选修 7

objectives

To tell the differences between a formal and informal letter

To learn to write a formal letter

Read the advertisement and the letter to the New Future Language School. What information does the writer of the letter want to clarify?

location course content number of students qualifications certificate discount course free registration free length of the course holidays

2. Find mistakes of style in the letter.

Line 1 Line 7

Line 2 Line 8

Line 3 Line 9

Line 4 Line 10

Line 5 Line 11

Line 6 Line 12

Hi, there

I’mI want

I don’t see why

you say

by the way

I want

Just tell meSend meASAP

Write soonCheers

Hi, there Dear Sir/ Madam

I want I would like

I ‘ m I am writing to

Just tell me

Could you please tell me

I want I would like Send me

Could you please send me

I don’t see why

I would be grateful if you could explain why

ASAP As soon as possible

You say I read that Write soon

I look forward to hearing from you

By the way

In addition Cheers Yours faithfully

Replace the underlined words with these words: if, as long as, except if.

1. It is not clear whether you can do just one of the sessions.

2. There is a discount provided that I pay in advance.

3. I would prefer not to study English varieties unless it is really necessary.

if

as long as

except if

Choose the correct words.

1. I like going to class (as long as / unless) it isn’t boring.

2. I won’t get a good grade (provided that / unless )I study hard.

3. I don’t know (unless / whether) I’d like working in another country.

4. I will start the course in August (provided that/ unless) I get accepted.

5. I don’t like going out on Friday night (unless/ whether) I’ve finished all my work for the week.6. Going to Thailand for the holidays sounds great (as long as/ whether) I ‘ve saved up enough money.7. I am not sure (if / provided that )it’s such a good idea.8. I will play tennis (unless / provided that ) we’re finished by 5pm.

Language Points

1.to put it simply. 简而言之

2. in advance 预先

To put it simply, we must leave now.

To make sure that he is at home, I called him up in advance.

4. sign up 签字参与某事 .

3. get ahead 取得成功 ,获得进步 .

He always tries to get ahead of others in everything.

Many men sign up for the army because they can not get ordinary jobs.

Writing

A formal letterA formal letter should be:

In the correct formatShort and to the pointRelevantFree of any grammatical or spelling mistakesPolite, even if you’re complainingWell presented

Format

Writer’s addressReceiver’s

address DateDear xxx,

Yours sincerely，

Signature

The content

Use the right tone of language

This means you should:1) avoid everyday, colloquial language; slang or jargon2) avoid contractions (I’m; it’s etc)3) avoid emotive, subjective language (terrible, rubbish etc)4) avoid vague(含糊的 ) words such as nice, good, get etc

Be concise and relevant

Letters should take seconds rather than minutes to read. As a result, get straight to the point and stick to it; don’t include any unnecessary or supplementary information; don’t use any flowery language or long words just for the sake of it and don’t repeat too much information.

Check your grammar and spelling very carefully

Mistakes will lessen the effect of what you’re saying . So checking the spelling and grammar carefully is very necessary. Check your sentences and punctuation. Don’t rush the letter. Many mistakes occur because of this. Allow plenty of time for checking, and if necessary, for rewriting.

Liu Ping Box 408 Beijing University Beijing 100871 P. R. China

July 10, 2002 Director Dept. of Geology Columbia University New York, NY, 10028 U. S. A.

Sample

Dear Professor Sullivan,

This is a request for admittance to your University as a visiting scholar. I hope it will be possible for me to take some courses and also do some research work in your department. Our Government will provide me with all traveling and living expenses.

Enclosed please find my application and three letters of recommendation, which I hope you will find satisfactory. Thank you for your kind consideration. I’m looking forward to your earliest reply.

Sincerely yours,Liu Ping

Format

Writer’s addressReceiver’s

address DateDear xxx,

Yours sincerely，

Signature

The content

Homewor

k:

Write a letter from New Future Language School replying to the prospective student.