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Title: The development of a rubric for peer assessment of individual teamwork skills in
undergraduate midwifery students
Carolyn Hastie 1 , Kathleen Fahy2, Jenny Parratt3
Background: Poor teamwork is cited as one of the major root causes of adverse events in
healthcare. Bullying, resulting in illness for staff, is an expression of poor teamwork skills.
Despite this knowledge, poor teamwork persists in healthcare and teamwork skills are rarely
the focus of teaching and assessment in undergraduate health courses.
Aim: To develop and implement an assessment tool for use in facilitating midwifery
students’ learning of teamwork skills.
Methods: This paper describes how the TeamUP rubric tool was developed. No research
reports on how to teach and assess health students’ teamwork skills in standing teams were
found. The literature, however, gives guidance about how university educators should
evaluate individual students using peer assessment. The developmental processes of the
rubric were grounded in the theoretical literature and feminist collaborative conversations.
The rubric incorporates five domains of teamwork skills: Fostering a Team Climate; Project
Planning; Facilitating Teams; Managing Conflict and Quality Individual Contribution. The
process and outcomes of student and academic content validation are described.
Conclusion: The TeamUP rubric is useful for articulating, teaching and assessing teamwork
skills for health professional students. . The TeamUP rubric is a robust, theoretically
grounded model that defines and details effective teamwork skills and related behaviours. If
these skills are mastered, we predict that graduates will be more effective in teams. Our
assumption is that graduates, empowered by having these skills, are more likely to manage
conflict effectively and less likely to engage in bullying behaviours.
1
Keywords: teamwork; teamwork skills; collaboration; midwifery students; assessment; peer-
assessment; graduate attributes; social and emotional intelligence; maternity services; safety
2
Introduction
This paper reports on the process of development, implementation and initial evaluation of
the teamwork skills assessment tool: the TeamUP Rubric. See table 1 for definition of key
terms. Teamwork skills are based on the assumption that health professionals should relate
respectfully to each other as peers instead of a model of domination and submission (1). The
development of the rubric is nested within a larger action research study that is concerned
with the processes of teaching and assessing teamwork skills in undergraduate health
courses. There are many examples of tools to use to teach teamwork with emergency ‘drill
teams’ (2, 3). In contrast, the focus of TeamUP is on ‘standing teams’’(4). A search of the
literature showed that there are no research reports on how to teach and assess health
students’ in standing teams.
INSERT TABLE ONE HERE
Poor teamwork is expensive; in both human and financial terms. Research and government
enquiries consistently identify poor teamwork as one of the top modifiable causes of adverse
health outcomes and avoidable suffering; not just for patients, but also for staff (5-10). Many
of these adverse events result in death; in maternity care that most often means avoidable
baby deaths (11-15). Bullying, a major contributor to adverse health outcomes for workers, is
an expression of poor teamwork skills (16-21) and a major cause of high staff turnover and
absenteeism (6, 17).
The National Competency Standards for the Midwife (22) the Code of Professional Conduct
for Midwives (23) and the Code of Ethics for Midwives (24) refer to the midwife’s duty to
collaborate with colleagues in respectful ways. A review (25) found no examples of any
Australian university who assures that their Bachelor’s degree graduates meet the Australian
Quality Framework (26) requirement to be able to communicate and collaborate: that is,
teamwork skills.
3
Our first attempt to assess individual student teamwork skills involved students working
together on a team project and then giving anonymised (that is, not anonymous to the
lecturer) peer feedback. In this first attempt, students used a set of criteria (without
definitions) to provide numerical marks and comments to each other. We did not provide
any education about what constituted teamwork skills neither did we provide information on
how to give and receive such feedback. Although the students’ evaluations of this peer
making process were primarily positive, they did say that they wanted “more guidance, more
specific teaching about teamwork, more teacher involvement, mid-session peer feedback”
and “an improved ability to meet face to face” in their teams (27). Based on this feedback,
we decided that a systematic, whole of curriculum approach was needed – this decision led
directly to the action research study and the development of the TeamUP rubric.
Review of Related Literature
As discussed above, there are no published individual teamwork assessment tools for
‘standing teams’ in the field of health. Broadening the focus to include any university
discipline, only one teamwork assessment tool for use with students was found: the
Comprehensive Assessment of Team Member Effectiveness (CATME) (see
http://www.catme.org). The CATME tool has been widely adopted for use in Universities.
CATME was developed from 180 items extracted from a literature search and tested on
university students to identify what students thought were critical team-member behaviours
(28). In its most recent form, CATME is a five-item tool which is centrally administered from
the CATME website.
Following our own review of the literature and our analysis of the CATME tool, we had a
Skype meeting with Matthew Ohland, one of the chief authors of CATME to discuss how the
CATME tool could be refined to suit our purposes. We eventually decided not to use the
CATME tool because of the limitations we found that include;
4
1. The assessment process is all under the control of the CATME team in the USA
allowing no opportunity for change or the addition of qualitative feedback,
2. The CATME items are ill-defined which reduces their usefulness in helping students
to know exactly what is required and,
3. The lack of definition undermines validity of the students’ ratings because different
words mean different things to different raters (29).
The Association of American Colleges and Universities (AACU) (30) developed a generic
rubric for use at the institutional level (available from
http://www.aacu.org/value/rubrics/pdf/teamwork.pdf). The AACU rubric, like the CATME tool,
did not have the detail required to be useful as a guide to students and teachers about what
teamwork skills actually are.
Hugh and Jones (31), in their critical review of the teamwork teaching and assessment
literature, highlighted the paucity of existing tools for use by university educators and made
the following recommendations:
1) Modify the AACU teamwork rubric and use the rubric to give students formative and
summative feedback from their peers within subjects.
2) Commit to the Development of Teamwork ; this means teaching students how to be
effective teammates and giving them opportunities to practise and get feedback on
their developing teamwork skills.
3) Design Assignments that Elicit Teamwork
4) Focus on the Teamwork Process ; not just the end product
5) Provide Meaningful Feedback by giving students the opportunity to practise, receive
feedback, and then try again before any marks are assigned to teamwork skills.
We have integrated these recommendations into the development of the TeamUP rubric
as discussed below.
5
Educational Theory Informing the TeamUP Rubric
An assumption guiding the development of the TeamUP rubric is that teamwork skills and
associated behaviours can be taught, practised and assessed. This methodology is in
contrast to a ‘personality’ or ‘strengths’ approach to teamwork based on traits like
‘openness’, ‘kindness’ or strengths like ‘completer/finisher’ (32, 33). These types of models
assume that people’s current way of behaving in teams defines how they will be in future
teams, which we, as educators, reject. In this section we outline the educational theoretical
foundations of the rubric.
We used a situated learning perspective to guide educational decisions. Situated learning is
based on the belief that knowledge and skill development are contextually situated and
vitally influenced by the activities and culture in which it is used (34-37). Relevant key
attributes of situated learning integrated into this project are:
1) Encouragement of student reflection on experience;
2) Scaffolding, including apprenticeship and coaching (38) e.g. the development and
refinement of a detailed rubric and self-paced lessons;
3) Interactivity, which means designing learning activities where students and
academics are interactive with others;
4) The engagement of multiple senses and emotions to enhance the learning
process; and,
5) Multiple opportunities for practice over time, particularly for practical and complex
skills (39).
Aspects of behaviourist theory were also relevant to guiding the development of the
TeamUP rubric. Behaviourist theory underpinned the provision of clear behavioural
descriptors and outcome measures, together with the use of assessment feedback to
6
reinforce or extinguish certain behaviours; all of which are valuable educational practices
(39).
Assessment in higher education has been mainly focused on the grades achieved by
students; not how they communicate and collaborate with others. David Boud (2010) a
highly respected expert in adult education argues for assessment tasks that are centered on
meaningful, long-term learning, not simply used to make judgments about grades (40).
Leading educationalists accuse academics of holding onto old models of teaching and
assessment that focus on short term and relatively superficial knowledge, understanding and
technical skills (41-43). For health care undergraduate students, this means (in part) that
insufficient attention is currently given to teaching and assessing teamwork skills. The lack of
attention to these crucial aspects of professional practice may be because teamwork is
considered difficult to assess, partly because it is ill defined.
This lack of assessment of individual teamwork skills is in spite of the fact that many health
curricula include large amounts of teamwork for students: the most well-known method being
team-based learning (TBL) (42). Student involvement in TBL does not specifically involve
teaching or assessing individual teamwork skills. The key goal of TBL is to facilitate learning
of course content through teamwork activities instead of traditional lectures and tutorials. We
rejected a TBL approach because we wanted to implement team-based assessments in
addition to lectures and tutorials. Our goal was for students to learn pre-specified teamwork
skills, which would be self and peer-assessed, along with content. When students work on
team assignments, we generally assign a weighting of 50% for the team’s assignment (all
students get the same mark) and 50% for individual teamwork skills (students get different
marks).
7
Methods used to develop the TeamUP Rubric
We transformed the AACU rubric into the TeamUP rubric by: 1) defining each of the domains
and clarifying the related teamwork skills, 2) writing the skills in positive behavioural terms,
and 3) considering our own knowledge and experiences as these related to what we
considered to be key teamwork skills. We used two methods during this development phase:
Feminist Collaborative Conversations and Content Validation via pilot testing. These
methods are explained below.
Feminist Collaborative Conversations
Feminism is defined as “the theory, research and practice of identifying, understanding and
changing the intrapersonal and social factors that sustain women’s disempowerment” (44).
In this case we wanted to ensure a framework within which midwifery students would learn
teamwork skills and so free themselves from the inhibitions that come with habitual and
gendered ways of relating. Habitual and gendered behaviours that we were keen to change
include those associated with the victim-persecutor-rescuer dynamic of bullying (45) and the
‘doctor-nurse game’ (46, 47). Feminist collaborative conversations work particularly well as
methodology for action research studies where the conversations go beyond ‘chatting’ to
become an intensive site for practice transformation (48, 49). This model guided us in
critically discussing teamwork skills as they might relate to the TeamUP rubric. In these
conversations, we valued our own and each other’s’ lived experiences of working in and
leading teams; both at work and in the community. These experiences included clinical and
educational leadership in the health and higher education bureaucracies. Community-based
experiences involved leading and participating in women’s meditation and spirituality groups;
participating in the management of women’s services including setting up and managing a
domestic violence service. We challenged ourselves, and each other, to draw learning from
our experiences; valuing similarities and differences. We also critically discussed the
theoretical and philosophical basis for our beliefs about what teamwork skills are important
8
and how they should be worded and justified (48, 49). We made explicit the assumptions
underpinning our decisions e.g. that as health professionals, midwifery students need to
know and are guided by the relevant Codes of Conduct and Ethics; that as university
students, they are subject to the Codes of Conduct of the university; including no bullying;
that all health students learn basic communication and counselling skills (so these do not
have to be repeated) and; that midwifery students learn, and regularly practice reflection to
learn from experience (50).
The outcome of these feminist collaborative conversations was the decision to keep, and
slightly modify the five teamwork domains of the AACU rubric. Also arising from these
conversations was the definition of ‘teamwork skills’ as shown in Table 1. We debated and
consensually decided upon the initial definitions of each of the teamwork domains and the
behavioural descriptors. Decisions about the theoretical foundations arose from critical
conversations between all authors. The process of this decision-making included a review of
the literature; mainly the grey literature (in particular: (51-56). Our aim was to ground each
definition and teamwork skill description in the extant theoretical literature whilst ensuring
that it also resonated with our own lived teamwork experiences.
Content validation of the TeamUP rubric
Once the initial draft of the TeamUP rubric was complete, we engaged in a process of pilot
testing. To improve the content validity of the rubric prior to implementation, we conducted
one focus group with midwifery students (n=8) and another with health and business
academics (n=14) experienced in teamwork assessments. The academics were members of
the larger, multidisciplinary, action research team. Both groups used a paper version of the
rubric to anonymously assess their own and each other’s performance during the focus
group process. The midwifery students’ focus group also undertook a practice of self and
peer assessment using an online version of survey tool. The outputs from both paper and
9
online versions of the assessment process were not shared with their peers, although the
experience and learning was explored within each group.
The midwifery students provided feedback on the rubric content and were unanimous in their
recommendation that the TeamUP rubric, and associated self and peer assessment, should
be used. Students also suggested that peer feedback should be provided in an online; rather
than paper format.
The action research team subsequently met and spent approximately two hours critiquing
the revised rubric. During this time one of the authors took notes. We considered the
feedback from the students and our colleagues and made a number of changes to
descriptors and a small amount of refinement to the definitions to produce the rubric
presented in this paper. Students now complete the TeamUP rubric online using THE
Qualtrics survey tool.
The TeamUP rubric: domains, definitions and behavioural descriptors
The TeamUP rubric has five domains of teamwork skills each of which has a list of
behavioural descriptors (See table 2 for an example of one domain; see the supplementary
material for the complete rubric).
INSERT TABLE 2
Listed below are definitions for each of the five domains of teamwork skills, along with their
respective theoretical foundations and behavioural descriptors. The domain definitions and
behavioural descriptors are crucially important because they overcome a chief obstacle to
teaching and assessing teamwork skills; lack of clarity about exactly what is meant by
teamwork skills.
10
1. Project Planning and Management
Project Planning and Management is defined as “The planning skills that enable team
members to work in synergy to produce a project plan of the best possible quality”.
Development of the domain was guided by the literature on project management, particularly
Gido and Clements (54); we adapted this literature to suit team-based assignments. The
behavioural descriptors are:
a. initiating communication to aid team coordination
b. responding appropriately to communication
c. participating in meetings
d. taking minutes or chairing meetings
e. clarifying/defining group aim/s
f. planning the project e.g. Gantt chart, meeting schedules, role allocations
g. Using arguments and evidence in problem solving and decision/making
2. Fostering a Team Climate
Fostering a Team Climate is defined as “The emotional and social skills to foster a sense
of trust and inclusiveness for each team member”. Dan Goleman’s Social and Emotional
Intelligence and Communication Theory (55, 56) guided the domain’s development. The
behavioural descriptors are:
a. Behaving politely
b. Engaging appropriately in small talk
c. Establishing/supporting clear boundaries and expectations of behaviour
d. Treating team members respectfully
e. Ensuring consistency between words, tone, facial expression and body language
f. Expressing positivity and optimism about the team and the project
g. Following up with others when there is concern about their feelings or
contribution
11
h. Speaking positively about team members
3. Facilitating the Contributions of Others
We drew from the work of Bob Dick (52) to define Facilitating the Contributions of Others
as “The skills to ensure that the processes of team interaction are effective in
progressing the project plan; this means that accurate, relevant information is
exchanged, understood and used by all team members”. Our development of the domain
was largely informed from Feminist Group Process as described by Peggy Chinn in
Peace and Power (51). The behavioural descriptors are:
a. Communicating actively and constructively
b. Listening attentively to others without interrupting
c. Encouraging that all perspectives be considered
d. Acknowledging the contributions of others
e. Constructively building upon the contributions of another
f. Synthesizing the contributions of others
g. Noticing when someone is not participating and involving them
4. Managing Conflict
Managing Conflict is defined as “The personal and interpersonal skills to prevent,
recognise, and address conflict in ways that strengthen overall team cohesiveness &
effectiveness”. This domain was largely informed from Baden Eunson’s chapter on
Conflict Management (53). The behavioural descriptors are:
a. Being appropriately assertive: neither dominating, submissive, nor passive
aggressive
b. Minimising unnecessary conflict by addressing the legitimate needs of other team
members
12
c. Asking team members to honour agreed expectations of behaviour
d. Contributing appropriately to healthy debate
e. Recognising and responding to supressed or indirect conflict
f. Managing conflict in ways that strengthens overall team cohesiveness &
effectiveness
g. Addressing destructive conflict directly and constructively
5. Contributing to Team Project
Contributing to Team Project is defined as “The skills required to make a high-quality,
individual contribution to the team project”. In developing the domain, we were guided by
academic standards and expectations of student behaviour. We were also informed by
project management theory (54) and feminist group practice (51). The behavioural
descriptors are:
a. Accepting a fair share of the group work
b. Working skilfully on assigned tasks
c. Using technologies effectively
d. Reporting to team on progress
e. Completing all assigned tasks on time according to project plan
f. Integrating own work with the work of others
g. Giving timely, constructive feedback to each team member in the appropriate
format
h. Adhering to academic standards
Peer Feedback and Marking Using the TeamUP rubric
Students do not give each other marks; instead they provide feedback to each other, which
the academic uses to guide final decisions about individual marks for teamwork skills. Peer
feedback involves students giving each other traffic light colour signals based on four colours
(Red, Amber, Yellow and Green) (see example Table 2). The aim of using colour, instead of
13
marks, is to encourage students to focus on giving feedback with integrity and reducing the
emphasis on marks as the focus of attention (40, 43).
Space for written feedback is included on the rubric for each domain. Students provide a
justifying comment for their colour choices in each domain. The comments are usually a
better indicator of the student’s true perception of the other’s behaviour. The academic who
moderates the assessment receives a version of the peer feedback with names included.
The academic moderator assigns a single mark to each student. We considered and
rejected the notion of pass/fail in favour of marks for two main reasons. Firstly, marks
function like a currency which motivates students to strive for high individual marks by
following assignment and teamwork guidelines. Secondly, students perform at different
levels of skill and commitment to teamwork and these differences should be fairly
acknowledged with an individual mark. To assign the mark the academic takes into account
the colour signals and related student comments. After academic moderation, the peer-
assessed student receives individual, confidential, combined and anonymised feedback: this
step is crucial for students to feel safe enough to be honest with their feedback. Academic
moderation is essential to minimise the risk the feedback causes unnecessary suffering or is
bullying in nature. If challenged on appeal, academics can justify their scores by providing
the qualitative and quantitative data from peer feedback as evidence of a student’s capability
as a team member.
Discussion
Following both formal feedback via a survey (27) and informal feedback, during
conversations about their teamwork experiences with students, we realised that students
needed to be taught the skills that are articulated on the rubric. Those lessons (a lecture and
related tutorial) are now provided on the first four domains (the exception being “Contributing
to Team Project”). In addition we added a lesson and tutorial on a sub-skill of managing
conflict ‘Giving and Receiving Feedback’. The Bachelor of Midwifery has an underpinning
14
framework of engaging the students regularly in “Reflection to Learn from Experience” which
is crucial for them to learn from their teamwork experiences and peer-feedback. Beginning in
2013, TeamUP as an educational package, has been included in every year of the midwifery
program, thus ensuring students have the extended time required to develop this complex
skill set by the time they graduate.
Limitations of the rubric have most to do with the limitations of peer feedback, which is not
unique to the TeamUP rubric. Specifically, students may be fearful that their honest
assessment of a non-performing student team member will lead to the team member’s
failure in that assignment; students do not want to feel responsible for a peer’s failure (57).
Also, the student providing feedback may fear that the student who has been criticized may
‘work out’ who gave the lower colour rating and therefore be subjected to some form of ‘pay
back’. In order to ameliorate this possibility, we recommend that teams should comprise
seven or more members to both minimise this risk and to maximise the students’ courage to
give feedback with integrity. We highlight the importance of the academic’s role in
moderating and providing each student with combined feedback only; not the individual
colours and comments from their peers. Another concern is that most students have no
training or experience in giving and receiving feedback; students may have difficulty with
receiving corrective feedback even when it is given with respect and good intentions. We
have responded to this concern by introducing a lesson this year (2014) on the topic of
giving and receiving feedback.
We recommend that academics use the rubric formatively and summatively. At the formative
assessment point, which should be 3-4 weeks before summative assessment, no marks are
given; just colour signals and comments. At this formative assessment point, problems can
be identified and corrective action taken by students and sometimes, by the academic. In our
experience, managing teamwork assignments involving peer feedback is relatively easy. As
long as there are clear guidelines for students, problems are rare.
15
Research of the TeamUP educational program is continuing. Current projects involve
evaluating, refining and validating the rubric; evaluating students’ experiences of teamwork
assignments and the impact that TeamUP is having on individual student’s interactions in
the health care system and in their private lives. Lessons designed to teach teamwork skills
will also be evaluated by students.
Conclusion
This paper has described the process of the development of the TeamUP rubric. The
TeamUP rubric is a robust, theoretically-grounded model that defines and details effective
teamwork skills and associated behaviours. If these skills are mastered, we predict that
graduates will be more effective in teams. Our assumption is that graduates, empowered by
having these skills, are more likely to manage conflict effectively and less likely to engage in
bullying behaviours. Further work needs to be done on validating the rubric, evaluating the
experiences of students and teachers who are experiencing the TeamUP educational
enhancement and investigating ways to make the peer-review process even more reliable.
16
Table 1: Definitions of Key Terms
Assessment
Educational assessment practices serve three main purposes; to
promote student learning, to certify achievement and for quality
assurance (43).
Assessment:
Formative
“is forward looking seeking to shape or ‘form’ the students learning by
setting them on the right learning path; it is more conversational in
nature seeking “to engage the student in identifying ways in which
performance can be improved” and then acting on that enhanced
understanding” p.12 (43)
Assessment:
Summative
Summative assessment is a retrospective summation of the student’s
achievement which results in grades and certifications (58); it must be
technically rigorous and have demonstrable validity and reliability(43).
Behaviour
Behaviour is the internally coordinated responses (both actions and
inactions) of the whole organism to internal and/or external stimuli;
excluding responses more easily understood as developmental change
(59).
Learning
Learning is the process of changing behaviour as a result of
experience. Consistent with constructivist learning theory, when
students are facilitated to engage in teamwork assignments, individual
learning occurs in communities of practice; with the aim of enhancing
socialisation for all team members (60).
SkillThe ability to do something well. A skill requires knowledge, attitude and
practice; skills develop over time (61)
Teams
1. Drill teams
1. In drill teams membership changes, the duration of the team is
relatively short and the roles are usually clearly defined so that
17
2. Standing teams
interactions are mostly limited to role functioning (e.g.
emergency teams, surgical teams) (4).
2. In ‘standing teams’ there is an expectation of ongoing
relationships because membership is relatively stable and
persist over time; interactions often exceed role functions (4).
Teamwork skills
A group of learned behaviours that provide the individual with the
capability to maintain their own integrity whilst fostering the
achievement of team goals.
Rubric
A scoring tool that divides an assignment into its component parts and
objectives, and provides a detailed description of what constitutes
acceptable and unacceptable levels of performance for each part (62).
Workplace Bullying
“is repeated, unreasonable behaviour directed towards an employee or
group of employees that creates a risk to health and safety…and
includes actions of individuals or a group … including verbal abuse,
excluding or isolating employees, and psychological harassment –
intimidation, assigning meaningless tasks unrelated to the job and
deliberately withholding information” (21).
Validity
“Validity is the overall evaluative judgement of the degree to which
empirical evidence and theoretical rationales support the adequacy and
appropriateness of interpretations and actions on the basis of test
scores or other modes of assessment” (29)A .
18
Table 2 Example of a Domain from the TeamUP rubric
Managing Conflict: “The personal and interpersonal skills to prevent, recognise, and address conflict in ways that strengthen overall team cohesiveness & effectiveness”
Please indicate the extent to which this student demonstrates each behaviour Green Yellow Amber Red
being appropriately assertive: neither dominating, submissive, nor passive aggressive
minimising unnecessary conflict by addressing the legitimate needs of other team members
asking team members to honour agreed expectations of behaviour
contributing appropriately to healthy debate recognising and responding to suppressed or
indirect conflict managing conflict in ways that strengthens overall
team cohesiveness & effectiveness addressing destructive conflict directly and
constructively
Overall Rating for Managing Conflict
19
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