Minutes 20 December 2016 - Shire of Toodyay

Ordinary Meeting of Council

Minutes

20 December 2016

MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 20 DECEMBER 2016

CONTENTS 1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS ......... 1 2. RECORDS OF ATTENDANCE .................................................................. 1

2.1 APOLOGIES ...................................................................................... 1 2.2 APPROVED LEAVE OF ABSENCE .................................................. 2 2.3 APPLICATIONS FOR LEAVE OF ABSENCE .................................. 2

3. DISCLOSURE OF INTERESTS ................................................................. 2 4. PUBLIC QUESTIONS ................................................................................ 2

4.1 RESPONSES TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ............................................................................................. 2

4.2 PUBLIC QUESTION TIME ................................................................ 2 5. CONFIRMATION OF MINUTES ................................................................. 3

5.1 Ordinary Meeting of Council held on 22 November 2016 ............. 4 5.2 Council Forum held on 6 December 2016 ...................................... 4 5.3 Confidential Items ............................................................................ 5

5.3.1 Council Forum held on 6 December 2016 ......................... 5 6. PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS ....... 5

6.1 PETITIONS ........................................................................................ 5 6.2 DEPUTATIONS ................................................................................. 5 6.3 PRESENTATIONS ............................................................................. 5 6.4 SUBMISSIONS .................................................................................. 5

7. BUSINESS FROM PREVIOUS MEETING (IF ADJOURNED) ................... 5 8. ANNOUNCEMENTS BY THE PRESIDING MEMBER (without

discussion) ............................................................................................... 5 8.1 PRESIDENT’S REPORT ................................................................... 5

9. REPORTS OF COMMITTEES AND EMPLOYEE REPORTS ................... 6 9.1 COMMUNITY DEVELOPMENT ......................................................... 6 9.2 PLANNING AND DEVELOPMENT ................................................... 7

9.2.1 Lot 5 (M1919) No. 931 Chitty Road - Modification of existing planning approval and extractive industry licence .................................................................................. 7

9.2.2 Lot 211 (No. 105-107) Stirling Terrace - Signage - Variation to LPP20 ............................................................. 16

9.2.3 98 (Lot 1) Stirling Terrace, Toodyay- Outcome of Notice of Intention to Sell Property ............................................. 19


9.2.4 Use of former Parks and Gardens Depot and a Veterinary Hospital .............................................................................. 26

9.2.5 Scheme Amendment No. 12 – Proposed Additional Use of Former Shire Parks & Garden Depot ........................... 30

9.3 WORKS AND TECHNICAL SERVICES .......................................... 35 9.3.1 Changeover of Councils existing 2009 John Deere 315SJ

Backhoe Loader ................................................................ 35 9.4 CORPORATE SERVICES ............................................................... 40

9.4.1 List of Payments – November 2016 ................................. 40 9.4.2 Financial Statements – November 2016 .......................... 42

9.5 EXECUTIVE SERVICES .................................................................. 45 9.5.1 Council and Committee Meeting Schedule 2017 ............ 45 9.5.2 Appointment of Local Recovery Coordinator and Deputy

Local Recovery Coordinator ............................................ 50 9.5.3 Avon-Link Commuter Service .......................................... 53

9.6 COMMITTEE REPORTS ................................................................. 58 9.6.1 Bush Fire Advisory Committee Recommendation (and

meeting dates for 2017) .................................................... 58 9.6.2 Environmental Advisory Committee Recommendation

(and setting of 2017 meeting dates) ................................ 62 10. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ............ 67 11. NOTICES OF MOTION GIVEN AT THE MEETING FOR

CONSIDERATION AT NEXT MEETING .................................................. 67 12. QUESTIONS OF MEMBERS OF WHICH DUE NOTICE HAS BEEN

GIVEN ...................................................................................................... 67 13. NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY

DECISION OF MEETING ......................................................................... 67 13.1 MEMBERS ....................................................................................... 67 13.2 EMPLOYEES ................................................................................... 67

14. CONFIDENTIAL BUSINESS.................................................................... 67 15. NEXT MEETINGS .................................................................................... 67 16. CLOSURE OF MEETING ......................................................................... 67

ATTACHMENT with separate index follows Item 16

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Shire of Toodyay

ORDINARY MEETING – 20 DECEMBER 2016

MINUTES

1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

Cr D Dow, Shire President, declared the meeting open at 4.08pm. The Shire President advised those present that all mobile phones and recording devices be switched off and advised that the recording of any part of the meeting was not allowed. The Shire President advised those present the location of the exit doors in case of an emergency.

2. RECORDS OF ATTENDANCE Members Cr D Dow Shire President Cr T Chitty Deputy Shire President Cr E Twine Cr J Dow Cr S Craddock Cr P Greenway Cr B Rayner Cr K Wood Staff Mr S Scott Chief Executive Officer Mrs T Phillips Acting Manager Community Development Ms C Delmage Manager Corporate Services Mr G Bissett Manager Planning & Development Mr L Slater Acting Manager Works and Services Mrs D Andrijich Community Development Coordinator Mr H de Vos Planning Officer Mrs M Rebane Executive Assistant Visitors B Foley D Smith A Labouchardiere T Thornton P Robinson R Wilkinson L Graham M Sinclair-Jones M Leggett G Appleby R Madacsi 2.1 APOLOGIES

Cr R Welburn Cr T Chitty departed Council Chambers at 4.10pm.


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2.2 APPROVED LEAVE OF ABSENCE Nil

2.3 APPLICATIONS FOR LEAVE OF ABSENCE Cr Rayner requested that he be granted Approved Leave of Absence from 24 February 2017 to 3 April 2017 inclusive.

MOTION/COUNCIL RESOLUTION NO 127/12/16 MOVED Cr J Dow That the Application for Leave of Absence by Cr Rayner from 24 February 2017 to 3 April 2017 inclusive be granted.

MOTION CARRIED 7/0

3. DISCLOSURE OF INTERESTS The Chief Executive Officer advised that no disclosures of interest in the form of a written notice had been received prior to the commencement of the meeting.

4. PUBLIC QUESTIONS 4.1 RESPONSES TO PREVIOUS PUBLIC QUESTIONS TAKEN ON

NOTICE At the Ordinary Meeting of Council held on 22 November 2016, there were no questions taken on notice.

4.2 PUBLIC QUESTION TIME B Foley Summary of Question One Was the Valuer given notice the building was heritage listed? If not, why not and does it affect the valuation? The Shire President requested the CEO respond to the question. The CEO’s response was: ‘The valuation of the building was undertaken by a Licensed Valuer who had full details of the building and its location; those things were taken into account and their Valuation Report was quite comprehensive. The Shire has to assume they have done all they are required to do.’

Summary of Question Two Can it be checked to see if the building’s heritage listing would affect the valuation? The CEO’s response was: ‘The building is not a heritage listed building. It is on the Municipal Inventory (MI). ‘Heritage Listed’ means it is on the State’s Heritage Places Listing or it would have to be classified by the National Trust which it is neither of those. The building is not heritage listed.’


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Summary of Question Three Are you quite happy with the valuation? The CEO’s response was: ‘Yes I am comfortable it is an accurate valuation.’

5. CONFIRMATION OF MINUTES The Shire President ruled that in accordance with Standing Order 4.6 that Council could consider business for adoption by exception. The Shire President advised that the CEO had collated the Council Meeting Running Sheets and the items to be considered were as follows: 5.1 Ordinary Meeting of Council held on 22 November 2016; 5.2 Council Forum held on 6 December 2016; 5.3 Council Forum held on 6 December 2016 – CNPI; 9.2.1 Lot 5 (M1919) No. 931 Chitty Road - Modification of existing

planning approval and extractive industry licence; 9.4.2 Financial Statements – November 2016; 9.5.2 Appointment of Local Recovery Coordinator and Deputy

Local Recovery Coordinator; and 9.6.1 Bush Fire Advisory Committee Recommendation (and

meeting dates for 2017). Cr Wood moved a motion as follows: That Council adopt the Officer's and/or Committee’s Recommendation contained in the following reports: 5.1 Ordinary Meeting of Council held on 22 November 2016; 5.2 Council Forum held on 6 December 2016; 5.3 Council Forum held on 6 December 2016 – CNPI; 9.2.1 Lot 5 (M1919) No. 931 Chitty Road - Modification of existing



meeting dates for 2017). by "exception resolution" in accordance with Standing Order 4.6. In accordance with Standing Order 4.6 the Shire President sought clarification as to whether any member wished to make a statement or move a motion other than the Officer's Recommendation. In accordance with Standing Order 4.6 the Shire President declared the motion carried without debate and without taking a vote.


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The Shire President ruled that the motion was carried and in accordance with Standing Order 4.6 the Officer's Recommendation be recorded as the Council's resolution in the minutes as a unanimous decision of the Council.

MOTION/COUNCIL RESOLUTION NO 128/12/16 MOVED Cr Wood That Council adopt the Officer's and/or Committee’s Recommendation contained in the following reports: 5.1 Ordinary Meeting of Council held on 22 November 2016; 5.2 Council Forum held on 6 December 2016; 5.3 Council Forum held on 6 December 2016 – CNPI; 9.2.1 Lot 5 (M1919) No. 931 Chitty Road - Modification of existing



meeting dates for 2017) by "exception resolution" in accordance with Standing Order 4.6.

MOTION CARRIED 7/0

5.1 Ordinary Meeting of Council held on 22 November 2016 OFFICER'S RECOMMENDATION/ADOPTION BY EXCEPTION COUNCIL RESOLUTION NO 128/12/16 MOVED Cr Wood That the Unconfirmed Minutes of the Ordinary Meeting of Council held on 22 November 2016 be confirmed.

MOTION CARRIED 7/0

5.2 Council Forum held on 6 December 2016 OFFICER'S RECOMMENDATION/ADOPTION BY EXCEPTION COUNCIL RESOLUTION NO 128/12/16 MOVED Cr Wood That the Notes of the Council Forum held on 6 December 2016 be received.

MOTION CARRIED 7/0


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5.3 Confidential Items 5.3.1 Council Forum held on 6 December 2016 OFFICER'S RECOMMENDATION/ADOPTION BY EXCEPTION COUNCIL RESOLUTION NO 128/12/16 MOVED Cr Wood That the Unconfirmed Confidential Noted Program Item titled ‘Confidential Updates & Items’ containing: 9. Confidential CEO Update; 10.1 Avon Link Enhancement Project; 10.2 Temporary Road Closure; and 10.3 Application of Council Forum Policy from the Council Forum held on 6 December 2016 be received.

MOTION CARRIED 7/0

Cr T Chitty returned to Council Chambers at 4.15pm.

6. PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS 6.1 PETITIONS

Nil 6.2 DEPUTATIONS

Nil

6.3 PRESENTATIONS Nil

6.4 SUBMISSIONS An address was made to Council regarding Agenda Item 9.2.3 98 (Lot 1) Stirling Terrace, Toodyay – Outcome of Notice of Intention to Sell Property by A Labouchardiere T Thornton R Wilkinson

7. BUSINESS FROM PREVIOUS MEETING (IF ADJOURNED) Nil

8. ANNOUNCEMENTS BY THE PRESIDING MEMBER (without discussion) 8.1 PRESIDENT’S REPORT

The CEO and I attended a Ministerial function in Dalwallinu this week. The purpose of the function was to announce additional assistance to assist older residents to remain in regional areas. AROC was successful in receiving grant funding for Stage Two of the ‘Butterly Cottages Project’ that will allow the building of another eight units. The


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Tenders for the Civil Works closed today. The funding for Stage Two has been thanks to the Minister for Regional Development and the Wheatbelt Development Commission.

9. REPORTS OF COMMITTEES AND EMPLOYEE REPORTS 9.1 COMMUNITY DEVELOPMENT

There are no reports.


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9.2 PLANNING AND DEVELOPMENT

9.2.1 Lot 5 (M1919) No. 931 Chitty Road - Modification of existing planning approval and extractive industry licence

Date of Report: 12 December 2016 Name of Applicant / Proponent/s:

Land Insights / Boral Bricks (Midland Brick)

File Reference: 5CHI/A4577/EXT1 Author: H de Vos - Planning Officer Responsible Officer: G. Bissett – Manager of Planning and Development Previously Before Council:

August 2011 - Council Res No 220/08/11; and October 2011 - Council Res No 243/10/11.

Author's Disclosure of Interest:

Nil

Nature of Council's Role in the matter:

Quasi-judicial

Attachments: 1. Land Insights Planning Report; 2. Excerpt OCM Minutes – Item 9.2.2 July 2011; 3. Excerpt OCM Minutes – Item 14.1 CMI

August 2011; 4. Excerpt OCM Minutes – Item 9.2.4

October 2011; and 5. Land Insights Initial Letter.

Voting Requirements: Simple Majority PURPOSE OF THE REPORT To consider a new Development Approval and Extractive Industry Licence (EIL) to replace the current ones for clay extraction at Lot 5 (M1919) No. 931 Chitty Road in Hoddy's Well. BACKGROUND The new application proposes to commence work on a new area of the property that was not covered under the previous approvals issued (Attachment 1) and continue work on the current sites. The subject property is located approximately 11.4km south-south west of the Toodyay town site. The property is zoned Rural under the Shire of Toodyay Local Planning Scheme No. 4 ("the Scheme or LPS4"). On 16 August 2011 at its Ordinary Council Meeting (OCM), Council approved an application for Development Approval and for an EIL to extract clay from the lot. (Attachments 2 & 3).


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On 11 October 2011 Council approved a request for a variation to Condition (b) of the Planning Approval an EIL. The new Condition extended the term of the licence from five years to ten years. It was also the catalyst to draft a Local Planning Policy providing direction on Extractive Industries (Attachment 4). In October 2016 the Shire of Toodyay was requested to provide advice regarding how best to activate an area on the property for clay extraction not initially covered in the original Planning Approval and EIL (Attachment 5). Clarification was requested and obtained from the Applicant regarding the dimensions of the new pit.

Size of pit area – will be a maximum of approximately 4-5 hectares eventually. It will start off smaller, at approximately 1 hectare for a few years and eventually expand to approximately 4-5 hectares.

Depth of pit – approximately 10-15 metres in depth In summary however, the proposal does not aim to exceed the 100,000 tonnes limit that is on the current approval. Nor does the proposal mean an increase in truck numbers. Council should also be aware that the approval currently in place is for two pits, and test drilling has indicated that the second pit to the north will not be suitable which is why the Applicant is wishing to open up this new area of operations. The Shire considered the information supplied and resolved that the Applicant would need to submit an Application for Development Approval. Given that no increase in material extraction nor truck movements was proposed as a result of this the Level E consultation would not be required. CONSULTATION IMPLICATIONS Ordinarily the Shire of Toodyay Member’s Policy No. M2 Public Consultation Formal Matters Policy (M2) a Level E consultation would be applicable however, in light of comments raised above a decision was made whereby no further consultation would be required as there is no increase in haulage tonnage or truck movements associated with this revision. STRATEGIC IMPLICATIONS Lot 5 (M1919) No. 931 Chitty Road in Hoddy's Well, is identified in the Western Australian Planning Commission’s Statement of Planning Policy 2.4 – Basic Raw Materials as an area of Priority Resource location. The Policy promotes the principle that basic raw materials should be taken before they become sterilised by development. The proposed extraction will be in keeping with this Policy. Further the land is identified as such in the Shire of Toodyay Local Planning Strategy (the Strategy). POLICY IMPLICATIONS The proposal did not undergo further public consultation in accordance with M2 for reasons noted above. Local Planning Policy No. 7 – Extractive Industries, Road Maintenance Contribution (LPP7) are applicable to Extractive Industry Applications. This Policy provides a framework for contributions by Extractive Industries to help the Shire


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to recover the additional costs incurred from road use that will result from that land use. The contributions consist of two components:

Construction and Rehabilitation: Under the authority of State Planning Policy 3.6 Appendix 1 - the Shire of Toodyay may charge for the cost of upgrading any road or roads to be used by the Extractive Industry to ensure it is fit for purpose. The Shire will also charge a rehabilitation cost calculated on the rate of consumption of that road asset.

Repairs and Maintenance: Under the authority of the Road Traffic Act 1974, the Shire of Toodyay will recover the cost of repairs and maintenance of any road or roads used by the Extractive Industry. The contribution will be based on a formula adopted by the Shire of Toodyay as part of its annual adoption of fees and charges.

FINANCIAL IMPLICATIONS Should Council resolve to refuse or conditionally approve the proposal, the applicant has a right of review through the State Administrative Tribunal (SAT) which will incur legal costs. LEGAL AND STATUTORY IMPLICATIONS The proposal constitutes development under the Planning and Development Act 2005 and requires Planning Approval under the Shire’s Local Planning Scheme No. 4 (LPS4).

The proposal has been assessed against relevant clauses and requirements of LPS4 as noted in this report. The Shire of Toodyay Extractive Industry Local Law (the Local Law) applies to this application and establishes guidelines to assess applications for extractive industry and to issue extractive industry licences. The application is considered to comply with the provisions of the Local Law. The Local Law provides mechanisms to obtain money from a licensee who fails to undertake rehabilitation works. Clause 5.1 and 5.2 states: 5.1 (1) For the purpose of ensuring that an excavation site is properly restored

or reinstated, the local government may require that - (a) As a condition of a licence; or (b) Before the issue of a licence,

The licensee must give to the local government a bond, bank guarantee or other security, of a kind and in a form acceptable to the local government, in or for a sum determined by the local government from time to time.

(2) A bond required under subclause (1) is to be paid into a fund established by the local government for the purposes of this clause.

5.2 (1) If a licensee fails to carry out or complete the restoration and reinstatement works required by the licence conditions either - (a) Within the time specified in those conditions; or


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(b) Where no such time has been specified, within 60 days of the completion of the excavation or portion of the excavation specified in the licence conditions, then -

(c) the local government may carry out the required restoration and reinstatement work or so much of that work as remains undone; and

(d) The licensee must pay to the local government on demand all costs incurred by the local government or which the local government may be required to pay under this clause.

(2) The local government may apply the proceeds of any bond, bank guarantee or other security provided by the licensee under clause 5.1 towards its costs under this clause.

(3) The liability of a licensee to pay the local government’s costs under this clause is not limited to the amount, if any, secured under clause 5.1.

RISK IMPLICATIONS (including DAIP) As noted above, should Council resolve to refuse or conditionally approve the proposal, the Applicant has a right of review through the State Administrative Tribunal (SAT) which will incur legal costs. SOCIAL IMPLICATIONS There are no additional adverse social implications envisaged from this expanded proposal. ENVIRONMENTAL IMPLICATIONS The matter was referred to the Shire’s Environmental Officer who was satisfied that there were no environmental concerns which were not being addressed and managed in the existing Extractive Industry Licence. No clearing is proposed and there are no implications in relation to water courses or groundwater. ECONOMIC IMPLICATIONS There are no adverse economic implications envisaged from this report. OFFICER COMMENT / DETAILS Council is now being asked to formally consider a new expanded Planning Application for the extraction of clay from this site. Whilst the proposal represents an expanded area, the overall tonnage and truck movements will remain as per the Planning Approval and EIL currently in place. The existing Planning Approval and EIL conditions will be included in the new approval conditions. These are seen as suitable control mechanisms to guide the development and it is considered only need to be modified in such a way so as to incorporate the new plans. Any future additional increase in tonnage, or truck numbers would require further planning approval. Given, however the current levels being extracted are 40,000 tonnes in lieu of 100,000 tonnes possible there is sufficient margin to accommodate the proposed new extraction area.


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There was no application to extend the life of the licence beyond the 2021 time limit in the current approval and EIL. It is recommended that Council approves the application.

OFFICER’S RECOMMENDATION/ADOPTION BY EXCEPTION COUNCIL RESOLUTION NO 128/12/16 MOVED Cr Wood 1. That Council grants development approval for an amended Extractive

Industry approval incorporating the proposed new clay pit Lot 5 (M1919) No. 931 Chitty Road in Hoddy's Well subject to the following conditions: (a) Development is to be in accordance with the approved Excavation

and Rehabilitation Management Plan (dated March 2011) and the new clay extraction pit as found in the application (dated 18 November 2016) including any amendments placed thereon by Council and except as may be modified by the following conditions: i. The approval lapses on 12 October 2021 and is liable to

cancellation without compensation at any time for infringement of any regulation governing the same or breach of any conditions under which it is issued.

ii. Nothing in the approval or these conditions shall excuse compliance with all relevant written laws in the commencement and carrying out of the development.

iii. This Planning Approval supersedes the existing Planning Approval (dated 12 October 2011), however any conditions of that previous approval that remain unfulfilled are in force.

iv. The excavation site is to be rehabilitated in accordance with the Mine Closure Plan specified as part of the “Excavation and Rehabilitation Management Plan” for Lot M1919 Chitty Road, Hoddy's Well and the Shire of Toodyay’s Extractive Industry Local Law. The rehabilitation works must be completed within the first winter months following the re-establishment of the final contour ground levels and maintained for a period of three years thereafter. Additionally, the existing Excavation and Management Plan is to be modified incorporating the new clay pit which is subject of the application (dated 18 November 2016) to the satisfaction of the Shire of Toodyay.

v. Any temporary or permanent structures to be situated on the site will require the issue of Planning Approval and a Building Permit.

vi. Those portions of public roads affected by the activities relating to the extraction site shall be maintained to a standard acceptable to the Council at the Applicant’s cost. To achieve this, the Applicant shall pay an annual road maintenance contribution to an amount of $0.26 per tonne compounded


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annually to the Consumer Price Index for Perth, for expenses that would be incurred by the Shire of Toodyay for the repair and maintenance of Council’s roads. The road maintenance contribution shall comply with the following: 1. The road maintenance contribution shall be made

annually for the lifetime of the facility, the conclusion of which will be marked at completion of all rehabilitation works; and

2. The Applicant is to provide a report detailing all activities to and from the site, by 30 June each year, together with Surveyors Certificate, from which the road maintenance contribution will be calculated and payable.

vii. The Applicant is required to obtain approval from the Department of Environmental Regulation prior to the removal of any vegetation on site.

viii. The Applicant is required to provide the local government a Surveyors Certificate every two years, as referred to in condition vi.2) above prior to the annual renewal fee being payable, to certify the quantity of material extracted and that material has not been excavated below the final contour levels outlined within the approved Extractive Industry Report.

ix. Working hours within the extraction area and transportation of materials shall be restricted to the hours between 7.00am and 5.00pm Mondays to Fridays (excluding public holidays) and may be further restricted in specific cases as determined appropriate by Council.

x. The noise generated by the development is not to exceed the levels as set out under the Environmental Protection Act 1986 (and the Environmental Protection (Noise) Regulations 1997).

xi. Measures are to be taken to minimise the amount of dust pollution associated with the extraction site and are to comply with the Environmental Protection Act 1986 and Department of Environment and Conservation Guidelines.

xii. All trucks entering the Shire of Toodyay shall comply with the Shire of Toodyay’s Policy No. A.8 - Oversize Vehicles and shall seek the approval of Main Roads Western Australia as appropriate.

xiii. The Applicant must maintain a current public liability insurance policy in which the interests of the Shire of Toodyay are formally noted by the insurer, indemnifying the Applicant and the Shire of Toodyay for a sum of not less than $20,000,000 in respect of any one claim relating to any of the excavation and transport operations.


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xiv. The operations are managed in accordance with “Water Quality Protection Note 15 - Extractive Industries Near Sensitive Water Resources.”

xv. Any dewatering shall be in accordance with “Water Quality Protection Note 13 - Dewatering of Soils.”

xvi. All truck loads leaving the site with materials are to be covered and all truck drivers must ensure that excess clay on the truck (that is clay not within the bowl of the truck) is removed prior to entering the public road.

2. That Council grants an amended Extractive Industry Licence incorporating the proposed new clay pit Lot 5 (M1919) No. 931 Chitty Road in Hoddy's Well subject to the following conditions: (a) Development is to be in accordance with the approved Excavation

and Rehabilitation Management Plan (dated March 2011) and the new clay extraction pit as found in the application (dated 18 November 2016), including any amendments placed thereon by Council and except as may be modified by the following conditions: i. The approval lapses on 12 October 2021 and is liable to

cancellation without compensation at any time for infringement of any regulation governing the same or breach of any conditions under which it is issued.

ii. Nothing in the approval or these conditions shall excuse compliance with all relevant written laws in the commencement and carrying out of the development.

iii. This extractive industry licence supersedes the existing licence dated 12 October 2011, however any conditions of that previous licence that remain unfulfilled are in force.

iv. The excavation site is to be rehabilitated in accordance with the Mine Closure Plan specified as part of the “Excavation and Rehabilitation Management Plan” for Lot M1919 Chitty Road, Hoddy's Well and the Shire of Toodyay’s Extractive Industry Local Law. The rehabilitation works must be completed within the first winter months following the re-establishment of the final contour ground levels and maintained for a period of three years thereafter. Additionally, the existing Excavation and Management Plan is to be modified incorporating the new clay pit which is subject of the application (dated 18 November 2016) to the satisfaction of the Shire of Toodyay.

v. Prior to the commencement of operations, the Applicant shall provide a cash bond of $142,500 to the Shire of Toodyay as a performance guarantee against the satisfactory completion of the rehabilitation of the site. The performance guarantee will be refunded at a rate of 50% following completion of the final stage of rehabilitation works and 50% at the conclusion of the three


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year monitoring period. The bond is to be accompanied by a bonding agreement and written authorisation from the owner of the land that the Shire may enter the site to complete or rectify any outstanding work. The Shire will recover the bond, or part thereof as appropriate, and the Licensee enter into an agreement with the Shire for the Licensee to pay any shortfall of costs to the Shire for the satisfactory completion of the rehabilitation of the site.”

vi. Those portions of public roads affected by the activities relating to the extraction site shall be maintained to a standard acceptable to the Council at the Applicant’s cost. To achieve this, the Applicant shall pay an annual road maintenance contribution to an amount of $0.26 per tonne compounded annually to the Consumer Price Index for Perth, for expenses that would be incurred by the Shire of Toodyay for the repair and maintenance of Council’s roads. The road maintenance contribution shall comply with the following: 1. The road maintenance contribution shall be made

annually for the lifetime of the facility, the conclusion of which will be marked at completion of all rehabilitation works; and

2. The Applicant is to provide a report detailing all activities to and from the site, by 30 June each year, together with Surveyors Certificate, from which the road maintenance contribution will be calculated and payable.

vii. The Applicant is required to obtain approval from the Department of Environmental Regulation prior to the removal of any vegetation on site.

viii. The Applicant is required to provide the local government a surveyors certificate every two years, as referred to in condition vi.2) above prior to the annual renewal fee being payable, to certify the quantity of material extracted and that material has not been excavated below the final contour levels outlined within the approved Extractive Industry Report.

ix. Working hours within the extraction area and transportation of materials shall be restricted to the hours between 7.00am and 5.00pm Mondays to Fridays (excluding public holidays) and may be further restricted in specific cases as determined appropriate by Council.

x. The noise generated by the development is not to exceed the levels as set out under the Environmental Protection Act 1986 (and the Environmental Protection (Noise) Regulations 1997).

xi. No blasting on the site is to occur without the written permission of the Shire of Toodyay.


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xii. Measures are to be taken to minimise the amount of dust pollution associated with the extraction site and are to comply with the Environmental Protection Act 1986 and Department of Environment and Conservation Guidelines.

xiii. All trucks entering the Shire of Toodyay shall comply with the Shire of Toodyay’s Policy No. A.8 - Oversize Vehicles and shall seek the approval of Main Roads Western Australia as appropriate.

xiv. The Applicant must maintain a current public liability insurance policy in which the interests of the Shire of Toodyay are formally noted by the insurer, indemnifying the Applicant and the Shire of Toodyay for a sum of not less than $20,000,000 in respect of any one claim relating to any of the excavation and transport operations.

xv. The excavation site is to be maintained in a safe manner and a secure gate is to be installed and kept locked when the site is unmanned to prevent access to the general public.

xvi. The operations are managed in accordance with “Water Quality Protection Note 15 - Extractive Industries Near Sensitive Water Resources.”

xvii. Any dewatering shall be in accordance with “Water Quality Protection Note 13 - Dewatering of Soils.”

xviii. All truck loads leaving the site with materials are to be covered and all truck drivers must ensure that excess clay on the truck (that is clay not within the bowl of the truck) is removed prior to entering the public road.

Advice Note 1: The rehabilitation bond figure comprises of the $82,500 from the original approval and $60,000 for the new clay pit area (this figure is based on clay extraction more than 3m deep which is $12,000 per hectare as per the Shire of Toodyay Schedule of Fees and Charges 2016/2017.

Advice Note 2: The public liability insurance figure of $20,000,000 is consistent with the current Shire of Toodyay requirements.

MOTION CARRIED 7/0


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9.2.2 Lot 211 (No. 105-107) Stirling Terrace - Signage - Variation to LPP20


N & L Archibald

File Reference: A2110/211STIT Author: H de Vos - Planning Officer Responsible Officer: G. Bissett – Manager Planning and Development Previously Before Council:

Nil


N/A


Quasi-judicial

Attachments: 1. Lotterywest Signage Plans Voting Requirements: Simple Majority

PURPOSE OF THE REPORT To determine an Application for Development Approval for a proposed illuminated corporate sign for Lot 211 (No. 105-107) Stirling Terrace, Toodyay. BACKGROUND The Applicant is proposing to erect a 704mm x 405mm LED illuminated corporate sign which is not permitted under section 5.4.2 (g) of the Local Planning Policy No. 20 – Central Toodyay Heritage Area (LPP20). The signage also does not comply with section 5.4.1 (g) which relates to using background colours from the Heritage Colour Palette. There is no delegated authority to permit a variation to LPP20 at Officer level. Lot 211 (No. 105-107) is a 1,158m² property located at the eastern end of Stirling Terrace. The property is zoned Town Centre under the Shire of Toodyay Local Planning Scheme Number 4 and it falls within the Central Toodyay Heritage Area and thus development is guided by LPP20. The Applicant submitted the application on 5 December 2016 (Attachment 1). CONSULTATION IMPLICATIONS No consultation has taken place as the development is minor. STRATEGIC IMPLICATIONS There are no adverse strategic implications envisaged from this report. POLICY IMPLICATIONS LPP20 is applicable. It is considered that this proposal does not comply with the following provisions of this policy:


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5.4.1. All signs within the Central Toodyay Heritage Area shall comply with the following principles: g) Background colours used in signs shall be white or cream or colours from the colour palette adopted as a part of the Shire of Toodyay Townscape Enhancement Concept. 5.4.2. The following signage is not permitted within the Central Toodyay Heritage Area: g) Rotating, flashing and internally lit signs.

FINANCIAL IMPLICATIONS Should Council resolve to refuse or conditionally approve the proposal, the applicant has a right of review through the State Administrative Tribunal (SAT) which will incur legal costs. LEGAL AND STATUTORY IMPLICATIONS The Planning and Development Act 2005 and its Regulations provides for the creation of a Local Planning Scheme. The Shire of Toodyay Local Planning Scheme No. 4 (the Scheme) provides the mechanism for protecting and enhancing the environment of the district and its historical associations, controlling land and building development, setting aside land for future use as reserves and other matters authorised by the Planning and Development Act 2005. RISK IMPLICATIONS (including DAIP) There are no adverse risk implications envisaged from this report. SOCIAL IMPLICATIONS There are no adverse social implications envisaged from this report. ENVIRONMENTAL IMPLICATIONS There are no adverse environmental implications envisaged from this report. ECONOMIC IMPLICATIONS There are no adverse economic implications envisaged from this report. OFFICER COMMENT / DETAILS The proposal has been assessed against relevant objectives and development provisions of LPS4 and the LPP20. The development is generally compliant except for the variation to background colour and the fact that it is illuminated. On the issue of the background colour, LPP20 does reference corporate colours. Lotterywest is a well-known brand and it is considered that requiring the applicant to comply with the cream background would be illogical considering the small size of the sign. The sign is also designed and stylised in a manner matching their corporate branding. With regards to the illumination, as the sign is small any illumination is not likely to be so dominant as to detract from the streetscape.


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Council must consider the precedent that allowing illuminated signs into the Central Toodyay Heritage Area will set. It is recommended that Council approve the variation to the background colour and allow the illuminated sign.

OFFICER’S RECOMMENDATION That Council approve the application for development approval for a 704mm x 405mm LED illuminated corporate sign at Lot 211 (No. 105-107) Stirling Terrace, Toodyay subject to the following conditions: 1. Development shall be carried out only in accordance with the terms of the

application as approved herein and any approved plan. 2. Nothing in the approval or these conditions shall excuse compliance with

all relevant written laws in the commencement and carrying out of the development.

Cr Greenway moved the Officer’s Recommendation. Cr Wood seconded the motion. Clarification was sought. Debate commenced. The motion was put.

OFFICER’S RECOMMENDATION/COUNCIL RESOLUTION NO 129/12/16 MOVED Cr Greenway SECONDED Cr Wood That Council approve the application for development approval for a 704mm x 405mm LED illuminated corporate sign at Lot 211 (No. 105-107) Stirling Terrace, Toodyay subject to the following conditions: 1. Development shall be carried out only in accordance with the terms of the

application as approved herein and any approved plan. 2. Nothing in the approval or these conditions shall excuse compliance with

all relevant written laws in the commencement and carrying out of the development.

MOTION CARRIED 6/2

Cr Craddock requested that her vote against the motion be recorded.


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Cr Rayner moved a motion as follows: That the Order of Business be amended to allow Item No 9.2.4 to be brought forward for consideration ahead of Item No 9.2.3

Cr Craddock objected to the motion. The motion was lost for want of a seconder.

9.2.3 98 (Lot 1) Stirling Terrace, Toodyay- Outcome of Notice of Intention to Sell Property


The Mount Drumree SW Trust

File Reference: A2044/1STIT Author: G Bissett – Manager of Planning & Development Responsible Officer: S Scott – Chief Executive Officer Previously Before Council:

23 September 2016 Forum Item 9.2 22 November 2016 OCM Res No 119/11/16


Nil


Executive

Attachments: 1. Excerpt from November 2016 Ordinary Meeting of Council (OCM) Minutes including attachments as follows: (a) Valuation; and (b) Offer and Acceptance Document –

provided under confidential cover

2. Submissions received – provided under separate confidential cover; and

3. Correspondence from Heartlands Vet. Voting Requirements: Simple Majority

PURPOSE OF THE REPORT To consider the sale of Mrs O'Reilly's Cottage (the Cottage) to The Mount Drumree SW Trust after advertising in accordance with legislative requirements under the Local Government Act 1995.

BACKGROUND At the September 2016 Council Forum the Acting CEO advised that an expression of interest had been received from the Applicant in relation to the cash sale of the Cottage. Members were advised that an independent valuation was


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being obtained. Clarification was sought on Council’s assessment of this proposal. Based on the guidance given to the Acting CEO a report was prepared for the November 2016 Ordinary Council Meeting outlining a possible cash sale of the Cottage for members to consider. At this meeting, Heartlands Veterinary Service (HVS or the Vets), who retain an interest in leasing this building, advised Members they still wanted to enter into an agreement to occupy this building with a view to purchase at a later date. At the November 2016 OCM Council resolved as follows: That Council: 1. Resolves to proceed with and advertise the proposed sale of 98 (Lot 1)

Stirling Terrace, Toodyay to “The Mount Drumree SW Trust” in accordance with the provisions of Section 3.58 of the Local Government Act 1995; and

2. That this matter be brought back to Council for further consideration after the end of the period of advertising.

Background Information can be obtained from the November 2016 OCM report and its attachments (Attachment 1, 1(a) & 1(b)). CONSULTATION IMPLICATIONS As part of the preparation of the November 2016 OCM report HVS were consulted and this matter was discussed in some detail with them. While they have advised they were looking at alternative accommodation options they advised they would still prefer to enter into a lease with an option to buy this property. Since the initial discussions the CEO has held further talks with the Vets with a view to the possibility of leasing the former Parks and Gardens Depot as an alternative. This is the subject of another report in this agenda. This proposal was advertised in the Avon Valley Gazette 25 November 2016, the Toodyay Herald (7 December 2016) and on the Shire’s website. This matter has generated some interest, partly because of a front page story about it in the December 2016 Toodyay Herald. The submission period has exceeded two weeks and was carried out in accordance with the WA Local Government Act (1995) requirements. Six separate submissions from the public were received which can be viewed under confidential cover. The submissions are however summarised in the table below.

Summary of submissions Issue / Concern Assessment / Comment Sale criteria should be based on the long term use to serve the community

This is agreed, if sold the proceeds are treated this way

Concerns over insider information from the offer and the process of the offer, unfair on the vet with no

This was an unsolicited offer and has gone through the correct process as set out in the Local Government Act.


21

Summary of submissions Issue / Concern Assessment / Comment competitive opportunity for the Vet to participate in.

The Vets are able to make a counter offer and are aware of this.

Concerns over possible loss of the Vet from Toodyay

It is not the intent of Council to see the vet no longer operate in Toodyay. Regardless of the outcome the Shire will do what it can to assist the Vet to find suitable accommodation.

Any offer to purchase from the vet should be treated in the same way as the Medical Centre and the Applicant should not be given any special treatment.

See comments directly above.

The Shire has put their finances ahead of the good of Toodyay

This concern is not seen as relevant the Shire is always working towards the best outcome for the community in its use of its finances.

Objection to its sale as an Art Gallery over the vet use Noted

Objection to sale based on verbal agreement to the Vets

This is being investigated and will be taken into account in any deliberations.

That Council consider a co-location with the Animal Management Facility at the Toodyay Transfer Station

This is not within the scope of this agenda item to consider.

The building should be retained for future generations for heritage reasons

If sold it can still be retained for heritage purposes. It is on the Shire’s Municipal Heritage Listing.

The price is too low the sale of heritage should come at a premium and it does not take into account costs incurred to date to sell.

The market determines the value. The valuation received is based on this.

A submission, which has already been circulated to members, has also been received from the Vets (Attachment 3). Their submission requests that Council honour their pre-existing lease agreement, advises they are under time pressure to move and states they may consider a move to the former Parks and Garden Depot pending Councils decision and further discussion. STRATEGIC IMPLICATIONS There are no adverse strategic implications envisaged from this report.


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POLICY IMPLICATIONS There are no adverse policy implications envisaged from this report. FINANCIAL IMPLICATIONS Should Council proceed with the sale it would realise $530,000 in line with the valuation received. LEGAL AND STATUTORY IMPLICATIONS Section 3.58 of the Local Government Act 1995 states as follows: 3.58 Disposing of property

(1) In this section — dispose includes to sell, lease, or otherwise dispose of, whether absolutely or not; property includes the whole or any part of the interest of a local government in property, but does not include money.

(2) Except as stated in this section, a local government can only dispose of property to — (a) the highest bidder at public auction; or (b) the person who at public tender called by the local government

makes what is, in the opinion of the local government, the most acceptable tender, whether or not it is the highest tender.

(3) A local government can dispose of property other than under subsection (2) if, before agreeing to dispose of the property — (a) it gives local public notice of the proposed disposition —

(i) describing the property concerned; and (ii) giving details of the proposed disposition; and (iii) inviting submissions to be made to the local government

before a date to be specified in the notice, being a date not less than 2 weeks after the notice is first given; and

(b) it considers any submissions made to it before the date specified in the notice and, if its decision is made by the council or a committee, the decision and the reasons for it are recorded in the minutes of the meeting at which the decision was made.

(4) The details of a proposed disposition that are required by subsection (3)(a)(ii) include — (a) the names of all other parties concerned; and (b) the consideration to be received by the local government for the

disposition; and (c) the market value of the disposition —

(i) as ascertained by a valuation carried out not more than 6 months before the proposed disposition; or


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(ii) as declared by a resolution of the local government on the basis of a valuation carried out more than 6 months before the proposed disposition that the local government believes to be a true indication of the value at the time of the proposed disposition.

(5) This section does not apply to — (a) a disposition of an interest in land under the Land Administration

Act 1997 section 189 or 190; or (b) a disposition of property in the course of carrying on a trading

undertaking as defined in section 3.59; or (c) anything that the local government provides to a particular

person, for a fee or otherwise, in the performance of a function that it has under any written law; or

(d) any other disposition that is excluded by regulations from the application of this section.

[Section 3.58 amended by No. 49 of 2004 s. 27; No. 17 of 2009 s. 10.]

RISK IMPLICATIONS (including DAIP) Negative submissions have been received, as advised was possible in the November 2016 OCM however these concerns may have been addressed if an alternative property can be offered to the Vets. SOCIAL IMPLICATIONS There are no adverse social implications envisaged from this report. ENVIRONMENTAL IMPLICATIONS There are no adverse environmental implications envisaged from this report. ECONOMIC IMPLICATIONS There are no adverse economic implications envisaged from this report. OFFICER COMMENT / DETAILS This building is not an asset that the Shire needs to retain. The key issue is the implication of any sale on the Vets who have requested that Council honour their original offer to provide this building to lease. The submissions centred on the fairness of the process; how it would affect the Vet and good stewardship. Council has followed correct process to this point in relation to this proposed sale consideration. The process is considered fair. If Council can provide acceptable alternative premises to the vets which it is now working towards this would address the main concern. In terms of stewardship, the sale of this building is good stewardship. Its sale can release valuable finances for other worthwhile projects such as new recreation facilities. It could also save the Shire money over time by saving ongoing maintenance for this premises which older buildings such as this generate. While the Vets have requested Council honour their pre-existing agreement in regards to leasing this building (It must be noted there is no pre-existing lease


24

agreement, no lease has been signed.) it is also clear they have in the past and also now indicate, subject to meeting certain requirements, they will consider the former Parks and Gardens Depot as an alternative. How the former Parks and Garden Depot can be made to meet the needs of the Vets is the subject of two other separate reports for Council to consider. If Council agrees that this can provide a suitable alternative this could be assessed as addressing the community concerns raised. After considering the content of this report, it is recommended that Council approves the sale of Lot 1 Stirling Terrace also known as Mrs O’Reilly’s Cottage.

OFFICER’S RECOMMENDATION That Council: 1. Accepts the Offer to Purchase Lot 1, 98 Stirling Terrace, Toodyay

(known as Mrs O’Reilly’s Cottage) made by The Mount Drumree SW Trust for the sum of $530,000 including GST; and

2. Authorises the CEO to make arrangements to proceed with the sale of the same.

Cr Rayner moved the Officer’s Recommendation. Cr Chitty seconded the motion. Clarification was sought. Debate commenced. Cr Craddock foreshadowed an alternate motion as follows:

That Council proceed with negotiations to lease Lot 1, 98 Stirling Terrace, Toodyay to Heartlands Veterinary Hospital in line with the conditions offered by Heartlands Veterinary Hospital in September 2014.

The motion was put.

OFFICER’S RECOMMENDATION/MOTION MOVED Cr Rayner SECONDED Cr Chitty That Council: 1. Accepts the Offer to Purchase Lot 1, 98 Stirling Terrace, Toodyay (known

as Mrs O’Reilly’s Cottage) made by The Mount Drumree SW Trust for the sum of $530,000 including GST; and

2. Authorises the CEO to make arrangements to proceed with the sale of the same.

MOTION LOST 0/8


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Cr Craddock moved an alternate motion as follows: That Council proceed with negotiations to lease Lot 1, 98 Stirling Terrace, Toodyay to Heartlands Veterinary Hospital in line with the conditions offered by Heartlands Veterinary Hospital in September 2014.

Cr Wood seconded the motion. Clarification was sought. Cr K Wood departed Council Chambers at 5.19pm. The Shire President adjourned the meeting at 5.19pm. The Shire President resumed the meeting at 5.20pm. Cr K Wood returned to Council Chambers at 5.20pm.

The Shire President requested a motion be moved in accordance with Standing Order 5.2 (2) that the meeting be closed to the public.

MOTION/COUNCIL RESOLUTION NO 130/12/16 MOVED Cr Greenway That Council move behind closed doors in accordance with Standing Order 5.2(2) order for confidential business to be discussed.

MOTION CARRIED 8/0

The meeting was closed to the public in accordance with Section 5.23 (2) (c), (e) and (f) of the Local Government Act 1995. All members of the public departed the Council Chambers at 5.22pm.

MOTION/COUNCIL RESOLUTION NO 131/12/16 MOVED Cr Rayner That Council come from behind closed doors.

MOTION CARRIED 8/0

All members of the public returned to the Council Chambers at 5.28pm.

Clarification was sought. The alternate motion was put.

ALTERNATE MOTION/COUNCIL RESOLUTION NO 132/12/16 MOVED Cr Craddock SECONDED Cr Wood That Council proceed with negotiations to lease Lot 1, 98 Stirling Terrace, Toodyay to Heartlands Veterinary Hospital in line with the conditions offered by Heartlands Veterinary Hospital in September 2014.

ALTERNATE MOTION CARRIED 8/0


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The CEO advised the Shire President that Council would not be required to consider the following Agenda Items:

9.2.4 Use of former Parks and Gardens Depot and a Veterinary Hospital; and

9.2.5 Scheme Amendment No. 12 – Proposed Additional Use of Former Shire Parks & Garden Depot

The Shire President ruled that the next item of business would be Agenda Item 9.3.1 Changeover of Councils existing 2009 John Deere 315SJ Backhoe Loader

9.2.4 Use of former Parks and Gardens Depot and a Veterinary Hospital Date of Report: 13 December 2016 Name of Applicant / Proponent/s:

Shire of Toodyay

File Reference: A1972 Author: S Scott – Chief Executive Officer Responsible Officer: S Scott – Chief Executive Officer Previously Before Council:

November 2016 - RESOLUTION NO 119/11/16


Nil


Executive

Attachments: 1. Building Layout; 2. Site Plan; and 3. Photographs.

Voting Requirements: Absolute Majority PURPOSE OF THE REPORT Approval is sought to commence the process for conversion of the former Parks and Gardens Depot into a fit for purposes Veterinary Hospital for lease to Heartlands Veterinary Services (HVS or the Vet). This proposal is dependent on Council taking the decision to dispose of O’Reilly’s Cottage (the Cottage), as it is proposed to use part of the proceeds from that sale to fund the renovations. BACKGROUND Council resolved in December 2014 to commence negotiations to lease the Cottage to HVS to allow them to relocate from another premises in Toodyay which is up for sale.


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In February 2015 the Cottage suffered serious storm damage. As it is a heritage building the renovation works were supervised by an Architect, and because of the size of the job the Builder was selected by public tender. Repairs to the building were completed in October 2016. Council had received an unsolicited offer to purchase the building in September 2016. Council advertised for public submissions in relation to that offer (in accordance with Council’s Resolution 119/11/16) and now must decide whether to accept that offer or proceed with negotiating a lease with the Vet. As a result of the delays in the renovations to the Cottage we liaised with Heartlands Veterinary Hospital about other potential premises. One such premises is the former Parks and Gardens Depot. There are some planning hurdles, but at the time HVS had the following to say: ‘We have given thought to the Parks and Gardens building, and whilst it offers some excellent features for large animal access etc., it would require fairly major internal work to pass inspection by the Veterinary Surgeon's Board as a Veterinary Hospital (especially for small animal hospital and surgical facilities) The work required would be well in excess of our budget, so unless the Shire was keen to spend a fair bit (lining, insulating, air conditioning etc.) it unfortunately wouldn't be an option for us.’

To make that building a viable option would require some Shire investment in the building. CONSULTATION IMPLICATIONS There was extensive consultation in relation to the original planning proposal for the Cottage including five objections. The plan to sell the Cottage instead of leasing it to HVS has also attracted a number of submissions (listed under Agenda Item 9.2.3) based on retention of a Veterinarian in Toodyay. There will be consultation required in relation to proposed planning changes. STRATEGIC IMPLICATIONS Along with Medical Services, Pharmacy, Dentist and a Supermarket there are a number of privately delivered services that can be seen as essential to a functioning regional community. Veterinary Services are often included in this list, and is particularly pertinent given the large number of rural and rural residential residences in an around Toodyay, almost all of which have one or more animals. Retaining Veterinary Services in Toodyay was one of the motivating factors in the original decision to negotiate a lease with HVS in the first place. The proposed alternative location a similar size, more accessible and is in a far better location than the Cottage. POLICY IMPLICATIONS There are no adverse policy implications envisaged from this report.


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FINANCIAL IMPLICATIONS Council has been offered $530,000 for the purchase of the Cottage. If and only if Council agrees to sell that building it is proposed that $230,000 be allocated to the refurbishment of the former Parks and Gardens Depot. This includes approximately $185,000 on the building and $45,000 on the grounds. The Vets offer for the Cottage lease as set out in the December 2014 proposal was $613 per week ($31876 per year). If we assume that a refurbished Parks and Gardens Depot would attract a similar rent that is an annual return on investment of around 15% (attributing zero value to the existing building. To lease the Cottage to HVS it will still cost in the order of $20,000 to make the Cottage fit-for-purpose as a Veterinary Hospital. When combined with the foregone sale proceeds of $530,000 from the potential sale, this means the Shire’s investment approximates $550,000. This represents a return on investment of about 5.5%. This would also provide a further $300,000 to be invested in the Shire’s Asset Development Reserve. LEGAL AND STATUTORY IMPLICATIONS It is not clear whether the existing promise to enter into a lease in relation to the Cottage is in any way binding or creates any legal obligation. This may be subject to separate legal advice. However Council may decide either that it has a moral obligation, or alternatively that a veterinary service is a common good that should be retained in Toodyay. In either case this proposal would satisfy the obligation. RISK IMPLICATIONS (including DAIP) It can be argued that HVS is a private business and Council should not be supporting an individual business. It has however long been seen that Local Government has a role in attracting and retaining key businesses and key services to its district, and a Veterinarian could be considered a key business. The loss of such a business is a risk to the viability of the community. SOCIAL IMPLICATIONS There are no adverse social implications envisaged from this report. ENVIRONMENTAL IMPLICATIONS There are no adverse environmental implications envisaged from this report. ECONOMIC IMPLICATIONS The Shire of Toodyay Economic Development Plan identified four main drivers for the Toodyay economy:

Agriculture and Horticulture; Population Services; Aging Services; and’ Day Trip Tourism.


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It could be argued that Veterinary Services are an important component of the first three of these four drivers. OFFICER COMMENT / DETAILS This proposal has a number of benefits:

It allow Council to dispose of a property that it has identified is excess to its requirements;

It allows us to maintain quality veterinary services in Toodyay; It transforms a non-performing asset that had no demonstrated use in the

next five to ten years into a community asset; It is a far better location and is more easily modified to be fit for purpose than

the alternative; and It is fully funded from the proceeds of the sale of the Cottage.

At the time of writing, some of the details of the refurbishment are still under consideration. Finally, notwithstanding the other discussions about the suitability or otherwise of the Parks and Gardens Depot, HVS has indicated that its first preference remains the Cottage. This seems primarily because of the time delay that would be involved in the refurbishment. It is the CEO’s view that the Clinton Street site is vastly superior, though it will take longer to prepare. It should be noted that the resolution is dependent on both the sale of the Cottage and an agreement with the Vet.

OFFICER’S RECOMMENDATION That Council allocates $200,000 for the refurbishment of the former Parks and Gardens Depot in Clinton Street Toodyay to make it suitable for commercial lease as a Veterinary Hospital. The allocation is subject to the following conditions: 1. The funds are allocated from, and dependent on, the sale of 98 (Lot 1)

Stirling Terrace, Toodyay - also known as Mrs O’Reilly’s Cottage; 2. The refurbishment is subject to the proposed change in the Local Planning

Scheme to allow this as an additional permitted use; and 3. Council entering into an agreement with Heartlands Veterinary Hospital to

enter into a lease for the refurbished premises on a reasonable commercial basis.

*** Report withdrawn – please refer to Page 26 ***


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9.2.5 Scheme Amendment No. 12 – Proposed Additional Use of Former Shire Parks & Garden Depot


Shire of Toodyay

File Reference: LPS4/12 , A1972 & 6CLI Author: G Bissett - Manager Planning & Development

Responsible Officer: G Bissett - Manager Planning & Development

Previously Before Council:

Nil


Nil


Quasi-judicial

Attachments: 1. Scheme Amendment Report

Voting Requirements: Simple Majority PURPOSE OF THE REPORT To consider an amendment to the Toodyay Local Planning Scheme No. 4 (the Scheme) to insert an additional use as a veterinary centre for the former Shire Parks and Gardens Depot located at 5-7 Clinton Street, Toodyay. BACKGROUND The purpose of this scheme amendment is to insert a new entry into Schedule 2 – Additional Uses (No. 11) to enable the Shire’s former Parks and Gardens Depot located at Lots 3-6 (5-7) Clinton Street, Toodyay for possible lease and occupation by Heartlands Veterinary Service (HVS or ‘the Vet’) HVS are currently located on Stirling Terrace at the southern end of the Toodyay Town Centre providing Veterinary Services for small and large animals to the community of Toodyay. HVS are unable to continue occupying their current premises. Due to the possible sale of Mrs O’Reilly’s Cottage (the Cottage), the premises they were planning to lease, the Administration have been investigating alternatives to offer HVS. The former Shire’s Parks and Gardens Depot in Clinton Street has been identified the most suitable option, particularly as they will be able to utilise the existing buildings and infrastructure and there is adequate on-site car parking. For this to be made possible a Scheme Amendment to rezone the site is required. The rezoning of the site through the inclusion of an additional use will provide appropriate land use permissibility to enable submission of a development application to use the site as a Veterinary Centre.


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To progress this Council must resolve to make the appropriate steps to include the necessary changes to the Shire’s Planning Scheme. CONSULTATION IMPLICATIONS Initial consultation with Officers from the Department of Planning has provided guidance in the preparation of this amendment. The amendment will require public advertising for a minimum period of 42 days in accordance with the provisions of the Planning and Development (Local Planning Schemes) Regulations 2015. STRATEGIC IMPLICATIONS The proposed rezoning is consistent with the objectives of the Toodyay Local Planning Strategy that identifies the site within an area for future townsite expansion. The overall area is being further examined as part of the review of the Local Planning Strategy and development of the new local planning scheme. POLICY IMPLICATIONS There are no policy implications associated with this proposal. FINANCIAL IMPLICATIONS There are no financial implications associated with this proposal, other than the costs associated with statutory processes. LEGAL AND STATUTORY IMPLICATIONS The gazettal of the Planning and Development (Local Planning Schemes) Regulations 2015 in 2015 introduced a track based approach to local planning scheme amendments that enables amendments to be classified as either a basic, standard or complex amendment. The amendment types are defined in regulation 34, and can be summarised as follows: Basic: an amendment of an administrative nature including:

correction of an administrative error; incorporating model provisions; compliance with the deemed provisions; compliance with an Act or State Planning Policy; and zoning of land that is consistent with an approved structure plan, where the

zones exist within the schemes.

Standard: an amendment that is:

consistent with a zone or reserve; consistent with a Local Planning Strategy; consistent with a structure plan but the zones do not exist within the scheme; considered to have minimal impact on surrounding land; and not basic or complex.


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Complex: an amendment that is:

not consistent with a Local Planning Strategy; not addressed in a Local Planning Strategy; to be made at the direction of the Minister; and for a development contribution area or Development Contribution Plan; of a

scale that is significant relative to development in the locality.

The classification of an amendment determines the consultation requirements and timeframes in which the amendment must be dealt with. The public consultation requirements have been amended, in addition to timeframes now being imposed on both the local government and WAPC for processing of the amendment, as outlined in the table below:

Scheme

Amendment type

Advertising

Local government consideration

period

(post advertising)

WAPC timeframe to

make recommendation

to Minister

Basic

No advertising required

Amendment to be provided to WAPC within 21 days of

Council resolution to prepare or adopt

N/A 42 days

Standard 42 days 60 days post end

date of submission period

60 days

Complex 60 days

*WAPC approval required prior to advertising

90 days post end date of submission

period 90 days

A Council resolution is required to prepare or adopt a Scheme Amendment and the resolution needs to specify the classification of the amendment and an explanation as to why the amendment type is appropriate. This amendment is a standard amendment in accordance with parts (b), (e) and (f) of the standard amendment definition contained in Regulation 34, which states: (b) an amendment that is consistent with a local planning strategy for the

scheme that has been endorsed by the Commission; (e) an amendment that would have minimal impact on land in the scheme area

that is not the subject of the amendment; and (f) an amendment that does not result in any significant environmental, social,

economic or governance impacts on land in the scheme area.

RISK IMPLICATIONS (including DAIP) There is a risk that submissions will be lodged in the public consultation phase objecting to this proposal that would need to be considered prior to endorsement.


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ENVIRONMENTAL IMPLICATIONS This proposal does not contain any environmental implications. SOCIAL IMPLICATIONS Additional conditions have been recommended in the Schedule to appropriately manage any impacts on the amenity and locality. OFFICER COMMENT / DETAILS The Scheme Amendment documentation provides more detailed information and the background associated with this proposal. Advice from the Department of Planning indicates that the “additional use” route is the most appropriate way of facilitating the redevelopment of the depot for the proposed new purpose. Doing this takes into consideration the significant progress on the Strategy Review and development of the new Scheme currently underway. The rezoning, if approved, makes provision for the use but the Scheme still requires an application for planning approval. This means the Vets will be required to submit a Development Application with sufficient supporting information to enable the application to be assessed in accordance with the provisions of the Scheme. This addresses the matters for consideration listed in the Planning Regulation deemed provisions and Scheme, including traffic, car parking, noise, amenity and the like. Given the former use and the current buildings on this site the addition of an additional use to this land for a vet use is assessed as a reasonable future use of this site. It is recommended that Council support this proposal.

OFFICER’S RECOMMENDATION That Council: 1. Pursuant to Section 75 of the Planning and Development Act 2005,

amends the Shire of Toodyay Local Planning Scheme No. 4 by: (a) Inserting a new entry into Schedule 2 – Additional Uses as

follows:

No. Description of land

Additional Use

Conditions

11 Lots 3-6 Clinton St, Toodyay

Veterinary Centre

1. Notwithstanding anything else in the Scheme, development on the site shall be subject to application to the local government for approval to commence development.

2. The local government may require development


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applications to be advertised in accordance with Clause 64 of the deemed provisions.

3. When considering an application for development approval the local government may impose conditions in regard to on-site parking and the compatibility of the development within its setting.

(b) Amending the Scheme maps accordingly.

2. Resolves, pursuant to the clause 35(2) of the Planning and Development (Local Planning Schemes) Regulations 2015 (the Regulations), that Amendment 11 is a standard amendment in accordance with clauses 34(b), (e) and (f) of the Regulations as indicated in the Scheme Amendment document.

3. Pursuant to Section 81 of the Planning and Development Act 2005, refers Amendment 11 to the Environmental Protection Authority.

4. Authorises advertising of the amendment for a minimum period of 42 days in accordance with the Planning and Development (Local Planning Schemes) Regulations 2015 (Regulations).

5. Receives a further Report following the advertising period to consider any submissions and to resolve to adopt or not to adopt the Scheme Amendment.

*** Report withdrawn – please refer to Page 26 ***


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9.3 WORKS AND TECHNICAL SERVICES

9.3.1 Changeover of Councils existing 2009 John Deere 315SJ Backhoe Loader


Shire of Toodyay

File Reference: TEN68 Author: L Vidovich – Manager Works and Services Responsible Officer: S Scott – Chief Executive Officer Previously Before Council:

N/A


Nil


Executive

Attachments: 1. WALGA’s Plant Preferred Supplier List; 2. Specification Document sent to each supplier;

and 3. Backhoe Specification breakdown – provided

under separate confidential cover. Voting Requirements: Simple Majority

PURPOSE OF THE REPORT For Council to consider all quotations received in respect to the purchase of a new backhoe in line with its adopted 2016/2017 Annual Budget. BACKGROUND Council’s 2016/2017 Annual Budget includes a provision of $105,000 (Ex GST) for the changeover of its 2009 John Deere 315SJ backhoe. As previously advised, the Western Australian Local Government Association (WALGA) has developed purchasing arrangements for Local Governments to access preferred supplier panels. These panels are provided under the Local Government (Function and General) Regulations which provides a tender exemption to WALGA’s Preferred Supplier Contracts. WALGA claim that most brands are represented and discounted prices can be obtained on machinery of up to 30% below market price. A copy of the list of WALGA’s preferred suppliers for heavy plant and equipment is attached (Attachment 1) together with a copy of the specifications which was sent to each supplier (Attachment 2).


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A photo of Council’s existing 2009 Backhoe is attached below.

The backhoe is predominantly used by Council’s maintenance and construction crews for construction works including the installation and cleaning of roadside culverts. The current machine has done approximately 3,750 hours. CONSULTATION IMPLICATIONS Consultation in respect to the changeover of the backhoe has occurred between the Shire of Toodyay’s CEO, Senior Staff, Works Supervisor and operators. Works and Services staff will also notify all companies that have sent in quotes as per the recommendation which is adopted by Council. STRATEGIC IMPLICATIONS The recommendation that follows is consistent with Councils long term Plant Replacement Program and the Institute of Public Works Engineering Australia Plant and Vehicle Management Manual which specifies that the optimum replacement timing for a backhoe be seven years. POLICY IMPLICATIONS This report complies in accordance with Council’s purchasing policy F3, section 1.7.1. “In the following instances public tenders or quotations procedures are not required (regardless of the value of expenditure):

An emergency situation as defined by the Local Government Act 1995; The purchase is under a contract of WALGA (Preferred Supplier

Arrangements) Department of Treasury and Finance (Permitted Common Use Arrangements) Regional Council, or another Local Government;

The purchase is under auction which has been authorised by Council; The contract is for petrol, oil, or other liquid or gas used for internal

combustion engines; Any of the other exclusions under Regulation 11 of the Local Government

(Functions and General) Regulations that apply.

FINANCIAL IMPLICATIONS The adopted 2016/2017 Annual Budget includes estimates for the capital purchase and an associated estimate for the disposed asset. Council has allocated a provision of $105,000 (Ex GST) for the changeover of its John Deere Backhoe.


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LEGAL AND STATUTORY IMPLICATIONS Local Government (Functions and General Regulations) 1996, 11(2b) allows Councils to access WALGA’s set of Preferred Suppliers without the need to independently tender. RISK IMPLICATIONS (including DAIP) There are no adverse risk implications envisaged from this report. SOCIAL IMPLICATIONS There are no adverse social implications envisaged from this report. ENVIRONMENTAL IMPLICATIONS There are no adverse environmental implications envisaged from this report. ECONOMIC IMPLICATIONS There are no adverse economic implications envisaged from this report. OFFICER COMMENT / DETAILS Five quotations were received through WALGA’s preferred supplier list in respect to the purchase and trade of Councils existing backhoe. The table below provides the changeover costs from each of the companies who submitted quotes.

Company JCB JCB Hitachi Komatsu Westrac

Model 3CX APC Classic

3CX APC Elite

John Deere 315SL

WB97R Platinum

Caterpillar 432F2

A

Purchase Price Price to meet the requirements as specified in the Specification document

$164,500 $174,500 $180,000 $184,000 $174,900

B Trade Price Purchase of Council’s existing grader

$41,000 $41,000 $40,000 $28,000 $37,000

Change over price (Excluding GST) $123,500 $133,500 $140,000 $156,000 $137,900

A breakdown of each backhoe listed is attached (Attachment 3).

Purpose Budget Capital

Estimate (Ex GST)

Budget Trade Estimate (Ex GST)

Budget Changeover

(Ex GST)

Recommended Changeover

(Ex GST)

Council’s Backhoe $155,000 $50,000 $105,000 $123,500


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There is a prerequisite in the specification document that each quotation will be point scored against certain criteria. The table below lists the criteria with the higher the score indicating a more favourable pricing structure for Council.

Weighting JCB JCB Hitachi Komatsu Westrac

Model 3CX APC Classic

3CX APC Elite

John Deere 315SL

WB97R Platinum

Cat 432F2

A Ability to provide services within the Avon Valley area

20% 20% 20% 20% 20% 20%

B Experience in supplying services to Local Government

10% 10% 10% 10% 10% 10%

C Warranty and consistent after sales product support

10% 10% 10% 10% 10% 10%

D Tendered Price 60% 60% 54% 50% 41% 52% Total Score 100% 100% 94% 90% 81% 92%

Once all submissions were received, Council’s staff visited each of the dealerships to inspect and examine the suitability of all vehicles presented. The purpose of the viewing was to assess each machines suitability, strength, durability, operator comfort, accessibility, ease to service/repair and finish etc. The table below represents staff’s assessment score of each of the backhoes presented.

Supplier Exterior Interior Operator Comfort Service Total

JCB (Both) 9 9 10 9 37/40 Hitachi 9 8 8 9 34/40

Komatsu 9 8 8 8 33/40 Westrac 9 9 8 8 34/40

Staff Recommendation

All machines assessed were of a high standard however staff was of the opinion that the JCB 3CX APC Classic was the best overall value/machine for Council. The JCB provided extra room in the cab, rated the highest on staffs internal assessment and has the lowest changeover costs all of the machines presented. A demonstration of this machine was also arranged with Shire Supervisors and Plant Operators to ensure the machine selected would be able to perform the work required. All submissions were priced over the changeover budget allocation however this can be offset by the savings on the changeover of the recently purchased multi tyred roller which was $12,000 under budget. It is therefore recommended that Council purchase a JCB 3CX backhoe from JCB Construction Equipment Australia at the changeover price of $123,500.00 Ex GST.


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OFFICER’S RECOMMENDATION/COUNCIL RESOLUTION NO 133/12/16 MOVED Cr Rayner That Council accept the WALGA preferred supplier quotation submitted from JCB for the purchase of a new JCB 3CX Classic. To trade is Council’s existing 2009 John Deere 315SJ at the changeover price of $123,500.00 Ex GST.

MOTION CARRIED 8/0


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9.4 CORPORATE SERVICES

9.4.1 List of Payments – November 2016


Shire of Toodyay

File Reference: FIN6 Author: K Wandless – Accounts Officer Responsible Officer: C Delmage – Manager Corporate Services Previously Before Council:

N/A


Nil


Review

Separate attachment: 1. List of Payments. Voting Requirements: Simple majority

PURPOSE OF THE REPORT To present the cheques and electronic payments raised during the month of November 2016. BACKGROUND Creditor invoices are processed as they are received and on the 15th and final day of every month, cheques and electronic fund transfers are raised for payments. CONSULTATION IMPLICATIONS There are no adverse consultation implications envisaged from this report. STRATEGIC IMPLICATIONS There are no adverse strategic implications envisaged from this report. POLICY IMPLICATIONS Council has delegated authority to the Chief Executive Officer to make payments from the Municipal and Trust Accounts. FINANCIAL IMPLICATIONS There are no adverse financial implications envisaged from this report. LEGAL AND STATUTORY IMPLICATIONS Section 5.42 of the Local Government Act 1995 allows the local government to delegate its powers to the Chief Executive Officer.


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Regulation 13 of the Local Government (Financial Management) Regulations 1996 states that where the Chief Executive Officer has delegated authority to make payments from the municipal and trust accounts, a list of such payments is to be presented to Council at the next meeting. RISK IMPLICATIONS (including DAIP) There are no adverse risk implications envisaged from this report. ENVIRONMENTAL IMPLICATIONS There are no adverse environmental implications envisaged from this report. SOCIAL IMPLICATIONS There are no adverse social implications envisaged from this report. OFFICER COMMENT / DETAILS Electronic Funds Transfers (EFT) are for payments transferred directly to creditor bank accounts. Bank Payment Vouchers (BPV) are for direct debits against the bank account such as bank fees and charges etc. Internal Payment Vouchers (IPV) are vouchers raised internally for payroll related expenditures which are paid through Council’s on-line (internet) banking system. Trust Cheque 1577 was cancelled.

OFFICER’S RECOMMENDATION/COUNCIL RESOLUTION NO 134/12/16 MOVED Cr Chitty That Council note as being paid payments listed and presented for the month of November as follows: 1. Trust Fund Cheques numbered 1576 to 1588 amounting to $11,479.46 2. Electronic Fund Transfers (EFT) payments numbered EFT21031 to

EFT 21221 and Municipal Fund Cheques numbered 12291 to 12301 amounting to $903,152.40;

3. Direct Debits numbered IPV562 to IPV564 and BPV2789 to BPV2824 amounting to $325,154.44; and

4. Super Direct Debits totalling $38,345.61 and Loan payments totalling $66,808.19.

as being paid MOTION CARRIED 8/0


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9.4.2 Financial Statements – November 2016

Date of Report: 12 December 2016

Name of Applicant / Proponent/s:

Shire of Toodyay

File Reference: FIN24

Author: N Rodger – Senior Finance Officer

Responsible Officer: C Delmage – Manager Corporate Services

Previously Before Council:

N/A


Nil


Review

Separate Attachments:

1. Monthly Financial Statements including Outstanding Rates Debtors and Outstanding Sundry Debtors for month ending 30 November 2016;

2. Bank Reconciliations for month ending 31 October 2016 and 30 November 2016.

Voting Requirements: Simple majority PURPOSE OF THE REPORT To accept the Monthly Financial Statements, Outstanding Rates and Outstanding Sundry Debtors Information 30 November 2016 and Bank Reconciliations for the period ending 31 October 2016 and 30 November 2016. BACKGROUND Regulation 34(4) of the Local Government (Financial Management) Regulations 1996 states: A statement of financial activity and the accompanying documents referred to in sub regulation (2) is to be – a) Presented at an ordinary meeting of the council within two months after the

end of the month to which the statement relates; and b) Recorded in the minutes of the meeting at which it is presented.

These reports are prepared after all the end of month payments and receipts have been processed. CONSULTATION IMPLICATIONS There are no adverse consultation implications envisaged from this report. STRATEGIC IMPLICATIONS There are no adverse strategic implications envisaged from this report.


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POLICY IMPLICATIONS There are no adverse policy implications envisaged from this report. FINANCIAL IMPLICATIONS There are no adverse financial implications envisaged from this report. LEGAL AND STATUTORY IMPLICATIONS Regulation 34 of the Local Government (Financial Management) Regulations 1996 requires a statement of Financial Activity to be prepared each month which is to contain the following details: a) Annual budget estimates; b) Budget estimates to the end of the month; c) Actual amount of expenditure and revenue; d) Material variances between comparable amounts in b) and c) and above;

and e) The net current assets at the end of the month to which the statements

relates i.e.: surplus/deficit position.

The Statement is to be accompanied by: a) Explanation of the composition of net current assets, less committed assets

and restricted assets; b) Explanation of the material variances; and c) Such other information considered relevant by the local government.

Section 6.4 of the Local Government Act 1995 requires a local government to prepare financial reports. Regulation 34 and 35 of the Local Government (Financial Management) Regulations 1996 sets out the form and content of the financial reports. RISK IMPLICATIONS (including DAIP) There are no adverse risk implications envisaged from this report. ENVIRONMENTAL IMPLICATIONS There are no adverse environmental implications envisaged from this report. SOCIAL IMPLICATIONS There are no adverse social implications envisaged from this report. OFFICER COMMENT / DETAILS Attached are the monthly Financial Statements, outstanding Rates and outstanding Sundry Debtors Information for period ending 30 November 2016 and Bank Reconciliations for the period ending 31 October 2016 and 30 November 2016.


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OFFICER’S RECOMMENDATION/ADOPTION BY EXCEPTION COUNCIL RESOLUTION NO 128/12/16 MOVED Cr Wood That Council accept the monthly Financial Statements, Outstanding Rates and Outstanding Sundry Debtors Information for the period ending 30 November 216 and Bank Reconciliations for the period ending 31 October 2016 and 30 November 2016.

MOTION CARRIED 7/0


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9.5 EXECUTIVE SERVICES

9.5.1 Council and Committee Meeting Schedule 2017 Date of Report: 15 November 2016 Name of Applicant / Proponent/s:

Shire of Toodyay

File Reference: MTG4(NPP11103)/MTG7(OPP28820)/ COC6/COC2/FIR27(IPP42303)

Author: M Rebane – Executive Assistant to the CEO Responsible Officer: S Scott – Chief Executive Officer Previously Before Council:

N/A


Nil


Executive

Attachments: 1. Council & Committee Meeting Schedule 2017 Voting Requirements: Simple majority

PURPOSE OF THE REPORT To consider the Council and Committee Meeting Schedule for 2017 (Attachment 1). BACKGROUND In accordance with the provisions of the Local Government (Administration) Regulations, 1996, at least once each year a local government is to give local public notice of the dates on and the time and place of which Ordinary Council Meetings and Committee Meetings are to be held within the next twelve months. CONSULTATION IMPLICATIONS Nil STRATEGIC IMPLICATIONS There are no adverse strategic implications envisaged from this report. POLICY IMPLICATIONS There are no adverse policy implications envisaged from this report. FINANCIAL IMPLICATIONS There are no adverse financial implications envisaged from this report.


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LEGAL AND STATUTORY IMPLICATIONS Section 5.8 of the Local Government Act 1995 provides for the establishment of committees of 3 or more persons. Sections 5.9 and 5.10 provide for the types of committees and Appointment of Committee Members. The public notice of meetings is in accordance with Regulation 12 of the Local Government (Administration) Regulations 1996 which states as follows: 12. Meetings, public notice of (Act s. 5.25(1)(g))

(1) At least once each year a local government is to give local public notice of the dates on which and the time and place at which — (a) the ordinary council meetings; and (b) the committee meetings that are required under the Act to be

open to members of the public or that are proposed to be open to members of the public, are to be held in the next 12 months.

(2) A local government is to give local public notice of any change to the date, time or place of a meeting referred to in subregulation (1).

(3) Subject to subregulation (4), if a special meeting of a council is to be open to members of the public then the local government is to give local public notice of the date, time, place and purpose of the special meeting.

(4) If a special meeting of a council is to be open to members of the public but, in the CEO’s opinion, it is not practicable to give local public notice of the matters referred to in subregulation (3), then the local government is to give public notice of the date, time, place and purpose of the special meeting in the manner and to the extent that, in the CEO’s opinion, is practicable.

Part 2 – Meetings of Council in the Shire of Toodyay’s Standing Orders Local Law 2008 (Clause 2.1(1)) references the Act and states “Ordinary meetings are to be held not more than 3 months apart.

Audit Committee (AC) Section 7.1A of the Local Government Act 1995 provides for the establishment of an Audit Committee.

Local Emergency Management Committee (LEMC): Part 3 (Division 1) Section 38 of the Emergency Management Act 2005 provides for the establishment of a Local Emergency Management Committee. Section 38(3) of the Emergency Management Act 2005 provides for the membership of a LEMC subject to Section 38(4) of the Emergency Management Act 2005 whereby the constitution and procedures of a local emergency management committee, and the terms and conditions of appointment of members, are to be determined by the SEMC. Sections 16 to 20 of State Emergency Management Policy No. 2.5 – Emergency Management in Local Government Districts provides guidelines to local government in relation to the membership of a Local Emergency Management Committee.


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RISK IMPLICATIONS (including DAIP) There are no adverse risk implications envisaged from this report. SOCIAL IMPLICATIONS There are no adverse social implications envisaged from this report. ENVIRONMENTAL IMPLICATIONS There are no adverse environmental implications envisaged from this report. ECONOMIC IMPLICATIONS There are no adverse economic implications envisaged from this report. OFFICER COMMENT / DETAILS It is recommended that Council consider the Council and Committee Meeting Schedule for 2017 (Attachment 1) and make resolutions accordingly as follows:

OFFICER’S RECOMMENDATION 1 – Ordinary Council Meetings That Council conduct its Ordinary Meetings of Council at the Shire of Toodyay Council Chambers on the fourth Tuesday of each calendar month, commencing at 4.00pm, excepting April 2017 (due to the observance of Anzac Day on the 25th) and December 2017 (due to the Christmas Break) which shall be held on the third Tuesday.

OFFICER’S RECOMMENDATION 2 – Council Forums That Council conduct its Council Forums at the Shire of Toodyay Council Chambers on the second Tuesday of each calendar month, commencing at 4.00pm, excepting April 2017 (due to the observance of Anzac Day on the 25th) and December 2017 (due to the Christmas Break) which shall be held on the first Tuesday.

OFFICER’S RECOMMENDATION 3 – Committees Open to the Public That Council conduct its 2017 Committee Meetings open to the public at the Shire of Toodyay Council Chambers as follows: 1. Local Emergency Management Committee (LEMC) Meetings to be held on

the second Wednesday of the months of February, May, August and November, commencing at 5.00pm, unless otherwise determined by the Committee;

2. Museum Advisory Committee (MAC) Meetings to be held on the third Thursday of the months of February, May, August and November, commencing at 4.00pm, unless otherwise determined by the Committee;

3. Works Advisory Committee (WAC) Meetings to be held on the third Thursday of the months of January, April, July and October, commencing at 4.00pm, unless otherwise determined by the Committee; and

4. Community Depot Management Advisory Committee (CDMAC) to hold its first meeting for 2017 on 2 February 2017 (due to Australia Day falling on the fourth Thursday of January 2017) and thereafter CDMAC Meetings to


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be held on the fourth Thursday of the months of April, July and October commencing at 5.30 pm unless otherwise determined by the Committee.

OFFICER’S RECOMMENDATION 4 – Committees Closed to the Public That Council conduct its 2017 Audit Committee (AC) Meetings closed to the public at the Shire of Toodyay Council Chambers on the second Thursday of the months of February, May, August and November, commencing at 2.00pm, unless otherwise determined by the Committee.

AMENDED OFFICER’S RECOMMENDATION 2 – Council Forums/COUNCIL RESOLUTION NO 135/12/16 MOVED Cr J Dow That Council: 1. Not hold a Council Forum in January; and 2. Conduct its Council Forums at the Shire of Toodyay Council Chambers on

the second Tuesday of each calendar month between February and December, commencing at 4.00pm, excepting April 2017 (due to the observance of Anzac Day on the 25th) and December 2017 (due to the Christmas Break) which shall be held on the first Tuesday.

MOTION CARRIED 8/0

MOTION/COUNCIL RESOLUTION NO 136/12/16 MOVED Cr Chitty That the following Officer’s Recommendations: 1 – Ordinary Council Meetings; 3 – Committees Open to the Public; and 4 – Committees Closed to the Public be adopted by Council en bloc.

MOTION CARRIED 8/0

OFFICER’S RECOMMENDATION 1 – Ordinary Council Meetings/ADOPTED BY EN BLOC COUNCIL RESOLUTION NO 136/12/16 MOVED Cr Chitty That Council conduct its Ordinary Meetings of Council at the Shire of Toodyay Council Chambers on the fourth Tuesday of each calendar month, commencing at 4.00pm, excepting April 2017 (due to the observance of Anzac Day on the 25th) and December 2017 (due to the Christmas Break) which shall be held on the third Tuesday.

MOTION CARRIED 8/0


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OFFICER’S RECOMMENDATION 3 – Committees Open to the Public/ADOPTED BY EN BLOC COUNCIL RESOLUTION NO 136/12/16 MOVED Cr Chitty That Council conduct its 2017 Committee Meetings open to the public at the Shire of Toodyay Council Chambers as follows: 1. Local Emergency Management Committee (LEMC) Meetings to be held on

the second Wednesday of the months of February, May, August and November, commencing at 5.00pm, unless otherwise determined by the Committee;

2. Museum Advisory Committee (MAC) Meetings to be held on the third Thursday of the months of February, May, August and November, commencing at 4.00pm, unless otherwise determined by the Committee;

3. Works Advisory Committee (WAC) Meetings to be held on the third Thursday of the months of January, April, July and October, commencing at 4.00pm, unless otherwise determined by the Committee; and

4. Community Depot Management Advisory Committee (CDMAC) to hold its first meeting for 2017 on 2 February 2017 (due to Australia Day falling on the fourth Thursday of January 2017) and thereafter CDMAC Meetings to be held on the fourth Thursday of the months of April, July and October commencing at 5.30 pm unless otherwise determined by the Committee.

MOTION CARRIED 8/0

OFFICER’S RECOMMENDATION 4 – Committees Closed to the Public/ADOPTED BY EN BLOC COUNCIL RESOLUTION NO 136/12/16 MOVED Cr Chitty That Council conduct its 2017 Audit Committee (AC) Meetings closed to the public at the Shire of Toodyay Council Chambers on the second Thursday of the months of February, May, August and November, commencing at 2.00pm, unless otherwise determined by the Committee.

MOTION CARRIED 8/0


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9.5.2 Appointment of Local Recovery Coordinator and Deputy Local Recovery Coordinator


Shire of Toodyay

File Reference: COC3 Author: S Scott – CEO Responsible Officer: S Scott – CEO Previously Before Council:

SM 2.10.2012 – Res No. 289/10/12


Nil


Executive

Attachments: Nil. Voting Requirements: Simple majority

PURPOSE OF THE REPORT To consider the appointment of the Local Recovery Coordinator (LRC) and the Deputy Local Recovery Coordinator (DLRC). BACKGROUND The Local Emergency Management Arrangements (LEMA) were adopted by Council on 23 August 2016. The LEMA stipulates that the Appointment of a LRC and DLRC is an appointment by Council. The LEMA listed Mr Les Vidovich, Manager Works and Services as the Local Recovery Coordinator and Mrs Narelle Rodger, Senior Finance Officer (SFO), as Deputy Recovery Coordinator. Mr Vidovich has since submitted his resignation as Local Recovery Coordinator. CONSULTATION IMPLICATIONS The CEO has consulted with the SFO in relation to advancing to the role of LRC. The SFO has had training in anticipation of the confirmed appointment. The CEO has also consulted with Mrs Krystal Stonham, Environmental Health Officer (EHO) in relation to taking up role of DLRC. The EHO has not participated in training recently, but has had similar training in the past. STRATEGIC IMPLICATIONS There are no adverse strategic implications envisaged from this report.


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POLICY IMPLICATIONS The CESM would advise agencies who received our LEMA of the new appointments. FINANCIAL IMPLICATIONS There are no adverse financial implications envisaged from this report. LEGAL AND STATUTORY IMPLICATIONS The Emergency Management Act 2005 states that the functions of a local government (Section 36) are as follows: 36. Functions of local government

It is a function of a local government — (a) subject to this Act, to ensure that effective local emergency

management arrangements are prepared and maintained for its district;

(b) to manage recovery following an emergency affecting the community in its district; and

(c) to perform other functions given to the local government under this Act.

41. Emergency management arrangements in local government district (1) A local government is to ensure that arrangements (local emergency

management arrangements) for emergency management in the local government’s district are prepared.

(2) The local emergency management arrangements are to set out — (a) the local government’s policies for emergency management; (b) the roles and responsibilities of public authorities and other

persons involved in emergency management in the local government district;

(c) provisions about the coordination of emergency operations and activities relating to emergency management performed by the persons mentioned in paragraph (b);

(d) a description of emergencies that are likely to occur in the local government district;

(e) strategies and priorities for emergency management in the local government district;

(f) other matters about emergency management in the local government district prescribed by the regulations; and

(g) other matters about emergency management in the local government district the local government considers appropriate.

(3) Local emergency management arrangements are to be consistent with the State emergency management policies and State emergency management plans.


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(4) Local emergency management arrangements are to include a recovery plan and the nomination of a local recovery coordinator.

(5) A local government is to deliver a copy of its local emergency management arrangements, and any amendment to the arrangements, to the SEMC as soon as is practicable after they are prepared.

RISK IMPLICATIONS (including DAIP) The Local Recovery Coordinator is responsible for the development and implementation of the recovery management arrangements for the local government. Therefore, not appointing a replacement will leave the Local Recovery Committee, and the Shire of Toodyay, without a key person at the start of the 2016/2017 fire season. SOCIAL IMPLICATIONS There are no adverse social implications envisaged from this report. ENVIRONMENTAL IMPLICATIONS There are no adverse environmental implications envisaged from this report. ECONOMIC IMPLICATIONS These positions are integral as they are responsible for leading the community recovery process and there may be a detrimental effect if no appointment is made; in the event of an emergency situation and no lead person to guide it. OFFICER COMMENT / DETAILS It is important, given the resignation of the Manager Works and Services from the LRC role that Council consider the appointment of new Officers to undertake the role of an LRC and DLRC so that coverage is assured for the 2016/2017 fire season.

OFFICER’S RECOMMENDATION/ADOPTION BY EXCEPTION COUNCIL RESOLUTION NO 128/12/16 MOVED Cr Wood That Council confirms the CEO’s 1. Mrs Narelle Rodger to the position of Local Recovery Coordinator; and 2. Mrs Krystal Stonham to the position of Deputy Recovery Coordinator

MOTION CARRIED 7/0


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9.5.3 Avon-Link Commuter Service Date of Report: 13 December 2016 Name of Applicant / Proponent/s:

Shire of Toodyay

File Reference: COM15 Author: S Scott – Chief Executive Officer Responsible Officer: S Scott – Chief Executive Officer Previously Before Council:

6.12.2016: Council Forum; 16.09.2004 – Ordinary Meeting of Council


Nil


Advocacy

Attachments: 1. Avon Link Statistics Voting Requirements: Simple majority

PURPOSE OF THE REPORT To consider whether Council wishes to seek political involvement to address their concerns about the AVONLINK Commuter Service. BACKGROUND Councillors will know the history of the AVONLINK and the benefits that such a service has and will continue to provide to Toodyay’s development. At an Ordinary Meeting of Council (OCM) held on 21 January 2014 the President’s Report stated as follows: 9 January 2014 saw a well-attended meeting called at short notice to progress the formulation of a business case to retain the Avonlink train service. Attendees included TransWA, The Wheatbelt Development Commission, MP's Shane Love and Paul Brown, and members of the Toodyay Avonlink working group.’ Apart from working through the details of the business case to be presented to relevant State Ministers in February the main message was that there needs to be a continual and concerted effort by all of the community to ensure that we use the Train Service beyond any short-term reprieve that we may obtain. If patronage does not improve it will be very much harder to argue for the retention of the service next time around.’

At an Ordinary Meeting of Council held on 28 October 2014 the President’s Report stated as follows: ‘Toodyay AvonLink Support Group is liaising with the Northam Chamber of Commerce and the Shire of Northam to coordinate the launch of the upgraded AvonLink Train service, which commences on 1 December 2014. Promotional events are being planned to take place in Northam and Toodyay on Sunday


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30 November 2014. As well as promoting the new service the events will serve to remind the community of the importance of patronizing the AvonLink train so that it will continue beyond the mandated parliamentary review in 18 months' time. Details and links to timetables can be found on the Shire website.’

CONSULTATION IMPLICATIONS At the December 2016 Council Forum guidance received was that a report be presented for consideration by Council at the December 2016 Council Meeting in respect to the retention of the AVONLINK service. STRATEGIC IMPLICATIONS A key point of the Shire’s Strategic Community Plan Toodyay 2023 is to ensure Advocacy – including health, medical, education, infrastructure, public transport and improved train services. A key point of the Shire’s Corporate Business Plan Toodyay 2023 is to ensure investment in S19 Footpaths and cycle ways – construction , maintenance and upgrades of footpaths and cycle ways to a safe and accessible standard and linking key facilities (such as the Train Station). The Shire of Toodyay’s vision is “We are a vibrant rural community that celebrates our past and embraces a sustainable future” The cancellation of the AVONLINK service will affect that vision if we have no train service, akin to the metropolitan train service offered in the state. POLICY IMPLICATIONS There are no adverse policy implications envisaged from this report. FINANCIAL IMPLICATIONS There are no adverse financial implications envisaged from this report. LEGAL AND STATUTORY IMPLICATIONS There are no adverse legal nor statutory implications envisaged from this report. RISK IMPLICATIONS (including DAIP) As there is an election year looming in 2017, should Council resolve to not endorse the Officer’s Recommendation, the service would be cancelled. SOCIAL IMPLICATIONS Cancellation of the AVONLINK Rail Service may have detrimental social impacts in line with the other adverse impacts. ENVIRONMENTAL IMPLICATIONS Cancellation of the AVONLINK Rail Service may result in increased vehicular traffic. ECONOMIC IMPLICATIONS Cancellation of the AVONLINK Rail Service may have detrimental economic impacts such as the possibility of a reduction in growth, and economic down-turns affected by decreased tourist numbers to popular Shire of Toodyay events.


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OFFICER COMMENT / DETAILS Cr. Greenway is to be commended for the amount of work she has done over the last few years, coordinating and promoting the retention of the AVONLINK Rail Service. The facts in relation to the AVONLINK Enhancement Project Progress Report (Attachment 1) provided by Tim Woolerson, General Manager, Public Transport Authority of Western Australia (TRANSWA) are dismal in numbers if consideration is not given to the fact that since DATE there have been continuous periods of works on the rail line which has affected the AVONLINK Rail Service, and turned commuters away from using the service as it has proved to be, no matter how it has been promoted, an unreliable service. Evidence suggests that the service may well be jeopardised due to the decreased numbers. Notwithstanding the above, cancellation of the AVONLINK Rail Service by any means is detrimental to the Toodyay District, particularly in light of the many calendar events that are held in Toodyay.

OFFICER’S RECOMMENDATION That Council: 1. Confirm that the Lobbying Priorities of the Shire of Toodyay are as

follows: (a) Sport and Recreation Precinct; (b) Avon Link Enhancement Project; and (c) Toodyay Bypass / Heavy Haulage Route.

2. Authorise the CEO to write to all State and Federal Parliamentarians: (a) Seeking an extension of the trial period of the AVONLINK

commuter service by another two years, post completion of the works on the current line, currently affecting the AVONLINK service; and

(b) Requesting their financial support in respect to the retention of the AVONLINK service as a rail service and the introduction of more affordable commuter ticketing options plus promotion of the service locally, regionally and State-wide.

3. Formally appoints Cr P Greenway, Cr J Dow and Cr S Craddock as Council representatives on the Toodyay Avon Link Supporter’s Group.

Cr Greenway moved the Officer’s Recommendation as follows: That Council: 1. Confirm that the Lobbying Priorities of the Shire of Toodyay are

as follows: (a) Sport and Recreation Precinct; (b) Avon Link Enhancement Project; and


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(c) Toodyay Bypass / Heavy Haulage Route. 2. Authorise the CEO to write to all State and Federal

Parliamentarians: (a) Seeking an extension of the trial period of the AVONLINK

commuter service by another two years, post completion of the works on the current line, currently affecting the AVONLINK service; and



Cr Wood seconded the motion. Clarification was sought. Cr Craddock moved an amendment to the motion as follows:

That at Point 2(a) the word ‘two’ be replaced with the word ‘three’ Cr Chitty seconded the amendment to the motion. Clarification was sought. Debate commenced. The amendment was put.

AMENDMENT/COUNCIL RESOLUTION NO 137/12/16 MOVED Cr Craddock SECONDED Cr Chitty That at Point 2(a) the word ‘two’ be replaced with the word ‘three’

AMENDMENT CARRIED 8/0

Cr J Dow moved an amendment to the substantive motion as follows: That at Point 1 a new point (d) be inserted to read as follows: (d) The Duke Street Pedestrian Overpass.

Further clarification was sought. Debate commenced. The amendment was put.

AMENDMENT/COUNCIL RESOLUTION NO 138/12/16 MOVED Cr J Dow That at Point 1 a new point (d) be inserted to read as follows: (d) The Duke Street Pedestrian Overpass.

AMENDMENT CARRIED 8/0


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The substantive motion was put.

OFFICER’S RECOMMENDATION/COUNCIL RESOLUTION NO 139/12/16 MOVED Cr Greenway SECONDED Cr Wood That Council: 1. Confirm that the Lobbying Priorities of the Shire of Toodyay are as

follows: (a) Sport and Recreation Precinct; (b) Avon Link Enhancement Project; (c) Toodyay Bypass / Heavy Haulage Route; and (d) The Duke Street Pedestrian Overpass.

2. Authorise the CEO to write to all State and Federal Parliamentarians: (a) Seeking an extension of the trial period of the AVONLINK

commuter service by another three years, post completion of the works on the current line, currently affecting the AVONLINK service; and



MOTION CARRIED 8/0


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9.6 COMMITTEE REPORTS

9.6.1 Bush Fire Advisory Committee Recommendation (and meeting dates for 2017)

Date of Report: 15 November 2016 Name of Applicant / Proponent/s:

Shire of Toodyay

File Reference: FIR3/IPP2303/OFN28745 Author: S Scott – Chief Executive Officer Responsible Officer: S Scott – Chief Executive Officer Previously Before Council:

N/A


Nil


Executive

Attachments: 1. Bushfire Advisory Committee (BFAC) 2017 Committee Schedule; and

2. Memo to BFAC. Voting Requirements: Absolute majority – removal of BFAC Members

Simple majority – meeting schedule PURPOSE OF THE REPORT To consider a recommendation made by the BFAC and set 2017 BFAC Meeting dates (Attachment 1). BACKGROUND In accordance with the provisions of the Local Government (Administration) Regulations, 1996, at least once each year a local government is to give local public notice of the dates on and the time and place of which Ordinary Council Meetings and Committee Meetings are to be held within the next twelve months. CONSULTATION IMPLICATIONS On 1 November 2016 the Bush Fires Advisory Committee (BFAC) made a recommendation to Council as follows: ‘That Council review the BFAC membership to remove such that DFES and DPAW representatives are non-voting members.’

STRATEGIC IMPLICATIONS There are no adverse strategic implications envisaged from this report. POLICY IMPLICATIONS There are no adverse policy implications envisaged from this report.


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FINANCIAL IMPLICATIONS There are no adverse financial implications envisaged from this report. LEGAL AND STATUTORY IMPLICATIONS Section 5.8 of the Local Government Act 1995 provides for the establishment of committees of 3 or more persons. Sections 5.9 and 5.10 provide for the types of committees and Appointment of Committee Members. The public notice of meetings is in accordance with Regulation 12 of the Local Government (Administration) Regulations 1996 which states as follows: 12. Meetings, public notice of (Act s. 5.25(1)(g))

(1) At least once each year a local government is to give local public notice of the dates on which and the time and place at which — (a) the ordinary council meetings; and (b) the committee meetings that are required under the Act to be

open to members of the public or that are proposed to be open to members of the public, are to be held in the next 12 months.

(2) A local government is to give local public notice of any change to the date, time or place of a meeting referred to in subregulation (1).

(3) Subject to subregulation (4), if a special meeting of a council is to be open to members of the public then the local government is to give local public notice of the date, time, place and purpose of the special meeting.

(4) If a special meeting of a council is to be open to members of the public but, in the CEO’s opinion, it is not practicable to give local public notice of the matters referred to in subregulation (3), then the local government is to give public notice of the date, time, place and purpose of the special meeting in the manner and to the extent that, in the CEO’s opinion, is practicable.

Part 2 – Meetings of Council in the Shire of Toodyay’s Standing Orders Local Law 2008 (Clause 2.1(1)) references the Act and states “Ordinary meetings are to be held not more than 3 months apart.

Bush Fire Advisory Committee (BFAC): Part V, Section 67 of the Bush Fires Act 1954 provides for the establishment of a Bush Fire Advisory Committee. Council is governed by the Local Government Act 1995. Council appoints members to a Committee of Council in accordance with Section 5.10. Members present vote at a Council or Committee Meeting in accordance with Regulation 9 of the Local Government (Administration) Regulations 1996 which states in respect to ‘Voting to be open (Act s. 5.25(1)(d))’ that ‘Voting at a council or committee meeting is to be conducted so that no voter’s vote is secret.’

RISK IMPLICATIONS (including DAIP) Risk implications are included in the Officer’s Comment.


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SOCIAL IMPLICATIONS There are no adverse social implications envisaged from this report. ENVIRONMENTAL IMPLICATIONS There are no adverse environmental implications envisaged from this report. ECONOMIC IMPLICATIONS There are no adverse economic implications envisaged from this report. OFFICER COMMENT / DETAILS The recommendation made by the Bush Fires Advisory Committee (BFAC) is in relation to making ‘members’ of the committee ‘non-voting members’ Council is governed by the Local Government Act 1995. Council appoints members to a Committee of Council in accordance with Section 5.10. Members present vote at a Council or Committee Meeting in accordance with Regulation 9 of the Local Government (Administration) Regulations 1996 which states in respect to ‘Voting to be open (Act s. 5.25(1)(d))’ that ‘Voting at a council or committee meeting is to be conducted so that no voter’s vote is secret.’

The CEO has written a memo to the BFAC advising them that they cannot have members as ‘non-voting’ members (Attachment 2). If they wish to have DFES and DPAW at the meetings of the BFAC in an advisory capacity only, they need to request that Council removes their membership entirely. There are risks associated in doing this as issues would arise related to the Agenda of the Committee as ‘members of the public’ are not permitted to speak, unless at the Public Question and/or submission part of the meeting. Although the reasons are unknown as to why BFAC would make such a request, the facts are that these two members are necessary representatives to inform the BFAC which is an Advisory Committee that informs Council. The two representatives would never be in a position to out-vote the others present, therefore it is recommended that Council make no change to the membership of the BFAC.

OFFICER’S RECOMMENDATION/BUSH FIRE ADVISORY COMMITTEE (BFAC) RECOMMENDATION/ADOPTION BY EXCEPTION COUNCIL RESOLUTION NO 128/12/16 MOVED Cr Wood That Council: 1. Note the recommendation made by the BFAC on 1 November 2016

stated as follows: ‘That Council review the BFAC membership to remove such that DFES and DPAW representatives are non-voting members’;

2. Note the subsequent correspondence (OFN28745) sent to the BFAC by the CEO in respect to the above recommendation; and

3. Conduct its BFAC Meetings open to the public at the Shire of Toodyay Council Chambers, commencing at 6.00pm, on the first Tuesday of


61

each of the months of February, May, August and November unless otherwise determined by the Committee.

MOTION CARRIED 7/0


62

9.6.2 Environmental Advisory Committee Recommendation (and setting of 2017 meeting dates)


Shire of Toodyay

File Reference: COC14/IPP2303 Author: M Rebane – Executive Assistant to the CEO Responsible Officer: S Scott – Chief Executive Officer Previously Before Council:

N/A


Nil


Executive

Attachments: 1. Environmental Advisory Committee (EAC) 2017 Schedule.

Voting Requirements: Simple majority PURPOSE OF THE REPORT To consider a recommendation made by the EAC and set the 2017 EAC meeting dates (Attachment 1). BACKGROUND In accordance with the provisions of the Local Government (Administration) Regulations, 1996, at least once each year a local government is to give local public notice of the dates on and the time and place of which Ordinary Council Meetings and Committee Meetings are to be held within the next twelve months. CONSULTATION IMPLICATIONS On 1 September 2016 the Environmental Advisory Committee (EAC) made a recommendation to Council as follows: ‘The EAC request permission from Council to increase/amend the frequency of the EAC meetings to once every two months for a maximum period of two years’

STRATEGIC IMPLICATIONS There are no adverse strategic implications envisaged from this report. POLICY IMPLICATIONS At an Ordinary Meeting of Council held on 24 June 2014, an excerpt of Council's Resolution stated the following: "That the Environmental Advisory Committee meet every two months or such other times as may be determined by the committee with the first meeting to be


63

held after selection by Council of the community representatives and within two months following the adoption of the Environmental Strategy;"

FINANCIAL IMPLICATIONS There are no adverse financial implications envisaged from this report. LEGAL AND STATUTORY IMPLICATIONS There are no adverse legal nor statutory implications envisaged from this report. RISK IMPLICATIONS (including DAIP) There are no adverse risk implications envisaged from this report. SOCIAL IMPLICATIONS There are no adverse social implications envisaged from this report. ENVIRONMENTAL IMPLICATIONS There are no adverse environmental implications envisaged from this report. ECONOMIC IMPLICATIONS There are no adverse economic implications envisaged from this report. OFFICER COMMENT / DETAILS The recommendation made by the Environmental Advisory Committee (EAC) is in relation to increasing the frequency of their meetings. The Committee has been in operation since 27 August 2015. The EAC recommendation is not supported by the Administration due to the increase in workload that additional meetings would entail. Significant time is tied up in the preparation of reports for the Agenda and the running of the meetings which involves three staff members, two of whose time has to be funded. There is also time spent on minutes for each of the meetings, the status report, and follow-up of any actions and/or recommendations requested by the EAC. The 2017 proposed schedule for the EAC meetings (Attachment 1) contains four columns, the fourth of which is the actual meeting date. Draft Agenda Items are prepared on the day specified in the first column. The Environmental Officer and Manager Planning and Development recommend that the proposed schedule of meeting dates (four in total) is adequate for the business that is dealt with by the Environmental Advisory Committee. EAC meetings can be made more efficient by sticking to the Agenda and where the Committee wishes for something to be brought to them for consideration, a request in writing to Officers at least two weeks prior to the actual meeting date may provide the Officers adequate notice to write a report for the EAC Agenda.


64

The EAC’s brief is as follows: To provide: 1. Advice to Council on the implementation of the environmental strategy; 2. Develop relevant documents including policies, strategies, leaflets,

pamphlets or booklets consistent with the environmental strategy for consideration by Council; and

3. Provide advice on relevant matters referred to it by Council.

The EAC is a committee with no delegated authority. They are not able to direct staff, but they can consult with staff in respect to their brief through the EAC meetings. It is recommended that Council adopt the EAC Meeting Schedule, as attached, noting the words “unless otherwise determined by the Committee” which gives leeway to the Committee requesting Officers to hold a meeting outside of these dates, and where it may fit into the schedule of meetings held in the Council Chambers (for other Council and Committee Meetings) for ‘special purpose’ agenda items; only where a matter may be considered urgent (i.e. requiring an ‘urgent decision to be made by Council’).

OFFICER’S RECOMMENDATION/ENVIRONMENTAL ADVISORY COMMITTEE That Council: 1. Note the recommendation made by the Environmental Advisory

Committee at their meeting held on 1 September 2016 that stated as follows: ‘The EAC request permission from Council to increase/amend the frequency of the EAC meetings to once every two months for a maximum period of two years’

2. Conduct its EAC Meetings closed to the public at the Shire of Toodyay Council Chambers, commencing at 5.30pm, on the fourth Thursday of the months of February, May, August and November unless otherwise determined by the Committee.

Cr Craddock requested that the Officer’s Recommendation be separated and handled in two parts as follows:

1. Note the recommendation made by the Environmental Advisory Committee at their meeting held on 1 September 2016 that stated as follows: ‘The EAC request permission from Council to increase/amend the frequency of the EAC meetings to once every two months for a maximum period of two years’


65

2. Conduct its EAC Meetings closed to the public at the Shire of Toodyay Council Chambers, commencing at 5.30pm, on the fourth Thursday of the months of February, May, August and November unless otherwise determined by the Committee.

The Presiding Member agreed to this request. Cr Craddock moved a motion as follows:

That Council note the recommendation made by the Environmental Advisory Committee at their meeting held on 1 September 2016 that stated as follows: ‘The EAC request permission from Council to increase/amend the frequency of the EAC meetings to once every two months for a maximum period of two years’

Cr J Dow objected to the motion.

Cr Greenway seconded the motion.

The motion was put.

OFFICER’S RECOMMENDATION/ENVIRONMENTAL ADVISORY COMMITTEE/COUNCIL RESOLUTION NO 140/12/16 MOVED Cr Craddock SECONDED Cr Greenway That Council note the recommendation made by the Environmental Advisory Committee at their meeting held on 1 September 2016 that stated as follows: ‘The EAC request permission from Council to increase/amend the frequency of the EAC meetings to once every two months for a maximum period of two years’

MOTION CARRIED 8/0

Cr Greenway moved a motion as follows:

That Council conduct its EAC Meetings closed to the public at the Shire of Toodyay Council Chambers, commencing at 5.30pm, on the fourth Thursday of the months of February, May, August and November unless otherwise determined by the Committee.

Cr Rayner seconded the motion. Clarification was sought. Debate commenced. Cr Craddock foreshadowed an alternate motion as follows:

That Council conduct its EAC Meetings open to the public at the Shire of Toodyay Council Chambers, commencing at 5.30pm, on the fourth Thursday of the months of February, May, August and November unless otherwise determined by the Committee.

Cr Chitty foreshadowed an alternate motion as follows: That Council defer this item in the event that the motion is defeated.


66

The motion was put.

OFFICER’S RECOMMENDATION/ENVIRONMENTAL ADVISORY COMMITTEE/COUNCIL RESOLUTION NO 141/12/16 MOVED Cr Greenway SECONDED Cr Rayner That Council conduct its EAC Meetings closed to the public at the Shire of Toodyay Council Chambers, commencing at 5.30pm, on the fourth Thursday of the months of February, May, August and November unless otherwise determined by the Committee.

MOTION CARRIED 6/2

Cr Craddock requested that her vote against the motion be recorded.


67

10. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN Nil

11. NOTICES OF MOTION GIVEN AT THE MEETING FOR CONSIDERATION AT NEXT MEETING Nil

12. QUESTIONS OF MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN Nil

13. NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION OF MEETING 13.1 MEMBERS

Nil 13.2 EMPLOYEES

Nil 14. CONFIDENTIAL BUSINESS

Nil 15. NEXT MEETINGS

Works Advisory Committee Meeting 19 January 2017 Council Meeting 24 January 2017 Community Depot Management Advisory Committee 2 February 2017 AROC Meeting 6 February 2017 Bush Fire Advisory Committee Meeting 7 February 2017 Local Emergency Management Meeting 8 February 2017 Audit Committee Meeting 9 February 2017 Council Forum 14 February 2017 Museum Advisory Committee Meeting 16 February 2017 Environmental Advisory Committee Meeting 23 February 2017

16. CLOSURE OF MEETING The Shire President declared the meeting closed at 6.09pm.

ATTACHMENTS to Minutes of the

ORDINARY MEETING OF COUNCIL

20 December 2016

ATTACHMENTS TO MINUTES OF THE ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 20 DECEMBER 2016

Please Note:

SCA – means ‘Separate Confidential Attachments’

SA – means ‘Separate Attachments’

CONTENTS PLANNING AND DEVELOPMENT 9.2.1 Lot 5 (M1919) No. 931 Chitty Road - Modification of existing

planning approval and extractive industry licence 1 1. Land Insights Planning Report; 69

2. Excerpt OCM Minutes – Item 9.2.2 July 2011; 97

3. Excerpt OCM Minutes – Item 14.1 CMI August 2011; 105

4. Excerpt OCM Minutes – Item 9.2.4 October 2011; and 115

5. Land Insights Initial Letter. 117

9.2.2 Lot 211 (No. 105-107) Stirling Terrace - Signage - Variation to

LPP20 129 1. Lotterywest Signage Plans 129

9.2.3 98 (Lot 1) Stirling Terrace, Toodyay- Outcome of Notice of

Intention to Sell Property 143 1. Excerpt from November 2016 Ordinary Meeting of Council

(OCM) Minutes including attachments as follows: 143

(a) Valuation; and 147

(b) Offer and Acceptance Document – Confidential SCA

2. Submissions received – provided under separate confidential cover; and SCA

3. Correspondence from Heartlands Vet. 165 9.2.4 Use of former Parks and Gardens Depot and a Veterinary

Hospital 167 1. Building Layout; 167

2. Site Plan; and 169

3. Photographs. 171 9.2.5 Scheme Amendment No. 12 – Proposed Additional Use of

Former Shire Parks & Garden Depot 173 1. Scheme Amendment Report 173


Please Note:



WORKS AND TECHNICAL SERVICES 9.3.1 Changeover of Councils existing 2009 John Deere 315SJ

Backhoe Loader 187 1. WALGA’s Plant Preferred Supplier List; 187

2. Specification Document sent to each supplier; and 189

3. Backhoe Specification breakdown – provided under separate confidential cover. SCA

CORPORATE SERVICES 9.4.1 List of Payments – November 2016 195

1. List of Payments – November 2016 195 9.4.2 Financial Statements – November 2016 205

1. Monthly Financial Statements including Outstanding Rates Debtors and Outstanding Sundry Debtors for month ending 30 November 2016; 205

2. Bank Reconciliations for month ending 31 October 2016 and 30 November 2016. 287

EXECUTIVE SERVICES 9.5.1 Council and Committee Meeting Schedule 2017 291

1. Council & Committee Meeting Schedule 2017; 291 9.5.2 Appointment of Local Recovery Coordinator and Deputy Local

Recovery Coordinator N/A No attachments

9.5.3 Avon-Link Commuter Service 293

1. Avon Link Statistics; 293 COMMITTEE REPORTS 9.6.1 Bush Fire Advisory Committee Recommendation (and meeting

dates for 2017) 295 1. Bushfire Advisory Committee (BFAC) 2017 Committee

Schedule; and 295

2. Memo to BFAC. 297


Please Note:



COMMITTEE REPORTS - continued 9.6.2 Environmental Advisory Committee Recommendation (and

setting of 2017 meeting dates) 299 1. Environmental Advisory Committee (EAC) 2017 Schedule. 299

1

Planning Approval and Extractive Industry Licence

Lot M1919 Chitty Road, Hoddys Well

Our Ref: 845

Your ref: 1919CHI/A3485: OPA10805

Shire of Toodyay

PO Box 96

TOODYAY WA 6566

Attn: Hugo de Vos

Dear Hugo



Land Insights act for Boral Bricks Western Australia Pty Ltd (Midland Brick) and submit this

application on their behalf. Boral Bricks Western Australia Pty Ltd (Midland Brick) has an existing

Planning Approval and Extractive Industry Licence for clay extraction on Lot M1919 Chitty Road,

Hoddys Well. The purpose of this application is to apply for Planning Approval and Extractive

Industry Licence to commence work on a new pit area on the property. The following is attached

to this letter:

Attachment 1 – Plans

Attachment 2 – Excavation and Rehabilitation Management Plan (Landform

Research)

Attachment 3 – Certificate of Title

The signed forms will be sent to the Shire direct from Boral Bricks.

The Excavation and Rehabilitation Management Plan (dated 2011 – Attachment 2) identified two

areas on the property for extraction. To date, the southern pit has been excavated as indicated

in the original application. A minor amount of excavation (test pits) have been dug at the

northern pit. Truck numbers and volume of resource are currently below the quantities provided

in the Management Plan. The Management Plan indicates that approximately 100,000 tonnes

will be carted from the property per annum, however the operation only averages approximately

40,000 tonnes per annum. This is well below the quantity expected. Truck numbers are also

comparatively lower than expected.

Boral Bricks would like to excavate clay in a second pit located a short distance north of the

current pit within the cleared paddock. A strip of vegetation will separate the two pits. The area

is shown on the plan at Attachment 1. It should be noted that the Management Plan indicated

that a second pit would be excavated at the northern end of the property, however only test pits

have been dug in this area.

Item 9.2.1 - Attachment 1

1

2



It is requested that the Shire issue a new planning approval and extractive industry licence for

allow for extraction within the second pit area as shown on the attached plan. It should be noted

that the site is currently operating at below the capacity expected (and set out in the Excavation

and Rehabilitation Management Plan) and it is not expected that volume of extraction or truck

numbers will be exceeded if the new area is excavated. It is expected that with the new area in

operation, that annual extraction volumes will remain much less than the amount anticipated in

the Excavation and Rehabilitation Management Plan. The remainder of the operational and

management procedures remain unchanged as set out in the Management Plan and it is

considered this report remains relevant to the site.

Please don’t hesitate to contact me should you have any queries or need any clarification. I look

forward to hearing from you in due course.

Yours sincerely,

Sharee Rasmussen (BEnvSc)

Land Insights

Planning – Design – Environment

18 November 2016

Enc:

Attachment 1 – Site Plan

Attachment 2 – Excavation and Rehabilitation Management Plan (Landform Research)

Attachment 3 – Certificate of Title


2

ATTACHMENT 1

Plans


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60

LOT M1919 Chitty Road, Hoddys Well

MIDLAND BRICKPLAN NO: 888-01-SitePlan_v1

SCALE: 1:10,000 (A3)

PO Box 289, Mt Lawley, WA 6929 [email protected](O8) 9271 8506 www.landinsights.com.au DATE: November 2016

SITE PLAN© LAND INSIGHTSTHIS PLAN CANNOT BE USED WITHOUTTHE PERMISSION OF LAND INSIGHTS.

NOTE: All boundaries, dimensions andareas are subject to survey.

Meters

4002000


4

2222

4444

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2

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0

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2

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4

000

0

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LOT M1919 Chitty Road, Hoddys Well

MIDLAND BRICKPLAN NO: 888-01-DetailPlan_v1

SCALE: 1:3,000 (A3)

PO Box 289, Mt Lawley, WA 6929 [email protected](O8) 9271 8506 www.landinsights.com.au DATE: November 2016

DETAIL PLAN© LAND INSIGHTSTHIS PLAN CANNOT BE USED WITHOUTTHE PERMISSION OF LAND INSIGHTS.

NOTE: All boundaries, dimensions andareas are subject to survey.

Meters

100500


5

ATTACHMENT 2

Excavation and Rehabilitation

Management Plan


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ATTACHMENT 3

Certificate of Title


67

LANDGATE COPY OF ORIGINAL NOT TO SCALE

www.landgate.wa.gov.au

JOB 52341129Tue Nov 1 14:46:05 2016


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1



Our Ref: 845

Your ref: 1919CHI/A3485: OPA10805

Shire of Toodyay

PO Box 96

TOODYAY WA 6566

Attn: Hugo de Vos

Dear Hugo



Land Insights act for Midland Brick Company and submit this request in their behalf. Boral Bricks

Company (Midland Brick Company) has an existing Planning Approval and Extractive Industry

Licence for clay extraction on Lot M1919 Chitty Road, Hoddys Well (copy attached).

The Excavation and Rehabilitation Management Plan (dated 2011) identified two areas on the

property for extraction. To date, only the southern pit has been excavated. Truck numbers and

volume of resource are currently below the quantities provided in the Management Plan. The

Management Plan indicates that approximately 100,000 tonnes will be carted from the property

per annum, however the operation only averages approximately 40,000 tonnes per annum. This

is well below the quantity expected. Truck numbers are also comparatively lower than expected.

Midland Brick would like to excavate clay in a second pit located a short distance north of the

current pit within the cleared paddock. A strip of vegetation will separate the two pits. The area

is shown on the attached plan. It should be noted that the Management Plan indicated that a

second pit would be excavated at the northern end of the property, however this area has not

been excavated.

It is requested if the Shire please confirm whether the existing planning approval and extractive

industry licence allows for extraction within the second pit area as shown on the attached plan. It

should be noted that the conditions on the approval do not refer to specific areas of extraction,

volume of material or truck numbers which would place a limit on the areas that can extracted on

the property. As is mentioned above, the site is currently operating at below the capacity

expected (and set out in the Excavation and Rehabilitation Management Plan) and it is not

expected that volume of extraction or truck numbers will be exceeded if the new area is

excavated. It is expected that with the new area in operation, that annual extraction volumes will

remain much less than the amount anticipated in the Excavation and Rehabilitation Management

Plan.


117

2



I appreciate your assistance with this matter. Please don’t hesitate to contact me should you

have any queries or need any clarification. I look forward to hearing from you in due course.

Yours sincerely,

Sharee Rasmussen (BEnvSc)

Land Insights

Planning – Design – Environment

October 2016

Enc:

Attachment 1 – Planning Approval and Extractive Industry Licence

Attachment 2 – Site Plan


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MINUTES OF ORDINARY MEETING OF COUNCIL HELD IN COUNCIL CHAMBERS ON 22 NOVEMBER 2016

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9.3 EXECUTIVE SERVICES

9.5.1 98 (Lot 1) Stirling Terrace, Toodyay - Notice of Intention to Sell Property


The Mount Drumree SW Trust

File Reference: A2044/1STIT Author: G Bissett – Manager of Planning & Development Responsible Officer: S Scott – Chief Executive Officer Previously Before Council:

Confidential Council Forum discussion held on 13 September 2016 (Item 9.2)


Nil


Executive

Attachments: 1. Valuation; and 2. Offer and Acceptance Document – provided

under confidential cover Voting Requirements: Simple Majority

PURPOSE OF THE REPORT To consider the sale of Mrs O'Reilly's Cottage to The Mount Drumree SW Trust. BACKGROUND At the September 2016 Council Forum the Acting CEO advised that an expression of interest had been received from the applicant in relation to the cash sale of Mrs O’Reilly’s Cottage. Members were advised an independent valuation was being obtained. Clarification was sought on Council’s assessment of this proposal. Based on the guidance given the Acting CEO advised a report would be prepared on receipt of further information in relation to the possible cash sale of Mrs O’Reilly’s Cottage. Since this time the valuation has been obtained (Attachment 1) and an official offer and acceptance lodged with the administration (Attachment 2). CONSULTATION IMPLICATIONS Consultation has occurred with the owners of Heartlands Veterinary Hospital Toodyay in relation to releasing the Shire from their commitment to lease the building to them. At the time of writing Heartlands have not withdrawn interest in the building and have not been able to identify an alternative suitable premises. They have however been informed of the offer to purchase and invited to make a submission if they wish to maintain their interest.

Item 9.2.3 - Attachment 1 & 1(a)

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Should Council resolve to pursue a sale to the Applicant, Council will need to advertise the proposal in accordance with the provisions of Section 3.58 of the Local Government Act 1995. STRATEGIC IMPLICATIONS There are no adverse strategic implications envisaged from this report. POLICY IMPLICATIONS There are no adverse policy implications envisaged from this report. FINANCIAL IMPLICATIONS The applicant has offered $530,000 in line with the valuation received (Attachments 1 & 2) LEGAL AND STATUTORY IMPLICATIONS Section 3.58 of the Local Government Act 1995 states as follows: 3.58 Disposing of property

(1) In this section — dispose includes to sell, lease, or otherwise dispose of, whether absolutely or not; property includes the whole or any part of the interest of a local government in property, but does not include money.

(2) Except as stated in this section, a local government can only dispose of property to — (a) the highest bidder at public auction; or (b) the person who at public tender called by the local government

makes what is, in the opinion of the local government, the most acceptable tender, whether or not it is the highest tender.

(3) A local government can dispose of property other than under subsection (2) if, before agreeing to dispose of the property — (a) it gives local public notice of the proposed disposition —

(i) describing the property concerned; and (ii) giving details of the proposed disposition; and (iii) inviting submissions to be made to the local government

before a date to be specified in the notice, being a date not less than 2 weeks after the notice is first given;

and (b) it considers any submissions made to it before the date specified

in the notice and, if its decision is made by the council or a committee, the decision and the reasons for it are recorded in the minutes of the meeting at which the decision was made.

(4) The details of a proposed disposition that are required by subsection (3)(a)(ii) include — (a) the names of all other parties concerned; and


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(b) the consideration to be received by the local government for the disposition; and

(c) the market value of the disposition — (i) as ascertained by a valuation carried out not more than

6 months before the proposed disposition; or (ii) as declared by a resolution of the local government on the

basis of a valuation carried out more than 6 months before the proposed disposition that the local government believes to be a true indication of the value at the time of the proposed disposition.

(5) This section does not apply to — (a) a disposition of an interest in land under the Land Administration

Act 1997 section 189 or 190; or (b) a disposition of property in the course of carrying on a trading

undertaking as defined in section 3.59; or (c) anything that the local government provides to a particular person,

for a fee or otherwise, in the performance of a function that it has under any written law; or

(d) any other disposition that is excluded by regulations from the application of this section.

[Section 3.58 amended by No. 49 of 2004 s. 27; No. 17 of 2009 s. 10.] RISK IMPLICATIONS (including DAIP) There may be negative submissions received from Shire residents opposed to the sale of this Shire property. SOCIAL IMPLICATIONS There are no adverse social implications envisaged from this report. ENVIRONMENTAL IMPLICATIONS There are no adverse environmental implications envisaged from this report. ECONOMIC IMPLICATIONS There are no adverse economic implications envisaged from this report. OFFICER COMMENT / DETAILS Council is asked to consider the sale of Mrs O’Reilly’s Cottage to the Applicant who has made a cash offer in line with the valuation received. The Vet have been informed of these developments and has been invited to make a submission. The sale of this property will save ongoing maintenance costs and release funds that can be more effectively used elsewhere. If Members resolve to proceed this matter will be advertised in accordance with the requirements of the Local Government Act 1995 and will then be brought back to Council for further Consideration.


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OFFICER’S RECOMMENDATION That Council:

1. Resolves to proceed with and advertise the proposed sale of 98 (Lot 1) Stirling Terrace, Toodyay to “The Mount Drumree SW Trust” in accordance with the provisions of Section 3.58 of the Local Government Act 1995; and


The motion was put.

OFFICER’S RECOMMENDATION/COUNCIL RESOLUTION NO 119/11/16 MOVED Cr Chitty That Council:

1. Resolves to proceed with and advertise the proposed sale of 98 (Lot 1) Stirling Terrace, Toodyay to “The Mount Drumree SW Trust” in accordance with the provisions of Section 3.58 of the Local Government Act 1995; and


MOTION CARRIED 8/0

The meeting adjourned for a meal break at 6.15pm The meeting recommenced at 6.58


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SHIRE OF TOODYAY

LOCAL PLANNING SCHEME NO. 4

AMENDMENT NO. 12

SCHEME AMENDMENT REPORT


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PLANNING AND DEVELOPMENT ACT 2005

RESOLUTION DECIDING TO AMEND A PLANNING SCHEME

SHIRE OF TOODYAY LOCAL PLANNING SCHEME NO. 4

AMENDMENT NO. 12

Resolved that the Council, in pursuance of Section 75 of the Planning and Development Act 2005, amend the Planning Scheme by:

1. Inserting a new entry into Schedule 2 – Additional Uses as follows:

No. Description of land Additional Use Conditions


Veterinary Centre 1. Notwithstanding anything else in the Scheme, development on the site shall be subject to application to the local government for approval to commence development.

2. The local government may require development applications to be advertised in accordance with Clause 64 of the deemed provisions.


2. Amending the Scheme map accordingly.

Dated this ………………………… day of …………………….. 20………


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………………………..………………… CHIEF EXECUTIVE OFFICER


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Minister for Planning Proposal to Amend a Planning Scheme

Local Authority: Shire of Toodyay Description of Planning Scheme: Local Planning Scheme No. 4 Type of Scheme: Local Zoning Scheme No. of Amendment: 12 Proposal:









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SHIRE OF TOODYAY LOCAL PLANNING SCHEME NO. 4

AMENDMENT NO. 12

1. Introduction The purpose of this scheme amendment is to insert a new entry into Schedule 2 – Additional Uses (No. 11) to enable the Shire’s former Parks and Gardens Depot located at Lots 3-6 (5-7) Clinton Street, Toodyay to be leased and occupied by Heartlands Veterinary service. Heartlands Veterinary Services are currently located on Stirling Terrace at the southern end of the Toodyay Town Centre providing veterinary services for small and large animals to the community of Toodyay. They are unable to continue occupying their current premises and have approached the Shire for assistance in finding new premises. The former Shire’s Parks and Gardens Depot in Clinton Street has been identified suitable, particularly as they will be able to utilise the existing buildings and infrastructure and there is adequate on-site car parking. The rezoning of the site through the inclusion of an additional use will provide appropriate land use permissibility to enable submission of a development application to use the site as a veterinary centre.

2. Background The site is located adjacent to the railway line and Civic Centre, just south of the main Toodyay Town Centre. Currently the predominant land use and form are single residential dwellings along Fiennes Street with the former Shire Parks and Gardens Depot located on Clinton Street neighbouring a dilapidated dwelling. Rezoning the site will provide suitably zoned land for the relocation of the veterinary services by utilising the existing buildings and infrastructure. The site is located in an area identified in the Local Planning Strategy for future townsite expansion. The need and suitability of rezoning this Precinct for future growth of the Town Centre will be re-examined as part of the current review of the LPS and development of the new Scheme.


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3. Amendment Type This proposal is a standard amendment in accordance with parts (b), (e) and (f) of the standard amendment definition contained in Regulation 34, which states:

(b) an amendment that is consistent with a local planning strategy for the scheme that has been endorsed by the Commission;

(e) an amendment that would have minimal impact on land in the scheme area that is not the subject of the amendment; and

(f) an amendment that does not result in any significant environmental, social, economic or governance impacts on land in the scheme area.

4. State & Regional Planning Context

Wheatbelt Land Use & Infrastructure Framework The Framework acknowledges the location of Toodyay in proximity to Perth and the need to cater for the population growth being experienced. Toodyay is also identified as having opportunities to for economic development with the growth of home-based business and service industries. It is important to provide suitably zoned land to cater for these opportunities.

State Planning Policy 3 – Urban Growth & Settlement SPP3 aims to facilitate sustainable patterns of urban growth and settlement by setting out the requirements of sustainable settlements and communities and the broad policy in accommodating growth and change. The policy identifies the key requirements for sustainable communities (relative to this proposal) as:

a strong, diversified and sustainable economic base with assured access to jobs and employment; and

sufficient and suitable serviced land in the right locations for housing, employment, commercial, recreational, and other purposes, coordinated with the efficient and economic provision of transport, essential infrastructure, and human services.

This rezoning proposal will provide appropriately zoned land that is fully serviced, adjacent to public transport and within walking distance of the Town Centre and Civic services to enable the continuation of the veterinary services provided to the Toodyay community.


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5. Local Planning Context

Toodyay Local Planning Strategy The LPS aims to maintain and promotes the Toodyay Town Centre as the main commercial area for the Shire and acknowledges the existing scattered facilities around the core centre. This site is within an area that is identified as a future expansion area for the Town Centre to cater for future expected commercial needs of the community complementing the civic services provided south of the railway line. The Strategy did not recommend rezoning of the area in the new Scheme (LPS4) due to further investigations required to determine appropriate land use, density and if required, design guidelines. This amendment takes into consideration the recommendations in the Strategy, particularly with regards to appropriate land uses and residential density, and accordingly recommends the inclusion of an additional use at this stage and for further investigations to be carried out during the Strategy review.

Toodyay Local Planning Scheme No. 4 The site is currently is zoned Residential R30 under the provisions of LPS4. It is proposed to include an additional use to facilitate the use of the site as a veterinary centre. Conditions are recommended to accompany the additional use to ensure that the amenity of the locality will not be impacted by any future development and that sufficient car parking is provided on site. Additional uses enable land to be used for specified uses in additional to the uses listed in the Zoning Table in the Residential zone.

Local Planning Policies

LPP 20 – Central Toodyay Heritage Area This Policy applies to the Central Toodyay Heritage area, including the Precinct the subject of this rezoning proposal and aims to protect the heritage significance of the area by providing design guidelines. The site itself is neither heritage listed nor adjoining any properties of heritage significance. Notwithstanding this, there are no proposals at this stage for new development instead it is proposed to utilise the existing buildings and infrastructure of the depot and therefore there are no anticipated impacts on the heritage significance of the locality or Central Toodyay Heritage area.


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6. Proposal

Description of the amendment It is proposed to add veterinary centre as an additional use to Lots 3-6 on Plan 84 Clinton Street, Toodyay by inserting an additional use and conditions into Schedule 2 of the Scheme. To ensure that the proposed use is compatible with the surrounding residential development, it is also include conditions requiring development approval to ensure that the amenity of the locality will not be impacted. The Scheme mapping will be also amended accordingly.

Planning Justification As demonstrated in this Report, the proposed amendment is consistent with the current strategic regional and local land use and community planning documents. More specifically, the amendment is consistent with the objectives of the Local Planning Strategy. The additional conditions accompanying the additional use will ensure that the amenity and heritage significance of the locality will not be impacted by inappropriate development or land uses as a result of this amendment.

7. Conclusion The proposed amendment to LPS4 is consistent with the objectives of the Local Planning Strategy for the Precinct and will provide facilitate the continued veterinary services to the community of Toodyay. It will also facilitate the adaptive reuse of the site, being the Shire’s former Parks and Gardens Depot.


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PLANNING AND DEVELOPMENT ACT 2005 SHIRE OF TOODYAY

PLANNING SCHEME NO. 4 AMENDMENT NO. 12

The Shire of Toodyay pursuant to Section 75 of the Planning and Development Act 2005, hereby amends the above local planning scheme by:









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COUNCIL ADOPTION

This Standard Amendment was adopted by resolution of the Council of the Shire of Toodyay at the

Ordinary Meeting of the Council held on the ____________________, 2016.

………………………………………………………………

SHIRE PRESIDENT

……………………………………………………………..

CHIEF EXECUTIVE OFFICER

COUNCIL RECOMMENDATION

This Amendment is recommended for approval, with or without modification, by resolution of the Shire of

Toodyay at the Ordinary Meeting of Council held on the _________________, 2016 and the Common Seal of

the Shire of Toodyay was hereto affixed by the authority of a resolution of the Council in the presence of:

…………………………………………………………..

SHIRE PRESIDENT

…………………………………………………………..

CHIEF EXECUTIVE OFFICER

WAPC RECOMMENDATION FOR APPROVAL

…………………………………………………………

DELEGATED UNDER S.16 OF

THE P & D ACT 2005

DATE:……………………………………………….

APPROVAL GRANTED

…………………………………………………

MINISTER FOR PLANNING

DATE:……………………………………………….


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List Categories:

Plant & Equipment

General Plant

Heavy Plant

Specialised Equipment

Trailers & Bodies

Suppliers on this list:

1:

Ausmech Solutions Ta's Westside Equipment

2:

Ausroad Systems Pty Ltd

3:

Bruce Rock Engineering

4:

BT Equipment Pty Ltd t/a Tutt Bryant Equipment

5:

Bunbury Machinery

6:

CJD Equipment Pty Ltd

7:

DYNAPAC - Atlas Copco Construction Equipment -

8:

GCM Enviro Pty Ltd

9:

Goodwill Engineering

10:

Hitachi Construction Machinery (Australia) Pty Ltd

11:

Howard Porter

12:

JCB Construction Equipment Australia

13:

Komatsu Australia Pty Ltd

14:

Liebherr-Australia Pty Ltd

15:

McIntosh & Son

16:

Schaffer Loaders

17:

Toyota Material Handling Australia

18:

WesTrac Pty Ltd

19:

Wirtgen Australia


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ENSURE YOU CAREFULLY READ THIS DOCUMENT

1 A) Use of Plant This item of plant will be primarily used for duties associated with the maintenance and construction of public roads, roadside drainage, and burial services. B) Plant Required

One (1) only new Four Wheel Drive (4WD) Backhoe Loader, fitted with equipment as specified. It is anticipated that the loader will be of a suitable design and quality to provide Council with a reliable and economical unit for the anticipated life of seven (7) years. As such the loader is to comply with the following conditions: 2.0 Supply and Deliver One (1) Four Wheel Drive Backhoe

As a minimum, fitted equipment shall be installed to meet all requirements of Work Cover, WA road rule specifications and the following: 2.1 Engine:

(a) Four-cylinder, direct injection turbo-charged diesel having minimum net engine power and torque of 60kW and 360Nm respectively, SAE rated.

2.2 Engine Support System:

(a) The engine air filtration system shall incorporate a pre-cleaner and dual element air filters.

(b) Fuel filters shall include a water/sediment separator.

(c) A heavy-duty muffler is required with a rain cap or rain shield on the exhaust outlet.

2.3 Transmission:

(a) Power shift transmission. Limited slip differential locks.

(b) The maximum forward speed is to be at least 35km/h. 2.4 Hydraulic System:

(a) A fully filtered open-centre hydraulic system using tandem gear pumps, with variable hydraulic power to match work demand.

2 SPECIFICATION


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2.5 Steering:

(a) Hydrostatic power steering, incorporating emergency steering to ISO5010.

2.6 Brakes:

(a) Service brakes are to include power assisted brakes to all four (4) wheels.

(b) Parking brakes are to be capable of holding the machine on an incline of 15%.

2.7 Refueling:

(a) Preference will be given to plant offering ground-level refueling. 2.8 Backhoe:

(a) Two buckets of nominal width 610mm and 300mm (offering in excess of 0.2m³ capacity SAE), including lift hook are to be supplied.

(b) Dig depth in excess of four (4.0) metres. (c) A hydraulic side-shifting carriage, to offset the backhoe relative to the

rear frame. (d) A hydraulic quick-hitch for buckets and other attachments. (e) A hydraulically extendable boom rod.

(f) Dual controls for backhoe (excavator and backhoe) 2.9 Loader Attachment:

(a) 4-in-1 bucket, of nominal capacity 1.0m³, with lifting hook and bolt-on cutting edge.

(b) Automatic ‘return to dig’ function. (c) A hydraulic quick-hitch system for the front bucket. (d) SWL from the rated lifting point is to be clearly marked on the

loader/lift arm to comply with work cover requirements.


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2.10 Cabin & Controls:

(a) The plant is to be fitted with an all-weather ROPS and FOPS safety cabin complying with Australian Standard 2294. The cabin shall meet or exceed WA Work Cover standards and guidelines aimed at minimising operator exposure to whole body vibration.

(b) The cabin is to have two (2) door access. Doors are to be fully sealed

and be capable of latching and able to tilt or open for added ventilation. (c) The cabin is to provide soundproofing such that noise levels for the

operator do not exceed 85dB (A) over an eight hour period. (d) The cabin shall be of steel construction, be weatherproof, lockable, and

equipped with tinted, laminated safety glass. (e) The cabin is to be fitted with a fan-assisted heater/demister and factory

air conditioning. (f) A fully adjustable upholstered suspension seat, fitted with lumbar

support, armrests, and canvas seat cover. (g) A joystick shall be installed for the operator to control hydraulics. (h) A lap-type seatbelt shall be provided for the operator’s seat in

compliance with Australian Standard 2664. (i) A 1kg dry chemical fire extinguisher is to be supplied and mounted in

the cabin. (j) An AM/FM radio & CD player to be fitted. (k) Dual external rear vision mirrors are to be fitted. (l) Instrumentation shall include a clock, hour meter, tachometer, engine

coolant temperature, odometer & fuel gauge. (m) Installation of new 80 channel UHF CB and VHF Radios as specified

by the Shire of Toodyay.

2.11 Electrical System:

(a) The unit is to be equipped with an alternator charging system, with an alternator of at least 90 Amp capacity.

(b) Lighting, suitable for 24 hour operation.

(c) Audible and visible warnings for low engine oil pressure or high

engine temperature.


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(d) A rotating LED amber beacon is to be fitted to the unit in a position where it will be visible for 360 ̊. The beacon shall be powered when the ignition switch is in the ON position. (e) Tree guard is to be fitted to protect the beacon.

(f) A clearly audible reversing alarm, to be automatically activated when

reverse gear is selected. (g) Windscreen wipers and washers on the front and rear screens. (h) Headlights, tail lights, clearance lights, brake lights, turn signals, and

rear reflectors as required for WA Licensing compliance. (i) Adjustable front and rear work lamps.

2.12 External Fittings:

(a) Engine side covers, and fuel and oil caps, are to be lockable and fitted with keyed alike, vandal-proof locks.

(b) Two (2) full sets of keys are to be provided.

(c) The decals “SHIRE OF TOODYAY” are to be placed in a prominent position along each side of the machine (lettering height to be a minimum of 100mm and black in color).

2.13 Operator Access:

(a) The backhoe loader is to have safe means of access, including non-slip steps, to provide a safe working environment for operators and mechanics when undertaking normal operational and maintenance tasks.

2.14 Tools & Manuals:

(a) A lockable toolbox is to be fitted to the frame, containing tools suitable for servicing and minor repairs (such as a grease gun and spanners).

(b) A complete set of manuals is to be supplied in hardcopy and CD,

including operator’s manual, workshop manual and spare parts manual.

2.15 Training:

(a) Operator and Service training is to be provided upon delivery.


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Service Maintenance and Spare Parts

(a) Please provide details of availability of spare parts within Western Australia, any backup throughout Australia and any perceived difficulties of sourcing parts other than from these sources – such as timely delivery, freight charges, etc.

(b) Part number, price and availability of all items required in the

preventative maintenance schedule, including a list of all replaceable

filters, belts and other items that are required to be replaced frequently.

(c) Manufacturer's scheduled servicing sheets with all items for inspection and replacement listed including intervals to be provided.

(d) One complete set of filters is to be provided on delivery.

Warranty

(a) The quotation shall include a copy of the warranty document applicable

to the machine.

(b) Any extended warranty is to be advised including cost of any such warranty.

(c) Warranty of non-genuine items or options are to be supplied and an indication of who is responsible for any such warranty.

Licenses

(a) The machine is to be licensed to the Shire of Toodyay and comply with

all relevant WA traffic regulations.

(b) Machine to be licenced until 30/6/2017.

(c) All vehicles offered are to be current models with 2016 compliance

plates and licensed. They must comply with all current Australian

Design Rules and be suitable for the role as outlined above. All

safety systems/signs required by WA Work Safe are to be fitted.

U Trade-In

(a) Council will dispose of existing 4WD Backhoe Loader by either trade

or private sale. Council may accept a quote with or without the following trade-in:

2009 John Deere 315SJ Backhoe Loader Current Hours: 3615


193


(b) Please contact Glenn Rodger, Supervisor – Fleet at the Shire’s Works Depot (9574 5796) to inspect this machine if required.

Price & Delivery

(a) The quotation is to be submitted on the basis of delivery to the

Council’s Works Depot, 335 Railway Road, Toodyay.

(b) It is to include all charges incidental thereto.

(c) All quotations are required to state an expected delivery time in the schedule.

MINOR VARIATION FROM THESE SPECIFICATIONS MAY BE CONSIDERED PROVIDING FULLY DISCLOSED IN THE ALTERNATIVE VENDOR DOCUMENTATION.

VENDORS SHOULD STATE ANY OTHER INFORMATION OR SYSTEM THAT MAY BE ADVANTAGEOUS TO COUNCIL AS AN OPTIONAL EXTRA. SERVICE.


194

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204

SHIRE OF TOODYAY

MONTHLY FINANCIAL REPORT

For the Period Ended 30 November 2016

LOCAL GOVERNMENT ACT 1995LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996

TABLE OF CONTENTS

Compilation Report

Monthly Summary Information

Statement of Financial Activity by Program

Statement of Financial Activity By Nature or Type

Statement of Capital Acquisitions and Capital Funding

Statement of Budget Amendments

Note 1 Significant Accounting Policies

Note 2 Explanation of Material Variances

Note 3 Net Current Funding Position

Note 4 Cash and Investments

Note 6 Receivables

Note 7 Cash Backed Reserves

Note 8 Capital Disposals

Note 9 Rating Information

Note 10 Information on Borrowings

Note 11 Grants and Contributions

Note 12 Trust

Note 13 Details of Capital Acquisitions

Appendix B Detailed Schedules


205

Var. $(b)-(a)

Var. % (b)-(a)/(a) Var.

Note

$ $ $ $ %Operating RevenuesGovernance 44,000 18,320 57,227 38,907 212.37% General Purpose Funding - Rates 9 6,122,461 6,122,461 6,043,724 (78,737) (1.29%)General Purpose Funding - Other 1,881,454 888,548 870,320 (18,228) (2.05%)Law, Order and Public Safety 398,439 136,070 115,529 (20,542) (15.10%)Health 85,500 58,535 42,246 (16,289) (27.83%)Education and Welfare 45,721 0 0 0 0.00% Housing 5,000 2,080 826 (1,254) (60.30%)Community Amenities 696,250 668,385 691,425 23,040 3.45% Recreation and Culture 143,000 80,430 75,009 (5,421) (6.74%)Transport 157,668 134,293 194,282 59,989 44.67% Economic Services 606,922 169,693 125,067 (44,626) (26.30%)Other Property and Services 981,327 142,120 175,706 33,586 23.63%

Total Operating Revenue 11,167,742 8,420,935 8,391,360 (29,575)

Operating Expense Governance (1,094,964) (492,755) (455,243) 37,512 7.61% General Purpose Funding (577,481) (161,720) (139,968) 21,752 13.45% Law, Order and Public Safety (1,347,296) (640,560) (533,205) 107,355 16.76% Health (279,574) (136,860) (137,000) (140) (0.10%)Education and Welfare (49,068) (20,430) (16,668) 3,762 18.41% Housing (126,786) (55,725) (58,869) (3,144) (5.64%)Community Amenities (1,271,127) (536,433) (511,233) 25,200 4.70% Recreation and Culture (2,006,327) (881,415) (822,992) 58,423 6.63% Transport (5,116,730) (2,131,880) (2,148,052) (16,172) (0.76%)Economic Services (1,316,851) (465,210) (501,223) (36,013) (7.74%)Other Property and Services (2,225,683) (129,065) (65,425) 63,640 49.31%

Total Operating Expenditure (15,411,886) (5,652,053) (5,389,878) 262,175

Funding Balance AdjustmentsAdd back Depreciation 5,174,000 2,155,795 2,139,466 (16,329) (0.76%)Adjust (Profit)/Loss on Asset Disposal 8 (80,206) (1,045) 0 1,045 (100.00%)Adjust Provisions and Accruals 0 0 2,088 2,088

Net Cash from Operations 849,650 4,923,632 5,143,036 219,404

Capital RevenuesGrants, Subsidies and Contributions 11 2,900,328 969,515 754,509 (215,006) (22.18%)Proceeds from Disposal of Assets 8 920,000 250,000 0 (250,000) (100.00%)

Total Capital Revenues 3,820,328 1,219,515 754,509 (465,006)

Capital ExpensesLand Held for Resale 0 0 0 0Land and Buildings 13 (608,413) (230,165) (229,357) 808 0.35% Infrastructure - Roads 13 (2,217,822) (963,135) (709,523) 253,612 26.33% Infrastructure - Parks & Recreation 13 (1,997,000) (124,250) (139,064) (14,814) (11.92%)Infrastructure - Footpaths 13 (20,000) (5,000) 0 5,000 100.00%

SHIRE OF TOODYAYSTATEMENT OF FINANCIAL ACTIVITY

(Statutory Reporting Program)For the Period Ended 30 November 2016

Amended YTD Budget

(a)

YTD Actual

(b)

Amended Annual Budget


206

Var. $(b)-(a)

Var. % (b)-(a)/(a) Var.

Note

SHIRE OF TOODYAYSTATEMENT OF FINANCIAL ACTIVITY

(Statutory Reporting Program)For the Period Ended 30 November 2016

Amended YTD Budget

(a)

YTD Actual

(b)

Amended Annual Budget

Infrastructure - Bridges 13 0 0 0 0 Infrastructure - Other 13 (154,102) (57,945) (78,518) (20,573) (35.50%)Plant and Equipment 13 (439,386) (109,847) (28,891) 80,956 73.70% Furniture and Equipment 13 (20,000) 0 0 0

Total Capital Expenditure (5,456,723) (1,490,342) (1,185,353) 304,989

Net Cash from Capital Activities (1,636,395) (270,827) (430,844) (160,017)

FinancingProceeds from New Debentures 0 0 0 0 Proceeds from Advances 0 0 0 0 Self-Supporting Loan Principal 0 0 0 0 Transfer from Reserves 7 579,795 70,825 0 (70,825) 100.00% Advances to Community Groups 0 0 0 0 Repayment of Debentures 10 (269,579) (112,295) (94,265) 18,030 16.06% Transfer to Reserves 7 (1,039,500) (54,255) (20,870) 33,385 61.53%

Net Cash from Financing Activities (729,284) (95,725) (115,134) (19,409)

Net Operations, Capital and Financing (1,516,030) 4,557,080 4,597,058 39,978

Opening Funding Surplus/(Deficit) 3 1,659,810 1,659,810 1,659,810 0 0.00%

Closing Funding Surplus/(Deficit) 3 143,781 6,216,890 6,256,868 39,978 0.64%

Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold.Refer to Note 2 for an explanation of the reasons for the variance.

This statement is to be read in conjunction with the accompanying Financial Statements and notes.


207

Note 2: EXPLANATION OF MATERIAL VARIANCES

Reporting Program Var. $ Var. % Var. Timing/ Permanent Explanation of Variance

$ %Operating RevenuesGovernance 38,907 212.37% Permanent Legal Action RecoveredGeneral Purpose Funding - Rates (78,737) (1.29%)General Purpose Funding - Other (18,228) (2.05%)Law, Order and Public Safety (20,542) (15.10%) Timing Grants & Contributions yet to be receivedHealth (16,289) (27.83%) Timing Rental income & Health fees yet to be receivedEducation & Welfare 0 0.00% Housing (1,254) (60.30%)Community Amenities 23,040 3.45% Recreation and Culture (5,421) (6.74%)Transport 59,989 44.67% Permanent Road Maintenance Contributions receivedEconomic Services (44,626) (26.30%) Timing Community Depot grant income yet to be receivedOther Property and Services 33,586 23.63% Timing Mrs O'Reilly's Insurance recoup received

Operating Expense Governance 37,512 7.61% General Purpose Funding 21,752 13.45% Timing Rate Review valuations not yet conductedLaw, Order and Public Safety 107,355 16.76% Timing Depreciation expense less than budgetedHealth (140) (0.10%)Education & Welfare 3,762 18.41% Housing (3,144) (5.64%)Community Amenities 25,200 4.70% Recreation and Culture 58,423 6.63% Transport (16,172) (0.76%)Economic Services (36,013) (7.74%)Other Property and Services 63,640 49.31% Timing Plant and Works cost higher than budgeted

Capital RevenuesGrants, Subsidies and Contributions (215,006) (22.18%) Timing Reserve transfers yet to occurProceeds from Disposal of Assets (250,000) (100.00%) Timing Sale of Assets yet to occur

Capital ExpensesLand and Buildings 808 0.35% Infrastructure - Roads 253,612 26.33% Timing Road projects yet to be completedInfrastructure - Parks & Recreation (14,814) (11.92%) Timing Works yet to commenceInfrastructure - Footpaths 5,000 100.00% Timing Toodyay Street Footpath yet to commenceInfrastructure - Bridges 0 Infrastructure - Other (20,573) (35.50%) Timing Works yet to commencePlant and Equipment 80,956 73.70% Timing Plant ordered yet to be receivedFurniture and Equipment 0 0.00% FinancingLoan Principal 18,030 16.06% Timing Loan payments yet to occur

Shire of ToodyayNOTES TO THE STATEMENT OF FINANCIAL ACTIVITY



208

Note 3: NET CURRENT FUNDING POSITION

Note YTD 30 Nov

2016 30th June 2016 YTD 01 Dec 2015 $ $ $

Current AssetsCash Unrestricted 4 4,390,023 1,357,621 4,545,178Cash Restricted 4 3,145,351 3,124,481 3,184,837

Receivables - Rates 6 2,254,465 787,571 2,280,311Receivables -Other 6 54,225 79,440 57,434Interest / ATO Receivable/TrustInventories 53,123 46,775 52,332

9,897,187 5,395,888 10,120,092

Less: Current LiabilitiesPayables (308,040) (516,027) (248,618)Provisions (676,915) (677,734) (547,802)

(984,955) (1,193,761) (796,420)

Less: Cash Reserves 7 (3,145,351) (3,124,481) (3,184,837)Adjustment for Current Borrowings 175,315 269,579 154,083Adjustment for Cash Backed Liabilities 314,673 312,585 306,451Net Current Funding Position 6,256,868 1,659,810 6,599,369

Comments - Net Current Funding Position

Shire of ToodyayNOTES TO THE STATEMENT OF FINANCIAL ACTIVITY


Positive=Surplus (Negative=Deficit)

01,000,0002,000,0003,000,0004,000,0005,000,0006,000,0007,000,0008,000,0009,000,000

10,000,000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Amou

nt $

( '0

00s)

Note 3 - Liquidity Over the Year

2015-16

2016-17

2014-15


209

Note

4: C

ASH

AND

INVE

STME

NTS

Inte

rest

Unre

stric

ted

Rest

ricte

dTr

ust

Inve

stm

ents

Tota

lIn

stitu

tion

Matu

rity

Rate

$$

$$

Amou

nt $

Date

(a)

Cash

Dep

osits

Munic

ipal

696,3

3169

6,331

Bend

igo B

ank

At C

allTr

ust

195,1

1619

5,116

Bend

igo B

ank

At C

all

(b)

Term

Dep

osits

Munic

ipal N

CD: 1

9769

482.4

0%44

6,005

446,0

05Be

ndigo

Ban

k28

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Munic

ipal N

CD: 2

1004

462.3

5%35

8,452

358,4

52Be

ndigo

Ban

k09

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Rese

rve N

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0%3,1

45,35

13,1

45,35

1Be

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k09

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Munic

ipal N

CD: 2

0918

441.8

9%50

3,545

503,5

45Be

ndigo

Ban

k31

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Munic

ipal N

CD: 2

0918

521.8

9%50

3,545

503,5

45Be

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ipal N

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0,000

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2,783

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622

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0%44

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446,0

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mm

ents

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es -

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stm

ents

SHIR

E OF

TOO

DYAY

NOTE

S TO

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STA

TEME

NT O

F FI

NANC

IAL

ACTI

VITY

For t

he P

erio

d En

ded

30 N

ovem

ber 2

016

The a

bove

total

s refl

ect th

e actu

al ba

lance

of th

e ban

k stat

emen

ts he

ld at

the B

ank a

t mon

th en

d. Th

ese b

alanc

es w

ill no

t inclu

de ite

ms su

ch as

unpr

esen

ted ch

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s an

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ments

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n the

last

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f the m

onth.


210

Note 6: RECEIVABLESReceivables - Rates Receivable YTD 30 Nov 2016 30 June 2016

$ $Opening Arrears Previous Years 747,266 784,863Levied this year 6,117,450 5,884,739Less Collections to date (4,383,918) (5,922,336)Equals Current Outstanding 2,480,798 747,266

Net Rates Collectable 2,480,798 747,266% Collected 63.86% 88.80%

Comments/Notes - Receivables Rates

Comments/Notes - Receivables Rates and Rubbish

CurrentFinal Notice Issued 379,857Legal Action 216,163Pensioners 210,009Instalment Option 1,219,694Payment Arrangement 173,131Employee Direct Debit 6,623Properties in Receivership 39,607No Action Required 2,778Sale of Land LG Act S6.64 50,458Interim Notices Issued 7,023Locate Owners 10,553Properties in Credit (20,965)

Total Current 2,294,931

Non- CurrentDeferred Pensioners 194,176( not collectable till Pensioner property is sold)

Total 2,489,107

SHIRE OF TOODYAYNOTES TO THE STATEMENT OF FINANCIAL ACTIVITY


0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

4,000,000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Amou

nt $

('000

s)

Note 6 - Rates Receivable

2015-16

2016-17


211

Receivables - General Current 30 Days 60 Days 90+Days$ $ $ $

Receivables - General 62,624 2,708 121 1,162

Total Receivables General Outstanding 66,616

Amounts shown above include GST (where applicable)

Comments/Notes - Receivables General

Final Letters 0Seven Day Letters 0Debt Collection 121No Action Required 66,495Payment Arrangement 0Payroll Deductions 0To be Written Off 0

Total Outstanding 66,616

This note reflects Sundry Debors only. It does not include other debtors such as GST due from the ATO & Pensioner Rebates due from the State.

SHIRE OF TOODYAYNOTES TO THE STATEMENT OF FINANCIAL ACTIVITY


Current94%

30 Days 4%

60 Days 0%

90+Days 2%

Note 6 - Accounts Receivable (non-rates)


212

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7: C

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(15,

075)

Cobb

ler P

ool R

oad

D005

210

4,49

543

,530

14,6

97(2

8,83

3)Du

idgee

Par

k Bar

rier R

ailD0

058

10,0

734,

185

8,50

54,

320

Stati

oj Ca

rpar

k - S

olar L

ightin

gD0

061

10,00

04,1

650

(4,16

5)Da

wson

Roa

dD0

084

26,65

811

,100

0(1

1,100

)He

mian

dra P

lace

D011

523

,344

9,71

51,

240

(8,47

5)Ka

ne R

oad

D012

317

,396

7,24

00

(7,24

0)W

ando

o Circ

leD0

153

6,21

22,

580

4,94

52,

365

Ever

ett S

treet

D016

633

,956

14,14

00

(14,

140)

Stirli

ng T

erra

ce -

Drain

age

D019

57,4

323,0

909,5

936,5

03W

ester

n Roa

d (On

e Man

Roa

d)D0

247

75,4

9631

,455

13,0

43(1

8,41

3)An

zac A

ve -

Tree

Rem

oval

C006

112

,500

5,20

54,

169

(1,03

6)Bo

wling

Club

Car

Par

kJ0

6540

,000

16,6

6537

,482

20,8

17Pi

esse

Stre

et/Ch

arco

al La

ne S

treet

Bins

J066

8,974

3,730

7,434

3,704

Tran

spor

t Tot

al2,2

17,82

296

3,135

709,5

23(2

53,61

2)0

Road

s Tota

l2,

217,8

2296

3,135

709,5

23(2

53,6

12)

0


224

Note

13: C

APIT

AL A

CQUI

SITI

ONS

Leve

l of

Com

plet

ion

Indi

cato

rIn

frast

ruct

ure A

sset

s A

nnua

l Bu

dget

20

16/17

YTD

Bud

get

YTD

Actu

al Va

rianc

e (U

nder

)/Ove

rYT

D Ac

tual

(Ren

ewal

Exp)

Stra

tegi

c Ref

eren

ce /

Com

men

t

SHIR

E OF

TOO

DYAY

NOTE

S TO

THE

STA

TEME

NT O

F FI

NANC

IAL

ACTI

VITY

For t

he P

erio

d En

ded

30 N

ovem

ber 2

016

Infra

stru

ctur

e - O

ther

Law,

Ord

er &

Pub

lic S

afet

yFir

e Wate

r Tan

k05

1254

15,00

00

00

0La

w, O

rder

& P

ublic

Saf

ety T

otal

15,00

00

00

0Co

mm

unity

Am

eniti

esTo

odya

y Cem

eter

y - N

iche W

allQ0

1310

,000

4,165

0(4

,165)

Coom

unity

Am

eniti

es T

otal

10,00

04,1

650

(4,16

5)0

Tran

spor

tRe

media

tion o

f Old

Depo

t Site

Q048

10,00

04,1

605,4

001,2

400

Reme

diatio

n of O

ld Pa

rks &

Gar

dens

Dep

otQ1

6310

,000

4,165

0(4

,165)

Tran

spor

t Tot

al20

,000

8,325

5,400

(2,92

5)0

Econ

omic

Serv

ices

Tour

iste I

nform

ation

Bay

Q136

35,00

014

,580

26,02

311

,443

Comm

unity

Dep

ot Inf

rastr

uctur

eQ1

5544

,102

18,37

514

,290

(4,08

5)W

ater

Tan

k - S

tandp

ipeQ1

5430

,000

12,50

032

,805

20,30

5Ec

onom

ic Se

rvice

s Tot

al10

9,102

45,45

573

,118

27,66

30

Infra

struc

ture O

ther -

Tota

l15

4,102

57,94

578

,518

20,57

30

Tran

spor

tTo

odya

y Stre

et - C

onstr

uct F

ootpa

thY0

024

20,00

05,0

000

(5,00

0)Tr

ansp

ort T

otal

20,00

05,0

000

(5,00

0)Inf

rastr

uctur

e Foo

tpaths

- To

tal20

,000

5,000

0(5

,000)

0

Infra

stru

ctur

e - P

arks

& R

ecre

atio

nRe

crea

tion

& Cu

lture

Stirli

ng P

ark -

Pow

er U

pgra

deQ1

689,

000

2,25

095

(2,15

5)Re

creati

on P

recin

ct - S

ite W

orks

Q159

1,500

,000

013

8,969

138,9

69An

zac P

ark -

100t

h Ann

iversa

ry Up

grad

eQ1

6211

0,00

027

,500

0(2

7,50

0)Du

idgee

Par

k - W

ater

Par

kQ1

6435

0,000

87,50

00

(87,5

00)

Hame

rsley

Par

k - R

eticu

lation

Q167

8,000

2,000

0(2

,000)

Recr

eatio

n &

Cultu

re T

otal

1,977

,000

119,2

5013

9,064

19,81

40

Tran

spor

tTo

wn B

eauti

ficati

on -

Stre

et Tr

ees

Q140

20,00

05,0

000

(5,00

0)Tr

ansp

ort T

otal

20,00

05,0

000

(5,00

0)0

Infra

struc

ture P

arks

& R

ecre

ation

- To

tal1,

997,0

0012

4,250

139,0

6414

,814

0

Capi

tal E

xpen

ditu

re T

otal

5,456

,723

1,490

,342

1,185

,353

(224

,032

)0


225

YTD 30 11 2016

NoteYTD Actual New

/UpgradeAmended YTD

BudgetAmended Annual

Budget Variance(a) (d) (d) - (c) $ $ $ $

Land and Buildings 13 229,357 230,165 608,413 (808)

Infrastructure Assets - Roads 13 709,523 963,135 2,217,822 (253,612)

Infrastructure Assets - Parks & Gardens 13 139,064 124,250 1,997,000 14,814

Infrastructure Assets - Footpaths 13 0 5,000 20,000 (5,000)

Infrastructure Assets - Bridges 13 0 0 0 0

Infrastructure Assets - Other 13 78,518 57,945 154,102 20,573

Plant and Equipment 13 28,891 109,847 439,386 (80,956)

Furniture and Equipment 13 0 0 20,000 0

Capital Expenditure Totals 1,185,353 1,490,342 5,456,723 (304,989)

Comments and graphs

SHIRE OF TOODYAYSTATEMENT OF CAPITAL ACQUSITIONS AND CAPITAL FUNDING


Capital Acquisitions

$0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000

Land and Buildings

Infrastructure Assets - Roads

Infrastructure Assets - Parks & Gardens

Infrastructure Assets - Footpaths

Infrastructure Assets - Bridges

Infrastructure Assets - Other

Plant and Equipment

Furniture and Equipment

Capital Expenditure Program YTD

Amended YTD Budget


226

For T

he P

erio

d En

ding

30 N

ovem

ber 2

016

Reve

nue

Expe

nse

Reve

nue

Expe

nse

Reve

nue

Expe

nse

GENE

RAL

PURP

OSE

FUND

ING

- RAT

ES

OPER

ATIN

G EX

PEND

ITUR

E

0312

08Ra

tes W

ritten

Off

(700

)(7

00)

(586

)11

416

.23%

0312

09Ad

minis

tratio

n Allo

catio

n - R

ates

(124

,098)

(51,7

05)

(53,5

67)

(1,86

2)(3

.60%

)03

1210

Rates

- Em

ploye

e Cos

ts(4

3,662

)(1

8,185

)(1

9,308

)(1

,123)

(6.18

%)

0312

11Ra

tes -

Othe

r Emp

loyee

Cos

ts0

00

0 -

Insur

ance

- Ot

her

0312

12Co

nfere

nces

& T

raini

ng -

Rates

00

00

0312

13Ra

tes -

Supe

rann

uatio

n0

00

003

1215

Posta

ge(5

,000)

(2,08

0)(3

,746)

(1,66

6)(8

0.10%

) -

Rates

Noti

ces -

3,00

0 -

Instal

ments

Noti

ces x

3 - 2

,500

0312

16Ra

ting V

aluati

ons

(35,0

00)

(17,5

00)

(765

)16

,736

95.63

% -

GRV

Valua

tions

- 2,5

00 -

UV V

aluati

ons -

30,00

0 -

Inter

im V

aluati

ons -

2,50

003

1217

Title

Sear

ches

(500

)(5

00)

(498

)2

0.41%

0312

18Le

gal E

xpen

ses

(150

,000)

(37,5

00)

(25,5

55)

11,94

531

.85%

- De

bt Co

llecti

on C

osts

- 150

,000 p

artia

lly re

coup

ed03

1219

Rates

Rev

iew(1

50,00

0)(5

,000)

(5,95

4)(9

54)

- VG

O Va

luatio

ns -

140,0

00 -

Posta

ge &

Com

munit

y Con

sult -

10,00

0(5

08,96

0)(1

33,17

0)(1

09,98

0)23

,190

OPER

ATIN

G RE

VENU

E

0313

01Ra

tes Le

vied -

All A

reas

6,121

,461

6,121

,461

6,125

,744

4,283

0.07%

0313

02Ex

Gra

tia R

ates

1,000

1,000

1,108

108

10.82

%03

1303

Inter

est O

n Outs

tandin

g/Ove

rdue

Rate

s50

,000

20,83

020

,066

(764

)(3

.67%

)03

1304

Back

Rate

s - Le

vied

00

280

280

0313

05Ins

talme

nt Ch

arge

s25

,000

25,00

024

,752

(248

)(0

.99%

)03

1306

Rates

- Ad

minis

tratio

n Fee

20,00

020

,000

18,60

0(1

,400)

(7.00

%)

Shire

of T

oody

ay -

Oper

atin

g St

atem

ent b

y Fun

ctio

n &

Activ

ity

COA

Desc

riptio

n20

16/20

17 O

rigina

l Bud

get

YTD

Budg

etYT

D Ac

tual

Varia

nce $

Varia

nce %

Over

/Und

er

Budg

et YT

D


227

For T

he P

erio

d En

ding

30 N

ovem

ber 2

016

Reve

nue

Expe

nse

Reve

nue

Expe

nse

Reve

nue

Expe

nse

Shire

of T

oody

ay -

Oper

atin

g St

atem

ent b

y Fun

ctio

n &

Activ

ity

COA

Desc

riptio

n20

16/20

17 O

rigina

l Bud

get

YTD

Budg

etYT

D Ac

tual

Varia

nce $

Varia

nce %

Over

/Und

er

Budg

et YT

D

0313

07Ra

tes -

Prop

erty

Acco

unt E

nquir

ies27

,000

11,25

012

,083

833

7.40%

0313

08Ra

tes -

Paym

ent P

lan A

dmini

strati

on F

ee3,0

001,2

501,9

1066

052

.80%

0313

09Ra

tes P

aid In

Adv

ance

0(5

0,000

)(8

3,408

)(3

3,408

)66

.82%

0313

30Sa

le Of

Elec

toral

Rolls

& M

aps

100

400

(40)

(100

.00%

)03

1331

Rates

- Le

gal E

xpen

ses R

ecov

ered

140,0

0035

,000

23,72

8(1

1,272

)(3

2.21%

)03

1332

ESL -

Adm

inistr

ation

Fee

4,000

4,000

4,400

400

10.00

%6,3

91,56

16,1

89,83

16,1

49,26

3(4

0,568

)

TOTA

L RAT

ES -

Oper

ating

6,391

,561

(508

,960)

6,189

,831

(133

,170)

6,149

,263

(109

,980)

(17,3

78)

CAPI

TAL E

XPEN

DITU

RE

0312

20Tr

ansfe

r To R

ates R

eview

Res

erve

(2,00

0)(8

30)

(708

)12

214

.72%

- Int

eres

t(2

,000)

(830

)(7

08)

122

CAPI

TAL R

EVEN

UE

0313

33Tr

ansfe

r Fro

m Ra

tes R

eview

Res

erve

107,9

680

00

0.00%

- Co

mplet

Pro

ject &

Clos

e Res

erve

107,9

680

00

TOTA

L RAT

ES -

Capit

al10

7,968

(2,00

0)0

(830

)0

(708

)12

2

TOTA

L RAT

ES6,4

99,52

9(5

10,96

0)6,1

89,83

1(1

34,00

0)6,1

49,26

3(1

10,68

7)(1

7,256

)

GENE

RAL

PURP

OSE

FUND

ING

- GEN

ERAL

PUR

POSE

GRA

NTS

OPER

ATIN

G EX

PEND

ITUR

E

0322

01Ad

minis

tratio

n Allo

catio

n - G

ener

al Pu

rpos

e Fun

ding

(68,5

21)

(28,5

50)

(29,9

89)

(1,43

9)(5

.04%

)(6

8,521

)(2

8,550

)(2

9,989

)(1

,439)

OPER

ATIN

G RE

VENU

E

0323

30Ge

nera

l Pur

pose

Gra

nt94

6,404

473,2

0247

2,525

(677

)(0

.14%

)03

2331

Road

Impr

ovem

ent G

rant

525,9

5026

2,976

262,6

36(3

40)

(0.13

%)


228

For T

he P

erio

d En

ding

30 N

ovem

ber 2

016

Reve

nue

Expe

nse

Reve

nue

Expe

nse

Reve

nue

Expe

nse

Shire

of T

oody

ay -

Oper

atin

g St

atem

ent b

y Fun

ctio

n &

Activ

ity

COA

Desc

riptio

n20

16/20

17 O

rigina

l Bud

get

YTD

Budg

etYT

D Ac

tual

Varia

nce $

Varia

nce %

Over

/Und

er

Budg

et YT

D

0323

39Ro

yaltie

s To R

egion

s Fun

ding

00

00

1,472

,354

073

6,178

073

5,161

0(1

,017)

TOTA

L GEN

ERAL

PUR

POSE

GRA

NTS

- Ope

ratin

g1,4

72,35

4(6

8,521

)73

6,178

(28,5

50)

735,1

61(2

9,989

)(2

,456)

TOTA

L GEN

ERAL

PUR

POSE

GRA

NTS

- Cap

ital

00

00

00

0

TOTA

L GEN

ERAL

PUR

POSE

GRA

NTS

1,472

,354

(68,5

21)

736,1

78(2

8,550

)73

5,161

(29,9

89)

(2,45

6)

GENE

RAL

FINA

NCE

OPER

ATIN

G RE

VENU

E

0323

34Int

eres

t On I

nves

tmen

t70

,000

17,50

08,7

50(8

,750)

(50.0

0%)

0323

35Int

eres

t On R

eser

ve A

ccou

nts70

,000

17,50

020

,870

3,370

19.26

%

TOTA

L GEN

ERAL

FIN

ANCE

- Op

erati

ng14

0,000

35,00

029

,620

(5,38

0)

TOTA

L GEN

ERAL

FIN

ANCE

- Ca

pital

TOTA

L GEN

ERAL

FIN

ANCE

140,0

000

35,00

00

29,62

00

(5,38

0)

TOTA

L GEN

ERAL

PUR

POSE

FUN

DING

8,111

,883

(579

,481)

6,961

,009

(162

,550)

6,914

,044

(140

,676)

(25,0

91)

GOVE

RNAN

CE &

ADM

INIS

TRAT

ION

GOVE

RNAN

CE

OPER

ATIN

G EX

PEND

ITUR

E

0412

20Ba

d Deb

ts W

ritten

Off

(500

)(2

05)

020

510

0.00%

0412

01Ar

oc S

ecre

tariat

(5,00

0)(2

,080)

(159

)1,9

2292

.38%

0412

02Me

mb. A

ttend

ance

& A

llowa

nce

(150

,785)

(62,8

25)

(57,3

55)

5,470

8.71%

Atten

danc

e Fee

s


229

For T

he P

erio

d En

ding

30 N

ovem

ber 2

016

Reve

nue

Expe

nse

Reve

nue

Expe

nse

Reve

nue

Expe

nse

Shire

of T

oody

ay -

Oper

atin

g St

atem

ent b

y Fun

ctio

n &

Activ

ity

COA

Desc

riptio

n20

16/20

17 O

rigina

l Bud

get

YTD

Budg

etYT

D Ac

tual

Varia

nce $

Varia

nce %

Over

/Und

er

Budg

et YT

D

Coun

cillor

s x 8

- 103

,712

Shire

Pre

siden

t x 1

- 20,0

73IC

T Al

lowan

ceCo

uncil

lors x

9 - 9

,000

IT M

onthl

y & A

nnua

l Fee

s - 9,

000

Trav

el Ex

pens

esCo

uncil

lors x

9 - 9

,000

0412

03Me

mber

s Con

f & T

rave

l Exp

(30,0

00)

(12,5

00)

(16,7

18)

(4,21

8)(3

3.74%

)04

1204

Elec

tion E

xpen

ses

(3,00

0)0

00

0.00%

0412

05Sh

ire P

resid

ents

Allow

ance

(36,5

91)

(15,2

45)

(15,2

46)

(1)

(0.01

%)

- Pr

eside

nt's A

llowa

nce -

29,27

3 -

D/Pr

es A

llowa

nce -

7,31

804

1207

Refre

shme

nts &

Fun

ction

s - C

ounc

illors

(15,0

00)

(6,25

0)(3

,077)

3,173

50.76

%04

1208

Refre

shme

nts &

Fun

ction

s - S

taff

(15,0

00)

(6,25

0)(3

,068)

3,182

50.92

%04

1210

Memb

ers I

nsur

ance

(10,0

00)

(10,0

00)

(11,8

13)

(1,81

3)(1

8.13%

)04

1211

Subs

cripto

ns(3

0,000

)(2

0,000

)(2

1,340

)(1

,340)

(6.70

%)

- Av

on M

idlan

d WAL

GA Z

one -

2,00

0 -

WAL

GA A

ssoc

M/S

hip -

10,00

0 -

WAL

GA P

rocu

reme

nt - 2

,000

- Lin

king C

ounc

ils &

Com

munit

ies -

5,000

- W

ALGA

Loca

l Law

s Ser

vice -

1,00

0 -

LGMA

- 2,0

00 -

Misc

ellan

eous

- 8,0

0004

1212

Gove

rnan

ce M

iscell

aneo

us E

xpen

ses

(3,00

0)(1

,250)

(1,57

0)(3

20)

(25.6

3%)

0412

13Pr

inting

& S

tation

ery

(3,00

0)(1

,250)

(1,70

0)(4

50)

(36.0

0%)

0412

14Ad

vertis

ing(2

5,000

)(1

0,415

)(8

,007)

2,408

23.12

%04

1218

Admi

nistra

tion A

lloca

tion -

Gov

erna

nce

(327

,088)

(136

,285)

(138

,335)

(2,05

0)(1

.50%

)04

1219

Audit

Fee

s(4

5,000

)(1

8,750

)(2

0,950

)(2

,200)

(11.7

3%)

0412

22Le

gal F

ees

(250

,000)

(104

,165)

(82,6

71)

21,49

420

.63%

0003

12De

prec

Of A

ssets

-Mem

bers

(17,0

00)

(7,08

0)(4

,115)

2,965

41.87

%04

1223

Loca

l Law

s Rev

iew(5

,000)

(2,08

0)(4

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(2,87

1)(1

38.03

%)

0412

28Int

egra

ted S

trateg

ic Pl

an/S

(82,0

00)

0(6

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(6,94

3)0.0

0% -

Revie

w SC

P &

CBP

- 15,0

00 -

Revie

w As

set M

gmt, W

MP &

LTFP

- 10

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- Fa

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d & B

uildin

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20,00

0 -

Profi

le iD

Ann

ual S

ubsc

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n - 8,

000


230

For T

he P

erio

d En

ding

30 N

ovem

ber 2

016

Reve

nue

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nse

Reve

nue

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nse

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nue

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Shire

of T

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Oper

atin

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Activ

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COA

Desc

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17 O

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D Ac

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Over

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Budg

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D

- To

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- 29

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(1,05

2,964

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16,63

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98,01

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OPER

ATIN

G RE

VENU

E

0413

20Re

coup

s - C

ontrib

ution

s, Do

natio

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burse

ments

1,000

415

0(4

15)

(100

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1321

Gran

ts - G

over

nanc

e1,0

0041

50

(415

)(1

00.00

%)

2,000

830

0(8

30)

TOTA

L GOV

ERNA

NCE

(Ope

ratin

g)2,0

00(1

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64)

830

(416

,630)

0(3

98,01

7)17

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CAPI

TAL E

XPEN

DITU

RE04

1252

Tran

sfer T

o Anz

ac 10

0Th R

eser

ve(5

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(241

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- Int

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rans

fer to

incre

ase p

rojec

t sco

pe(5

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(241

)(2

41)

CAPI

TAL R

EVEN

UE

0413

24Tr

ansfe

r Fro

m An

zac 1

00Th

Ann

iversa

ry Re

serve

86,82

70

00

0.00%

- An

zac P

ark U

pgra

de &

Inter

est

86,82

70

00

TOTA

L GOV

ERNA

NCE

(Cap

ital)

86,82

7(5

0,750

)0

00

(241

)(2

41)

TOTA

L GOV

ERNA

NCE

88,82

7(1

,103,7

14)

830

(416

,630)

0(3

98,25

8)17

,542

GOVE

RNAN

CE &

ADM

INIS

TRAT

ION

ADMI

NIST

RATI

ON

OPER

ATIN

G EX

PEND

ITUR

E

0422

01Ad

minis

tratio

n - S

alarie

s & W

ages

(946

,440)

(394

,350)

(417

,552)

(23,2

02)

(5.88

%)

0422

02Ad

minis

tratio

n - Ls

l Pro

vision

00

00

0422

04Su

pera

nnua

tion -

Adm

inistr

ation

& G

over

nanc

e(1

03,90

6)(4

3,295

)(4

5,360

)(2

,065)

(4.77

%)


231

For T

he P

erio

d En

ding

30 N

ovem

ber 2

016

Reve

nue

Expe

nse

Reve

nue

Expe

nse

Reve

nue

Expe

nse

Shire

of T

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Oper

atin

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COA

Desc

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17 O

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D Ac

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Over

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0422

05Ad

minis

tratio

n - In

sura

nce

(65,0

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(65,0

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(76,5

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(11,5

65)

(17.7

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- W

orke

rs Co

mpen

satio

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Incom

e Pro

tectio

n04

2206

Admi

nistra

tion S

taff -

Fbt

(30,0

00)

(12,5

00)

(6,42

0)6,0

8048

.64%

0422

07Ad

minis

tratio

n - C

onfer

ence

s & T

raini

ng(3

0,000

)(1

2,500

)(1

0,067

)2,4

3319

.47%

0422

08Em

ploym

ent C

osts

- Adv

ertis

ing(1

0,000

)(4

,165)

(270

)3,8

9593

.52%

0422

09Ad

minis

tratio

n - U

nifor

ms(6

,600)

(2,75

0)(1

75)

2,575

93.64

%04

2210

Admi

nistra

tion O

ffice -

Main

tenan

ce &

Sur

roun

ds(1

07,68

2)(4

4,840

)(3

3,185

)11

,655

25.99

%04

2211

Admi

nistra

tion -

Prin

ting &

Stat

ioner

y(2

5,000

)(1

0,415

)(1

2,426

)(2

,011)

(19.3

1%)

0422

12Ad

minis

tratio

n - T

eleph

one &

Inter

net

(35,0

00)

(14,5

80)

(11,4

08)

3,172

21.75

%04

2213

Offic

e Equ

ipmen

t - M

ainten

ance

& M

inor P

urch

ase

(15,0

00)

(6,25

0)(4

,168)

2,082

33.31

%04

2214

Bank

Fee

s & C

harg

es(1

8,000

)(7

,500)

(10,1

14)

(2,61

4)(3

4.86%

)04

2215

Admi

nistra

tion -

Pos

tage &

Fre

ight

(5,00

0)(2

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838

2,918

140.2

9%04

2216

Admi

nistra

tion -

Com

puter

- Ha

rdwa

re &

Soft

ware

(75,0

00)

(52,0

00)

(60,2

93)

(8,29

3)(1

5.95%

) -

Annu

al Sy

nerg

y Lice

nce -

42,38

6 -

IT S

uppo

rt: H

ardw

are &

Soft

ware

- Up

grad

e Shir

e Web

site -

6,74

004

2217

Admi

nistra

tion -

Veh

icle E

xpen

ses

(10,0

00)

(4,16

5)(4

,009)

156

3.75%

0422

18Ad

minis

tratio

n - Le

gal E

xpen

ditur

e(5

,000)

(2,08

0)(1

5)2,0

6599

.28%

0422

19Co

nsult

ants/

Spec

ial P

rojec

ts0

00

004

2220

Admi

nistra

tion -

Misc

ellan

eous

Exp

endit

ure

(34,3

50)

(14,3

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(16,0

77)

(1,76

7)(1

2.35%

) -

Risk

Man

agem

ent 1

3,000

- W

orkp

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olutio

ns -

10,00

0 -

WAL

GA T

ax S

ervic

e - 1,

350

- A

udit R

eg 17

Com

plian

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5,000

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5,000

0422

22Os

h - In

vesti

gatio

ns &

Mon

itorin

g(1

0,000

)(4

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04,1

6510

0.00%

0007

72Ad

minis

tratio

n - D

epre

ciatio

n(1

20,00

0)(5

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)(3

9,691

)10

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20.62

%00

B402

Less

Adm

inistr

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Allo

catio

n1,6

09,97

867

0,820

689,7

3018

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(2.82

%)

(42,0

00)

(76,1

25)

(57,2

27)

18,89

8

OPER

ATIN

G RE

VENU

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0423

31Le

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ecov

ered

1,000

415

40,00

039

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9538

.55%

0423

33Ph

otoco

pying

1,000

415

670

255

61.54

%04

2334

Admi

nistra

tion -

Misc

ellan

eous

Inco

me20

,000

8,330

10,05

51,7

2520

.71%


232

For T

he P

erio

d En

ding

30 N

ovem

ber 2

016

Reve

nue

Expe

nse

Reve

nue

Expe

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nue

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of T

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atin

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0423

42Ad

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8,330

6,501

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9)(2

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17,49

057

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39,73

7

TOTA

L ADM

INIS

TRAT

ION

(Ope

ratin

g)42

,000

(42,0

00)

17,49

0(7

6,125

)57

,227

(57,2

27)

58,63

5

CAPI

TAL E

XPEN

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0422

54Tr

ansfe

r To E

mploy

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ntitle

ment

Rese

rve -

Admi

nistra

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(25,0

00)

00

00.0

0% -

Inter

est &

20,00

0 tra

nsfer

0422

55Tr

ansfe

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nform

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Tec

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eser

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0(1

05)

(105

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0% -

Inter

est &

addit

ion 5,

000

0424

00Ad

minis

tratio

n - C

ompu

ter H

ardw

are &

Soft

ware

00

00

0424

01Ad

min B

uildin

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ld Co

urt H

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t(3

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53.3

8%Q1

47 C

ounc

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s Air C

ondit

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Paint

& R

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s04

2403

Admi

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8)4,7

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Shire

Rec

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Arch

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torag

e loc

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ommu

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(84,5

00)

(34,1

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(28,7

17)

5,448

0423

30Tr

ansfe

r Fro

m Em

ploye

e Enti

tleme

nt Re

serve

100,0

000

00

0.00%

100,0

000

00

TOTA

L ADM

INIS

TRAT

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(Cap

ital)

100,0

00(8

4,500

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(34,1

65)

0(2

8,717

)5,4

480

TOTA

L ADM

INIS

TRAT

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142,0

00(1

26,50

0)17

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(110

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57,22

7(8

5,944

)64

,083

0

TOTA

L GOV

ERNA

NCE

& AD

MINI

STRA

TION

230,8

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14)

18,32

0(5

26,92

0)57

,227

(484

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81,62

5

LAW

, ORD

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FIRE

PRE

VENT

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OPER

ATIN

G EX

PEND

ITUR

E

0512

00St

rateg

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cess

& E

gres

s(1

60,00

0)(1

20,00

0)(1

07,61

3)12

,387

10.32

%

CAPI

TAL R

EVEN

UE


233

For T

he P

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d En

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30 N

ovem

ber 2

016

Reve

nue

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nse

Reve

nue

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nse

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Shire

of T

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COA

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Over

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50,00

0 -

Annu

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- 30

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nup S

pring

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0512

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1202

Firefi

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(10,0

00)

(4,16

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3,517

84.45

% -

Tank

Main

tenan

ce -

8,000

- Gr

ound

s Main

tenan

ce -

2,000

0512

03Ad

minis

tratio

n Allo

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reve

ntion

(30,0

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(12,5

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1205

Lops

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69.85

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1206

Fire P

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- Em

ploye

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5,979

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pera

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s -

Train

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Con

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Insur

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0512

07Sh

ire F

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xpen

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(7,00

0)(2

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(2,51

0)40

513

.89%

0512

09Fir

ebre

ak In

spec

tions

(5,00

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(213

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6889

.78%

0512

10Fir

e Pre

venti

on -

Adve

rtising

& S

igns

(6,00

0)(2

,500)

(506

)1,9

9479

.76%

0512

11Fir

e Tan

ks -

Maint

enan

ce &

Ope

ratin

g Exp

endit

ure

00

00

0512

12Fir

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e Res

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s0

0(2

54)

(254

)05

1213

Fireb

reak

s Ser

vices

- Ma

inten

ance

00

00

0512

14Eg

ress

& A

cces

s Tra

ck -

Maint

enan

ce0

00

005

1215

Firefi

ghtin

g - S

hire R

esou

rces

(30,0

00)

(12,4

90)

(4,92

1)7,5

6960

.60%

- SM

S Me

ssag

e Aler

t Ser

vice -

10,00

0 -

Fire F

ightin

g - 20

,000

0512

18En

d Of Y

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rigad

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ction

00

00

0512

20Br

igade

Plan

t & E

quip

(Les

s $1,0

00)

(4,00

0)(1

,665)

(305

)1,3

6081

.68%

0512

21Br

igade

Plan

t & E

quip

Maint

(3,00

0)(1

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(2,53

6)(1

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(103

.72%

)05

1222

Briga

de V

ehicl

es,T

raile

rs Mt

ce(6

5,000

)(3

2,500

)(4

3,535

)(1

1,035

)(3

3.95%

)05

1223

Dfes

Brig

ade B

uildin

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Mntce

(6,00

0)(2

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(2,47

1)19

0.78%

0512

24Br

igade

Cl ot

hing &

Acc

ess

(24,0

00)

(24,0

00)

(23,0

24)

976

4.07%

0512

25Br

igade

Utili

ties,R

ates &

Tax

es(1

5,000

)(6

,250)

(4,12

8)2,1

2233

.94%

0512

26Br

igade

Othe

r Goo

ds &

Ser

vices

(10,0

00)

(4,16

5)(4

,129)

360.8

5%05

1227

Briga

de In

sura

nces

(17,0

00)

(17,0

00)

(15,4

44)

1,556

9.15%


234

For T

he P

erio

d En

ding

30 N

ovem

ber 2

016

Reve

nue

Expe

nse

Reve

nue

Expe

nse

Reve

nue

Expe

nse

Shire

of T

oody

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Oper

atin

g St

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y Fun

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n &

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ity

COA

Desc

riptio

n20

16/20

17 O

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get

YTD

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etYT

D Ac

tual

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Varia

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Over

/Und

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Budg

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0512

31Bu

sh F

ire In

sura

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eimbu

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nts0

00

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1232

Vehic

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pens

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Fire C

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2,500

100.0

0%00

1742

Depr

ec O

f Ass

ets -

Fire

(255

,000)

(106

,250)

(42,3

33)

63,91

760

.16%

0022

01(P

rofit)

/Loss

On S

ale O

f Ass

ets -

Fire P

reve

ntion

00

00

(711

,003)

(375

,535)

(284

,094)

91,44

1

OPER

ATIN

G RE

VENU

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0513

31Gr

ant/C

ontrib

ution

s - F

ire0

00

005

1335

Fines

& P

enalt

ies15

,000

6,250

1,928

(4,32

2)(6

9.16%

)05

1336

Esl L

evy R

ecou

p13

0,000

65,00

060

,133

(4,86

7)0.0

0%05

1338

Dfes

Rec

oup F

or F

irefig

hting

00

00

0513

42Nd

rp P

rogr

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Dfes

Gra

nt - S

trateg

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cess

& E

gres

s55

,000

00

00.0

0% -

NDRP

- 50

% G

rant

Fund

ing05

1352

Lops

- Sa

le Of

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t & E

quipm

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00

00

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0513

53Ins

uran

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ecou

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00

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0%20

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71,25

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9)

TOTA

L FIR

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EVEN

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- Op

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ng20

0,000

(711

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71,25

0(3

75,53

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(284

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82,25

2

CAPI

TAL E

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1132

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1132

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- Bu

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3213

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(35,9

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1132

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3216

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3225

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3227

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1,223

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1132

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3229

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51,51

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1612

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1215

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Inter

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Ten

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bask

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43,83

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92,89

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33,68

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,204

OPER

ATIN

G RE

VENU

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1133

30Sh

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501,7

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1133

32Cl

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1,000

415

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3334

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3335

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1133

51Gr

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3353

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3,636

126,5

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Fund

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0,000


258

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3,153

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1133

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1132

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3262

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1132

63Inf

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3274

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1262

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Princ

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Pre

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Princ

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9.05%

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48)

CAPI

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EVEN

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1133

50Tr

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creati

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95,00

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of Lo

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5,000

95,00

00

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1,422

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1152

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1152

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1152

07Lib

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Offic

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5208

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1152

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1152

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1153

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1153

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CAPI

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1152

50Bu

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1258

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1612

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6,197

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CAPI

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TOTA

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261

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6207

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ssibi

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2,500

1162

12He

ritage

- Em

ploye

e Cos

ts(7

3,274

)(3

0,520

)(3

2,871

)(2

,351)

(7.70

%)

1162

14Mu

seum

Cur

ator -

Sup

eran

nuati

on0

00

011

6215

Muse

um C

urato

r - O

ther E

mploy

ee C

osts

00

00

- Ins

uran

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Confe

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e & T

raini

ng -

Othe

r11

6217

Herita

ge A

dviso

ry Se

rvice

s(2

0,000

)(8

,330)

(1,62

8)6,7

0380

.46%

1162

18Ad

minis

tratio

n Allo

catio

n - H

erita

ge(3

9,644

)(1

6,515

)(1

6,983

)(4

68)

(2.83

%)

1162

19Cu

ltura

l Her

itage

Inter

p Wor

ks(6

,200)

(2,58

0)0

2,580

100.0

0%11

6221

Muse

um O

pera

ting E

xpen

ses

(4,30

0)(1

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(847

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352

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Subs

cripti

ons -

400

Cons

erva

tion M

ateria

ls - 1

,000

Volun

teer E

xpen

ses -

750


262

For T

he P

erio

d En

ding

30 N

ovem

ber 2

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nue

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nse

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OPER

ATIN

G RE

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1163

30Lo

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Q156

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New

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les to

Old

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1163

32Ad

miss

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o Mus

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8,500

3,540

5,477

1,937

54.71

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15,00

015

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3.03%

Old G

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recin

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grad

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6335

Reco

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Her

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ncil

10,00

04,1

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133,5

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1(1

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TOTA

L HER

ITAG

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pera

ting

133,5

00(2

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50)

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1(7

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CAPI

TAL E

XPEN

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1172

52Up

grad

e To H

erita

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uildin

gs(2

30,00

0)(2

5,000

)(2

1,457

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4314

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Q156

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f Stru

cture

Rep

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Dra

inage

Old

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- 200

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Q170

Old

Goal

Tech

nical

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30,00

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7254

Tran

sfer T

o Her

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Ass

et Re

serve

(200

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(2,50

0)(6

8)2,4

3297

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Sale

of Sy

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Cott

age -

195,0

00Int

eres

t - 5,

000

(430

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(27,5

00)

(21,5

25)

5,975

CAPI

TAL R

EVEN

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1173

50Tr

ansfe

r Fro

m He

ritage

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et Re

serve

100,0

0041

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ol Pr

oject

- Sub

ject to

sale

of Sy

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age -

100,0

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0,000

41,66

50

(41,6

65)

TOTA

L HER

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E - C

apita

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7,500

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90)

TOTA

L HER

ITAG

E23

3,500

(648

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64,37

0(1

18,25

0)21

,291

(99,5

81)

(24,4

09)


263

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he P

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30 N

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3209

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719

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1172

01Fe

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ls - O

ther

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0)(1

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7202

Avon

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cent

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(16,9

61)

649

3.68%

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- 5,0

00 -

NADA

spon

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0,000

- Av

on D

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nt -

L/hold

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550

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3,282

1172

03Au

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s(7

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(3,13

0)(5

00)

2,630

84.03

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Comm

unity

Bre

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7204

Done

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age -

Sho

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(6,58

0)(2

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(785

)1,9

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1172

05Pa

rkers

Cotta

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(2,53

5)(1

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1,080

42.62

%11

7206

Moon

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(2,00

0)(8

30)

083

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0.00%

1172

07To

odya

y Inte

rnati

onal

Food

Fes

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(57,4

63)

(56,0

15)

(51,1

79)

4,836

8.63%

- IF

F Ev

ent E

xpen

ses -

42,00

0 -

EMRC

Adm

in Fe

e - 5,

000

- Ma

inten

ance

- 2,0

00 -

Was

te Co

llecti

on -

1,500

- Ad

vertis

ing -

Radio

& P

rint -

2,00

0 -

Hire

Of T

oilets

/Emp

tying

- 1,5

00 -

Misc

ellan

eous

- 1,0

00 -

Parks

& G

arde

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2,463

1172

08Ta

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est

(2,50

0)(1

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(8,06

4)(7

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(679

.11%

)11

7210

Tood

yay A

g Sho

w(9

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(8,22

0)(7

,280)

940

11.44

% -

Maint

enan

ce -

2,000


264

For T

he P

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d En

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30 N

ovem

ber 2

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nue

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nue

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1172

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1172

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Insur

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(Reim

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3357

1172

13Co

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Eve

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1172

14Ad

minis

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e(4

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94)

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1172

15An

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Exp

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(3,00

0)(1

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1172

16Re

conc

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(3,00

0)(1

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01,2

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(285

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(164

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(159

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5,550

OPER

ATIN

G RE

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1173

32Gr

ant In

come

33,00

013

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318

(13,4

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(97.6

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val -

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Than

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al Fo

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1173

34Int

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7,591

4,466

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2,500

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00

00

00

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265

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OPER

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1212

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1216

Admi

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Inter

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15,38

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0046

70De

prec

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ssets

(3,75

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0,527

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OPER

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1213

34Re

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(Pro

ject)

Gran

ts86

8,758

434,3

7936

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(69,2

43)

(15.9

4%)

A000

4 Juli

mar R

oad B

SF S

LK 1.

78 -

4.11-

121,9

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004 J

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r Roa

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13.23

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6 - 13

7,856

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4 Juli

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- 11

4,357

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3 Fer

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1 Mor

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7


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119,3

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114,6

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L CON

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1,456

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6,335

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CAPI

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1121

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(291

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A000

4 Juli

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LK 1.

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13.23

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6,785

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4 Juli

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3 Fien

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194 B

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5,096

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4 Bind

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214,5

2112

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ecov

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(590

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(285

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1,758

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114,6

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137 W

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8,676

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1212

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63,03

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104,4

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247 W

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Equ

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Back

hoe -

155,0

00Mu

lti Ty

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- 17

0,000

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Vehic

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2,000

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Vehic

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7,000

Upgr

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- Int

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Bus

Rep

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20,00

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Tran

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12,86

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1222

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Wor

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00

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Reme

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2,925

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Q163

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Site

- 10

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Harp

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ite -

10,00

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2208

Char

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1222

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Q140

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1232

20Ra

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00

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1222

11Tr

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7097

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1612

59Lo

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- Pr

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2,412

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1,835

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5,788

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1%)

1612

69Lo

an 70

- Pr

incipa

l Pay

ment

(12,6

90)

(5,28

5)(3

,106)

2,179

41.23

%


268

For T

he P

erio

d En

ding

30 N

ovem

ber 2

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Reve

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Reve

nue

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(775

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32

CAPI

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EVEN

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1213

48Tr

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50,00

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0(2

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)(1

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170,0

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0(7

0,830

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TOTA

L CON

STRU

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l17

0,000

(2,88

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)70

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(1,15

9,737

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(775

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313,2

02

TOTA

L CON

STRU

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N1,6

26,69

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897,1

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754,5

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94)

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TRAN

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1232

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3202

Bridg

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0,319

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39.03

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1232

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1232

06Lig

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Of S

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(18,7

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(15,2

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3,527

18.81

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Ver

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Contr

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(12,5

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(11,3

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1232

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Tra

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(51,1

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(21,2

95)

(22,1

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(880

)(4

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)12

3209

Depo

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tenan

ce(6

2,638

)(2

6,060

)(2

7,676

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(6.20

%)

- Se

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Cam

eras

- 2,5

00 -

Build

ing M

ainten

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269

For T

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d En

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30 N

ovem

ber 2

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Reve

nue

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1232

10Ro

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(6,00

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(6,10

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(144

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3211

Bridg

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1,250

)(7

1,343

)(4

0,093

)(1

28.30

%)

1232

12Si

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70De

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Of A

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5,000

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9,580

)(3

8,518

)1,0

622.6

8%(1

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(515

,625)

(518

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(2,83

8)

OPER

ATIN

G RE

VENU

E

1233

30MR

WA

Stre

et Lig

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1,500

625

0(6

25)

(100

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3331

Oper

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Gra

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Road

s12

6,168

126,1

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6,168

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Main

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7,500

68,11

460

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808.1

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7,668

134,2

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4,282

59,98

9

TOTA

L MAI

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- Op

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7,668

(1,23

7,673

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4,293

(515

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194,2

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CAPI

TAL E

XPEN

DITU

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00

00

00

00

CAPI

TAL R

EVEN

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00

00

00

00

TOTA

L MAI

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- Ca

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00

00

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TOTA

L MAI

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157,6

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134,2

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15,62

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4,282

(518

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57,15

1

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L TRA

NSPO

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84,36

0(7

,998,1

93)

1,031

,458

(3,29

1,617

)94

8,791

(2,92

3,757

)28

5,193


270

For T

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30 N

ovem

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Reve

nue

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Rura

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- Ot

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43)

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ATIN

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1313

34Ru

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515

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L RUR

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- Ope

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CAPI

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00

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00

00

CAPI

TAL R

EVEN

UE

00

00

00

00

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L RUR

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- Cap

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00

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0

TOTA

L RUR

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500

(38,8

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205

(16,1

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159

(16,9

13)

(789

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271

For T

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30 N

ovem

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nue

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nue

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1322

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1322

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(1,00

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pera

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35.84

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Maint

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Mac

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- Bu

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Main

tenan

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Utilit

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sura

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tc13

2214

Visit

ors C

tre. B

ldg. O

pera

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(47,7

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38.70

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Stor

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quipm

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2,00

0 -

Build

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sura

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2215

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(1,70

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Accre

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f Visi

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1322

16Ac

comm

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Offse

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l: 13

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2217

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ommi

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Exp

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(346

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1.69%

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2221

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forma

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534.0

7%13

2222

Tran

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(5,00

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(2,47

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1322

24Flo

or S

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urch

ases

(12,0

00)

(5,00

0)(1

0,003

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(100

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)13

2229

Admi

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lloca

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f Ass

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5,415

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3,274

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5%


272

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30 N

ovem

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(185

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1323

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1323

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L TOU

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0,500

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62,69

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1322

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Expe

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agaz

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800 -

($20

0 x 4

even

ts)Va

lley f

or A

ll Sea

sons

- 5,0

00Vi

sitor

Cen

tre W

ebsit

e - 10

,300

1322

33Si

gns -

Tou

rism,

Eve

nts &

Othe

r(1

,600)

(665

)(6

69)

(4)

(0.60

%)

1322

36Ar

ea P

romo

tion -

Emp

loyee

Exp

ense

s(9

4,539

)(3

9,385

)(4

0,730

)(1

,345)

(3.42

%)

Salar

ies &

Wag

es -

79,61

4Su

pera

nnua

tion -

10,03

7Co

nfere

nces

& T

raini

ng -

2,500

Othe

r Emp

loyee

Exp

ense

s - 2,

388

(132

,739)

(55,3

00)

(49,6

65)

5,635

OPER

ATIN

G RE

VENU

E

1323

51Co

mmun

ity D

irecto

ry3,0

001,2

500

(1,25

0)(1

00.00

%)

1323

52Gr

ants,

Con

tributi

ons &

Spo

nsor

ships

5,000

2,080

0(2

,080)

(100

.00%

) -

Valle

y for

All S

easo

ns -

$5,00

013

2359

Incom

e - O

ther T

ouris

m &

Area

Pro

motio

n5,0

002,0

800

(2,08

0)(1

00.00

%)

Adve

rtising

on T

oody

ay In

forma

tion B

ay13

,000

5,410

0(5

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TOTA

L OTH

ER T

OURI

SM &

ARE

A PR

OMO

- Ope

ratin

g13

,000

(132

,739)

5,410

(55,3

00)

0(4

9,665

)22

5


274

For T

he P

erio

d En

ding

30 N

ovem

ber 2

016

Reve

nue

Expe

nse

Reve

nue

Expe

nse

Reve

nue

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nse

Shire

of T

oody

ay -

Oper

atin

g St

atem

ent b

y Fun

ctio

n &

Activ

ity

COA

Desc

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D Ac

tual

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Varia

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Budg

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CAPI

TAL E

XPEN

DITU

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1322

50Ec

onom

ic Se

rvice

s - T

ouris

m - O

ther I

nfra

(35,0

00)

(14,5

80)

(26,0

23)

(11,4

43)

(78.4

8%)

- Q1

36 T

ouris

t Info

Bay -

Sign

age

(35,0

00)

(14,5

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(26,0

23)

(11,4

43)

CAPI

TAL R

EVEN

UE

00

00

00

00

TOTA

L OTH

ER T

OURI

SM &

ARE

A PR

OMO

- Cap

ital

0(3

5,000

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(14,5

80)

0(2

6,023

)(1

1,443

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TOTA

L OTH

ER T

OURI

SM &

ARE

A PR

OMO

13,00

0(1

67,73

9)5,4

10(6

9,880

)0

(75,6

88)

(11,2

18)

BUIL

DING

SER

VICE

S

OPER

ATIN

G EX

PEND

ITUR

E

1332

01Bu

ilding

- Em

ploye

e Cos

ts(1

79,64

2)(7

4,845

)(7

4,717

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80.1

7%13

3203

Build

ing -

Supe

rann

uatio

n0

00

013

3204

Build

ing -

Confe

renc

es &

Tra

ining

00

00

1332

05Bu

ilding

- Ot

her E

mploy

ee C

osts

00

00

1332

06Bl

dg V

ehicl

es E

xpen

ses

(10,0

00)

(4,16

5)(4

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(363

)(8

.72%

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3207

Build

ing C

ontro

l Exp

ense

s(3

,000)

(1,25

0)(5

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(3,95

5)(3

16.41

%)

- Ad

dition

al To

ols -

3,000

1332

08Le

gal E

xpen

ses -

Bldg

.(1

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(415

)(1

4)40

196

.69%

1332

09Ad

minis

tratio

n Allo

catio

n - B

uildin

g(6

1,778

)(2

5,740

)(2

6,594

)(8

54)

(3.32

%)

1332

11De

prec

iation

Of A

ssets

00

(6,32

1)(6

,321)

(255

,420)

(106

,415)

(117

,379)

(10,9

64)

OPER

ATIN

G RE

VENU

E

1333

33Bu

ilding

Lice

nces

50,00

020

,830

16,00

2(4

,828)

(23.1

8%)

1333

34Bu

ilding

Fee

s - O

ther

2,500

1,040

664

(376

)(3

6.15%

)13

3337

Gran

t Inco

me -

Comm

unity

Dep

ot13

0,432

32,60

80

(32,6

08)

(100

.00%

)


275

For T

he P

erio

d En

ding

30 N

ovem

ber 2

016

Reve

nue

Expe

nse

Reve

nue

Expe

nse

Reve

nue

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Shire

of T

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Oper

atin

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COA

Desc

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17 O

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get

YTD

Budg

etYT

D Ac

tual

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Varia

nce %

Over

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er

Budg

et YT

D

- Lo

tteryw

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She

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7 - 11

5,000

- L/w

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Disa

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oilet

50%

- 15

,000

- Av

on W

oodtu

rner

s x 1

shed

- Fe

stiva

l, Sing

ers &

The

atre G

rp x

three

shed

s -

Frien

ds of

the R

iver x

1 sh

ed -

Farm

ers M

arke

t & R

oad W

ise x

2 she

ds13

3339

Comm

unity

Dep

ot - C

ontrib

ution

s, Do

natio

ns &

Reim

burse

m22

,100

00

0 -

Avon

Woo

dturn

ers -

5,00

0 -

Comm

unity

Sing

ers -

1,00

0 -

Tood

yay N

atura

lists/

Frien

ds of

Rive

r - 16

,000

- Ro

ad W

ise C

ommi

ttee -

100

205,0

3254

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16,66

6(3

7,812

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TOTA

L BUI

LDIN

G SE

RVIC

ES (O

pera

ting)

205,0

32(2

55,42

0)54

,478

(106

,415)

16,66

6(1

17,37

9)(4

8,776

)

CAPI

TAL E

XPEN

DITU

RE

1333

32Co

mmun

ity D

epot

- Cap

ital W

orks

(57,4

13)

(23,9

20)

(60,0

79)

(36,1

59)

(151

.17%

) -

Q126

- Sh

eds x

7 - 2

7,413

- Q1

26 -

Toile

t - 30

,000

1333

38Co

mmun

ity D

epot

- Othe

r Infr

astru

cture

Wor

ks(4

4,102

)(1

8,375

)(1

4,290

)4,0

8522

.23%

Q155

Car

park

& Dr

ivewa

y - 28

,000

Q155

Fina

lise w

ater;

powe

r; dr

ainag

e - 11

,102

Q155

Com

munit

y Dep

ot Si

gnag

e & Li

ghts

- 5,00

0(1

01,51

5)(4

2,295

)(7

4,369

)(3

2,074

)

CAPI

TAL R

EVEN

UE

00

00

00

00

TOTA

L BUI

LDIN

G SE

RVIC

ES -

Capit

al0

(101

,515)

0(4

2,295

)0

(74,3

69)

(32,0

74)

TOTA

L BUI

LDIN

G SE

RVIC

ES20

5,032

(356

,935)

54,47

8(1

48,71

0)16

,666

(191

,749)

(80,8

51)


276

For T

he P

erio

d En

ding

30 N

ovem

ber 2

016

Reve

nue

Expe

nse

Reve

nue

Expe

nse

Reve

nue

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nse

Shire

of T

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Oper

atin

g St

atem

ent b

y Fun

ctio

n &

Activ

ity

COA

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n20

16/20

17 O

rigina

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get

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etYT

D Ac

tual

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nce %

Over

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er

Budg

et YT

D

ECON

OMIC

SER

VICE

S

COMM

UNIT

Y DE

VELO

PMEN

T

OPER

ATIN

G EX

PEND

ITUR

E

1362

01Co

mmun

ity D

evelo

pmen

t - S

alarie

s & W

ages

(140

,219)

(58,4

20)

(60,3

61)

(1,94

1)(3

.32%

)13

6202

Othe

r Emp

loyee

Cos

ts - C

ommu

nity D

evelo

pmen

t0

00

013

6203

Utilit

ies -

Comm

unity

Dev

elopm

ent

00

00

1362

04Co

nfere

nces

& T

raini

ng -

Comm

unity

Dev

elopm

ent

00

00

1362

05Ad

minis

tratio

n Allo

catio

n - C

ommu

nity D

evelo

pmen

t(5

1,772

)(2

1,570

)(2

2,225

)(6

55)

(3.04

%)

1362

06Co

mmun

ity D

epot

- Main

taine

nanc

e & O

pera

tions

(10,0

00)

(4,15

0)(3

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886

21.35

% -

Insur

ance

- 2,5

00 -

Utilit

ies &

Ope

ratio

ns -

2,500

- Pa

rks &

Gar

dens

- 2,5

0013

6207

Econ

omic

Deve

lopme

nt Ve

hicle

Expe

nse

(5,00

0)(2

,080)

(4,37

6)(2

,296)

(110

.39%

)(2

06,99

1)(8

6,220

)(9

0,226

)(4

,006)

OPER

ATIN

G RE

VENU

E

1363

01Co

mmun

ity D

epot

- Inc

ome/R

even

ue3,0

001,2

4590

2(3

43)

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5%)

Leas

e Agr

eeme

nts -

2,000

Contr

ibutio

ns, D

onati

ons &

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burse

ments

- 1,0

003,0

001,2

4590

2(3

43)

Total

Com

munit

y Dev

elopm

ent -

Ope

ratin

g3,0

00(2

06,99

1)1,2

45(8

6,220

)90

2(9

0,226

)(4

,349)

CAPI

TAL E

XPEN

DITU

RE

00

00

00

00

CAPI

TAL R

EVEN

UE

00

00


277

For T

he P

erio

d En

ding

30 N

ovem

ber 2

016

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nue

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nse

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nue

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of T

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atin

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etYT

D Ac

tual

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nce $

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Over

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et YT

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00

00

Total

Com

munit

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Cap

ital

00

00

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0

TOTA

L COM

MUNI

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00(2

06,99

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OTHE

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IC S

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OPER

ATIN

G EX

PEND

ITUR

E

1372

01Ad

minis

tratio

n Allo

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ther E

cono

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ervic

es(5

3,688

)(2

2,370

)(2

2,999

)(6

29)

(2.81

%)

1372

02St

andp

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North

am T

oody

ay R

oad

(115

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0(1

1,487

)(1

1,487

)13

7203

Sale

Costs

- Sh

ire O

wned

Ass

ets(5

5,000

)0

(1,79

6)(1

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Teleg

raph

Roa

d - 20

,000 (

includ

ing su

bdivi

sion c

osts)

Teleg

raph

Roa

d - 20

,000 (

includ

ing su

bdivi

sion c

osts)

Duke

Stre

et - 5

,000

Syre

ds C

ottag

e - 5,

000

Tood

yay R

oad -

5,00

013

7205

Lot 3

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se S

treet

(Con

nors

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00

00

1372

08De

prec

Of A

ssets

(12,0

00)

(5,00

0)(5

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(39)

(0.77

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1372

13Lo

ss O

n Sale

Of A

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- Ec

onom

ic De

velop

ment

(30,0

00)

00

0Te

legra

ph R

oad -

30,00

0(2

65,68

8)(2

7,370

)(4

1,321

)(1

3,951

)

OPER

ATIN

G RE

VENU

E

0058

53Pr

ofit O

n Sale

Of A

ssets

- Ot

her E

cono

mic S

ervic

es14

7,390

00

0Te

legra

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oad -

66,16

4Du

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treet

- 20,0

00Sy

reds

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age -

51,22

6To

odya

y Roa

d - 10

,000

1373

30St

andp

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125,0

000

13,46

513

,465

0.00%

1373

31Ex

tracti

ve In

dustr

y Lice

nces

2,500

038

,885

38,88

50.0

0%27

4,890

052

,350

52,35

0


278

For T

he P

erio

d En

ding

30 N

ovem

ber 2

016

Reve

nue

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nse

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nue

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of T

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L OTH

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(Ope

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4,890

(265

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0(2

7,370

)52

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(41,3

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38,39

9

CAPI

TAL E

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1372

55Ot

her I

nfras

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r Eco

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(30,0

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(32,8

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(162

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dditio

nal s

tandp

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ater t

ank

(30,0

00)

(12,5

00)

(32,8

05)

(20,3

05)

CAPI

TAL R

EVEN

UE

1373

49Sa

le Of

Land

800,0

0020

0,000

0(2

00,00

0)0.0

0%BL

G030

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0,000

L002

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0,000

Duke

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00,00

0Sy

reds

Cott

age -

200,0

00To

odya

y Roa

d - 10

0,000

800,0

0020

0,000

0(2

00,00

0)

TOTA

L OTH

ER E

CONO

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SERV

ICES

(Cap

ital)

800,0

00(3

0,000

)20

0,000

(12,5

00)

0(3

2,805

)(2

20,30

5)

TOTA

L OTH

ER E

CONO

MIC

SERV

ICES

1,074

,890

(295

,688)

200,0

00(3

9,870

)52

,350

(74,1

25)

(181

,906)

0

TOTA

L ECO

NOMI

C SE

RVIC

ES1,4

46,92

2(1

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24)

324,0

33(5

60,98

0)12

5,067

(641

,974)

(279

,960)

OTHE

R PR

OPER

TY &

SER

VICE

S

PRIV

ATE

WOR

KS

OPER

ATIN

G EX

PEND

ITUR

E

1412

01Pr

ivate

Wor

ks(8

,500)

(3,53

5)(1

,924)

1,611

45.58

%(8

,500)

(3,53

5)(1

,924)

1,611

OPER

ATIN

G RE

VENU

E


279

For T

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d En

ding

30 N

ovem

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016

Reve

nue

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nse

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nue

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nse

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nue

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Shire

of T

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Oper

atin

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etYT

D Ac

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1413

30Pr

ivate

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come

15,00

06,2

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15,00

06,2

502,4

17(3

,833)

TOTA

L PRI

VATE

WOR

KS -

Oper

ating

15,00

0(8

,500)

6,250

(3,53

5)2,4

17(1

,924)

(2,22

1)

CAPI

TAL E

XPEN

DITU

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00

00

00

00

CAPI

TAL R

EVEN

UE

00

00

00

00

TOTA

L PRI

VATE

WOR

KS -

Capit

al0

00

00

00

TOTA

L PRI

VATE

WOR

KS15

,000

(8,50

0)6,2

50(3

,535)

2,417

(1,92

4)(2

,221)

PUBL

IC W

ORKS

OVE

RHEA

DS

OPER

ATIN

G EX

PEND

ITUR

E

1432

01W

orks

& S

ervic

es -

Salar

ies &

Wag

es(2

55,60

7)(1

06,50

0)(1

43,56

1)(3

7,061

)(3

4.80%

)14

3204

Publi

c Wor

ks O

verh

eads

- Su

pera

nnua

tion

(28,9

65)

(12,0

65)

(14,3

85)

(2,32

0)(1

9.23%

)14

3205

Publi

c Wor

ks O

verh

eads

- Co

nfere

nces

& T

raini

ng(7

,000)

(2,91

5)(1

,354)

1,561

53.55

%14

3206

Othe

r Emp

loyee

Cos

ts - P

wo(3

0,500

)(1

2,705

)(2

0,021

)(7

,316)

(57.5

8%)

1432

07Su

pervi

sors

Vehic

les(1

5,000

)(6

,250)

(10,9

70)

(4,72

0)(7

5.52%

)14

3208

Engin

eerin

g Offic

e Exp

ense

s(2

2,000

)(9

,160)

(13,4

27)

(4,26

7)(4

6.58%

)14

3209

Eng.

- Prin

ting &

Stat

ioner

y(3

,000)

(1,25

0)(1

82)

1,068

85.45

%14

3210

Wag

es S

taff -

Tra

ining

(15,0

00)

(6,25

0)(2

,691)

3,559

56.95

%14

3211

Wag

es S

taff -

Mee

tings

(15,0

00)

(6,25

0)(2

,214)

4,036

64.57

%14

3212

Outsi

de S

taff -

Wag

es -

Annu

al Le

ave

(90,1

14)

(37,5

45)

(23,4

47)

14,09

837

.55%

1432

13Ou

tside

Staf

f - W

ages

- Pu

blic H

olida

ys(4

6,356

)(1

9,315

)(4

,029)

15,28

679

.14%

1432

14Ou

tside

Staf

f - W

ages

- Si

ck Le

ave

(41,4

27)

(17,2

60)

(15,4

95)

1,765

10.23

%14

3216

Supe

rann

uatio

n - W

ages

Staf

f(1

34,03

1)(5

5,845

)(4

9,931

)5,9

1410

.59%


280

For T

he P

erio

d En

ding

30 N

ovem

ber 2

016

Reve

nue

Expe

nse

Reve

nue

Expe

nse

Reve

nue

Expe

nse

Shire

of T

oody

ay -

Oper

atin

g St

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ent b

y Fun

ctio

n &

Activ

ity

COA

Desc

riptio

n20

16/20

17 O

rigina

l Bud

get

YTD

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etYT

D Ac

tual

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nce $

Varia

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er

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et YT

D

1432

19Ins

uran

ce O

n Wor

ks(3

5,400

)(3

5,400

)(3

0,336

)5,0

6414

.31%

1432

20Sa

laries

(O/S

) - L.

S.L.

(35,0

00)

(14,5

80)

(6,15

6)8,4

2457

.77%

1432

22Sa

fety E

quipm

ent &

P.P

.E.

(12,5

00)

(5,20

5)(7

,292)

(2,08

7)(4

0.09%

)14

3223

Comm

unica

tion C

osts

(2,50

0)(1

,040)

(199

)84

180

.87%

1432

24Ad

minis

tratio

n Allo

catio

n - P

wo(8

4,162

)(3

5,065

)(3

6,781

)(1

,716)

(4.89

%)

1432

26Sm

all P

lant O

pera

ting C

osts

(20,0

00)

(8,33

0)(1

8,211

)(9

,881)

(118

.62%

)14

3228

Build

ing M

ainten

ance

- Al

lowan

ce(5

00)

(205

)0

205

100.0

0%14

3250

Less

Allo

cated

To W

orks

& S

ervic

es (P

woh)

888,0

5137

0,020

422,9

0752

,887

(14.2

9%)

(6,01

1)(2

3,115

)22

,227

45,34

2

OPER

ATIN

G RE

VENU

E

1433

31P.

W.O

. Misc

Inco

me1,0

0041

541

(374

)(9

0.16%

)1,0

0041

541

(374

)

TOTA

L PUB

LIC W

ORKS

OVE

RHEA

DS -

Oper

ating

1,000

(6,01

1)41

5(2

3,115

)41

22,22

744

,968

CAPI

TAL E

XPEN

DITU

RE

1432

25Tr

ansfe

r To E

mploy

ee E

ntitle

ment

Rese

rve -

Outsi

de S

taff

(2,00

0)(8

30)

(2,08

8)(1

,258)

(151

.55%

) -

Inter

est

(2,00

0)(8

30)

(2,08

8)(1

,258)

CAPI

TAL R

EVEN

UE

1433

30Tr

ansfe

r Fro

m LS

L Res

erve

20,00

08,3

300

(8,33

0)(1

00.00

%)

20,00

08,3

300

(8,33

0)

TOTA

L PUB

LIC W

ORKS

OVE

RHEA

DS -

Capit

al20

,000

(2,00

0)8,3

30(8

30)

0(2

,088)

(9,58

8)

TOTA

L PUB

LIC W

ORKS

OVE

RHEA

DS21

,000

(8,01

1)8,7

45(2

3,945

)41

20,13

935

,380


281

For T

he P

erio

d En

ding

30 N

ovem

ber 2

016

Reve

nue

Expe

nse

Reve

nue

Expe

nse

Reve

nue

Expe

nse

Shire

of T

oody

ay -

Oper

atin

g St

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y Fun

ctio

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Activ

ity

COA

Desc

riptio

n20

16/20

17 O

rigina

l Bud

get

YTD

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etYT

D Ac

tual

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nce $

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nce %

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/Und

er

Budg

et YT

D

OTHE

R PR

OPER

TY &

SER

VICE

S

PLAN

T OP

ERAT

ION

COST

S

OPER

ATIN

G EX

PEND

ITUR

E

1442

02Fu

el - U

nlead

ed(3

5,000

)(1

4,580

)(1

2,989

)1,5

9110

.91%

1442

03Fu

el - D

iesel/

Disti

llate

(140

,000)

(58,3

30)

(55,0

21)

3,309

5.67%

1442

05Ty

res &

Tub

es(3

5,000

)(1

4,580

)(1

2,608

)1,9

7213

.52%

1442

06Pl

ant -

Par

ts &

Repa

irs(1

55,00

0)(6

4,580

)(4

8,573

)16

,007

24.79

%14

4207

Plan

t Rep

air -

Wag

es(1

40,00

0)(5

8,330

)(8

0,300

)(2

1,970

)(3

7.67%

)14

4208

Ins. &

Lice

nces

(60,0

00)

(60,0

00)

(73,9

32)

(13,9

32)

(23.2

2%)

1442

09Su

ndry

Tool

Purch

ases

(15,0

00)

(6,25

0)(8

,096)

(1,84

6)(2

9.54%

)Po

le Sa

w wi

th Int

erch

ange

able

Head

- 2,5

00Tw

o Bru

shcu

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plus H

arne

ss -

2,500

Misc

ellan

eous

- 10

,000

0044

25Le

ss P

lant D

epre

ciatio

n Allo

cated

To W

orks

275,2

7711

4,695

108,2

36(6

,459)

5.63%

0050

12Lo

ss O

n Sale

Of A

ssets

- Ro

ad P

lant P

urch

ases

(39,6

93)

(16,5

35)

016

,535

100.0

0%00

8362

Plan

t Ope

ratio

n - E

xpen

.Stor

es0

0(1

08)

(108

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0%00

8412

Plan

t Dep

recia

tion

(175

,000)

(72,9

15)

(64,4

45)

8,470

11.62

%14

4250

Less

Allo

cated

To W

orks

& S

ervic

es (P

oc)

491,9

0720

4,955

255,4

1750

,462

(24.6

2%)

(27,5

09)

(46,4

50)

7,580

54,03

0

OPER

ATIN

G RE

VENU

E

0015

23Pr

ofit O

n Sale

Of A

ssets

- Ro

ad P

lant &

Equ

ipmen

t2,5

091,0

450

(1,04

5)(1

00.00

%)

1443

30Mi

sc R

even

ue &

Fue

l Tax

Cre

dits

25,00

010

,415

10,89

447

94.6

0%14

4331

Reim

burse

ment

- Ins

uran

ce C

laims

00

4,773

4,773

0.00%

27,50

911

,460

15,66

74,2

07

TOTA

L PLA

NT O

PERA

TION

COS

TS -

Oper

ating

27,50

9(2

7,509

)11

,460

(46,4

50)

15,66

77,5

8058

,237

CAPI

TAL E

XPEN

DITU

RE

00

00


282

For T

he P

erio

d En

ding

30 N

ovem

ber 2

016

Reve

nue

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nse

Reve

nue

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nse

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nue

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atin

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D Ac

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/Und

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00

00

CAPI

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EVEN

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00

00

00

00

TOTA

L PLA

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COS

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Capit

al0

00

00

00

TOTA

L PLA

NT O

PERA

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COS

TS27

,509

(27,5

09)

11,46

0(4

6,450

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,667

7,580

58,23

7

MATE

RIAL

S IN

STO

RE

OPER

ATIN

G EX

PEND

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E

00

00

00

00

OPER

ATIN

G RE

VENU

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1453

30Sa

le Of

Stoc

k Dire

ct0

00

00

00

0

TOTA

L MAT

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Oper

ating

00

00

00

0

TOTA

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LS IN

STO

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Capit

al0

00

00

00

TOTA

L MAT

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LS IN

STO

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00

00

00

SALA

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& W

AGES

OPER

ATIN

G EX

PEND

ITUR

E

0085

80W

ages

& A

llow

Defau

lt0

00

000

8570

Wor

kers

Comp

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tion P

ayme

nts0

00

0


283

For T

he P

erio

d En

ding

30 N

ovem

ber 2

016

Reve

nue

Expe

nse

Reve

nue

Expe

nse

Reve

nue

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nse

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of T

oody

ay -

Oper

atin

g St

atem

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y Fun

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Activ

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COA

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etYT

D Ac

tual

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/Und

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Budg

et YT

D

0085

71Pa

renti

ng P

ayme

nts T

o Staf

f0

00

014

6201

Salar

ies &

Wag

es D

rawn

(3,68

3,843

)(1

,534,9

30)

(1,54

2,874

)(7

,944)

(0.52

%)

1462

02Sa

laries

& W

ages

Allo

cated

To W

orks

& S

ervic

es3,6

83,84

31,5

34,93

01,5

42,87

47,9

44(0

.52%

)0

00

0

OPER

ATIN

G RE

VENU

E

1433

33W

orke

rs Co

mpen

satio

n Reim

burse

ments

00

00

00

00

TOTA

L SAL

ARIE

S &

WAG

ES -

Oper

ating

00

00

00

0

CAPI

TAL E

XPEN

DITU

RE

1012

50Ho

useh

old H

azar

dous

Was

te Pr

oject

00

00

00

00

CAPI

TAL R

EVEN

UE

00

00

00

00

TOTA

L SAL

ARIE

S &

WAG

ES -

Capit

al0

00

00

00

TOTA

L SAL

ARIE

S &

WAG

ES0

00

00

00

OTHE

R PR

OPER

TY &

SER

VICE

S

UNCL

ASSI

FIED

ITEM

S

OPER

ATIN

G EX

PEND

ITUR

E

1472

01Ad

minis

tratio

n Allo

catio

n - U

nclas

sified

Items

(52,5

06)

(21,8

75)

(22,3

14)

(439

)(2

.01%

)14

7202

Conn

or'S

Cott

age -

5 (L

ot 3)

Pies

se S

treet,

Too

dyay

(4,49

8)(1

,855)

(1,69

4)16

18.6

9% -

Build

ing M

ainten

ance


284

For T

he P

erio

d En

ding

30 N

ovem

ber 2

016

Reve

nue

Expe

nse

Reve

nue

Expe

nse

Reve

nue

Expe

nse

Shire

of T

oody

ay -

Oper

atin

g St

atem

ent b

y Fun

ctio

n &

Activ

ity

COA

Desc

riptio

n20

16/20

17 O

rigina

l Bud

get

YTD

Budg

etYT

D Ac

tual

Varia

nce $

Varia

nce %

Over

/Und

er

Budg

et YT

D

- Pa

rks &

Gar

dens

-

Oper

ation

al14

7204

6 Duk

e Stre

et(1

,097)

(445

)(5

96)

(151

)(3

3.98%

)14

7205

Bank

Buil

ding -

Stirl

ing T

erra

ce -

Oper

ation

al(1

0,702

)(4

,430)

(2,64

9)1,7

8140

.19%

1472

06Sy

reds

Cott

age

(6,77

3)(2

,805)

(2,41

6)38

913

.88%

1472

07O'

Reilly

'S -

Lots

1A &

1B S

tirling

Ter

race

, Too

dyay

(6,10

2)(2

,515)

(1,81

7)69

827

.76%

1472

12Lo

t 46/4

7 Tele

grap

h Roa

d, To

odya

y(3

,387)

(1,39

0)(2

,717)

(1,32

7)(9

5.50%

) -

Build

ing M

ainten

ance

- Pa

rks &

Gar

dens

-

Oper

ation

al14

9100

Avon

Age

d Hou

sing I

nitiat

ive P

rojec

t - E

xpen

ditur

e(2

,049,0

14)

0(3

7,523

)(3

7,523

)0.0

0%Q1

58A

- Avo

n Age

d Hou

sing

- Too

dyay

Q158

B - A

von A

ged H

ousin

g - V

ictor

ia Pl

ains

Q158

C - A

von A

ged H

ousin

g - G

ooma

lling

1612

03Lo

an 63

- Int

eres

t And

Cha

rges

(5,14

0)(2

,135)

(2,43

2)(2

97)

(13.9

0%)

1612

16Lo

an 74

- Int

eres

t & C

harg

es -

Bank

Buil

ding S

tirling

Ter

race

(2,44

4)(1

,015)

(1,09

6)(8

1)(7

.96%

)08

682

Depr

eciat

ion -

Uncla

ssifie

d Buil

dings

(42,0

00)

(17,5

00)

(18,0

55)

(555

)(3

.17%

)(2

,183,6

63)

(55,9

65)

(93,3

08)

(37,3

43)

OPER

ATIN

G RE

VENU

E

1473

31Ba

nk B

ldg -

Reco

up O

utgoin

gs2,0

0083

064

1(1

89)

(22.8

2%)

1473

32Ba

nk B

ldg -

Rent

Bank

31,00

012

,915

11,43

1(1

,484)

(11.4

9%)

1473

33Re

coup

s - Lo

t 1 A

&B S

tirling

Tce

208,0

0010

4,000

136,3

6432

,364

31.12

% -

Insur

ance

- O'

Reilly

's - 2

08,00

014

7335

Renta

l - Lo

t 1 A

&B S

tirling

Tce

15,00

06,2

500

(6,25

0)(1

00.00

%)

1492

00Av

on A

ged H

ousin

g Init

iative

Pro

ject -

Rev

enue

681,8

180

9,146

9,146

0.00%

937,8

1812

3,995

157,5

8133

,586

TOTA

L UNC

LASS

IFED

ITEM

S - O

pera

ting

937,8

18(2

,183,6

63)

123,9

95(5

5,965

)15

7,581

(93,3

08)

(3,75

7)

CAPI

TAL E

XPEN

DITU

RE

1472

52Tr

ansfe

r To A

sset

Deve

lopme

nt Re

serve

(460

,000)

(2,50

0)(1

,147)

1,353

54.11

%Sa

le of

Teleg

raph

Roa

d - 23

0,000

Sale

of Te

legra

ph R

oad -

130,0

00


285

For T

he P

erio

d En

ding

30 N

ovem

ber 2

016

Reve

nue

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nse

Reve

nue

Expe

nse

Reve

nue

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nse

Shire

of T

oody

ay -

Oper

atin

g St

atem

ent b

y Fun

ctio

n &

Activ

ity

COA

Desc

riptio

n20

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17 O

rigina

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get

YTD

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etYT

D Ac

tual

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nce $

Varia

nce %

Over

/Und

er

Budg

et YT

D

Sale

of Du

ke S

treet

- 95,0

00Int

eres

t - 5,

000

1472

56Un

class

ified H

erita

ge (S

pec.)

Buil

dings

- Ca

pital

Wor

ks(1

28,00

0)(1

20,00

0)(1

16,12

0)3,8

803.2

3%Q1

46 C

onno

rs Co

ttage

Inter

nal P

aint -

8,00

0J0

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'Reil

ly's C

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e Rep

airs -

100,0

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010 O

'Reil

ly's C

ottag

e Foo

tings

Rep

air -

20,00

016

1254

Loan

63 -

Princ

ipal P

ayme

nts(1

3,856

)(5

,770)

(6,82

1)(1

,051)

(18.2

1%)

1612

64Lo

an 74

- Pr

incipa

l - Ba

nk B

uildin

g Stirl

ing T

erra

ce(1

8,920

)(7

,880)

(9,38

5)(1

,505)

(19.1

0%)

(620

,776)

(136

,150)

(133

,474)

2,676

CAPI

TAL R

EVEN

UE

1472

53Tr

ansfe

r Fro

m As

set D

evelo

pmen

t Res

erve

20,00

00

00

0.00%

Subje

ct to

sale

of Du

ke S

treet

- 20,0

0014

7257

Loan

Inco

me -

Bank

Buil

ding S

tirling

Ter

race

00

00

20,00

00

00

TOTA

L UNC

LASS

IFED

ITEM

S - C

apita

l20

,000

(620

,776)

0(1

36,15

0)0

(133

,474)

2,676

TOTA

L UNC

LASS

IFIE

D IT

EMS

957,8

18(2

,804,4

39)

123,9

95(1

92,11

5)15

7,581

(226

,782)

(1,08

1)

TOTA

L OTH

ER P

ROPE

RTY

& SE

RVIC

ES1,0

21,32

7(2

,848,4

59)

150,4

50(2

66,04

5)17

5,706

(200

,986)

90,31

5


286


287


288


289


290

Co

un

cil a

nd

Co

mm

itte

e M

ee

tin

g Sc

he

du

le 2

01

7

MO

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FOR

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4.

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9.30

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IT

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00 P

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00 P

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Item

9.5

.1 -

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BUSHFIRE ADVISORY COMMITTEE MEETINGS

MONTH

D R A F T

AGENDA ITEMS

C.O.B. Deadline

No Exceptions

(8 days before mtg)

(CEO) AGENDA

SETTLEMENT MEETING

(6 days before mtg)

DELIVERY DATE

OF AGENDA (4 days before mtg)

DATE OF

MEETING

JANUARY

FEBRUARY 30/01/2017 29/01/2017 3/02/2017 7/02/2017

MARCH

APRIL

MAY 24/04/2017 23/04/2017 28/04/2017 2/05/2017

JUNE

JULY

AUGUST 24/07/2017 23/07/2017 28/07/2017 1/08/2017

SEPTEMBER

OCTOBER

NOVEMBER 30/10/2017 29/10/2017 3/11/2017 7/11/2017

DECEMBER

FEBRUARY

MAY

NOVEMBER

SCHEDULE

AUGUST

First TUESDAY of chosen months

67(1) of the Act ‐ any matters relating to be reported; Review of SOP's and

Admin Manual

Llaw ‐ 3.5(2) Equipment Officer to Report

Llaw ‐ 3.9(2) Table Minutes from Brigade's AGM's for receipt at BFAC; Llaw ‐

3.11 Appointment of Officers following brigade AGM's; Updating Brigade

Members Information; Form 12's';

67(1) of the Act ‐ any matters relating to be reported.

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297

298

ENVIRONMENT ADVISORY COMMITTEE MEETINGS

MONTH

D R A F T

AGENDA ITEMS

C.O.B. Deadline

No Exceptions

(8 days before mtg)

(MPD & EO/CEO)

AGENDA

SETTLEMENT

MEETING

(6 days before mtg)

DELIVERY DATE

OF AGENDA (4 days before mtg)

DATE OF

MEETING

JANUARY

FEBRUARY 15/02/2017 17/02/2017 19/02/2017 23/02/2017

MARCH

APRIL

MAY 17/05/2017 19/05/2017 21/05/2017 25/05/2017

JUNE

JULY

AUGUST 16/08/2017 18/08/2017 20/08/2017 24/08/2017

SEPTEMBER

OCTOBER

NOVEMBER 15/11/2017 17/11/2017 19/11/2017 23/11/2017

DECEMBER

1st Meeting 27-Aug-15

Meeting Time: 5.30 pm * Council Resolution 205/10/15

First Meeting: Elect Chairperson

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Documents

Minutes 20 December 2016 - Shire of Toodyay