the Accounting Reports link.
6. Click the General Ledger Reports link.
7. Click the G/L Account Detail - Monthly link.
8. Version NIS0001 -In the data selection of this version the Object Accounts are preset with "486500-961000", and the Business Unit preset is blank.
9. Version NIS0003 -In the data selection of this version the Object Accounts and Business Unit fields are preset to "Blank".
Use this version for more flexibility if you are not doing data selection related to Grants or Construction type projects.
10. Decision: Which Version would you like to run?
NIS0001Go to step 11
NIS0003Go to step 29
Page 3
Training GuideAccounting
Step Action11. Click the NIS0001 Version option.
12. Click the Select button.
Page 4
Training GuideAccounting
Step Action13. Click the Data Selection option.
14. Click the Submit button.
Step Action15. To enter a specific Business Unit click the Right Operand list of the last row
(Business Unit).
Page 5
Training GuideAccounting
Step Action16. Click the Literal list item.
Page 6
Training GuideAccounting
Step Action17. Enter the Business Unit you want to run the report for in the Literal
Value: Field.
18. Click the OK button.
19. Click the OK button.
Step Action20. Enter the fiscal year in the Fiscal Year Field for which you want to run the
report.
21. Enter the period number in the Period Number - General Ledger Field for which you want to run the report.
22. In the Show Grant totals Field enter "Y" to show grant totals or "N" not to show grant totals.
23. In the Include Un posted Field enter "Y" to include Un posted or "N" not to include Un posted.
Page 7
Training GuideAccounting
Step Action24. In the Show Invoice Number or Batch Field enter "I" to show Invoice Number
on the report or "B" to show the Batch on the report.
Note: If left blank the Invoice Number will default
In this lesson we will leave it as "B".
Step Action25. Click the OK button.
Page 8
Training GuideAccounting
Step Action26. Click the OK button.
27. Click the Close button.
28. To view the report you will need to go to View Job Status. For more information go to the Reports Lesson under the System Basics (http://www.das.state.ne.us/nis/training_manuals/sys_bscs/index.html) Training Guides.
You have successfully completed this lesson.End of Procedure. Remaining steps apply to other paths.
Page 9
Training GuideAccounting
Step Action29. Click the NIS0003 Version option.
30. Click the Select button.
Page 10
Training GuideAccounting
Step Action31. Click the Data Selection option.
32. Click the Submit button.
Step Action33. To enter an object code click the drop down list of the Right Operand column
of the first row.
Page 11
Training GuideAccounting
Step Action34. Click the Literal list item.
35. You can enter a single object code, a range of object codes, or a list of object codes.
Page 12
Training GuideAccounting
Step Action36. If you want to enter a range or list click on the Range of Values or List of
Values tab.To enter a single object code type the code in the Literal Value Field on the Single Value tab.
37. Click the OK button.
38. To enter a specific Business Unit click the Right Operand list of the last row (Business Unit).
Step Action39. Click the Literal list item.
Page 13
Training GuideAccounting
Step Action40. Enter the Business Unit you want to run the report for in the Literal
Value: Field.
41. Click the OK button.
42. Click the OK button.
Page 14
Training GuideAccounting
Step Action43. Enter the fiscal year in the Fiscal Year Field for which you want to run the
report.
44. Enter the period number in the Period Number - General Ledger Field for which you want to run the report.
45. In the Show Grant totals Field enter "Y" to show grant totals or "N" not to show grant totals.
In this lesson we will leave it as "Y".
46. In the Include Un posted Field enter "Y" to include Un posted or "N" not to include Un posted.
In this lesson we will leave it as "Y".
47. In the Show Invoice Number or Batch Field enter "I" to show Invoice Number on the report or "B" to show the Batch on the report.
Note: If left blank the Invoice Number will default.
In this lesson we will leave it as "B".
Page 15
Training GuideAccounting
Step Action48. Click the OK button.
Page 16
Training GuideAccounting
Step Action49. Click the OK button.
50. Click the Close button.
51. To view the report you will need to go to View Job Status. For more information go to the Reports Lesson under the System Basics (http://www.das.state.ne.us/nis/training_manuals/sys_bscs/index.html) Training Guides.
You have successfully completed this lesson.End of Procedure.
G/L Account Detail - Yearly Report LessonProcedure
In this lesson you will the steps for running the G/L Account Detail - Yearly Report.
Navigation: There are multiple menu paths for this report. This lesson uses the Accounting menu path.
State of Nebraska > Accounting > Inquiries & Reports > Accounting Reports > General Ledger Reports > G/L Account Detail – Yearly
or
State of Nebraska > Grants & Projects > Inquiries & Reports > Grants & Projects Reports > Grants Reports > G/L Account Detail – Yearly
Page 17
Training GuideAccounting
Step Action1. Click the object.
Page 18
Training GuideAccounting
Step Action2. Click the State of Nebraska link.
3. Click the Accounting link.
4. Click the Inquiries & Reports link.
5. Click the Accounting Reports link.
6. Click the General Ledger Reports link.
7. Click the G/L Account Detail - Yearly link.
8. Version NIS0001 -In the data selection of this version the Object Accounts are preset with "486500-961000", and the Business Unit preset is blank.
9. Version NIS0003 -In the data selection of this version the Object Accounts and Business Unit fields are preset to "Blank".
Use this version for more flexibility if you are not doing data selection related to Grants or Construction type projects.
10. Decision: Which Version would you like to run?
NIS0001Go to step 11
NIS0003Go to step 28
Page 19
Training GuideAccounting
Step Action11. Click the NIS0001 option.
12. Click the Select button.
Page 20
Training GuideAccounting
Step Action13. Click the Data Selection option.
14. Click the Submit button.
Step Action15. To enter a specific Business Unit click the Right Operand list of the last row
(Business Unit).
Page 21
Training GuideAccounting
Step Action16. Click the Literal list item.
Page 22
Training GuideAccounting
Step Action17. Enter the Business Unit you want to run the report for in the Literal
Value: Field.
18. Click the OK button.
19. Click the OK button.
Step Action20. Enter the fiscal year in the Fiscal Year Field for which you want to run the
report.
21. In the Show Grant totals Field enter "Y" to show grant totals or "N" not to show grant totals.
22. In the Include Un posted Field enter "Y" to include Un posted or "N" not to include Un posted.
23. In the Show Invoice Number or Batch Field enter "I" to show Invoice Number on the report or "B" to show the Batch on the report.
Note: If left blank the Invoice Number will default
Page 23
Training GuideAccounting
Step Action24. Click the OK button.
Page 24
Training GuideAccounting
Step Action25. Click the OK button.
26. Click the Close button.
27. To view the report you will need to go to View Job Status. For more information go to the Reports Lesson under the System Basics (http://www.das.state.ne.us/nis/training_manuals/sys_bscs/index.html) Training Guides.
You have successfully completed this lesson.End of Procedure. Remaining steps apply to other paths.
Step Action28. Click the NIS0003 option.
29. Click the Select button.
Page 25
Training GuideAccounting
Step Action30. Click the Data Selection option.
31. Click the Submit button.
Page 26
Training GuideAccounting
Step Action32. To enter an object code click the drop down list of the Right Operand column
of the first row.
Step Action33. Click the Literal list item.
34. You can enter a single object code, a range of object codes, or a list of object codes.
Page 27
Training GuideAccounting
Step Action35. If you want to enter a range or list click on the Range of Values or List of
Values tab.To enter a single object code type the code in the Literal Value Field on the Single Value tab.
36. Click the OK button.
37. To enter a specific Business Unit click the Right Operand list of the last row (Business Unit).
Page 28
Training GuideAccounting
Step Action38. Click the Literal list item.
Page 29
Training GuideAccounting
Step Action39. Enter the Business Unit you want to run the report for in the Literal
Value: Field.
40. Click the OK button.
41. Click the OK button.
Step Action42.
43. Enter the fiscal year in the Fiscal Year Field for which you want to run the report.
44. In the Show Grant totals Field enter "Y" to show grant totals or "N" not to show grant totals.
45. In the Include Un posted Field enter "Y" to include Un posted or "N" not to include Un posted.
Page 30
Training GuideAccounting
Step Action46. In the Show Invoice Number or Batch Field enter "I" to show Invoice Number
on the report or "B" to show the Batch on the report.
Note: If left blank the Invoice Number will default.
47. Click the OK button.
Step Action48. Click the OK button.
49. Click the Close button.
50. To view the report you will need to go to View Job Status. For more information go to the Reports Lesson under the System Basics (http://www.das.state.ne.us/nis/training_manuals/sys_bscs/index.html) Training Guides.
You have successfully completed this lesson.End of Procedure.
G/L Account Detail - Since Inception Report Lesson
Page 31
Training GuideAccounting
Procedure
In this lesson you will the steps for running the G/L Account Detail - Since Inception Report.
Navigation: There are multiple menu paths for this report. This lesson uses the Accounting menu path.
State of Nebraska > Accounting > Inquiries & Reports > Accounting Reports > General Ledger Reports > G/L Account Detail – Since Inception
or
State of Nebraska > Grants & Projects > Inquiries & Reports > Grants & Projects Reports > Grants Reports > G/L Account Detail – Since Inception
Step Action1. Click the Navigator menu.
Page 32
Training GuideAccounting
Step Action2. Click the State of Nebraska link.
3. Click the Accounting link.
4. Click the Inquiries & Reports link.
5. Click the Accounting Reports link.
6. Click the General Ledger Reports link.
7. Click the G/L Account Detail - Since Inception link.
8. There are two versions of this report.
Version NIS0001 -In the data selection of this version the Object Accounts are preset with "486500-961000", and the Business Unit preset is blank.
Page 33
Training GuideAccounting
Step Action9. Version NIS0003 -
In the data selection of this version the Object Accounts and Business Unit fields are preset to "Blank".
Use this version for more flexibility if you are not doing data selection related to Grants or Construction type projects.
10. Decision: Which Version would you like to run?
NIS0001Go to step 11
NIS0003Go to step 27
Step Action11. Click the NIS0001 option.
12. Click the Select button.
Page 34
Training GuideAccounting
Step Action13. Click the Data Selection option.
14. Click the Submit button.
Page 35
Training GuideAccounting
Step Action15. To enter a specific Business Unit click the Right Operand list of the last row
(Business Unit).
Step Action16. Click the Literal list item.
Page 36
Training GuideAccounting
Step Action17. Enter the Business Unit you want to run the report for in the Literal
Value: Field.
18. Click the OK button.
19. Click the OK button.
Page 37
Training GuideAccounting
Step Action20. In the Show Grant totals Field enter "Y" to show grant totals or "N" not to show
grant totals.
21. In the Include Un posted Field enter "Y" to include Un posted or "N" not to include Un posted.
22. In the Show Invoice Number or Batch Field enter "I" to show Invoice Number on the report or "B" to show the Batch on the report.
Note: If left blank the Invoice Number will default.
Page 38
Training GuideAccounting
Step Action23. Click the OK button.
24. Click the OK button.
Page 39
Training GuideAccounting
Step Action25. Click the Close button.
26. To view the report you will need to go to View Job Status. For more information go to the Reports Lesson under the System Basics (http://www.das.state.ne.us/nis/training_manuals/sys_bscs/index.html) Training Guides.
You have successfully completed this lesson.End of Procedure. Remaining steps apply to other paths.
Step Action27. Click the NIS0003 option.
28. Click the Select button.
Page 40
Training GuideAccounting
Step Action29. Click the Data Selection option.
30. Click the Submit button.
Page 41
Training GuideAccounting
Step Action31. To enter an object code click the drop down list of the Right Operand column
of the first row.
Step Action32. Click the Literal list item.
33. You can enter a single object code, a range of object codes, or a list of object codes.
Page 42
Training GuideAccounting
Step Action34. If you want to enter a range or list click on the Range of Values or List of
Values tab.To enter a single object code type the code in the Literal Value Field on the Single Value tab.
35. Click the OK button.
36. To enter a specific Business Unit click the Right Operand list of the last row (Business Unit).
Page 43
Training GuideAccounting
Step Action37. Click the Literal list item.
Page 44
Training GuideAccounting
Step Action38. Enter the Business Unit you want to run the report for in the Literal
Value: Field.
39. Click the OK button.
40. Click the OK button.
41. In the Show Grant totals Field enter "Y" to show grant totals or "N" not to show grant totals.
Step Action42. In the Include Un posted Field enter "Y" to include Un posted or "N" not to
include Un posted.
43. Press [Tab].44. In the Show Invoice Number or Batch Field enter "I" to show Invoice Number
on the report or "B" to show the Batch on the report.
Note: If left blank the Invoice Number will default.
45. Click the OK button.
Page 45
Training GuideAccounting
Step Action46. Click the OK button.
47. Click the Close button.
48. To view the report you will need to go to View Job Status. For more information go to the Reports Lesson under the System Basics (http://www.das.state.ne.us/nis/training_manuals/sys_bscs/index.html) Training Guides.
You have successfully completed this lesson.End of Procedure.
G/L Account Detail - Date Ranges Report LessonProcedure
In this lesson you will the steps for running the G/L Account Detail - Date Ranges Report.
Navigation: There are multiple menu paths for this report. This lesson uses the Accounting menu path.
State of Nebraska > Accounting > Inquiries & Reports > Accounting Reports > General Ledger Reports > G/L Account Detail – Date Ranges
or
Page 46
Training GuideAccounting
State of Nebraska > Grants & Projects > Inquiries & Reports > Grants & Projects Reports > Grants Reports > G/L Account Detail – Date Ranges
Step Action1. Click the Navigator menu.
Page 47
Training GuideAccounting
Step Action2. Click the State of Nebraska link.
3. Click the Accounting link.
4. Click the Inquiries & Reports link.
5. Click the Accounting Reports link.
6. Click the General Ledger Reports link.
7. Click the G/L Account Detail - Date Ranges link.
8. Version NIS0001 -In the data selection of this version the Object Accounts are preset with "486500-961000", and the Business Unit preset is blank.
9. Version NIS0003 -In the data selection of this version the Object Accounts and Business Unit fields are preset to "Blank".
Use this version for more flexibility if you are not doing data selection related to Grants or Construction type projects.
Page 48
Training GuideAccounting
Step Action10. Decision: Which Version would you like to run?
NIS0001Go to step 11
NIS0003Go to step 29
Step Action11. Click the NIS0001 option.
12. Click the Select button.
Page 49
Training GuideAccounting
Step Action13. Click the Data Selection option.
14. Click the Submit button.
Page 50
Training GuideAccounting
Step Action15. To enter a specific Business Unit click the Right Operand list of the last row
(Business Unit).
Step Action16. Click the Literal list item.
Page 51
Training GuideAccounting
Step Action17. Enter the Business Unit you want to run the report for in the Literal
Value: Field.
18. Click the OK button.
19. Click the OK button.
Page 52
Training GuideAccounting
Step Action20. Enter the beginning date of the date range in the Date - Report Begins Field and
the end date of the range in the Date - Report Ends Field.
21. In the Show Grant totals Field enter "Y" to show grant totals or "N" not to show grant totals.
22. In the Posted/Unposed Field enter:
B - To show both Posted and Un posted. P - To show just Posted. U - To show just Un posted.
23. In the Beginning Balance Field enter:
F - To include the total fiscal year to date. I - To include the total inception to date.
Leave blank to include the total only in the selected time period.
24. In the Show Invoice Number or Batch Field enter "I" to show Invoice Number on the report or "B" to show the Batch on the report.
Note: If left blank the Invoice Number will default.
Page 53
Training GuideAccounting
Step Action25. Click the OK button.
Page 54
Training GuideAccounting
Step Action26. Click the OK button.
27. Click the Close button.
28. To view the report you will need to go to View Job Status. For more information go to the Reports Lesson under the System Basics (http://www.das.state.ne.us/nis/training_manuals/sys_bscs/index.html) Training Guides.
You have successfully completed this lesson.End of Procedure. Remaining steps apply to other paths.
Step Action29. Click the NIS00003 option.
30. Click the Select button.
Page 55
Training GuideAccounting
Step Action31. Click the Data Selection option.
32. Click the Submit button.
Page 56
Training GuideAccounting
Step Action33. To enter an object code click the drop down list of the Right Operand column
of the first row.
Step Action34. Click the Literal list item.
35. You can enter a single object code, a range of object codes, or a list of object codes.
Page 57
Training GuideAccounting
Step Action36. If you want to enter a range or list click on the Range of Values or List of
Values tab. To enter a single object code type the code in the Literal Value Field on the Single Value tab.
37. Click the OK button.
38. Click the Right Operand list.
Page 58
Training GuideAccounting
Step Action39. Click the Literal list item.
Page 59
Training GuideAccounting
Step Action40. Enter the Business Unit you want to run the report for in the Literal
Value: Field.
41. Click the OK button.
42. Click the OK button.
Step Action43. Enter the beginning date of the date range in the Date - Report Begins Field.
44. Enter the ending date of the date range in the Date - Report Ends Field.
45. In the Show Grant totals Field enter "Y" to show grant totals or "N" not to show grant totals.
46. In the Posted/Unposed Field enter:
B - To show both Posted and Un posted. P - To show just Posted. U - To show just Un posted.
Page 60
Training GuideAccounting
Step Action47. In the Beginning Balance Field enter:
F - To include the total fiscal year to date. I - To include the total inception to date.
Leave blank to include the total only in the selected time period.
48. In the Show Invoice Number or Batch Field enter "I" to show Invoice Number on the report or "B" to show the Batch on the report.
Note: If left blank the Invoice Number will default.
49. Click the OK button.
Step Action50. Click the OK button.
51. Click the Close button.
Page 61
Training GuideAccounting
Step Action52. To view the report you will need to go to View Job Status. For more
information go to the Reports Lesson under the System Basics (http://www.das.state.ne.us/nis/training_manuals/sys_bscs/index.html) Training Guides.
You have successfully completed this lesson.End of Procedure.
Page 62
