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© TRW Automotive Holdings Corp. 2009
CIR Desktop Manual for Purchasing
C. Mavis/S. Pochinco
Date: 23rd September, 2009
© TRW Automotive Holdings Corp. 2009
Windchill RPPA replacement system
Windchill version of the RPPA system is called PCS for Product Cost System
The new RPPA document is a CIR for Cost Information Request.
As of October 1, all requests for quote must be processed through PCS.
© TRW Automotive Holdings Corp. 2009
CIR Process FlowCIR Process Workflow for Refined Quotes
PurchasingPart Detail
Assembly PlantsPart Detail
Cost EstimatorCIR
Engineering (Originator)CIR
Create CIR in WCRS
Add Part Details -Change Description
Part Commodity / BuyerDefined Volumes
Assigned Assembly PlantsDrawings / Attachments
Submit Part Details
Submit CIR from WCRS Worklist
RFQ Needed? No
Yes
Obtain Info from Suppliers
Attach Responses to Part Details
Page
Select Approved Quote
Send to Cost Analyst
Gather Cost Information from Plant Engineers
Attach Info to Plant Response Page
Send to Cost Analyst
All Part Details Complete?
Attach Consolidated
Quote to CIR Front Page
Send CIR to Originator
Yes
No
Accept?
Accept for Recovery?
Redefine?
Cancel?
CIR Complete
CIR Cancelled
Inactivate WCRS Function
Yes
Yes
Yes
Yes
No
No
No
Task List (Defined by WCRS)
Program or Commodity Buyer
Acceptance
© TRW Automotive Holdings Corp. 2009
CIR Routing
When a CIR is created and the cost type is refined, it is
automatically routed to purchasing
© TRW Automotive Holdings Corp. 2009
CIR Routing When a CIR is submitted, the designated buyer will receive an
‘Auction/RFQ’ Windchill task and email notification.
© TRW Automotive Holdings Corp. 2009
CIR Routing When a part number is entered into a CIR, the commodity is defaulted to
the list entered into Windchill. If parts are mis-routed, contact the purchasing gatekeeper to have it updated.
© TRW Automotive Holdings Corp. 2009
*If you do not choose a new buyer before doing this, the task will re-assign to you!
CIR Routing – Reassigning a CIR From your Windchill worklist, click the box for the task to be re-assigned and click ‘Reassign’
© TRW Automotive Holdings Corp. 2009
Sending a RFQ to Suppliers
Task in work-list
when receive CIR
Click to enter CIR
© TRW Automotive Holdings Corp. 2009
Sending a RFQ to Suppliers
Click here to view part details and prepare quote
© TRW Automotive Holdings Corp. 2009
Sending a RFQ to Suppliers
Send out RFQ using Co-eXprise
https://eec.co-exprise.com/trw/SDefault.aspx
© TRW Automotive Holdings Corp. 2009
Sending a RFQ to SuppliersIn Co-eXprise:
The “round” is labeled by the part number
The “event” is labeled by the CIR (RPPA) # and should contain the volume (s), print, suppliers, and required TRW forms (GSQM, packaging, etc.)
Part Number
Volume (s)
Forms
CIR (RPPA) #
Suppliers
© TRW Automotive Holdings Corp. 2009
Sending a RFQ to Suppliers
Once the RFQ has been submitted through Co-exprise, the action can be approved in your Windchill worklist.
Click here to approve the worklist task
© TRW Automotive Holdings Corp. 2009
Sending a RFQ to Suppliers
Click here when the RFQ has
been sent
Click here to send the CIR back to engineering for further definition
© TRW Automotive Holdings Corp. 2009
Approving an RFQ
Once an RFQ is sent, another task will appear in your worklist.
This task should remain in your worklist until you’ve received the final quote from the supplier and have attached it to the part detail.
© TRW Automotive Holdings Corp. 2009
Approving an RFQOnce the quotes are received from the supplier, they must be attached to the part details in the CIR.
DO NOT attach the part quote to the front of the CIR. This is for the final Finance summary!
Attach supplier quotes here
© TRW Automotive Holdings Corp. 2009
Approving an RFQ
By clicking here, the CIR will be sent to the commodity manager
for approval.
Click here if you are ready to
submit the CIR to finanace
© TRW Automotive Holdings Corp. 2009
Preparing RFQ documents in CIR
Click here to view part details and prepare quote
© TRW Automotive Holdings Corp. 2009
Click here to add suppliers in which RFQ will be sent
Click here to create RFQ documents
Preparing RFQ documents in CIR
© TRW Automotive Holdings Corp. 2009
If all the information is correct, click
OK
Click here to create a html file that can
be sent out to suppliers. Note: this step will NOT send the request to the
supplier
•Once the html file is created, the buyer should email the file to themselves in order to load it into Co-Exprise.
Preparing RFQ documents in CIR
© TRW Automotive Holdings Corp. 2009
The system automatically shows
‘submitted’ because we no longer send RFQ’s
through Windchill
Preparing RFQ documents in CIR
© TRW Automotive Holdings Corp. 2009
System Support Contacts
Programming/System – Akwasi Agyekum, Ken Corrion
Engineering – Joe Connor, Carol Mavis
Purchasing – Sarah Pochinco, Avelino Salceda
Finance – Mike Deming
Link to Online manual:
https://connect.trw.com/help/PCS/