2017.08.28 Regular Council Meeting Agenda - Document

Town of Innisfail

Regular Council Meeting

August 28, 2017

7:00 p.m.

Page

1. CALL TO ORDER

2. AGENDA

Agenda of the Regular Council meeting held on August 28, 2017

2.1 Additions to or deletions from 2.2 Adoption of agenda

3. MINUTES

3 - 5 3.1 Regular Council Meeting of July 24, 2017

4. PUBLIC HEARINGS

4.1 Bylaw 1470-A47 to Amend the Land Use Bylaw - General Amendments 4.2 Bylaw 1470-A48 to Amend the Land Use Bylaw - Landscaping Provisions

5. ADMINISTRATION/COUNCIL

6 - 10 5.1 Chief Administrative Officer (CAO) Report

11 - 18 5.2 Request for Decision - Amendments to Election Sign Policy 2004-001

6. COMMUNITY SERVICES

19 6.1 Request for Decision - FCSS Funding Applications

20 - 24 6.2 Request for Decision - Extension of 2017/18 Arena Ice Season - Tournament of Champions

25 - 27 6.3 Request for Decision - Curling Club Roof Replacement

7. OPERATIONAL SERVICES

28 - 36 7.1 Bylaw 1470-A47 to Amend the Land Use Bylaw - General Amendments Second and Third Reading

37 - 48 7.2 Bylaw 1470-A48 to Amend the Land Use Bylaw - Landscaping Provisions Second and Third Reading

49 - 50 7.3 Request for Decision - Administration Building Construction - Budget Adjustment

51 - 53 7.4 Request for Decision - Public Works Storage Structure

54 - 59 7.5 Request for Decision - Water Meter Register Upgrade - Communication Plan

8. CORPORATE SERVICES

Page 1 of 120

Page

60 - 66 8.1 Request for Decision - 2nd Quarter Financial Statements

9. ACCOUNTS

67 - 77 9.1 Accounts - Cheque #49528 - #49751

10. CORRESPONDENCE & INFORMATION

78 - 119 10.1 Correspondence & Information

11. COUNCIL REPORTS

11.1 Councillor Bates 11.2 Councillor Churchill 11.3 Councillor Taylor 11.4 Councillor Kemball 11.5 Councillor Bos 11.6 Councillor Rieberger 11.7 Mayor Spiller

12. OPEN MICROPHONE SESSION

13. UPCOMING EVENTS

120 13.1 Upcoming Events

14. ADJOURNMENT

Page 2 of 120

1

The Minutes of a Regular Meeting of the Council of the Town of Innisfail held on Monday, July 24, 2017 commencing at 7:00 p.m. in the Council Chambers.

Mayor Brian Spiller

Councillors Gavin Bates Doug BosPatt ChurchillMark KemballHeather TaylorDanny Rieberger

Chief Administration Officer Helen DietzDirector of Community Services Henry WongDirector of Corporate Services Heather WhymarkDirector of Operational Services Frank ColosimoCommunications Coordinator Stuart Fullarton

Mayor Spiller called the meeting to order at 7:00 p.m.

Kemball & Churchill – That the agenda for the Regular meeting of Council scheduled for Monday, July 24, 2017 be adopted as amended.

Carried Unanimously

Bates & Taylor – That the minutes of the Regular meeting of Council held on Monday, July 10, 2017 be adopted as presented.

Carried Unanimously

Bates & Rieberger - That Council accepts the Accomplishments and Successes 2010-2017 report as presented.

Carried Unanimously

Churchill & Taylor - That Council approves the revised Strategic Priority Chart dated July 2017 as presented.

Carried Unanimously

Bates & Rieberger –That Council approves appointing Frank Colosimo as acting Chief Administrative Officer until August 8, 2017.

Carried Unanimously

Bos & Taylor –That Council gives first reading to Bylaw 1470-A47 to amend the Land Use Bylaw;

And further, that Monday, August 28, 2017 at 7:00 pm in Council Chambers be set as the date, time and place for the public hearing on Bylaw 1470-A47.

Carried Unanimously

In Attendance:

Call to Order

Adoption of the Agenda219.07.24

Regular Meeting Minutes220.07.24

Accomplishments and Successes 2010-2017221.07.24

Strategic Priorities222.07.24

Acting CAO223.07.24

Bylaw 1470-A47 General Amendments to the Land Use Bylaw224.07.24

AGENDA ITEM #3.1

Regular Council Meeting of July 24, 2017 Page 3 of 120

2

Churchill & Taylor –That Council gives first reading to Bylaw 1470-A48 to amend the Landscaping provisions of the Land Use Bylaw.

And further, that Monday, August 28, 2017 at 7:00 pm in Council Chambers be set as the date, time and place for the public hearing on Bylaw 1470-A48.

Carried Unanimously

Rieberger & Bos – That Council approves the proposal submitted by Innisfail Electric Ltd. to supply and install new LED lighting throughout the occupied spaces of the Innisfail Twin Arena, at the proposed cost of $48,750.00 (+ GST).

Carried Unanimously

Churchill & Kemball – That Council approves the special event permit for the 5-90 Slo-Pitch League to host a beer gardens August 18- 20, 2017, subject to compliance with all provincial legislation and municipal bylaws, rules and regulations including the provision of required liquor permit, liquor liability insurance coverage with the Town of Innisfail as an "additional named insured" as presented.

Carried Unanimously

Rieberger & Taylor - That the accounts be approved as presented in the amount of $425,781.18

Carried Unanimously

Taylor & Churchill - That Council accepts the correspondence and information as presented.

Carried Unanimously

Councillor Bates:Attended:- Land Use Bylaw Landscaping Provisions Open House- Municipal Emergency Management Committee

Councillor Churchill Attended:- Municipal Planning Commission- Red Deer River Municipal Users Group

Councillor Taylor Attended:- Municipal Planning Commission- Land Use Bylaw Landscaping Provisions Open House- Municipal Emergency Management Committee- Innisfail Library Co-op Community Spaces Grant Presentation

Councillor Kemball: Attended:- Innisfail Chamber of Commerce

Councillor Bos: Attended:- Land Use Bylaw Landscaping Provisions Open House

Bylaw 1470-A48 to amend the Land Use Bylaw – Landscaping225.07.24

Arena Lighting Project226.07.24

Special Event Application 5-90 Slo-Pitch League Tournament Beer Gardens227.07.24

Accounts228.07.24

Correspondence and Information229.07.24

Council Reports

AGENDA ITEM #3.1


3

Councillor Rieberger: Attended:- Land Use Bylaw Landscaping Provisions Open House- Municipal Emergency Management Committee- Innisfail Library Co-op Community Spaces Grant Presentation

Mayor Spiller: Attended:- Mountain View Regional Water Service Commission- South Red Deer Regional Wastewater Commission- Innisfail Library Co-op Community Spaces Grant Presentation

Morley Scriven, 5124 49 Ave - Expected his application to develop a dog kennel would be heard at this meeting. Advised that would be dealt with through the relevant Development Authority.

Churchill & Taylor - That the Regular Meeting of Council for July 24, 2017 move In Camera at 8:14 p.m.

Carried Unanimously

Churchill & Rieberger - That Council approves entering into an extension into the existing MMC contract for water meter upgrade to implement a fixed area network system, implement a customer services engagement bundle and undertake training, software and license for a value of $87,934 funded from the Water Reserve.

Carried Unanimously

Churchill & Bates - That the Regular Meeting of Council for July 24, 2017 reconvene to open Council Meeting at 8:55 p.m.

Carried Unanimously

Kemball & Taylor - That the Regular Meeting of Council for July 24, 2017 be adjourned at 8:57 p.m.

Carried Unanimously

Mayor Chief Administrative Officer

Open Mic Session

In Camera230.07.24

Water Meter Register Upgrade

Reconvene231.07.24

Adjourn232.07.24

AGENDA ITEM #3.1


Meeting:

Meeting Date:

Title:

Originated By:

C.A. O. Approval:

Town of InnisfailRequest for Decision

Regular Council

August 28, 2017

Chief Administrative Officer (CAO) Report

Todd Becker, CAO

Todd Becker, CAO

Le islative Re uirement/Authorit :

Municipal Government ActSection 197(1) Councils and council committees must conduct theirmeetings in public unless.... Councils and council committees may close allor part of their meetings to the public if a matter to be discussed is withinone of the exceptions to disclosure in Division 2 of Part 1 of the FOIPP Act.

Section 207(c) The chief administrative officer advises and informs thecouncil on the operation and affairs of the municipality.

BACKGROUND-

CAORe crt

The intent of the CAO report is to provide council information in relation to generalduties undertaken by the CAO. It provides council another opportunity to engage witht^_c^° relating..to theoPerational and strategic objective accomplishments and anyother item council may have questions on.

Administration is suggesting a few tools for council to consider. The intent of the draftChief Administrative Officer report template is to indicate within the administrativereports such things as applicable bylaws/policies, effects to budgets, and references toexisting strategies. The Town has been successful in the development of strategies andassessments, often with public input, which provides the basis for administrativerle,c_o?:m.en51ations; Tê report template also indicates the levels of discussions amongstadministration and other sources that promote inter-departmental collaboration andinformation sharing.

Council Action Control

COLIncllProvides direction to administration through formal resolution and policy.Administration, on through each respective department, has demanding work plans.

AGENDA ITEM #5.1

Chief Administrative Officer (CAO) Report Page 6 of 120

Regular CouncilCAO ReportAugust 28, 2017Page 2

Administration is presenting a draft council action control model for councilconsideration. The proposed draft action control model is intended to capture council'sdirection (resolution) at each council meeting. The action control will be attached toeach council meeting agenda for review and discussion as well reviewedadministratively following each council meeting. As the actions are completed they willbe highlighted in red bold to show council and the public what the progress has been.This measurement tool can also be considered during the CAO performance evaluationprocess.

Council Committee Meetin

With the evolution of local government council demands have increased significantlyover the last decade. With the increased demands council typically is inundated withlegislation reviews, policies, strategies, and administration requests for decisionsbesides being engaged with the public. It can be difficult to achieve all theorganizational business within the typical two meetings per month. Administration isseeking council direction for research a council committee of the whole structure andpresent to new council following the election for consideration. New council will be put ina position to decide how they wish to conduct their business and if a council committeeof the whole is fitting with their expectations.

A council committee structure that is recommended is one that follows the guidance outlinedwithin the Municipal Government Act (MGA) as well as the Freedom of Information andProtection of Privacy (FOIPP) Act. Council/administration interaction can be achieved withinan informal procedural process that demonstrates transparency in a public setting. Councilcan still have confidential discussions in-camera as outlined in the FOIPP legislation.

0 erational Vision

When a new CAO or senior manager enters an organization the organizational culturecan significantly change. Having an organizational vision provides direction andexpectations to what the organization needs to be like to be successful in the future allof which promotes a positive culture within the work environment. With the Town havinga new CAO it is important to have an initial starting base to build on in relation to vision.From an operational perspective a temporary vision has been established with the intentto redefine the vision in the near future with the direct input of the employees. Thetemporary operational vision is outlined as:

To professionally serve the citizens of the Town of Innisfail by aligning thecore values of trust, integrity and respect within our day to day operationsand long term business plans.

77?/s will be accomplished with the following principles:1. Transparency and doing what we say2. Support and teamwork3. Pride and fun

AGENDA ITEM #5.1


Regular CouncilCAO ReportAugust 28, 2017Page 3

The key to the success of the operational vision is naturally the vision and values of thecommunity expressed through the voice and actions of council. It is recommended forcouncil following the election to engage in vision development processes in order toachieve its short and long term strategic objectives. No formal direction is beingrequested at this time.

RECOMMENDED RESOLUTION:

1. For council to approve the use of the August, 2017 administrative report templateto be used by administration when presenting to council.

2. For council to approve the use of the Council Action Control to be attached toeach regular council meeting.

3. For council to direct administration to research a council committee of the wholestructure to present to council following the election.

AGENDA ITEM #5.1


TOWN OF INNISFAIL COUNCIL RESOLUTION ACTION CONTROL

Council Meeting Date:

- 1 - | P a g e

DATE OF MEETING

ITEM # ACTION BY WHOM

DATE BACK TO COUNCIL

AGEN

DA ITEM

#5.1

Chief Adm

inistrative Officer (C

AO) R

eportPage 9 of 120

Town of Innisfail Report to Council

Conformance to existing Laws and Town Council Plans: Conforms with: Yes/No/

Partial/NA Comments:

Bylaws/Laws/Policies Sustainability Plan Council Strategic Plan/Priorities Budget/Long Term Plans Effects on future budgets Regional Impacts

Background/Introduction:

Options:

Communication Strategies:

Recommendation:

TITLE:

PRESENTER:

FILE #

DEPARTMENT:

AGENDA DATE:

DISCUSSIONS:

ATTACHMENTS: 1.

APPROVALS: _________________ Department Head

__________________ Date

__________________ CAO

__________________ Date

AGENDA ITEM #5.1


Town of lnnisfail Request for Decision

Meeting: Council Meeting

Meeting Date: August 28, 2017

Title: Amendments to Election Sign Policy 2004-001

Originated by: Vanessa Connors, Legislative Executive Assistant

C. A. 0. Approval: Todd Becker, CAO

DISCUSSION:

Administration has conducted a review of the Election Sign Policy in anticipation of the 2017 municipal election. The following amendments are proposed:

The definition of "Candidate" and "Election Sign" be added; The description of the pre-determined locations be updated for clarity; The map of the pre-determined locations be improved for ease of use; The previous pre-determined location #6 be removed as it does not allow for enough room for signs once the 2.0 m setback from the roadway is applied; That two additional locations be added ( 42 Street west of 60 avenue on northside, and section of 49a Ave) Addition of Schedule 'B" to explain the 6m site triangles at intersections.

RECOMMENDED ACTION:

That Council approves the amendments to the Election Sign Policy 2004-001 as presented.

-

AGENDA ITEM #5.2

Request for Decision - Amendments to Election Sign Policy 20... Page 11 of 120

^ÎNNISFAIL

TITLE:

POLICY NUMBER:

EFFECTIVE DATE:

AMENDED:

Town of InnisfailPOLICY

ELECTION SIGN POLICY

2004-001

January 27, 2004

September 27, 2010March 14, 2016

August 28, 2017

OBJECTIVE:

To establish guidelines for the placement of temporary election signs that ensures safety of thetravelling public, reduces visual clutter, and encourages respect for among candidates.

DEFINITIONS:

"Candidate" means a person officially nominated as a candidate at an Election and his/herauthorized agent;

"Election Sign" means a free standing sign to promote a candidate or party during a municipal,provincial, or federal election, a referendum or plebiscite, or any election held pursuant to thelocal Authorities Election Act; and is the sign officially used by the candidate or party.

GUIDELINES:

1. Placement on Town Owned Land

a. Election signs may be placed on Town owned property provided they are placed onlyin the following pre-determined locations, as shown in Schedule 'A'.

i. 42 Street- Area east of 60 Avenue, on south side; and area west of 60Avenue on north side.

ii. Intersection of 50 Street & Highway 2A, on the southwest corner.iii. 54 Street between 48 Avenue & 49 Avenue on the north side; and 49a

Avenue between 54 Street & 56 Street on the southwest side.iv. 52 Avenue between 42 Avenue & 33 Street on the east side.v. Lakewood Drive between 56 Street & 50 Street connector, on the west side.

b. Pre-determined locations will be marked by Town employees upon request.c. Election signs must not be placed in a manner that obstructs signs placed by other

candidates.

d. Election signs shall not be placed within 20 meters of another sign from the samecandidate.

e. Election signs shall not be placed within 2. 0 meters from the edge of roadwaypavement.

f. Elections signs shall be a maximum of4ft. x 8 ft. in size and shall not be illuminated.g. Designated Officers employed by the Town may remove any election signs which

have been erected, affixed, posted or placed on any Town property in contraventionof this policy.

AGENDA ITEM #5.2


^1ÎNNISFAIL Town of Innisfail

POLICY

h. Election signs must be placed outside of the 6 meter site triangles at intersections,as shown in Schedule 'B'

i. The sign owner is responsible for ensuring all Election Signs are kept free fromdamage and disrepair. Sign owners are responsible to remove any damaged orvandalized Election Signs immediately;

2. Placement on Private Properties

a. Election signs may be placed on private property with the approval of the owner.b. Election signs shall not obstruct, or be confused with, any authorized traffic sign,

signal or device or otherwise pose a potential hazard to traffic.c. Must be placed outside of the 6 meter site triangles at intersections, as shown in

Schedule 'B'.d. Elections signs shall be a maximum of 4 ft. x 8 ft. in size and shall not be

illuminated.

3. Time Limitations

a. For elections held pursuant to the Local Authorities Election Act (Municipal andSchool Board Trustees) signs shall only be erected 45 days prior to the day fixed forvoting an election.

b. For Provincial and Federal elections signs shall only be placed after the official startof an election period.

c. All election signs on public and private property must be removed within 48 hours ofthe closing of the voting station. The Town of Innisfail has the authority to removeany election sign that does not comply with the Policy

DATE POLICY APPROVED BY COUNCIL:


AGENDA ITEM #5.2


AREA FORELECTION SIGNS

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AGENDA ITEM #5.2


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POLICY

SCHEDULE 'B'

ILLUSTRATION OF CORNER SIGHT TRIANGLES

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AGENDA ITEM #5.2


^1^ POLICY MANUAL

TOWN OF INNISFAIL^'"^

I NISF IL

POLICY NUMBER:

EFFECTIVE DATE:A ENDMENT DATES:

GENERAL STATEMENT OF POLICY: Election Signs

2004 - 001

January 27, 2004September 27, 2010March 14, 2016

OBJECTIVE:

The Town of Innisfail wishes to ensure that election signs are placed in a manner that regardsthe amenities of existing developments, the respect for other candidates, the safety of thetravelling public and prevents a cluttered appearance on Town boulevards.

DEFINITION:

An election sign is a temporary sign announcing or supporting political candidates or issues inconnection with any vote or referendum pursuant to municipal, provincial or federal legislation.

STATEMENT:Election signs for persons seeking office in Federal, Provincial, Municipal or Local Authority(school board) elections may be placed on private property provided that they shall not obstructthe view of or be liable to be confused with any authorized traffic sign, signal or device orotherwise pose a potential hazard to traffic and are placed outside of the 6 meter site trianglesat intersections.

PERMITTED LOCATION OF SIGNS:

Election signs may be placed on Town owned property provided that they are placed in pre-determined locations.

Election signs must be placed in a manner so as to not obstruct signs placed by othercandidates. Pre-determined locations will be marked by Town employees upon request.

Election signs shall not be placed within 20 meters of another sign from the same candidate.

Election signs shall not be placed within 2. 0 meters from the edge of pavement.

Elections signs shall be a maximum of4ft. x 8 ft. in size and shall not be illuminated.

Pre-determined locations include sections of the following boulevards:1 42 Street, South side, East of 60 Avenue2 52 Avenue East side, South of Woodland Road3 54 Street, North side, between 48 Avenue & 49 Avenue4 Lakewood Drive, West side, South of 56 Street5 Intersection of 50 Street and Highway 2A, Southwest comer6 52 Avenue, East side South of 42 Street

1

AGENDA ITEM #5.2


TIME LIMITS:

All election signs on public and private property must be removed within 48 hours of the closingof the polling station. The Town of Innisfail, Peace Officer has the authority to remove anyelection sign that does not comply with the Policy.

For Provincial and Federal elections, election signs shall only be placed after the official start ofan election period.

For Municipal elections, election signs shall only be placed 45 days prior to the identifiedelection and/or vote day.

DATE POLICY APPROVED BY COUNCIL: Janua 27 2004

Date of Revision

March 14, 2016

Council Resolution

77. 03. 14

Revision Details

Revised map and locations,addition of size and distance

requirements, time limits,minor text additions

ayor Chief Administrativ Officer

AGENDA ITEM #5.2


Pre-Determined Locations:

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AGENDA ITEM #5.2


Meeting:

Meeting Date:

Title:

Originated By:

C. A. O. Approval:

To n of InnisfailRequest for Decision

Council Meeting

Monday, August 28, 2017

FCSS Board Recommendations for 2017 Funding Applications

Karen Br ury, Co " ocial Development Coordinator

Todd ecker

BACKGROUND:

On August 4, 2017 The Community and Social Development Coordinator received a fundingrequest in the amount of $10, 000.00 from Big Brothers and Big Sistere of Red Deer andDistrict/lnnisfail. The request is for funds to deliver site based mentoring programs to students."?. lnnisfail schools. This request included a letter of support from a local Family SchoolWellness Worker as to the value and impact of mentoring programs in our schools.

The FCSS Advisory Board met on August 21, 2017 to review the submitted application. Therecommendations put forward are the result of this meeting.

RECOMMENDED ACTION:

1. Council may accept the recommendation of the FCSS Advisory Board to grant funding inthe amount of $10, 000.00 to Big Brothers and Big Sisters of Red Deer andDistricVlnnisfail.

2. Council may accept the recommendation of the FCSS Advisory Board with someamendments.

3. Council may reject the recommendation of the FCSS Advisory Board.


That Council approve FCSS grant funding in the amount of $10, 000. 00 to Big Brothers and BigSisters of Red Deer and District/lnnisfail as recommended by the FCSS Advisory Board.

COIWMUNICATION STRATEGY:

The applicants will be contacted directly via a letter/email to inform them of a decision regardingtheir application.

The public will be informed via a press release distributed to media, and posted to social mediaand the Town of Innisfail website.

AGENDA ITEM #6.1

Request for Decision - FCSS Funding Applications Page 19 of 120


Meeting:Meeting Date:

Title:

Originated By:

Approval:

Regular CouncilMonday, August 28, 2017

2018 Tournament of Champions Hockey Tournament- Extension of 2017-2018 Ice Arena Season

Henry Wong, Director of Community Services

Todd Becker, C.A. O.

LEGISLATIVE REQUIREMENT / AUTHORITY:

Municipal Government Act Chapter M-26Section 5 states a municipality has duties that are imposed on it by this or otherenactments and those that the municipality has imposed on itself as a matter of policy.

BACKGROUND/PROPOSAL:

Tournament organizers for the Tournament of Champions have requested ice rentaltime on the weekend of March, 30 - April 1 , 2018, at Innisfail Twin Arena, to host theirannual hockey tournament. The proposed ice rental times for both ice surfaces are asfollows:

Friday: 10.00 a. m. - 10:30 p.m. (25 hours)Saturday: 8:00 a.m. - 9:30 p.m. (27 hours)Sunday: 8:00 a.m. - 7:00 p.m. (22 hours) Weekend Total: 74 hours

The Tournament of Champions hockey tournament has been an annual mainstay of theice arena operations over the past number of years.

This annual hockey tournament has hosted up to 96 novice/atom aged teams fromthroughout western Canada, pitting teams that would not normally compete againsteach other in friendly competition. The tournament is hosted in three central Albertalocations (Ponoka, Lacombe and Innisfail), typically on the last weekend of March.

In recent years, due to the timing of Hockey Alberta Provincial championships,Tournament organizers have been forced to move the scheduling of their annualtournament into the first weekend of April. In 2017, the tournament was held on theweekend of March 31 - April 2.

This request would necessitate an extension of the ice arena operations for anadditional week. Under operational guidelines outlined in the current Facility Booking

AGENDA ITEM #6.2

Request for Decision - Extension of 2017/18 Arena Ice Season... Page 20 of 120

Regular CouncilAugust 28, 2017Page 2

Policy, ice arena operations would cease following the conclusion of scheduled use onthe last Sunday of March, however an extension of the ice arena season could beconsidered through a written request for Town Council approval.

FINANCIAL IMPLICATIONS:

Based on a letter of understanding, the Tournament of Champions would be charged anhourly rate of $95. 00 + GST for their rental of the Innisfail Arena (both ice surfaces)based on a minimum of 75 hours of usage equating to a total revenue of $7, 481. 25($7, 125+5%GST).

Anticipated staffing costs for this weekend would be based on 2 - 8 hour shifts per daywith two staff members per shift for the three day tournament at an average staff wageof$21.82/hour

2 shifts/day x 8 hours/shift x 2 staff/shift x 3 day x $21 .82/hour = $2, 094. 72

Based on average daily utility costs for power and natural gas (calculated from March2017 utility invoices), the anticipated utility costs for maintaining both ice surfaces forthe seven days beyond March 25 (through April 1), would be equated as follows:

Power: Average daily cost of $300. 98 per day x 7 days = $2, 106. 86Natural Gas: Average daily cost of $178. 21 per day x 7 days = $1 ,247.47Total Utilities Costs: = $3,354.33

Expenses not calculated into this report are the 96 hours of staff time allocated tooperate and maintain the facility for the tournament that otherwise would have beenutilized for spring clean-up or to complete outdoor facility preparations (parks, sportsfields, tennis courts etc. ) for upcoming outdoor sporting season. Other intangibleswould include loss of potential rental revenues from dry floor rentals such as minorlacrosse that begin in early April.

ALTERNATIVES / BENEFITS / DISADVANTAGES:

Administration recognizes the benefits to the community as a whole when a tournamentthat hosts 32 teams in one location over a full weekend, and recommends the approvalof the request to extend the ice arena operations through the March 30 - April 1, 2018weekend.

Council may choose to:1. Accept the recommendation of Administration; or

2. Reject the recommendation of Administration.

AGENDA ITEM #6.2


Regular CouncilAugust 28, 2017Page3


1. That Council accepts the recommendation of Administration to approve thewritten request submitted by the Tournament of Champions organizers toextend the operational season of the Innisfail Arena to permit the hostingof their annual hockey tournament on the weekend of March 30 - April 1,2018.

COMMUNICATION STRATEGIES:

1. Notification to Recreation & Parks operations informing of the extension of the icearena operations for the 201 7-2018 season.

2. Notification to all regular facility user groups of the Innisfail Arena advising of theextension of the ice arena operations for the 2017-2018 season.

3. Promotion available ice times through various media including Town website,"Town Voice" page in Innisfail Province, and various social media outlets.

4. Communications to Recreation Departments in neighboring municipalities inCentral Alberta, advising of our extended ice arena operations for the 2017-2018season, and inviting inquiries regarding available ice rental times.

AGENDA ITEM #6.2


Alberta Tournament of ChampionsPO Box 9075Sylvan Lake, Albertaalbertahockeydirectory@gmail. corn403-550-2275

August 22, 2018

Town Council oflnnisfail

Ice BookingsInnisfail, Alberta

RE: ALBERTA TOURNAMENT of CHAMPIONS 2018 ICE REQUIREMENTS

ATTN: Town Council

For the last 21 years we have booked the ice for all day Friday, Saturday and Sunday for theAnnual Novice & Atom Tournament of Champions in your facility. This season our tournamentruns March 30th, 31st, and April 1st, 2018. The 3 other arenas involved are Lacombe, Ponokaand Sylvan Lake. We choose the weekend right after provincials which is usually the lastweekend in March and has at times went into the first couple of days of April.

It is our understanding that you are planning on shutting your arena down the weekend beforebut we are asking you to stay open for this event. As a young family from Central Alberta wedon't want to see the tournament sent to other larger communities. We love that it is in thecommunities we grew up in and spent time as children playing hockey ourselves. We prideourselves on finding local sponsors and advertising what each community has to offer. We havebeen told in the past that some teams would have never known of the Ponoka Stampede, or whata great place Sylvan Lake was for a summer holiday, or Discovery Wildlife Park and JungleFanns for example, if it had not been for our tournament. Even today I received a phone callfrom a business owner in Calgary that was so impressed by the quality of our hoodies he askedfor the Red Deer business we used. I myself feel happy that we are able to give back to ourcommunities when I know fully well he could find what he needed in Calgary.

Our event is a non-profit event and we use all local referees in which we pay them the going ratefor entire event. This is a boost to them and the arena concession which is very busy during thistime. Teams use our tournament as a fun way to wind up their hockey season, we do radioadvertising for the event boosting your city and arena complex. We are totally organized andprovide you with a draw about 3 weeks before the event.

32 teams ascend u on our town durin this event fillin u all the hotels and restaurants. Thisturns out to be 1400 lus eo ledescendin u onthe town it is a eat boost to all the townretail businesses.

We would require an answer as soon as possible.

AGENDA ITEM #6.2


These are the times that would be required for the Tournament of Champions in Innisfail.We would need both ice surfaces for the following times:

DATE

Friday, March 30, 2018

Saturday, March 31, 2018

Sunday, April 1, 2018

TIMES

10:00 AM-10:30 PMBoth ice surfaces8:00 AM-9:30 PMBoth ice surfaces8:00 AM-7:00 PMBoth ice surfaces

Bobby AfcKinlayTournament of Champions Ice ChairmanPhone 403-352-3804Email: albertahocke director ail. com

Website: www.albertatoumamentofchampions. ca

AGENDA ITEM #6.2




Title:

Originated By:

Approval:

Regular CouncilMonday, August 28, 2017

Curling Rink Roof Repairs

Henry Wong, Director of Community Services

Todd Becker, C.A. O.

LEGISLATIVE REQUIREMENT/ AUTHORITY:

Municipal Government Act Chapter M-26Section 5 states a municipality has duties that are imposed on it by this or other enactments andthose that the municipality has imposed on itself as a matter of policy


On June 20th, 2017, a severe weather system made its way through Town, resulting inextensive damages to the roof membrane of the Innisfail Curling Rink. The extremewinds caused significant damages to the roof ripping off 1/5 of the roof membrane in theprocess - total area is approximately 4000 Sq. Ft.

Administration contacted Town Insurers to advise of the damages to the facility, andwere advised to obtain quotations from reputable roofing contractorc. Two roofingcontractors were contacted to provide quotations to repair the roof damages with anoption to resurface the entire roof surface with a new SBS membrane.

The following are the two quotations received along with an option to resurface theentire roof surface with a new layer of modified SBS modified bitumen roof membrane.

Contractor

Goodmen Roofing Ltd.Cooper Roofing

Roof Repairs Only$74,490.00$43, 070. 00

with Option$143,050.00$ 93, 350. 00

The repairs would consist of:. Repair of parapets where required. Repair of existing vapour barrier as required with 1-ply hot adhered 15 Ib. felt. Supply/lnstall Type II EPS insulation to match existing. Supply/lnstall Asphaltic Core (Fibre) board. Supply/install modified bitumen base sheet. Supply/install 250 gram modified bitumen cap sheet

AGENDA ITEM #6.3

Request for Decision - Curling Club Roof Replacement Page 25 of 120

Regular CouncilAugust 28, 2017Page 2

. Supply/install 24 gauge metal flashings color to match to existing

. Seal all roof obstacles and perimeter properly.

The option will include the removal of existing roof membrane down to existing EPSmembrane; application of new Asphaltic Core (Fibre) board followed by application ofnew modified bitumen base sheet and new 250 gram modified bitumen cap sheet tocomplete the entire roof.

Administration has been advised that the quotation submitted by Cooper Roofing tocomplete the initial roof repairs is being considered by the Town's Insurers; waiting finalconfirmation from the Town's Insurers through the Adjuster.

As timing of the essence, Administration would like to proceed with the contracting ofCooper Roofing to complete the initial roof repairs at the quoted cost of $43, 070. 00, aswell as implement their proposed Option to apply a new SBS torch on membrane overthe entire flat roof surface at an additional (quoted) cost of $50, 280.00 for a total projectcost of $93,350.00.


As this repair was necessitated as a result of an act of nature, there were no fundsallocated in advance. Quotations were sought from two reputable roofing contractorsand forwarded to the Town's insurers for approval. At the time of this report, the claimsadjuster had indicated that his/her report would be recommending compensation in theamount equal to the quotation submitted by Cooper Roofing & Exteriors to completerepairs to the damage roof section of the Innisfail Curling Rink in the amount of$43, 070. 00.

In light of recommendations outlined a recent lifecycle assessment of the Curling RinkFacility completed in January 2016, Administration recommends that consideration begiven to resurfacing of the remaining undamaged roof area (approximately 6900 sq. ft.)with a new membrane coversheet. As mentioned previously in this report, this aspectwould see the removal of the existing granular cap sheet and base sheet to expose theasphaltic core/fibre board, followed by the application of a new base sheet covered by anew 250 gram granular cap sheet utilizing the "torch on" method. Cooper Roofing &Exteriors has quoted this additional work at $50, 280.00. Again, there are no initial fundsallocated for this additional work, and as such, funds would have to come fromRecreation Reserves.

ALTERNATIVES / BENEFITS / DISADVANTAGES:

1. Council may accept the recommendation of Administration.

2. Council may reject the recommendation of Administration.

AGENDA ITEM #6.3


Regular CouncilAugust 28, 2017Page3


1. That Council approves the recommendation of Administration to accept thequotation submitted by Cooper Roofing & Exteriors to complete roofrepairs to the Innisfail Curling Rink at the quoted price of $43, 070. 00, withfunds provided through the Town's Insurers; and

2. That Council approves the recommendation of Administration to accept thequotation submitted by Cooper Roofing & Exteriors to complete additionalwork to resurface the remaining roof surface of the Innisfail Curling Rinkwith a new base sheet and 250 gram granular cap sheet at the quoted priceof $50,280.00 with funds coming from the Recreation Reserve.

COMMUNICATION STRATEGIES:

1. Notification to Innisfail Curling Club of the impending roof repairs.

2. Notification to Town operations (Recreation & Parks, Public Works, ProtectiveServices and Finance) of the impending roof repairs.

3. Notification to the general public via various media outlets (Town Voice, Townwebsite and social media) of the impending roof repairs.

AGENDA ITEM #6.3



Title:

Originated by:

Dept. Approval:

C. A. 0. Approval:


Council MeetingAugust 28, 2017

Bylaw 1470-A47 to amend the Land Use Bylaw - General

Meghan Jenkins, Parkland Community Planning Services

Frank Colosimo, P. Eng, Director f Operational Services

Todd Becker, CAO

LEGISLATIVE REQUIREMENT / AUTHORITY:Municipal Government Act - Chapter M-26. 1 Part 17 Division 5 Section 639 every municipalitmust pass a land use bylaw.Municipal Government Act - Chapter M-26 1 Part 17 Division 9 Section 191(1) the power topass a bylaw... includes a power to amend... the bylaw.

BACKGROUND:

Bylaw 1470-A47 represents the proposed amendments to the LUB in response to specificpermits and administrative challenges. The amendments involve:

1. Development Permits - Decks2. Development Permits - Sea/land containers3. Development Officer variance capabilities4. Secondary suite floor area5. Community signs on municipal lands

DISCUSSION:

1. Develo ment Permit - Decks

It is proposed that the requirement for a deck permit be removed for all residential.uncovered decks that comply with the setbacks specified in the LUB. Decks are built onmost homes, and have minimal impact or cause for concern provided that the'deckcomplies with the setbacks in place. Any deck requiring a relaxation of stated setbacks willrequire development permit approval Decks will still require a Building Permit inaccordance with the Alberta Building Code.

Covered decks, porches, verandas, etc will still require a development permit, as once adeck is enclosed it is no longer considered a deck, but an extensio'n/additi'on to the house.

The following LUB amendments are being proposed:

New subsection within s. 2. 4 DEVELOPMENT NOT REQUIRING A DEVELOPMENT PERMIT

24(1) No development permit will be required for any of the following types of development providedthat such development complies with all applicable provisions of this Land 'Use Bylaw:

(m) the construction, maintenance and repair of private walkways, paths, driveways, paticand unenclosed decks; ' '' -/-/^--. -/-.. -.. -/-/^-.. ^/

AGENDA ITEM #7.1

Bylaw 1470-A47 to Amend the Land Use Bylaw - General Amendme... Page 28 of 120

Regular Council, August 28, 2017Page 2

2. Sea/land Containers

Sea/land containers are currently defined in the LUB as follows:

sea/land container means any building that was originally designed and constructed for use asa shipping container, intended for use as permanent or temporary accessory storage;

The LUB then goes on to prohibit the placement of sea/land containers in a residentialdistrict (s. 3. 4(4)).

The use of sea/land containers is becoming increasingly common in all land use districts,including residential. MPC has received requests to permit sea containers in residentialareas for the purposes of renovations or restoration projects. These requests have beentreated as temporary approvals, however clarification within the LUB is needed.

It is proposed that sea/land containers be allowed without requiring a development permitin Highway commercial, Industrial and Public Use districts. In other commercial districts atemporary development permit may be considered by MFC (term to be determinedMPC).

In residential districts, a sea/land container may be permitted in the rear yard for amaximum of 180 days (an initial 90 days approved by the Development Officer, andadditional 90 days considered by MPC).


New subsection within s. 2. 4 DEVELOPMENT NOT REQUIRING A DEVELOPMENT PERMIT

24(1) No development permit will be required for any of the following types of development providedthat such development complies with all applicable provisions of this Land Use Bylaw

(r) a sea/land container for the purpose of accessory storage in an industrial, highwaycommercial or public use district, provided the container is, in the opinion of theOfficer

/. located in the rear yard of the parcel; and//'. adequately screened through the use of fencing, landscaping or a combination

thereof; and/oriii. painted or aesthetically enhanced to compliment the primary building.

Amend subsection within s. 3. 4 BUILDING ORIENTATION AND DESIGN

3. 4(4) Sea/land shipping containers or similar forms of shipping or cargo containers shall notbe permitted on a site in any residential district, unless approved as a temporary buildingpursuant to section 3.7

New subsections within s. 3. 7 TEMPORARY BUILDINGS AND SOFT SIDED STRUCTURES

3. 7(2) Asea/land container may be approved, by the Development Officer, for placementwithin the rear yard of a residential pa reel for temporary storage fora maximum of 90 days.The Municipal Planning Commission may consider an additional 90 day approval as a

AGENDA ITEM #7.1


Regular Council, August 28, 2017Page3

discretionary use.

3. 7(3) A sea/land container, not explicitly exempt by s. 2. 4(r), may be conditionally approvedby the Municipal Planning Commission pursuant to s. 3. 7(1) as a temporary use in any non-residential district. Any container approved within the Central Business (CB) or LocalCommercial (LC) district must be:

;;.

III.

i. located in the rear yard of the parcel; andadequately screened through the use of fencing, landscaping or a combinationthereof; and/orpainted or aesthetically enhanced to compliment the primary building.

3. Develo ment Officer Variance Ca abilities

Development permits for permitted uses requiring a variance are currently referred to MPC fordecision. This typically adds 2-4 weeks to the permit processing time. For small variance suchas minor setback variances for compliance certificates, decks, sheds and garages this canseem an unnecessary hold up an application. It is proposed that the Development Officer beprovided the authority to grant variances of up to 10% of the stated setback on the followingapplications:

a. Minimum yard setbacks;b. Maximum building height;c. Maximum accessory residential building area (ie. garages); ord. Maximum projection into minimum required yard as stated in section 3. 16.

For example: The maximum size for an accessory building is 728 sq. ft. The DevelopmentOfficer would be able to issue a variance for a garage up to 800 sq. ft (10% of 728 = 72. 8 I 728+ 72. 8 = 800. 8 sq ft)

The application is approved as a permitted use with a variance and still must be advertised andmay be subject to appeal.


2. 12 DEVELOPMENT PERM IT DECISIONS AN D CONDITIONSVariances

(6)

(7)

The Development Authority Mft may approve, with or without conditions, anapplication for development that does not comply with this bylaw if, in the opinion ofthe Development Authority MfiG,

a. the proposed development would not/. Unduly interfere with the amenities of the neighbourhood, orii. Materially interfere with or affect the use, enjoyment or value

or neighbouring parcels of land, andb. the proposed development conforms with the use prescribed for that land

or building in this bylaw.

In approving an application for development pursuant to subsection (5) theDevelopment Authority MftG shall adhere to the following:

AGENDA ITEM #7.1



a.

b.

c.

(8)

(9)

a variance shall be considered only where warranted by the merits of theproposed development a nd in response to:

;. irregular lot lines, parcel shapes or site characteristics which createdifficulties in siting structures within the required setbacks or in meetingthe usual bylaw requirements; or

ii. Non-compliant setbacks of existing structures where the requirements ofsubsection (5) above are fulfilled.

except as otherwise provided in this bylaw, there shall be no variance frommaximum density regulations;andwhere the issuance of a development permit involves the exercise of anyspecified discretion of the Development Officer or M PC to relax a regulation of adistrict or any other regulation of this bylaw, the MPC shall not permit anyadditional variance from that regulation.

The Development Officer, in accordance with subsections (5) and (6), may approve,with or without conditions, a variance, not to exceed 10%, related to the following:

a. Minimum yard setbacks;b. Maximum building height;c. Maximum accessory residential building area; ord. Maximum projection into minimum required yard as stated in section 3. 16.

In the event that a variance is granted, the nature of the approved variance shallbe specifically described in the development permit approval.

4. Seconda Suite Floor Area

Secondary suites are currently defined in the LUB as follows:

secondary suite means a dwelling unit located within the principal dwelling, on a secondstorey integral to a detached garage, or as an accessory building where the principaluse of the site is a detached dwelling

The LUB currently limits the floor area of secondary suites to 55 m2 (592 fi2). Secondarysuites represent an effective means of providing affordable rental accommodations withinthe community, and particularly in suites developed in (above a garage) or as anaccessory building the floor area has had to be relaxed by MPC.

The following amendment is proposed:

3. 36(3) A secondary suite located within the principal building shall not exceed 55 m2 (592 fl2) ingross floor area. If the suite is located within an accessory structure the suite shall not exceed 65m2(700ft^) in gross floor area.

AGENDA ITEM #7.1



5. Communit Si ns on Munici al Lands

The sign section of the LUB was reviewed and updated in 2016, including the creation of acorresponding policy to address community event signs on public lands. The'LUB is intended toregulate development on private lands, and Town policy is more adept at addressing short termuses on public lands. Minor changes to the LUB are proposed that will clarify the intent of LUBrequirements and applicability and exclude unnecessary references to public property that areto be addressed in future policy.


SIGN ANDOUTDOORADVERTISEMENT REGULATIONS

(1) PurposeThe purpose of this Section is to regulate the number, size, type, form, appearance andlocation of signs on private property in order to:(a) allow local businesses and organizations to advertise their presence to localcitizens in a manner that can be equitably applied and enforced;(b) encourage and improve the quality of sign design to compliment the streetscape;(c) discourage the clutter of signs and minimize the adverse effect of signs on nearbyprivate and public property;and(d) ensure signs do not disrupt the orderly and safe flow of vehicular and pedestriantraffic.

NOTE: All signs erected on public lands, including road rights of way, public utility lots, grassboulevards, parks and open space must receive authorization or consent from the Town CAOor designate in accordance with applicable Town policy.

(4) Signs Not Requiring a Permit

The following signs shall not require a development permit provided each sign complies with theregulations ofthisbylaw.

^- signs authorized and/orBmctn vflnni'-.fnjli vtrocts, sidewalkpublic property;

aiK5, or owcr

(b) temporary signs promoting the sale or lease of real estate, providing that

(i) there shall not be more than one sign on any lot in a residential area. Such signsshall not exceed 1. 5 m2 (16ft2).

(ii) in commercial and industrial areas, there shall not be more than one sign foreach frontage and the area of such sign shall not exceed 11. 5 m2 (123ft2).

^ temporary signs advertising garage sales, special events and charitable fundraising campaigns, provided that;

^ oxcopt those signs placed on community bulletin boards provided by or for theTown, all signs arc self supporting and shall not be placed on or attached toany other structure including mailboxes, trees, light standards, utility poles,and traffic sign posts;and

W -all signs arc removed no later than 21 hours following the salc-ef-cwf^r

AGENDA ITEM #7.1


Regular Council, August 28, 201 7Page 6

(d) temporary signs of building contractors relating to construction work in progress on theland on which the sign is erected, provided that

(i) the sign is wholly situated upon the site of the structure or land use to which itrefers,

(ii) the sign shall not project over public property,(iii) only one sign shall be permitted upon each site and limited in size to a

maximum of 3 m2 (32ft2), and(iv) the sign shall be removed prior to occupancy of the building;

(e) notices of identification in respect of the land or building on which they are displayed, orprofessional, business and tradename plates relating to the occupants of the land orbuildings on which they are displayed, providing that

(i) each name plate shall not exceed 0. 2 m2 (2ft2), and

(ii) such sign may be illuminated to Electrical Certification Standards but notflashing;

^9-posters relating specifically to a pending election. Such posters must be removedwithin two (2) days after the date of the election;

(g) window signs located inside a building used for non-residential purposes;

W -- advertising signs displayed on garbage or recycling bins located on streets under anagreement with the Town;

DISCUSSION:

The public hearing was advertised in the Innisfail Province to allow for public input inaccordance with the MGA as part of the hearing process.

ALTERNATIVES:1. Council may grant second and third readings to the bylaw.2. Council may grant second and third readings to the bylaw as amended.3. Council may request further information from administration prior to granting second

reading.4. Council may provide direction to Administration on changes to the proposed bylaw with the

amended bylaw coming before Council for further readings at a later date.

RECOMMENDED ACTION:That Council gives second and third reading to proposed Bylaw 1470-A47 as amended.

AGENDA ITEM #7.1


TownoflnnisfailBylaw 1470-A47

A BYLAW TO AMEND THE LAND USE BYLAW NO. 1470

A bylaw of the Town oflnnisfail, in the Province of Alberta, pursuant to provisions of theMunicipal Government Act, being Chapter M-26 of the Revised Statutes of Alberta 2000 andamendments thereto, to provide for the amendment of the Land Use Bylaw No. 1470.

WHEREAS Section 639 of the Municipal Government Act, Revised Stahites of Alberta 2000Chapter M-26 and amendments thereto, provides fhat every municipality must pass a land usebylaw; and

WHEREAS the Municipal Government Act, Revised Statutes of Alberta 2000 Chapter M-26and amendments thereto, pemiits a Council to amend the Land Use Bylaw; and

WHEREAS the Council of the Town oflnnisfail deems it necessary and expedient to amend theLand Use Bylaw No. 1470;

NOW, THEREFORE, the Council of the Town oflnnisfail, in the province of Alberta, dulyassembled, enacts as follows:

(1) THAT new subsection 2. 4 Development Not Requiring a Development Permit, subsection(1) (m) be amended to includet k and unenclosed decks" following "paths, driveways, patios"

(2) THAT new subsection 2. 4 Development Not Requiring a Development Permit, subsection(1) (r) be added as follows:

2 4(1) (r) a sea/land container for the purpose of accessory storage in an industrial,highway commercial or public use district, provided the container is, in the opinion ofthe Development Officer:

i. located in the rear yard of the parcel; andii. adequately screened through the use of fencing, landscaping or a combination

thereof; and/oriii. painted to compliment the primary building.

(3) THAT section 2. 12 Development Permit Decisions and Conditions, subsections (5-7)Variances be repealed and replaced as follows:

2. 12(5) The Development Authority may approve, with or-without conditions, anapplication for development that does not comply with this bylaw if, in the opinionof the Development Authority,

a. the proposed development would noti. Unduly interfere with the amenities of the neighbourhood, oru. Materially interfere with or affect the use, enjoyment or value or

neighbouring parcels of land, andb. the proposed development conforms with the use prescribed for

that land or building in this bylaw.

(6) In approving an application for development pursuant to subsection (5) theDevelopment Authority shall adhere to the following:

a. a variance shall be considered only where warranted by the merits ofthe proposed development and in response to:

i. irregular lot lines, parcel shapes or site characteristics which createdifficulties in siting structures -within the required setbacks or inmeeting the usual bylaw requirements; or

ii. Non-compliant setbacks of existing structures where therequirements of subsection (5) above are fulfilled.

AGENDA ITEM #7.1


b. except as otherwise provided in this bylaw, there shall be novariance from maximum density regulations; and

c. where the issuance of a development permit involves the exercise ofany specified discretion of the Development Officer or MFC to relax aregulation of a district or any other regulation of this bylaw, theMFC shall not permit any additional variance from that regulation.

(7) The Development Officer, in accordance -with subsections (5) and (6), mayapprove, with or without conditions, a variance, not to exceed 10%, related to thefollowing:

a. Minimum yard setbacks;b. Maximum building height;c. Afaximum accessory residential building size;d. Maximum projection into minimum required yard as stated in section

3. 16.

(8) In the event that a variance is granted, the nature of the approved variance shallbe specifically described in the development permit approval.

(4) THAT section 3.4(4) be repealed and replaced as follows:

3-4(4) Sea/land shipping containers or similar forms of shipping or cargo containersshall not be permitted on a site in any residential district, unless approved as atemporary building pursuant to section 3. 7.

(5) THAT new subsections 3. 7(2) and 3.7(3) be added as follows:

3. 7(2) A sea/land container may be approved, by the Development Officer, forplacement within the rear yard of a residential parcel for temporary storage for amaximum of 90 days. The Municipal Planning Commission may consider anadditional 90 day approval as a discretionary use.

3. 7(3) A sea/land container not explicitly exempt by s. 2. 4(r), may be conditionallyapproved by the Municipal Planning Commission pursuant to s. 3. 7(1) in any non-residential district.

(6) THAT new subsection 3. 9 Accessory Buildings (1) be added as follows, and the section re-numbered accordingly:

(1) Notwithstanding section 3. 1, setback requirements for accessory buildings shall complywith the regulations of this section where a conflict exists between this section and anyDistrict Regulations.

(7) THAT section 3.36 (3) be repealed and replaced as follows:

3. 36(3) A secondary suite located within the principal building shall not exceed 55 m2

in gross floor area. If the suite is located within an accessory structure thesuite shall not exceed 65 m2 (700ft2) in gross floor area.. area.

(8) THAT section 4. 0 (1) Purpose, be repealed and replaced as follows:

4. 0 (1) PurposeThe purpose of this Section is to regulate the number, size, type, form, appearanceand location of signs on private property in order to:

AGENDA ITEM #7.1


(a) allow local businesses and organizations to advertise their presence tolocal citizens in a manner that can be equitably applied and enforced;

(b) encourage and improve the quality of sign design to compliment the streetscape;(c) discourage the clutter of signs and minimize the adverse effect of signs on nearby

private property; and(d) ensure signs do not disrupt the orderly and safe flow of vehicular and

pedestrian traffic.

NOTE: All siîs erected on public lands, including road rights of way, public utilitylots, grass boulevards, parks and open space must receive authorization or consentfrom the Town CAO or designate in accordance with applicable Town policy.

5. 0 THAT section 4. 0 (4) Signs Not Requiring a Permit, subsections (a), (c), (f) and (h)be repealed.

Read for a first time in open Council on the _2A_ day of Jul , 2017

Public Hearing held on the 28 day of August . 2017

Read for a second time on the day of , 2017

Read for a third and final time on the day of , 2017


AGENDA ITEM #7.1




Title:

Originated by:

Dept. Approval:

C. A. 0. Approval:

Council MeetingAugust 28, 2017

Bylaw 1470-A48 to amend the Land Use Bylaw - Landscaping

Meghan Jenkins, Parkland Community Planning Serv" es

Frank Colosimo, Director of Operations Services

Todd Becker, CAO

LEGISLATIVE REQUIREMENT / AUTHORITT:

Municipal Government Act - Chapter M-26. 1 Part 17 Division 5 Section 639 every municipalitmust pass a land use bylaw.Municipal Government Act - Chapter M-26. 1 Part 17 Division 9 Section 191(1) the power topass a bylaw... includes a power to amend... the bylaw.

BACKGROUND:

In May 2016, Council approved a process to review the Town's landscaping standards anddesignated the Municipal Planning Commission to be the steering committee for the reviewprocess and bring forward recommendations for changes.

Bylaw 1470-A48 represents the proposed changes resulting from the review of the current LUBlandscaping regulations and are recommended by MPC for Council's consideration. Thechanges are summarized as follows:

1. Commercial & Industrial Landsca ed Area Re uirements

All Development^Current FProposed

All areas not actively developed shallbe planted to grass or otherwisemaintained to the satisfaction of thedevelopment officer.

All development is encouraged toprovide aesthetic improvements inthe form of hanging plant baskets,potted plants along street facingfacades.

CommercialCentral BusinessLocal Commercial

NilA minimum of 3 m (10 ft.)wide area adjacent anyresidential parcel and anyproperty boundary with aroad, except where there is adriveway, shall belandscaped. All areas of the

No change10% of parcel area, with a minimumof a 3. 0 m landscaped strip along allparcel boundaries adjacent to apublic roadway.

AGENDA ITEM #7.2

Bylaw 1470-A48 to Amend the Land Use Bylaw - Landscaping Pro... Page 37 of 120

Highway Commercial 10% of parcel area, with a minimumof a 3. 0 m landscaped strip along allparcel boundaries adjacent to apublic roadway.


site not covered bybuildings, driveways, iparking, storage and displayareas shall be landscaped.

The minimum amount of sitearea to be landscaped shallbe 15 %. A landscaped areaat least 3 m (10 ft. ) wideadjacent any residentialparcel and any propertyboundary with a road, exceptwhere there is a driveway,shall be provided.All areas of the site notcovered by buildings,driveways, and parking,storage and displayareas shall be

landscaped.

The minimum amount of sitearea to be landscaped shallbe the minimum front yard,

' excluding driveways and theminimum side yard abuttinga street or a residentialdistrict and the minimumrear yard adjacent aresidential district.

PubNC _| 10% of parcej area No change

2. Existin Industrial Park South of 42 Street

The existing industrial park south of 42 Street for the most part, has been developed withoutadhering to LUBJandscaping standards. Historical relaxations granted by the developmentauthority - the D 0., MPC and SDAB, has resulted in a neighborhood that lacks an aestheticallypleasing character. From past experience, enforcement of the current LUB landscapingstandards will be challenging in this neighborhood. Therefore, an alternative approach is beingproposed.

Properties in this area will be given the following two options for meeting the LUB landscapirrequirements:

1. Complete onsite landscaping as per LUB requirements, or2. Pay a volunta cash in lieu of providing onsite landscaping

Industrial/PrivatelyServiced Industrial

10% of parcel area, with a minimumof a 3. 0 m landscaped strip along allparcel boundaries adjacent to apublic roadway.

AGENDA ITEM #7.2


Highway Commercial 10% of parcel area, with a minimumof a 3. 0 m landscaped strip along allparcel boundaries adjacent to apublic roadway.


site not covered bybuildings, driveways, iparking, storage and displayareas shall be landscaped.

The minimum amount of sitearea to be landscaped shallbe 15 %. A landscaped areaat least 3 m (10 ft. ) wideadjacent any residentialparcel and any propertyboundary with a road, exceptwhere there is a driveway,shall be provided.All areas of the site notcovered by buildings,driveways, and parking,storage and displayareas shall be

landscaped.

The minimum amount of sitearea to be landscaped shallbe the minimum front yard,

' excluding driveways and theminimum side yard abuttinga street or a residentialdistrict and the minimumrear yard adjacent aresidential district.

PubNC _| 10% of parcej area No change

2. Existin Industrial Park South of 42 Street

The existing industrial park south of 42 Street for the most part, has been developed withoutadhering to LUBJandscaping standards. Historical relaxations granted by the developmentauthority - the D 0., MPC and SDAB, has resulted in a neighborhood that lacks an aestheticallypleasing character. From past experience, enforcement of the current LUB landscapingstandards will be challenging in this neighborhood. Therefore, an alternative approach is beingproposed.

Properties in this area will be given the following two options for meeting the LUB landscapirrequirements:

1. Complete onsite landscaping as per LUB requirements, or2. Pay a volunta cash in lieu of providing onsite landscaping

Industrial/PrivatelyServiced Industrial

10% of parcel area, with a minimumof a 3. 0 m landscaped strip along allparcel boundaries adjacent to apublic roadway.

AGENDA ITEM #7.2


Regular Council, August 28, 2017Pages

The cash in lieu would be a voluntary charge paid to the Town at the time of the DevelopmentPermit. The Town would use this money to implement a neighborhood landscaping plan alongthe boundary of the industrial park on 42Street, 61 Avenue and Highway 54.

MPC has recommended that the preferredoption for enhancing the landscaping of theneighbourhood would be the cash in lieuoption. To provide an incentive for thisoption, MPC recommends making the ratescompetitive if not lower than the cost toindividually landscape on site.

This option will require the additionalactions by Administration:

. the creation of Town Policy for theCash In lieu of Landscaping for theproperties outlined in the figure (tobe presented upon adoption ofbylaw),

. An overall landscaping planapproved by Council (to beprepared following adoption),

. Amendment of the Planning andDevelopment Fees Bylaw for theaddition of a cash in lieu chargefor landscaping in this area.

f*""t<

Mil

^

i±m^

3. Residential Landsca e Re uirements

Single detachedDuplex

Triplex/FourplexRowhousing

Apartment/StackedRowhousing/MultipleHousing Development

Manufactured HomePark

Current

Front yard grassFront yard grass

30% of parcel area30% of parcel area

30% of parcel area, alandscaped area atleast 4m (13 ft. ) inperpendicular depthfrom the building walland extending at least 1m (3 ft. ) on each side ofall windows and patiodoors of living rooms,dining rooms andbedrooms

10% of total park area No Change

Proposed1 tree or 3 shrubs jn^rqntyard1 tree or 3 shrubs per dwelling unit infront yardNo change1 tree or 1 shrubs per dwelling unit infrpntyardNo Change

AGENDA ITEM #7.2


4. Hi hwa Corridor Desi n Guidelines


The Highway Corridor Design Guidelines were included in the LUB in the Highway Commercial(HWY-C) and Industrial (I) districts as part of a regional initiative to improve the aesthetics of theHighway 2 corridor. Many of the original municipalities pushing these regulations have sincemoved away from the regulations. Some of the regulations contained within the section havebeen retained within the new general landscaping provisions, and others have been moved toother LUB sections (ie s. 3. 4 Building Orientation & Design, s. 3. 40 Lighting, Garbage Storage).It is proposed that the hfighway Corridor Design Guidelines be removed from the LUB.

5. Securit De osits

LUB section 3.29 (3) currently requires that an irrevocable letter of credit for 100% of thelandscaping cost be provided by developers as a security deposit for landscaping. This cost isestablished by the applicant submitting to the Town a landscaping cost estimate for their project.The security deposit is to be returned to the developer once the development is complete'andthe Development Officer inspects and approves the final product.

It is proposed that the requirements for security deposits remain for all developments exceptresidentiaMevelopments with less than 5 dwelling units. The value of the security deposit willbe set by Town policy.

DISCUSSION:An Open House was held on July 12th. This event was advertised in the Innisfail Province anddirect notification sent to all highway commercial and industrial property owners as well as localbuilders and developers.


ALTERNATIVES:1. Council may grant second and third readings to the bylaw.2. Council may request further information from administration prior to granting second



RECOMMENDED ACTION:

That Council gives second and third reading to proposed Bylaw 1470-A48.

AGENDA ITEM #7.2


Regular Council, August 28, 2017Pages

The cash in lieu would be a voluntary charge paid to the Town at the time of the DevelopmentPermit. The Town would use this money to implement a neighborhood landscaping plan alongthe boundary of the industrial park on 42Street, 61 Avenue and Highway 54.

MPC has recommended that the preferredoption for enhancing the landscaping of theneighbourhood would be the cash in lieuoption. To provide an incentive for thisoption, MPC recommends making the ratescompetitive if not lower than the cost toindividually landscape on site.

This option will require the additionalactions by Administration:

. the creation of Town Policy for theCash In lieu of Landscaping for theproperties outlined in the figure (tobe presented upon adoption ofbylaw),

. An overall landscaping planapproved by Council (to beprepared following adoption),

. Amendment of the Planning andDevelopment Fees Bylaw for theaddition of a cash in lieu chargefor landscaping in this area.

f*""t<

Mil

^

i±m^

3. Residential Landsca e Re uirements

Single detachedDuplex

Triplex/FourplexRowhousing

Apartment/StackedRowhousing/MultipleHousing Development

Manufactured HomePark

Current

Front yard grassFront yard grass

30% of parcel area30% of parcel area

30% of parcel area, alandscaped area atleast 4m (13 ft. ) inperpendicular depthfrom the building walland extending at least 1m (3 ft. ) on each side ofall windows and patiodoors of living rooms,dining rooms andbedrooms

10% of total park area No Change

Proposed1 tree or 3 shrubs jn^rqntyard1 tree or 3 shrubs per dwelling unit infront yardNo change1 tree or 1 shrubs per dwelling unit infrpntyardNo Change

AGENDA ITEM #7.2


4. Hi hwa Corridor Desi n Guidelines


The Highway Corridor Design Guidelines were included in the LUB in the Highway Commercial(HWY-C) and Industrial (I) districts as part of a regional initiative to improve the aesthetics of theHighway 2 corridor. Many of the original municipalities pushing these regulations have sincemoved away from the regulations. Some of the regulations contained within the section havebeen retained within the new general landscaping provisions, and others have been moved toother LUB sections (ie s. 3. 4 Building Orientation & Design, s. 3. 40 Lighting, Garbage Storage).It is proposed that the hfighway Corridor Design Guidelines be removed from the LUB.

5. Securit De osits

LUB section 3.29 (3) currently requires that an irrevocable letter of credit for 100% of thelandscaping cost be provided by developers as a security deposit for landscaping. This cost isestablished by the applicant submitting to the Town a landscaping cost estimate for their project.The security deposit is to be returned to the developer once the development is complete'andthe Development Officer inspects and approves the final product.

It is proposed that the requirements for security deposits remain for all developments exceptresidentiaMevelopments with less than 5 dwelling units. The value of the security deposit willbe set by Town policy.

DISCUSSION:An Open House was held on July 12th. This event was advertised in the Innisfail Province anddirect notification sent to all highway commercial and industrial property owners as well as localbuilders and developers.


ALTERNATIVES:1. Council may grant second and third readings to the bylaw.2. Council may request further information from administration prior to granting second



RECOMMENDED ACTION:

That Council gives second and third reading to proposed Bylaw 1470-A48.

AGENDA ITEM #7.2


TownoflnnisfailBylaw 1470-A48

A BYLAW TO AMEND THE LAND USE BYLAW NO. 1470

A bylaw of the Town oflnnisfail, in the Province of Alberta, pursuant to provisions of theMunicipal Government Act, being Chapter M-26 of the Revised Statutes of Alberta 2000 andamendments thereto, to provide for the amendment of the Land Use Bylaw No. 1470.

WHEREAS Section 639 of the Municipal Government Act, Revised Statutes of Alberta 2000Chapter M-26 and amendments thereto, provides that every municipality must pass a land usebylaw; and

WHEREAS the Municipal Government Act, Revised Statutes of Alberta 2000 Chapter M-26and amendments thereto, permits a Council to amend the Land Use Bylaw; and

WHEREAS the Council of the Town oflnnisfail deems it necessary and expedient to amend theLand Use Bylaw No. 1470;

NOW, THEREFORE, the Council of the Town oflnnisfail, in the province of Alberta, dulyassembled, enacts as follows:

(1) THAT new subsection 3.4(5) and 3.4(6) be added as follows:

(5) Rooflines and facades of large buildings where a single wall exceeds 30m (99 ft)shall be designed to reduce the perceived mass by the inclusion of design elementssuch as arches, columns or gables with exterior finish materials comprised ofpredominantly muted colours.

(6) Mechanical equipment shall be screened from view. Screening shall be compatiblewith the theme and character of the site.

(2) THAT section 3.29 Landscaping be repealed and replaced as follows:

(1) A site landscaping plan shall be required as part of all development permit applications,including expansions and changes of use. This plan shall indicate the location and natureof any existing treatment, areas to be removed or altered and all new installations. Thescaled landscape plan shall include the following:

(a) Boundaries and dimensions of the subject site;

(b) Location of all buildings, parking areas, driveways and entrances,

(c) Location of existing plant materials to be retained;

(d) Location of new plant materials;

(e) Plant material list identifying the name, quantity and size of plant material; and

(f) All other physical features, existing or proposed; including berms, walls,fences, outdoor furniture, lighting, decorative paving, and hard landscaping.

(2) No development permit shall be issued prior to the approval of a landscape plan.

(3) Landscaping shall be completed to the satisfaction of the Development Authority by theend of the first full growing season following completion of construction or the

AGENDA ITEM #7.2


commencement of the use, -whichever occurs first. All landscaping shall be of a type andquality that is satisfactory to the Development Authority.

(4) Landscaping shall be provided in accordance with the table below. In addition torequired landscaped areas, all areas of a parcel not covered by buildings, driveways,parking, storage and display areas shall be seeded to grass, sodded, cultivated as agarden, hard landscaped or left with its natural, weed-free grass and vegetative cover.

Land Use District/Use

RESIDENTIALSingle DetachedDu lexThree/Fourplex

Rowhousing

Minimum Landscaped Area Planting Density (landscapeitem/required landscapearea)

Required landscaping to be 1 tree or 3 shrubs/dwellingrovided in the front yard unit

Front yard area 1 tree/85 m (915ft )

Front yard arealshrub/40m2(431ft2)1 tree or 3 shrubs/dwellingunit

ApartmentStacked RowhousingMultiple HousingDevelopment

COMMERCIALCentral Business District

30% of parcel area

minimum 1 tree to be

provided /three dwellingunits

1 tree for every 50 m2 (538ft. 2)

1 shrub for every 20 m2 (215ft. 2)

Nil, except for all areas not n/acovered by buildings,driveways, parking, storageor display areas.

Highway Commercial 10% of parcel area, with a 1 tree for every 50 mz (538minimum of a 3. 0 m ft. 2)landscaped strip along allparcel boundaries adjacent 1 shrub for every 20 m2 (215to a public roadway, ft. 2)

Local Commercial

INDUSTRIALIndustrial

PrivatelyIndustrial

10% of parcel area, with a 1 tree for every 50 m2 (538minimum of a 3. 0 m ft. 2)landscaped strip along allparcel boundaries adjacent 1 shrub for every 20 m2 (215to a public roadway, ft. 2)

10% of parcel area, with a 1 tree for every 50 mz (538minimum of a 3. 0 m ft. 2)

Serviced landscaped strip along allparcel boundaries adjacent 1 shrub for every 20 m2 (215to a public roadway, ft. 2)

PUBLICPublic Use 10% of parcel area, with a 1 tree for every 50 m2 (538

minimum of a 3. 0 m ft. 2)landscaped stri alon all

AGENDA ITEM #7.2


(5)

(7)

parcel boundaries adjacent 1 shrub for every 20 m2 (215to a public roadway, ft. 2)

Excepting single detached and duplex dwellings, the size of all required trees and shrubsshall be as follows at time of planting:

Trees(i) Coniferous minimum height of 1. 8 m (6ft. ) above the root ball(ii) Deciduous minimum calliper width of 50 mm (2 in) at 0. 46 m (1. 5ft. ) above

the root ball

Shrubs

(iii) Coniferousfiv) Deciduous

minimum height of 0. 38 m (1ft) above the root ballminimum height of 0. 61 m (2ft) above the root ball

(6) The following planting ratio shall be required for all required landscaping:

(i) Trees: One (1) coniferous: two (2) deciduous(ii) Shrubs: Two (2) coniferous: three (3) deciduous

The Town shall maintain a list of appropriate tree and shrub species to be utilized tofulfil landscaping requirements.

(8) Xeriscaping practices are encouraged, but shall not reduce the required vegetative treeand shrub plantings outlined above. Native plants and grasses may be considered asequivalents to shrub plantings to the satisfaction of the Development Authority.

(9) Existing trees shall be retained to the greatest extent possible. Any such trees which areretained following development may be considered in assessing fulfilment of thelandscaping requirements provided construction activity has not, in the opinion of theDevelopment Authority, impacted on the ability of the existing trees to survive 5 yearsbeyond the date the development was completed.

(10) All boulevards adjacent a development site shall be seeded or sodded, excepting thoseditch areas required for drainage. Any surface treatment other than grass or any treeplanting on the boulevards shall require prior approval of the Town. All boulevardlandscaping shall be in accordance with the standards of the Town.

(11) All landscaping shall be placed primarily along road frontages, along parcel boundaries,and building faces except for plantings intended to screen adjacent properties. Allboundary landscaping is to be provided outside of any perimeter site fencing.

(12) All development is encouraged to provide aesthetic improvements in the form of hangingplant baskets, potted plants along street facing facades.

(13) All landscaping shall be protected by concrete curbs or other approved barriers having aminimum height of 140 mm (6 in. ) or separated from the street or parking area by apaved, curbed sidewalk. Where landscaping is to be provided along unpaved roadwaysor parking areas these requirements may be waived by the Development Authorityprovided landscaping can be adequately maintained.

(14) Landscaping shall be used to screen or break up the view of all outside storage areas,parking facilities and loading areas from adjacent buildings and roads.

(15) The Development Authority may require additional aesthetic improvements where, in theopinion of the Development Authority, there is a likelihood that elements of the proposeddevelopment will generate undesirable impacts on surrounding sites such as poorappearance, excessive noise, light, odours, traffic, litter, or dust or cause conflicts withother uses forming part of the development.

AGENDA ITEM #7.2


(16) Notwithstanding the requirements above, parcels located within the area outlined belowmay be fulfilled the required landscaping provisions through a cash-in-lieu oflandscaping payment in accordance with Town policy. All or a portion of the requiredlandscaping may be fulfilled in this manner. The amount of any cash-in-lieu paymentshall be calculated based on the amount of required landscaped area at a ratedetermined in Town policy. Any payments received shall be utilized to providelandscaping and associated improvements in the general area in accordance -with acomprehensive area landscaping plan.

Landsca ed Parkin Islands

(17) With the exception of industrial parcels, landscaped areas in addition to those describedabove shall be provided within large off street parking areas with a capacity of 30 ormore vehicles in the form of landscaped islands to enhance the appearance of the hardsurfaced area, provide shade and windbreaks, and assist in defining pedestrian walkwaysand rows of parking spaces. A minimum of two (2) landscaped islands should beprovided, with an additional two islands provided for every additional thirty (30) stalls. Aminimum of one (1) tree and two (2) shrubs shall be planted in each island.

(18) If landscaped islands cannot be accommodated an additional 10 m2 of requiredlandscaped area/parking island not provided shall be required elsewhere on the site.

Landsca in Securi

(19) As a condition of a development permit for any use excepting residential development ofless than five (5) units on a parcel, security deposit shall be required in accordance withTown policy to ensure that such landscaping/planting is carried out with reasonablediligence. The condition of the security being that, if the landscaping is not completed inaccordance with this Bylaw and the development permit -within one (I) growing seasonafter the completion of the development, then the amount fixed shall be available to theTown for its use in installing the required landscaping/planting.

AGENDA ITEM #7.2


(20) The owner of a property, or his/her successor or assignees, shall be responsible forinstallation and proper maintenance of all landscaping required by a developmentpermit. If the required landscaping does not survive, the applicant/owner must replace itwith a similar type of species and with a similar calliper width or height. The absence oflandscaping that vas required by a development permit may be enforced as a breach ofthe conditions of approval.

(3) THAT new subsection 3. 40 shall be repealed and replaced as follows:

Outdoor lighting provided for security, display or attraction purposes for anydevelopment shall be arranged so that no direct rays of light are directed at anyadjoining site or interfere with the effectiveness of adjacent traffic and shall complywith the following provisions:

(a) No light structure shall exceed a height of 7. 62 m (25ft);

(b) No light shall be attached to a structure above a height of 7. 62 m (25ft) along that structure;

(c) The developer shall provide a plan indicating the location of allexterior lights, including projected light patterns in relation to adjacentpublic roadways and developments; and

(d) No flashing or strobe, or revolving lights, which may impact the safety ofmotorists using adjacent public roadways, shall be installed on any structure orsite.

(4) THAT in Part 11.0 Highway Commercial District (HWY-C) "Special Requirement" sectionbe added as follows:

Garbage Storage

(1) Garbage shall be stored in garbage containers constructed and located inaccordance with the Town's garbage Bylaw and garbage storage areas shall bescreened from public thoroughfares and adjacent properties to the satisfaction ofthe Development Authority. Screening shall take the form ofberming, landscapingor solid fencing or any combination of the foregoing.

(5) THAT the "Highway Corridor Design Guideline Requirements" be repealed from Part 11.0Highway Coinmercial Disb-ict (HWY-C), and Part 13. 0 Industrial District (I).

Read for a first time in open Council on the _24_ day ofîd}!_, 2017

Public Hearing held on the _2S_ day of August . 2017

Read for a second time on the _ day of , 2017

Read for a third and final time on the _ day of , 2017


AGENDA ITEM #7.2



Title:

Originated By:

C.A.O. Approval:


Regular CouncilAugust 28, 2017

Administration Building Budget Adjustment

Frank Colosimo, P. Eng., Director of Operational Service

Todd Becker, CAO

LEGISLATIVE REQUIREMENT / AUTHORITT:

Municipal Government Act:

Section 242 (1) Each Council must adopt an operating budget for each calendar year.

Section 248 (1) A municipality may only make an expenditure that is:

(a) Included in an operating budget, interim operating budget or capitalbudget or authorize authorized by council.


As part of the 201 7 Budget, the following projects were approved:

. Administration Building

. Furniture for Administration Building

The source of funding for the project is as follows:

. Administration Building

. Furniture for Administration Building

$2, 525, 142$ 250,000

75% MSI/ 25% FGTF100% General Reserve

As of August 14, 2017 the following is a summary of the costs for the two projects:

ADMINISTRATION BUILDINGOri inal Bud et

Total Spent to dateTotal Committed to DateTotal Bud et Spent/CommittedSur lus Bud et

Additional Cost to complete estimatedAntici ated Shortfall

$2, 525, 142$1, 839, 823$ 682, 330$2, 522, 153$2, 989$61, 513$58, 524

AGENDA ITEM #7.3

Request for Decision - Administration Building Construction ... Page 49 of 120

FURNITURE FOR ADMINISTRATION BUILDINGOri inal Bud etTotal S ent to dateTotal Committed to DateTotal Bud et S ent/CommittedUncommitted Bud etAdditional Cost to corn lete estimatedAntici ated Sur lus

$250, 000$61, 631$ 0$61,631$188, 369$10,000$178,369

As noted, there is an anticipated shortfall in the Administration Building Project budget. Theconstruction contract awarded to Phoenix Construction for the Building Project was issuedwithout a contingency. Typically, a construction contract such as this would normally include a10% contingency. To date, all change orders, executed and contemplated, equate to 8.9% of theoriginal contract value. The value of the change orders is considered reasonable considering thenature of construction. If desired, Operational Services can provide a detailed list of changesundertaken to date.

Options to minimize the shortfall have been and are being explored. The shortfall and a smallcontingency of the Administration Building project could be covered by the surplus from theFurniture Project.

Therefore, it is recommended by Administration that the 2017 Budget be amended as follows:

1. Reduce the budget for the Furniture for Administration Building by $65, 000; and2. Increase the budget for the Administration Building by $65,000 with the source of funds

being General Reserve.

ALTERNATIVES:

That Council does not agree to the proposed budget amendment and directs administration tomaintain the existing budget by another course of action including deferral of requiredimprovements in phase 2 of the Administration Building construction.

COMMUNICATION STRATEGY-

None


That Council amends the 2017 Budget as follows:

1. Reduce the budget for the Furniture for Administration Building by $65,000;2. Increase the budget for the Administration Building by $65, 000 with the source of

funds being General Reserve.

AGENDA ITEM #7.3

Request for Decision - Administration Building Construction ... Page 50 of 120



Title:

Originated By:

CAO Approval:


Fabric Structure for Public Works storage

Frank Colosimo, P. Eng, Director of Operational Services

Todd Becker, CAO

/

BACKGROUND:

On April 10, 2017 Council approved a budget increase for a fabric structure to be installed at theTown Yard for sand-salt storage and vehicle parking. The increase was based on four budgetestimates received by Administration. To meet the operation business needs of the OperationalServices department, the fabric structure specifications were revised and a Request ForProposals (RFP) was issued on June 15, 2017. The proposals were evaluated on the followingcriteria: adherence to specifications, references, cost, and timeline.

Eleven proposals were received. Even though award was not based on price exclusively, therange of costs proposed was $77, 397 - $154, 788 plus GST. The proponent with the highestevaluation was Coverco Buildings with a proposed cost of $77, 397. 00 Plus GST.

In evaluating Coverco Building proposal, the following was noted:

. A similar structure was installed for the Town of Sylvan Lake. A reference check with theTown of Sylvan Lake was very positive.

. A five year (5) maintenance period instead of the two (2) year maintenance period aspart of the Town's standard Construction Contractor Agreement.

PROPOSAL:

That Council approves awarding the Public Works storage structure to Coverco Buildings for theamount of $77, 397 plus GST.


The available budget for this project as approved by Council is $89, 000 which includes a 5%contingency. The lowest bid is $77, 397. This represents a savings of $11, 603 compared to thebudgeted amount.

AGENDA ITEM #7.4

Request for Decision - Public Works Storage Structure Page 51 of 120

ALTERNATIVES:

1. That Council requests further information from Administration before proceeding with adecision.

2. Do not accept the recommendation of Administration and award the project to anotherproponent or choose not to award the project.

COMMUNICATION STRATEGY:

N/A


That Council approves awarding the Public Works Storage Structure project to CovercoBuildings for the amount of $77,397 plus GST

AGENDA ITEM #7.4

Request for Decision - Public Works Storage Structure Page 52 of 120

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AGEN

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Request for D

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Page 53 of 120



Title:

Originated By:

C.A. O. Approval:


Water Meter Register Upgrade - Communication PlanImplementation

Frank Colosimo, P. Eng., Director f Operational Service

Todd Becker, CAO

BACKGROUND:

Water meter registers were replaced throughout the Town of Innisfail between 2010 to 2012.The meters were supplied by Master Meter Canada (MMC) and installed with Town forces.

The Town's current practice for reading water meters is somewhat automated, utility staff drive-by all the meters and automatically read consumption via radio system. The readings are theaccumulated monthly water consumptions only. The data is downloaded to a central computerin Town office and any missed reads are noted and the utility staff is dispatched to pick up anymissed reads. At that time, utility staff observe if there are errors in the registers.

Starting in September 2016, administration began tracking a high degree of water meterregisters that were failing, approximately 10 to 50 units a month. The water meters themselveswere measuring correctly; it was the registers that displayed the consumptions were not working- the screens were blank. Working with the supplier, MMC, it was determined that the batterieswere failing prematurely due to an engineering error and likely the rest of the registers in Townwill continue to fail over the next couple of years. The Town has 100% warranty on the supplyof the registers and MMC is willing to honour their warranty and supply full replacement of allthe registers. The Town would have to install the registers.

In discussions with MMC, an alternative proposal was developed. MMC would be willing to offera credit equal to the value of the replacement registers to the Town if the Town wished toexplore alternative MMC products. Since the original register program was selected, there havebeen technological advances in the water meter industry that support water conservation,enhanced customer engagement and utility best practice initiatives.

Council directed administration to proceed with negotiations with MMC for warranty replacementof meters and determine if there are any technological advances that might be beneficial to theTown and its citizens. Findings and any additional costs were to be brought back to Council fortheir consideration.

In administrations research of common technological advances in the water meter industry, thefollowing advances were noted:

. Consumption is recorded on a sub-hour rate for the month as opposed to only a singlemonthly consumption number,

AGENDA ITEM #7.5

Request for Decision - Water Meter Register Upgrade - Commun... Page 54 of 120

. Improved frequency to transmit data,

. Register that support drive-by mode and can be migrated to a full automated meterinfrastructure (AMI) fixed area network,

. Enhanced operator feedback at the time of drive-by meter reads to ensure higherdegree of successful reads during first pass,

. Operator alerts of meter failures such as low battery, low flow, errors, reverse flow,tampering, etc.

. Customer engagement software that provides access to review consumption andusage statistics, compare their usage to similar rate payers, customers canelectronically communicate with a utility customer service agent and set budgetreminders and leak alerts

. Installation of AMI fixed area network to improve accuracy of billing set - twice a daydownloading will allow data logging errors or meter failures to be detected earlier andrepairs initiated sooner. This will reduce the need for estimating consumption andimprove reliability in the system. Immediate Leak Alerts - Waiting 30 days to action ona leak alert is a big difference over immediate alerts for leak to both the customer andthe utility. This is also true of other alerts such as reverse flow, tamper and zeroconsumption scenarios. More Precise Time Stamps - In Drive-by, a time stamp candrift by as much as a few minutes over the course of 30 days. Fixed area networkreads will self-correct if it drifts more than a few seconds. Real Time NetworkMonitoring events and alarms come in in real time. Drive-by network monitoring is 30days old. This will give the customer access to relevant and timely information in'whichthey can base consumption patterns on. Hourly reads allows the utility to enforce waterusage restrictions, resolve customer billing disputes in real time, monitor majorresidential events such as filling a swimming pool, and to profile peak usage times tojustify tiered billing and reduce pump usage. 2 Way Communication reduces" RF Clutterand Noise levels and is a very efficient communication method. Customers will havereal time data and customers with repeat disputes with the utility regardingconsumption will be able to monitor and manage their own consumption via thecustomer engagement bundle.

It was the recommendation of administration that a more technological advanced register bepurchased capable of operating in the drive-by mode and migrating to the AMI fixed" networksystem, customer engagement software be deployed, and depending on cost, theimplementation of an AMI fixed area network. Furthermore, given the Town's experience withregister replacement program and current work load of staff, explore the cost of having a thirdparty install the new registers.

Based on final negotiations with MMC, the following resolutions related to the water meterregister upgrade were considered and approved by Council at the June 12 and July 24 CouncilMeetings:

1. That Council approves entering into a contract with Master Meter Canada for Phase 1 ofthe Water Meter Register Upgrade Project with the Allegro registers, for the value of$485,667. To be funded from the Water Reserve;

2. That Council approves entering into an extension into the existing MMC contract forwater meter upgrade to implement a fixed area network system, implement a customerservices engagement bundle and undertake training, software and license for a value of$87, 934 with the source of funds being the Water Reserve.

AGENDA ITEM #7.5


The final contract included the following particular details:

1. Supply and install of all new Allegro Interpreter Registers including appointmentbooking,

2. Obtaining 450 Mhz license,3. Credit back for all Version 1 MMC registers,4. Reading equipment case upgrade,5. Training and software license,6. One base station and repeaters required for the AMI fixed network,7. The purchase of a customer engagement bundle,8. Warranty - Registers: 10 year (100%) +10 year (declining) warranty on register and 1

year on installation, AMI: 3 years on all computers and 5 years on remainingcomponents,

9. 10% contingency10. Any annual cost will be built into the 2018 Budget.

PROPOSAL:

MMC has indicated that the schedule of the water meter register upgrade is as follows:

August to September - approvals, project initialization, call center setup, staff training andinventory management

October to March - public communication, register change out and AMI fixed network set up

In advance of the contractor and his agents contacting the citizens of Innisfail to coordinateregister upgrades, administration is proposing to undertake a public communication initiative inadvance to inform out citizens of the upcoming work.

While it is expected that the communication plan will needed to be flexible so that it can meetthe needs of the time, Administration is proposing the following Communication Plan toannounce the upcoming program:

. The attached Resident Notice of the Water Meter Upgrades will be sent out to eachaddress within Innisfail early September,

. A press release will be issued announcing the upcoming program,

. A question and answer will be developed for the staff to respond to any inquiries fromthe citizen as to details of the program,

. The public communication undertake by MMC will be reviewed and approved byadministration prior to issuing to the citizens.

At this time, administration is requesting Council approval to undertake the communication planas shown.

ALTERNATIVES:

That Council does not agree with the recommended action of Administration and directsadministration to proceed with an alternative action.

AGENDA ITEM #7.5


COMMUNICATION STRATEGY:

Communications staff will implement the approved Communication Plan by council and developan extensive public information strategy with Master Meter Canada for the water meter registerupgrade.


That Council approves the Communication Plan for the water meter register upgrade programas presented by administration.

AGENDA ITEM #7.5


Over the next few months, the Town of Innisfail will upgrade water meter reading systems at every residence and business in town. These modernized systems will offer the ability to collect data in a muchmore efficient and detailed manner, ensuring reliable billing practices and giving you peace of mind.

TOWN OF INNISFAIL

RESIDENT NOTICESystem Modernizat ion: Water Meter Upgrades

403-227-3376

The meter registers being installed offer far more technological and operational advantages over what’s currently in place. They’ll operate on a fixed network system, which will allow readings to be collected through a remote download twice a day. To put that into perspective, readings are currently collected once a month — and only by driving past every property in town.

We're putting the control back in your hands! Through a mobile app, the new system will allow you to monitor and manage your own water consumption. Seeing activity on a meter that’s supposed to be dormant? Now you can look into it immediately. Pinpoint sources of leaks and unwanted flow, and ultimately save on your utility bill. Create your own water conservation strategy and see the results in action!

With some meter registers in town having exhausted their lifespan unexpectedly early, now is the most sensible time to implement a town-wide upgrade. While it’ll take several months to install new meter registers at every residence and business in town, the technology will ensure the system stays current and effective for up to 20 years.

Recently, our manufacturer (Master Meter Canada) advised us of a battery-related fault that was causing some meter registers to expire about halfway into their expected lifespan. While the manufacturer offered to replace them, we felt it would be best to use the opportunity to upgrade to a more modern, efficient and environmentally friendly technology that would aid in our town-wide water conservation efforts.

WHY NOW?

TELL ME MORE

DIDN'T YOU JUST INSTALL NEW METERS A FEW YEARS AGO?

The average amount of waterused by a household of fourper month.

20 M3

WHAT DOES IT

LOOK LIKE?

330

Litr

es

* Avg. family of 4 per day

Customer Premise LeakAlerts Household WaterBudgeting Vacation Period UsageNotifications Email or Text Messaging Apple or AndroidSmartphone App

AGENDA ITEM #7.5


New Water Meters

HOW WILL I BE ABLE TO VERIFY THE IDENTITY OF THE INSTALLER?Master Meter Canada staff will carry valid identification upon visiting your home. If you have any doubt about the validity of the ID being presented, please call the Town Office at 403-227-3376.

In accordance with the Town’s Utilities Bylaw, every property in town must have a valid, functioning water meter. Even if your meter is still functioning as it should, the upgrade is required to ensure the continuous, uninterrupted collection of data.

NO — the town-wide upgrade won’t have any bearingon any rate increases or decreases that may occur. It’s being funded entirely from the Town’s Water Reserve.

The upgrade is planned to start in late Fall 2017 and conclude in Spring 2018. Master Meter Canada will contact you to set up a day and time to have your new meter register installed. All together, the process should last no longer than an hour, with installation carried out at no charge. We simply ask that you keep the area surrounding your water meter nice and clear. The easier it is for staff to access, the quicker the new meter register can be installed.

In a word — NO! Any meter registers that have failed have had a shorter-than-expected battery life. This impacts a meter’s ability to display and transmit data — not its measuring capabilities. If your meter goes blank as a result of a dead battery, your current water consumption will be estimated based on your previous water consumption.

DOES THIS MEAN PREVIOUS METER READINGS BEEN WRONG?

WILL THIS CAUSE MY UTILITY BILLS TO GO UP?

IS THIS MANDATORY?

WHEN IS THIS TAKING PLACE? WHAT DO I NEED TO DO?

Here’s what Health Canada has to say on the matter:

WHAT ABOUT RADIO FREQUENCY

(RF) ENERGY ASSOCIATED WITH

WIRELESS (SMART) METERS?

ISN’T THAT BAD FOR MY HEALTH?

“Unlike cellular phones, where the transmitter is held close to the head and much of the RF energy that is absorbed is localized to one

specific area, RF energy from smart meters is typically transmitted at a much greater distance from the human body. This results in very low RF exposure levels across the entire body, much like exposure to AM or FM radio broadcast signals. Since RF energy exposure levels are far below

Canadian and international safety limits, Health Canada does not consider that any

precautionary measures are needed to reduce RF energy exposure from smart meters.”

All installations will be carried out in a compliant manner.

https://www.canada.ca/en/health-canada/services/healthy-living/your-health/products/smart-meters.html

Still have questions? Learn more at www.innisfail.ca/water

AGENDA ITEM #7.5


Meeting:

Meeting Date:

Title:

Originated By:

Town of lnnisfail

Request For Decision

Regular Council

July 28, 2017

2017 2nd

Quarter Financial Statements

Heather Whymark, Director Corporate Services

C. A. 0. Approval:

LEGISLATIVE REQUIREMENT I AUTHORITY: All municipalities are required, under the Municipal Government Act, to prepare annual Audited Financial Statements and a Financial Information Return for the Province.

BACKGROUND/PROPOSAL: These financial statements represent the 2nd quarter of 2017. A summary of the reports are as follows: Revenue:

Business Licenses are 80% collected as per budget - Animal Licenses are 86% collected as per budget

Tax Revenue - levy of taxes - 96%Policing Revenue - Grant received this quarterFire and Protective Services are 78% as per budget contribution from Red Deer CountyHandi-Van - Revenue 100% - MSI Operating Grant received.

All other revenues are within the budgeted approvals for this quarter.

Expenses:

Computer programing is at 72% - Bellamy contract is paid in January Membership Fees - 78% fees paid in the first half of the year Insurance - 88% is paid in January Community Bus - 80% repair work Grants to Others 86% - Requisition to Library I FCSS requisitions

All other expenses are within the budgeted approvals for this quarter.

RECOMMENDED ACTION:

That Council accepts the 2017 Second Quarter Financial Statements.

AGENDA ITEM #8.1

Request for Decision - 2nd Quarter Financial Statements Page 60 of 120

INNISFAIL

Town of Innisfail4943 - 53 Street

Innisfail, Alberta T4G 1A1Ph:(403) 227-3376 Fax:(403) 227-4045

Web: www. townofinnisfail. com

SUMMARY INCOME STATEMENT BY ACCOUNT

Operating Revenue

100 - Taxes

Real Property Taxes

Local Improvement Charges

Assessment Appeal Fees

400 - Sales of Goods & Services

Sate of Water/Sewer/Garbage/RecycleOther Sales of Service & SuppliesMerchandise Sales

Water & Sewer connections fees

AdvertisingSale of Land

Admission/Membership passes/Program Fees

500 - Other Revenue From Own Sources

For the Period Ending JuneBudget

-10, 158, 469

-3, 262

-120

-10,161,851

-6,351,781

-144, 800

-10, 000

-19, 500

-595,000

3es -121,500-7,242,581

30, 2017Actual

-10, 377, 874

-3, 262

0

-10, 381, 135:

-2, 964, 116

-103, 608

-6, 690

-5,704

-157, 280

-47, 088

-3,284, 487

Balance

219, 405

0

-120

219, 284

-3,387,665

-41, 192

0

-3, 310

-13,796

-437, 720

-25, 291

-3,908,973

% of Budget

102%

100%

47%

72%

67%29%

26%39%

Penalties and Costs

Permit /Application Fees

Compliance Certificate Fees/Offsite Levies

Animal Licenses

Business Licenses

Fines

Concession & Franchises

Atco Gas Franchise

Fortis Electrical Franchise

Return on Investments

Rentals & Leases

Other Revenue from Own Sources

Donations

700-Unconditional Grants From Other Governments

Provincial Unconditional Grants

800 - Conditional Grants From Other Governments

Provincial Conditional Grants - OperatingLocal Conditional Grants

900 - Other Transactions

Transfer from Reserve

Other Revenue

TOTAL OPERATING REVENUE

-160, 000

-93, 400

-27, 000

-33, 000

-87, 000

-91, 500

-5, 000

-477, 788

-728, 654

-180, 000

-350, 905

-120, 400

-2, 000

-2, 356, 647

-3, 350

-702,698

-245,376

-948,074

-193, 927

-6, 100

-20, 912, 530

-84, 818

-27, 186

-2, 700

-28, 323

-69, 980

-59, 278

-3,091

-319, 004

-343, 832

-98,898

-243, 280

-53, 430

-1, 652

-1, 335, 472

-564, 273

-95,920

-660,193

0

-10,107

-15, 671, 394

-75, 182

-66, 214

-24, 300

-4, 677

-17, 020

-32,222

-1, 909

-158, 784

-384,822

-81, 102

-107, 625

-66, 970

-348

-1, 021, 175

-3, 350

-138,425

-149,456

-287,881

-193, 927

4, 007

53%

29%10%

86%

80%

65%

62%

67%

47%

55%69%

44%

83%

0%

80%

39%

0%

166%

AGENDA ITEM #8.1


.\°/,

INNISFAIL

Town of Innisfail4943 - 53 Street

Innisfail, Alberta T4G 1A1

Ph:(403) 227-3376 Fax:(403) 227-4045Web: www. townofinnisfail. com

SUMMARY INCOME STATEMENT BY ACCOUNTFor the Period Ending June 30, 2017

Operating Expenses

100 - Salaries, Wages & BenefitsSalaries & WagesAllowances & Other Benefits

Council Fees & Honorariums (includes Fire)

200 - Contracted & General Services

Travel & Subsistence

Training & DevelopmentRegistration Fees

Freight & Postage

Telecommunications

Amortization

Advertising /Promotions

Subscriptions

Membership Fees

Bylaw, Animal & Weed Control Contracts

Audit Fees

Legal Fees

Planning Services

Engineering Services

Assessor Fees

Regional Assessment

Computer Programming

Plumbing/Gas/Electrical InspectionsContracted Services

Repairs & Maintenance

Repairs/Maintenance - BuildingEquipment

Office Rentals

Equipment Rentals & Leases

Property Taxes

Insurance

Census

Req-Water/Wastewater

Transfer to Offsite Levy Reserve

Budget

5, 173,645

12, 000

303, 600

5, 489, 245:

57, 845

110, 714

29, 090

43,300

93, 302

129,908

23, 500

29,345

92, 500

37,700

13, 500

40, 000

35, 000

79, 700

2,000

155, 500

1, 500

1, 112,296

509, 100

229, 200

148, 000

59,441

200, 000

4, 190, 613

25, 000

2, 582, 988

3, 576

119, 203

2, 705, 768;

21, 558

44,402

15, 415

23, 906

52, 485

44,086

6,726

22, 889

35, 414

35,678

10, 279

1,240

0

40, 293

0

111,298

0

479,256

174, 575

75,618

96, 640

34, 507

175, 028

1, 490, 229

0

Balance

2, 590, 657

8,424;184, 397

2, 783, 477

36, 287

66,31213, 675

19, 394

40, 817

0

85, 822

16, 774

6, 456

57,0862, 022

3, 221

38,760

35, 000

39, 407

2, 000

44, 202

1, 500

633,040

334,525

153, 582

51, 360

0

24, 934

0

24, 972

0

2, 700, 384

25, 000

% of Budget

50%

30%39%

37%

40%

53%55%

56%

0%

34%29%

78%

38%

95%

76%

3%0%

51%

0%

72%

0%43%

34%33%

65%

58%

88%

36%

7, 448, 054 2,991,524 4, 456, 530

300 - Purchases from Other Governments

Federal Police Services

Land Purchase1,472,385

0

378, 280 1, 094, 105

0

26%

1,472, 385 378, 280 1, 094, 105 i

AGENDA ITEM #8.1


500 - Materials, Goods, Supplies & Utilities

Goods & SuppliesSafety SuppliesEquipment Under 5K

Janitorial SuppliesSupplies Tax Notices

Fuel

Photocopy

Chemicals & Salts

Maintenance Materials

Town Utilities

Gas Utilities

Electricity Utilities

700 . Transfer Payments

Provincial School RequisitionSeparate School RequisitionCAWMA Requisition / Parkland Foundation

Handivan Contribution

Transfer to Capital Budget / Reserves

Franchise Tax PaymentCurling Rink

Grants to Others (Library/C. S. /FCSS )

800 - Financial Services ChargesBank Service Charges

Carbon Tax

Mortgage Interest

Mortgage Payment

900 - Other Transactions

Tax Transfer to Red Deer County

Bad Debt Expense

Total Operating Expenses

Operting (Surplus) Deficit

316, 250

84, 760

28, 000

22, 400

2, 500

158, 000

10,00040, 000

130,000

82, 900

186, 000

568, 500

1, 629, 310

2, 611, 537;

94, 667

31, 435

42, 000

1, 346, 412

49,041

15, 000

391, 120

4, 581, 212;

1, 500

45, 000 ,

20, 180

100, 900

167, 580

98, 421

24, 720

6, 595

3, 147

1, 008

59, 782

4, 655

0

9, 907.

37,837.

89, 294

265, 056

600, 422

1, 341, 201

28, 695

19, 473

42, 000

0

0

246334,567

1, 766, 181

1, 676

0

20, 180

100, 900

122, 756

217, 829

60, 040

21,40519, 253

1,492

98, 218

5, 345

40, 000

120, 093

45, 063

96, 706

303, 444

1,028,888

1, 270, 336

65,97211,962

0

1, 346, 412

49, 041

14, 754

56,553

2,815,031

-176

0

0

-176

31%

29%24%14%

40%

38%

47%

0%

8%

46%

48%

47%

51%

30%

62%

100%

0%0%

86%

112%

100%

100%

0

0

20, 787, 786

-124, 744

0

0

8, 564, 930

-7,106,464

0

0

#DIV/0!

AGENDA ITEM #8.1


TOWN OF INNISFAIL

^

INNISFAILQuarterly Operating Budget ReportFor Period Ending June 30, 2017

Operating Revenue

1-00-00 Tax Revenue

1-12-00 General Administration

1-21-00 Policing1-23-01 Fire Protective Services

1-26-00 Community Peace Officer

1-32-00 Public Works

1-34-00 Community Bus1-34-01 Handi Van

1-41-00 Water Supply & Distribution1-42-00 Sanitary Sewage S1-43-00 Solid Waste/Recycle

1-51-00 Community & Social Development1-51-01 Youth Centre

1-51-02 CFSA Community1-51-03 Parent Link

1-51-04 Roots Empathy1-51-05 United Way

1-56-00 Cemetery

1-61-00 Municipal Planning

1-66-00 Subdivision Land & Development1-69-01 Campground

1-69-03 Tourism

1 -72-01 Community Services Programs1 -72-02 Community Services Administration1-72-03 Arena

1-72-04 Pool

1-72-05 Parks

1-74-01 Cultural Programs & Facilities

1-74-02 Library

Total Operating Revenue

Budget

-11,658,293

-135, 050

-408,625-134,000

-79,5000

-5,000-42,000

-2,393, 100

-3, 375, 808

-811,600-262,383

-58,250

-119,500-608,065

-15,000

-5, 000

-67,500-25,290

-308, 938

-296, 188

-37,000-66,440

-20, 912, 530

Actual

-11, 194, 287

-96,712-395,292

-116, 253

-58,219-3,856

-2, 660

-42, 000

-1, 114, 079

-1,489,220-408,639

-141, 774

-33, 300

-29,588-170,437

0

-95-34,447-24, 180

-140, 191

-141,556-11,823-22,789

-15,671,394

Balance

-464,006-38,338-13,333-17,748-21,281

-3, 856

-2,3400

-1,279, 021

-1, 886, 588

-402,961-120,609

0

0

0

0

0

-24,950-89,914

-437,628-15,000

-4, 905

-33, 053

-1, 110-168,747

-154, 632

-25, 177-43,651

0

-3, 362, 260

72%97%87%

73%0%

53%100%47%44%

50%54%

0%0%0%

0%0%

57%

25%

28%0%2%

51%

96%45%48%

32%34%

75%

Taxes/penalties & Franchise fees & investment inc

Business Licences

Grant funding & finesRD county contribution/lnsurance claimsBylaw fines/Dog licenses/fines

Sani-dump Revenue

Bus Revenue

MSI Operating Grant

Water & bulk water sales/connect fees/ut penalities/base chargesSewer charges & sewage treatment testing/transfer from reserves not requiredGarbage & Waste transfer site

FCSS Programs

Grant Funding

Plot sales/opening & closing fees

Bldg Permits/offsite levies/development permits/School proj-45k/Ladd 11kLand Sales

Lions Contract

MSI Operating Grant 4k/Sale of Town Merchandise/ City RD - 3kCESD Rentals / Program RevenueMSI Grant

User fees

Concession/lesson/passes

Field Rentals / Memorial Bench Program

Curling rink, Kemp house, LLC Rentals/School Gym

AGEN

DA ITEM

#8.1

Request for D

ecision - 2nd Quarter Financial Statem

entsPage 64 of 120

Operating Expenses2-00-00 General Government Services

2-11-01 Council and Other Legislative2-12-00 General Administration

2-21-00 Police Services

2-23-00 Fire Services

2-23-01 Fire Dept.

2-24-00 Emergency Management

2-25-00 Helipad

2-26-00 Community Peace Officer

2-26-04 Health & Safety Program2-32-00 Roads

2-34-00 Community Bus

2-34-01 Handi Van

2-37-00 Storm Sewer

2-41-00 Water Supply & Distribution2-42-00 Wastewater

2-43-00 Garbage/Recycle

2-51-00 Community Social Planning2-56-00 Cemetery2-61-00 Municipal Planning2-66-00 Land & Developments

2-69-01 Campground

2-69-02 Economic

2-69-03 Tourist Booth/Tourism

2-72-01 Recreation , Parks & Culture Programs2-72-02 Recreation, Parks - Administration

2-72-03 Arena

2-72-04 Pool2-72-05 Pari<s

2-74-01 Cultural Programs & Facilities2-74-02 LibraryFund 2 Totals:

2,825, 180

259, 430

1,456,8501, 585,806

186,951

536, 700

19,5006,000

227,5030

2, 384,794

23,00042,00094,443

2, 393, 100

3, 375, 808

811, 600

314, 102

72,384339,056608,065

14,60098,98499,319

93, 144

305,346754,366

679, 858

810, 966

129, 174239,757

20,787,786

1, 382, 197

127,428

866, 496

382,275101,155117,659

8,7610

87,893

923,945

18, 419

42, 000

43, 675

878,5161, 156,471

412,675227,664

27, 845103,274200,644

1,942

48,49242,&1325,994

156, 438

359, 451

326,096278,898

43,228172,886

8,564,930

1, 442, 983

132,002590,354

1,203,53185,796

419, 041

10,7396,000

139,6100

1, 460, 849

4, 581

0

50,7681,514,584

2,219,337398,925

86,43844, 539

235,782407,421

12,65850,492

56, 806

67, 150

148,908394,915

353, 762

532,06885,94666,871

10,003,519

49% School /Lodge Requisitions49%

59% Office wages/supplies/benefits

24% RCMP contract /steno wages54%

0% Honorariums/wages/training - 5 mos

45% ICS Training & Basic Emergency Management0%

39% Wages/supplies/benefits/legal services0% Courses/instructors

39% PWS Department Operations

80% Maintenance to Handivan & Community Bus/transfer to Reserves100% Contribution to Legion46% Wages

37% Utility Department Operations

34%51%

72% FCSS - Bulk of Grants to Others

38%

30% PCPS, building inspections/permits33%

13%

49% Communications - wages43% Advertising/tourist booth maintenance.28%

51% Community Services Wages/ Innisfail Historical Village contributii48%48%34%

33% Kemp house, curling rink, LLC, School Gym72% Library Contribution /town staff wages41%

Report Totals: -124,744 -7,106,464 AGEN

DA ITEM

#8.1

Request for D


entsPage 65 of 120

De artment

ADMIN2016201720172017

FIRE2017

Pro'ectName

1st Phase ofAdmin Building2nd Phase ofAdmin BuildingFurniture for Admin BuildingAsset Management and Analytics

Command Truck

PLANNING & OPERATIONAL SERVICESInfrastructure

20162017 Tl-7520172017201720162016

Mobile Equipment2017201720172017

COMMUNITY SERVICESAdmin

2017

Arena

2017201720172017

Pool

Parks201720172017

Mobile Equipment/Fleet201720172017

1st Phase Sewage Lagoon Reclamation Plan2nd Phase Sewage Lagoon Reclamation PlanCemetery Desi nInfrastructure Priority Review45 & 46 Avenue DesignBerm

Recreation Vehicle Sanitary Dump

One Ton Flat Bed with Lift BucketOne Ton Crew Cab with Gravel BoxSteam TruckPacker

Recreation Master Plan

Life cycle Assessment - 2016/17 ImplementationMotoredger6ft Glass/safet nettingPlant Chiller

Playground for Ph hionPlayground for CampgroundBall Diamond Upgrades

Replace Unit 87 and 107 with new tractorMower Lift1/2 Bucket Truck

Bud e(

TOWN OF INNISFAIL2017 CAPITAL BUDGET

Funded From:0 eratin Grants

MSICa ital FGTF

1,275, 1421,250,000

250, 00080,000

50, 000

1, 300,0004,000,000

50, 00075, 000

150,000116,000110, 000

30,00055,00050,00065, 000

100, 000

97,0007,500

17,500300,000

8,00018,000

100,000

25,00014,00030, 000

872, 021 377, 979

Build Can Reserves

250,00080,000

50, 000

1, 080,000 1,300,000

37, 685 37,315

110,000

1,620,00050,000

150,000

8,00018, 000

100,000

25,00014, 00030,000

ReservesActuals

1, 721, 969 Ca Over

46,631 General Reserve71, 345 General Operating Reserve

53, 046 Fire Reserve

1, 107,292 Car Over689,607

Cemetery Reserve

Water/Wastewater Reserve

107, 610 Carryover54, 727 Carryover

30, 00055, 00050,00065,000

100, 000

97, 0007,500

17,500300,000

17, 08454, 79234, 16755,000

6, 3495,629

13,343

Equipment ReserveE ui ment ReserveE ui ment Reserve

Equipment Reserve

Rec Reserve

Rec Reserve

Equipment ReserveArena Reserve

200,000 Arena Reserve, 100,000 General Reserve

Playground ReservePlayground Reserve

5,711

23, 616 Equipment Reserve15, 733 Equi ment Reserve17, 084 Equipment Reserve

TOTAL ALL DEPARTMENTS

Carry Over Projects

LUB Industrial Landscaping StandardsHousing StrateIndustrial Strategy - Marketing

Pool-Brick Wall

I 9,623, 1421 37, 6851 1, 952, 021 | 525, 2941 1, 300, 000

21,60021,00010,000

3,00035,000

AGEN

DA ITEM

#8.1

Request for D


entsPage 66 of 120

18/07/2017

(AP10070)Batch #:

Cheque #4952849529495304953149532495334953449535495364953749538495394954049541

4954249543495444954549546495474954849549

31099

Vendor #

34353848

831313695740597098500953312820721866555491366666082594146131006085458865396997

Accounts Payable SystemCheque Register

Cheque Date: 2017/07/18

Vendor Name

ALL-VAC SALES, SERVICE & REPAIRSAPPLETEDDYBAIERS STATIONERYBORDER PAVING LTD.

BOUNTY ONSITE INC.CAN-TRAFFIC SERVICE LTDCINTAS CANADA LIMITEDCOMMUNICATIONS GROUPDIGITEX CANADA INC.FARGEYS PAINT & WALLCOVERINGS LTD

GREEN GROWTH INDUSTRIES LTDIJD INSPECTIONS LTD.INNISFAIL ELECTRIC LTDINNISFAIL HOME HARDWAREMINUTEMAN PRESSPUROLATOR COURIER LTDQ&Q FENCING LTD.RED WILLOW WELDING 2012 LTDRITEWAY FENCING (2000) INC.UNIFIRST CANADA LTD.WOOD WYANTWOOD, JENNIFER

DescriptionVacuum bagsCoffee

Office suppliesAsphalt patch pavingSafety bib, overalls

49 & 50th, 2A & 42 Ave

Refill first aid stations

Radio clean & test

I RC7270 copies & storageFCSS-Window blindsConsultation services

June inspections

Centennial park gazebo, event panel at arenaTower fans, hose repair kit, soap dish, linkVoice 55+, utility insertsCourier

Black tubingUT-WeldingIce plant chillerCoveralls

Cleaning suppliesJune CHIPS

*** Total: $

Page: 1

Cheque Amount20.7990.5052.45

51,800.70677.04

1,424.48322. 97

1, 111.79664.82

28.88126.00693.00

2,394.68340.31695. 88

33. 8821.07

129. 73157.50113.87443.39275. 00

61,618.73

AGEN

DA ITEM

#9.1

Accounts - Cheque #49528 - #49751

Page 67 of 120

27/07/2017

Batch #: 31168



Cheque# Vendor # Vendor Name49550 5000 PHOENIX CONSTRUCTION INC.

Description Cheque AmountProgress Pymt #1125-16, Admin building 98, 442. 60

*** Total: $ 98, 442. 60

AGEN

DA ITEM

#9.1


Page 68 of 120

04/08/2017

(AP10070)Batch #: 31227

Cheque# Vendors495514955249553495544955549556495574955849559495604956149562495634956449565495664956749568495694957049571495724957349574495754957649577

23443416722123115563570533967049

832444

55855632563172266957388433847227187572281347201870987183500968401925



[ Vendor Name^ ACKLANDS - GRAINGER INC.

AINSCOUGH/TIMALBERTA ASSESSOR'S ASSOCIATION

AMSC INSURANCE SERVICES LTDARNS

AUMA

AUTOMATED AQUATICS CANADA LTD

A2Z ARENA PRODUCTS LTD.BAIERS STATIONERYBELLZER BOYZ INC.BERRN CONSULTING LTD.BLACK PRESS GROUP LTD.BLUE GRASS SOD FARM & NURSERY LTD.BOSSE, DANIELLE&STEVENBOUNT/ONSITEINC.BRENNTAG CANADA INCBROWNLEECANADIAN ARENA PRODUCTS

CANADIAN RED CROSS SOCIETYCARBON EARTHWORKS LTD.

CENTRAL ALBERTA PRINTINGCENTRATECH TECHNICAL SERVICESCINTAS CANADA LIMITEDCOLLICUTT ENERGY SERVICESCOMMUNICATIONS GROUPCOOK, BARRYCOWLICK MINERALS LTD

Description

Safety vest, first aid suppliesExpense statement

Membership dues 2017/18APEX Pension

V Belt, HA wrapped-campgroundJob postingInjector for MP CL2 feeing systemPK-white nettingOffice supplies

Cable ties, battery, elbow tube, inpact driverFD-Defibrillation/CPR systemCanada 150, Live in InnisfailPK-SodRefund overpmt on taxesTransmission oil, white inverted markerC12 cylindersProfessional fees

PK-Glass postsRed cross swim badges3' PVC storm line repairWater bills

Pressure gauge

First aid station suppliesRes #2-Repair shut down issues

Kenwood batter, satellite phoneRefund cemetery donationPK-Grass seed

Page: 1

Cheque Amount409.42603.66210. 00641. 93110. 15315. 00

2, 722. 912,092.65

821.931, 729. 58

319.501,563.45

246.75375. 01284.88

3,564.96446.67

1,362.903, 118.922,259.601, 257. 90

322.71515.47627.90

1, 163. 30300.00276. 00

AGEN

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#9.1


Page 69 of 120

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AGENDA ITEM #9.1

Accounts - Cheque #49528 - #49751 Page 70 of 120

49610 2388 SUNSET GLASS LTD.49611 3548 T&T SIGNS49612 2754 TAGISH ENGINEERING LTD49613 6273 TBS TH E TEAM & CORPORATE STORE49614 6585 TELEBYTE COMMUNICATIONS49615 1830 TOWN OF INNISFAIL SOCIAL FUND49616 4588 UNIFIRST CANADA LTD.49617 6989 UNITED RENTALS OF CANADA, INC.49618 7009 UNITED WAY OF CENTRAL ALBERTA49619 6531 HAGEMEYER CANADA INC. 0/A VALLEN49620 7230 WALL, DENNIS D & THERESA F49621 5294 WATER PURE AND SIMPLE49622 4164 WESCLEAN EQUIPMENT49623 90019 WILD ROSE ASSESSMENT SERVICES49624 6539 WOOD WYANT49625 7232 1233062 ALBERTA LTD49626 3999 4REAL IT SOLUTIONS INC.

Bus windshield install 189.00Dog park sign 171. 01

Lagoon red Phase #2 7,401.29T-shirts 937. 13NEC phone system move 996.19Soda I club 262.00Mats, coveralls 401. 91

Washers, screws, bushings 262. 49211 Phone service 2, 203. 00Nut, locknut, washer, WD40 108.84Refund tax penality 327. 97Water 186. 00Cleaning supplies 726. 87Assessment services 6,973.76Cleaning supplies 395.72Refund tax penality 222. 54Contracted services, on site labour 3, 713. 56

*** Total: $ 152,277.89

AGEN

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#9.1


Page 71 of 120

09/08/2017

(AP10070)Batch #:

Cheque #496274962849629496304963149632496334963449635496364963749638496394964049641496424964349644

496454964649647496484964949650

496514965249653

31269

Vendor#2344

729231171326971

832444

33847227111568417234550466765491366654922101245163535032

1870257235

590372015706



Vendor Name

ACKLANDS-GRAINGERINC.ALBERTA ONE CALL CORPORATIONAMSC INSURANCE SERVICES LTDAMSC INSURANCE SERVICES LTD.AUTOMOTIVE LIFT REPAIR INC.BAIERS STATIONERYBELLZERBOYZINC.

BROWNLEECANADIAN ARENA PRODUCTS

CANADIAN PACIFIC RAILWAY COMPANYCHEM-AQUADEMPSEY, PAULHOBBS, BETTYHUAL, LUCASINNISFAIL ELECTRIC LTDINNISFAIL HOME HARDWAREINTEGRA TIRE & AUTO CENTERMALDANER, CLARKMCKAY WATER WORKS

MEDICINE RIVER WILDLIFE CENTREMOUNTAIN VIEW PUBLISHING INC

MOUNTAIN VIEW REGIONAL WATERNYMANS TROPHIES AWARDS PROMOTIONALSOLDS SEARCH & RESCUE SOCIETl'

PIER DEVELOPMENTS LTD.PRAIRIE OFFICE PLUSREINHART, TOM

Description

Cable cutter, screws, wire rope, tie strapesJuly notifications

APEX pension

Fire hall printer insurance

Inspect hoist in shopAQ-Office suppliesWiper blade, cleanerGeneral maters

Posts with glassFlasher contract

Service contract

Travel & music for day campClay & instruction for day campRefund damage deposit 17D. 038T5 ballast in joe's office

Shellac, sanding blocks, duct tape, sunblock, misSteel

Expense statementRetrofit kit

Donation for day camp tourTown voice

July water

L" Name plateCanada 150 honorarium

ME-car washes

Pannels & trim

Plant room upgrades

Page: 1

Cheque Amount

317.49157. 50641. 93

12. 34168.0046.9673. 19

735. 99676.20

1,364.00282.45100.00160.00400.00140.28102.38211.18155.94241.86200.00806.40

123, 783. 00183.75200. 00

35. 156,289.778, 560. 86

AGEN

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#9.1


Page 72 of 120

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AGENDA ITEM #9.1


16/08/2017

(AP10070)Batch #:

Cheque #496634966449665496664966749668496694967049671496724967349674496754967649677

49678496794968049681496824968349684

4968549686496874968849689

14:37:24

31328

Vendor #

723623443451343566562311384835725705

8324445034561369573768317868417098680543097238193970517237665554913666

Accounts Payable System

Cheque RegisterCheque Date: 2017/08/16

Vendor Name

ABOVE AND BEYOND ELECTRICALACKLANDS-GRAINGERINC.ALBERTA RECREATION & PARKS ASSOCALL-VAC SALES, SERVICE & REPAIRSALPINE NDT SERVICESAMSC INSURANCE SERVICES LTDAPPLETEDDYAPPOLLO LANDSCAPING SERVICESAUMABAIERS STATIONERYBELLZER BOYZ INC.

BIG HILL SERVICES LTD1594981 ALBERTA LTD.

BOUNT/ONSITEINC.CANADA CULVERTCARO ANALYTICAL SERVICESCHEM-AQUAC1NTAS CANADA LIMITEDGOVERNMENT OF ALBERTAGREGG DISTRIBUTORS CO LTDHARTMAN, TYLER & JENNIFERHI-WAY 9 EXPRESSHOWITT CONSTRUCTION LTD.HULLO MARINE & SMALL ENGINEIJD INSPECTIONS LTD.INNISFAIL ELECTRIC LTD

INNISFAIL HOME HARDWARE

Description

UT-Trouble shoot & repair lift stn pumpsAuger, compressor tester, paintPK-2017/18 ARPA membership

VOIDPW-busket truck inspectionInsurance

Coffee

Tl-68 Napoleon Lk tree plantingPower &<3as

VOIDBarricade tape, batteries, ag belt, filtersPK-cloth line kit, goal creasesPK-baby seats

Truck bed liner, floor mats, diesel oil, sandWoodland road projectUT-water analysisPK-Service contract

First aid supplies

Apartment vacancy & rental survey, muni. ACoupler, nipple

Refund UT overpaymentFreight

Tl-120 PH#2 lagoon reclaimationFD-partsforjet boat

Framing inspections, progress & final bullingDrill hole forelock plug & mount, jet pum re|Drill bits, bleach, tape measure, bolts

Page: 1

Cheque Amount

507. 85493.96630. 00

513.989,679.78

177.257, 087. 50

59,037.73

569. 111,818.05

504. 00

5,937.83381. 52178.50282.45

87.7683. 95

288.6212.80

435.5940, 214. 48

1, 341. 82

703. 50483.00

53. 37

AGEN

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#9.1


Page 74 of 120

49690 5492 INTEGRA TIRE & AUTO CENTER49691 6857 JMAA ARCHITECTURE LTD.49692 4905 JOE JOHNSON EQUIPMENT INT.

49693 6522 JOHNSON CONTROLS #C303949694 3851 KAL SPRING & STEERING49695 265 KAL TIRE49696 2498 LAEBON DEVELOPMENTS LTD49697 2376 LAFARGE CANADA INC49698 5065 LITTLE JON'S49699 5884 LOOM IS EXPRESS49700 7239 1974619 AB LTD.49701 5936 PINNACLE AQUATIC GROUP INC.49702 3889 PRECISION CYCLE49703 3100 RED WILLOW WELDING 2012 LTD

49704 7172 RICHARDSON BROS. (OLDS) LTD.49705 6085 RITE-WAY FENCING (2000) INC.49706 4471 ROCKY MOUNTAIN PHOENIX

49707 4344 SHRED-IT INTERNATIONAL ULC49708 4068 SODERQUIST APPRAISALS49709 5410 SQUARE ONE CONSTRUCTION49710 638 STARTEC REFRIGERATION SERVICES49711 2388 SUNSET GLASS LTD.49712 6273 TBS THE TEAM & CORPORATE STORE49713 6890 THE GEO H. HEWITT CO. LIMITED49714 3811 THE KEY HOLE49715 7205 TURFPRO INC49716 4588 UN I FIRST CANADA LTD.49717 4898 UPS CANADA49718 6531 HAGEMEYER CANADA INC. 0/A VALLEN49719 3674 VIC'S BOBCAT SERVICE LTD49720 4164 WESCLEAN EQUIPMENT49721 3479 WFR WHOLESALE FIRE & RESCUE LTD

Flat repair

Hose, check valve, discharge valveLLC-AC unit repairs

Flat repair

Refund damage depositPK-park bench pads

Pool, arena & soccer porta pottyCourier

AQ-repair whirlpool pumpAQ-goggles for resalePK-UT 293 repairPK-modigy arena door, UT55 repairPW-asphaltPK-fencing

FD-g loves

TO-shreading

Appraisals

Refund damage depositPK-brine chiller projectPK-window repairPromo clothingTO-2018 dog/cat tagsPK-keys

PK-noxious weed sprayingCoveralls, mats

Customs & broker

Locknut, capscrewPK-trail maintenance

Cleaning suppliesFD-bunker gear, ladder belt

VOID

VOID

621.94

2,051.85540.54

40. 351,000.00

329.081,018.50

101.08502.57229.85282.57

2,409.582, 743. 15

157.50801.67463.00

3, 950. 101,000.00

133, 170.80190.05

6,424.95617. 25

50. 40

992.25403.03106.92

76. 29

2,520.00277.90

7,011.91

AGEN

DA ITEM

#9.1


Page 75 of 120

49722 6539 WOOD WYANT49723 6175 WURTH CANADA LIMITED

Cleaning suppliesPolishing kits

*** Total :$

109.47515.26

302,214.21

AGEN

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#9.1


Page 76 of 120

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AGENDA ITEM #9.1


Correspondence & Information

• Alberta Municipal Affairs - MSI Operating Plan

• Canada 150 Celebrations Organizing Committee - July 27, 2017 Wrap-Up

Meeting Minutes

• Central Alberta Regional Assessment Review Board - 2017 Newsletter

• Cerebral Palsy Association of Alberta - World Cerebral Palsy Day

• City of Red Deer - Red Deer Regional Hospital

• Innisfail & District Historical Society - August 2, 2017 Meeting Minutes

• Innisfail RCMP Detachment - January to July 2017 Statistics

• Municipal Planning Commission - August 15, 2017 Meeting Minutes

• Muscular Dystrophy Canada - Muscular Dystrophy Awareness Month

• Operational Services Standing Committee - July 25, 2017 Meeting Minutes

• Parkland Foundation Housing for Seniors Board - June 22, 2017 Meeting

Minutes

• Prostate Cancer Canada - Prostate Cancer Awareness Month

• Red Deer River Municipal Users Group - July 20, 2017 Meeting Minutes

• Red Deer River Municipal Users Group - May 18, 2017 Meeting Minutes

• Town of Innisfail Candidate Information Session - September 6, 2017

AGENDA ITEM #10.1

Correspondence & Information Page 78 of 120

July 18, 2017

^tM'../^tm

i^-fe-"-^-ÂLBERTA

MUNICIP.U AFFAIRS

Office of the MinisterMLA, Lediic-Beaumont

AR90497

His Worship Brian SpillerMayor, Town of Innisfail4943 - 53 StreetInnisfail AB T4G 1A1

Dear Mayor Spiller,

The Alberta government is committed to making the lives ofAlbertans better. By providingsignificant funding to our municipal partners through the Municipal Sustainability'lnitiative, wecontinue to assist municipalities in building strong, safe, and resilient communities whilerespecting local priorities.

I am pleased to inform you that the operating spending plan submitted by your municipality hasbeen accepted. You may proceed to apply your municipalit/s 2017 operating allocation andany estimated 2016 carry-forward to the priorities identified in your plan.

As partners in supporting Alberta's communities, I look forward to working together to moveyour local priorities forward.

Sincerely,

L 'L^-ILA,

Hon. ShayeAndersonMinister of Municipal Affairs

ec: Helen Dietz, Chief Administrative Officer, Town of Innisfail

132 Legislature Building, 10800 - 97 Avenue, Edmonton, Alberta T5K 2B6 Canada Telephone 780-427-3744 F.LX 780-422-9550

AGENDA ITEM #10.1


CANADA 150 CelebrationsOrganizing Committee Wrap- Up Meeting

Thursday, July 27th, 20174:30 p. m. -6:00 p. m.

Innisfail Aquatic Centre - Meeting Room

Call to Order @ 4:35PM

1. Review of Events

a. Set-up for eventi. Parks: Generally well up to 4PM for parks department.

Staging was a little confusing.

ii. Beer Gardens: good access during the day, no problem with set-up or vehicles.

iii. Stage Set-up: The stage that was supposed to be the main stage wasn't usedafter cultural performances. Temporary staged was used by performers,happened due to heat and access of seating. Lots of spectators werecomfortable in the cook shack so the layout was changed to face them.

iv. Layout of events: Positive comments about the layout of the park. Enough spaceto walk between them.

b. Use of Venue

i. Parking was generally good. Church parking lot was full at the height of theevent. No complaints from attendees.

ii. Environmental impact was not noticeable. No complaints from attendees.

c. Entertainers

i. Music

Different types of music (country, folk and acoustic rock) were well-represented.The variety and was enjoyed by the different age groups that were at the event.Slight hiccup with a group not having shown up but coordination ensured that itwasn't noticeable to the audience.

Suggestions:

Adjust the times for earlier in the night to allow the headliners to be in front ofmore people.Having music timed to wrap up with the fireworks as the finale.

ii. Cultural Performances (Mcleod of Lewis Dance, Joy's School of Dance)Positive comments for both of the cultural performances.Su estions:

Provide a changing room for the performers so that they can change costumesfor different performances.Set-up of stage earlier, maybe even a day or two early for practice time.

AGENDA ITEM #10.1


More room for performances; having double the space for a stage area.Combining two units that were the size of this year's stage with a floating stagecould be an avenue.

iii. Use of StageThe permanent stage that was intended to be used at the primary performancearea was only used from approximately 5-7PM. The day was very hot with a lotof sun, so people that were in the cook shack stayed under the cover. When thecultural performances started to use the secondary, trailer stage. They shiftedthe front of the stage so that it was facing southeast-wards, towards thespectators in the cook shack. This continued after the musicians took the stage,with every performer after Mandy Ducharme using the secondary stage.Su estions:

Having a way to use the cook shack and the hill seating.Reconfiguring the permanent stage to open in a different manner, changingstructure of the roof to open in a different way. This would ideally open towardsthe hill seating and the cook shack as much as oossible.Having a lighting system on the stage for when performers into the evening.

d. Kids Zone

Maple Leaf CraftThe 150 craft went really well. Approximately 300 were done over the course ofthe evening. The chairs were never unoccupied but not disorganized. Anadditional 200 were painted at the Historical Village at Canada Day.

4-H Games

Two 4-H clubs; the West Central Wranglers and the Bow-lnn Beef Clubvolunteered to run traditional, Canadian themed games. They ran 7, differentgames and were very well received. Total volunteer effort with 15 volunteers(114-H members and 4 parents) volunteering from 5-8:30.They gave out 500 prizes in all (you had to play all 7 games to receive a prize).All ages enjoyed the games. They may be interested in participating in anotheryear. They were busy throughout.

e. Dunk Tank

Many people enjoyed themselves and the event. Location east of gazebo alongthe tree line, being more along the main-walk up. Popular station right from thebeginning of the night with lines and spectators throughout.Believe that there was one fill of the dunk tank for the night.Close to $1000.00 was raised for Victim Services during the event.Safety bear was a hit with the children.Suggestions:

Having a board to see who would be knocked off and when could drawattention.

AGENDA ITEM #10.1


Location could be changed if the group was interested.

f. Beer Garden

i. Time crunch was run into leading up to the event.Well-attended.

No problem with serving food to drinking and non-drinking groups.Some said that the till and the condiments should have been more separated.More tables could have made for more seating.This was a positive fundraiser for the Lions.Volunteer effort was very good.Good networking opportunity within the town.Strangers got to know each other.No major issues with over-consumption.No issues with people taking beer out of the area.Su estions:

An idea was proposed that that the cook shack could be included in beergardens in the future. It would be something to explore and consider beforemaking the decision. Some partners like the Church and attendees would needto be considered when doing so.

g. Food Service

i. Lions - Food went generally well. Some people were ready to eat at 4PM andthere were line-ups. 410 hamburgers, 286 hotdogs.Tried to do a holding tray for burgers but it wasn't needed to be used until9:30PM.Recruiting volunteers was and will need to be a concerted effort, especially foran event on a Friday or a holiday.The mini-donut trailers experienced their busiest event ever. They were busythroughout the evening.Welcoming Communities - approximately 300 smokies and hot dogs were sold.Reefer Truck work but there could be better options. Potentially using some sortof a generator or a truck stationed in a different area and running back andforth. 4-5 groups were using the space.Suggestion:

Feedback of having more food and a second grill in the beer garden to speedthings up.

h. Security

No issues with noise complaints to the town office, reasonable buffer betweenthe party and the homes.8-10 members of the Kinsmen were on site. At 8PM there were 8 Kinsmen at

the beer garden.Having the peace officer in his truck on site at the end of the event made adifference and should be commended.

AGENDA ITEM #10.1


First aid - no major concerns. Well-situated and well stocked.

i. Pancake Breakfast

i. Well-received. Lots of volunteers. Well attended. Location was great. The hourswere good, some attendees were there early but it worked for most. Fundraiserfor the fetal heart monitor.

Suggestion:

Make it more apparent that it was free. This could be more clear inadvertisements as well as on-site.

j. Canada Day Event at Historical Village

i. Good turn-out. 870 people. Lots for people to do. Lots of ice cream sold.No problem with not being well-attended with the June 30th event. Manypeople attended both and mentioned so.

2. Budget

ii.

3. Other Items

Grants

Red Deer County Grant was received for $1000.Alternative application needed to be put forward before June 19th to theprovince. This has been submitted and is going through the process at this pointin time. Committee members, Tracey and Carla had to rush to be able to get it induring a short period of time.

Budget Review$200 needs to be added for honorarium for the First Aid group.

Where to go from here - Is this worth pursuing again?Feedback was that the town this would be welcomed by the community. It ismissing at this point in time.June 30th event could be popular and it could always coincide with thefireworks.

Great to have an annual event, same date each year works.The June 30 evening should always be the evening before a holiday.Feel like it would be worth giving it another shot.Olds and Search and Rescue are open to taking part again.Su estions:

Continue with the family theme.Add to it for next year. Add rides.Have a charity cook-off. Have challenges for restaurants, sports teams, andother groups.Ball tournament with slip and slide between bases could make for a unique

AGENDA ITEM #10.1


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AGENDA ITEM #10.1


Central Albertae ional ssessment

2017 Newsletter

ie oa

A Note from the Board ClerksIt's hard to believe that another year has come and gone so quickly! 2016 hasgiven us the chance to grow and learn in numerous ways. The RARB isrecognized as a center of excellence through established and consistentprocesses, and this has once again proven to be true.

Thank you for your role in making the Regional Assessment Review Boardsuccessful. We truly are privileged to work alongside a fantastic group ofmunicipalities and Board members. Whether you have been with us for years, orare new to the RARB, we are proud to work together with you, and are excitedto see what a new year brings!

Julie Hindbo & Kaitlin Bishop, Regional Assessment Review Board Clerks

REGIONALASSESSMP

NEW MEMBERS

Board MemberRecruitment

Each year the RARB recruits for newBoard members. Recruitment postersand brochures are provided to membermunicipalities each year in September.

As a result of increasedrecruitment efforts, whichincluded revised posters,brochures, newspaperand social mediaadvertisements,seventeen Boardmember applicationswere received in 2016.

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2016 recruitment poster

The Regional BoardReview Committee(RBRC), which consistsof 5 volunteer membersrepresenting severalmunicipalities, meetsannually to appoint newBoard members. InDecember the RBRC metand selected threemembers forappointment.

Board MembersA warm welcome is extended to our newBoard members, Myron Chilibeck andJeffrey Dawson. We are also pleased toannounce that Robert Schnell will bereturning to the RARB for another term.

Board Members

Al

Tyler HansenAl KnightVelma Keeler

Ray KerberDorothy MooreMyron ChilibeckJeffrey DawsonRobert Schnell

Term Expiry

2017201720172018

20182018201920192019

Clerk WorkshopsIn 2016, the RARB hosted the AssistantClerk Workshop with about 20 Clerksattending in total. These workshopsprovide information and hands on trainingregarding the assessment Complaintintake process, and also provide anexcellent opportunity for networking acrossmunicipalities.

AGENDA ITEM #10.1


2016 Legal UpdateOver the past few years, a number ofrural municipalities experienced anincrease in assessment Complaintsrelated to oil and gas wellsites. TwoRARB CARB decisions involvedwellsite assessments in Red Deer

County, and these were appealed tothe Alberta Court of Queen's Bench(ABQB).

The first CARB decision was heardbefore the Alberta Court of Queen'sBench with a decision issued inOctober of 2016. The ABQB decisionupheld the CARB decision. Thatdecision is now under further appeal tothe Alberta Court of Appeal.

The appeal of the second CARBdecision is on hold pending the finaloutcome of the first CARB appeal.

2016 Statistical Report

RARB Partner Municipalities

BlackfaldsCarolineCarstairsClearwater CountyDelburne

DidsburyEckvilleInnisfail

Lacombe

Mountain View CountyPenholdPonokaRed Deer

Red Deer CountyRimbeyRocky Mountain HouseS ecial Areas

StettlerSundre

Sylvan LakeSylvan Villages:

-Birchcliff-Half Moon Bay-Jarvis Bay-Norglenwood-Sunbreaker Cove

2016 Budget ReportR gional Operations

RevenueAnnual Membershi Fee 44, 000Clerk SalarBoard Member HonorariumsTravelTraininConsultin ServicesAdvertisinSu lies

Total 44, 000Carried Forward to 2017 11, 046

Ex enses

20, 0003, 7793, 8172, 851

5491, 194

76432,954

Complaints/Hearings by Member Municipalities in 2016

s

I

ilI?0 OT

Withdrawn

Merit Hearing

Filed

Withdrawn

Preliminary

Merit Hearing

I23

7

10

857

819

4

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s II I

796

796

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Year 2010 2011 2012 2013 2014 2015 2016ComplaintsFiled 237 88 199 363 64 45 880ComplaintsWithdrawn 210 48 39 37 32 17 826HearingsHeld 33 32 20 17 15 10 24

("Some hearings heard multiple complaints)

Visit us online for additional resources:www. reddeer. ca/rarb

Total RARB Complaints Filed: 880Total RARB Complaints Withdrawn: 826Total RARB Complaints Heard: 54

Total Hearings: 24*(Note: some hearings heard multiple complaints)Total LARB Preliminary hlearings: 0Total CARB Preliminary Hearings: 4Total LARB Merit Hearings: 10Total CARB Merit Hearings: 1 0(1 2016 Complaint scheduled in 2017)

AGENDA ITEM #10.1


CEREBRAL PALSYASSOCIATION !N ALBEIÎ-A

,IF£ \VIT110UT

August 1, 2017

Mayor Brian Spiller4943 - 53 StreetInnisfail, AlbertaT4G 1A1

Dear Mayor Spiller,

Since 2012 communities across Alberta have come together to recognize World Cerebral PalsyDay. This annual event is designed to raise public awareness about the serious challenges thatremain for people affected by cerebral palsy.

To help us achieve this goal in communities across Alberta, we would like to request aproclamation of World Cerebral Palsy Day be made in your community to help us raiseawareness locally and to mark this important event.

World Cerebral Palsy Day is October 6, 2017 and if possible, we request the proclamationbe made within the first two weeks of September.

Proclamations can be shared through social media and website, through local newspapers ormagazines. The Cerebral Palsy Association in Alberta services over 3900 membersacross the province/ including Innisfail. By proclaiming World CP Day in your community,we can work together to create a bright, more just and sustainable future for all Albertans;empowering men, women and children with cerebral palsy to love, learn, laugh and live as fullcitizens.

Together we make a difference.

The Cerebral Palsy Association in Alberta offers innovative opportunities for communityinclusion, and takes a proactive stance in building capacity for persons with disabilities. Placingthe utmost value on respect and dignity, the CPAA empowers members to live a Life WithoutLimits. Members have access to informed and compassionate support services, health andwellness activities and community advocacy.

Thank you for helping us to create a Life Without Limits, I look forward to hearing from you.

Respectfully,

^0^. -

Mezaun Lakha-EvinAssociate Executive Director

Cerebral Palsy Association in Alberta12001 44 Street SE, Calgary, AB T2Z 4G9www. c alberta. com 1-800-363-2807

WORLD

PAISYDW

OCTOBER 6

AGENDA ITEM #10.1


THE C 11 Y OF

^s'-

OFFICE OF THE MAYOR

July 21. 2017

RE: Red Deer Re ional Hos ital

Dear Central Zone Mayors,

On behalf of The City of Red Deer I want bring to your attention the attached motion that waspassed at Red Deer City Council on July 10, 2017.

As you might be aware, the Regional Hospital in Red Deer is the 4th busiest hospital in Alberta.Annually the RDR.H sees over 350,000 patients from all over Central Alberta, not just RedDeer. We know that with the population growth of our region, hospital services need toexpand in order to serve the healthcare needs of our citizens well.

Red Deer City Council is bringing this motion to your attention to encourage you to supportour efforts to request that the Provincial Government prioritize expanding hospital services inRed Deer. Should you agree that hospital services should be expanded for our region we wouldask that you provide us with a letter of support and/or pass a similar motion at your Councilmeeting. You will find attached the motion that was passed by Red Deer City Council for yourreference. It is our belief that as one voice we can advocate on behalf of our citizens to

improve health services for our region.

If you choose to participate, please send your response to mayor^reddeer. ca

Thank you for taking the time to consider this important matter. As always, please feel free tocontact me if you would like to discuss this matter further.

Sincerely,

Mayor Tara VeerThe City of Red Deer

End.

Cc. Craig Curds, City ManagerBarb Miller, MLA Red Deer SouthKirn Schreiner. MLA Red Deer NorthRed Deer City Council

Office of the Mayor 4914-48 Avenue Phone; 403. 342-8155 Fax: 403. 342-8365 E-mail: mayoi@reddeer. caThe City of Red Deer Box 5008 Red Deer, AB T4N 3T4 www. reddeer. ca

AGENDA ITEM #10.1


9. NOTICES OF MOTION

9. 1. Nodce of Motion Submitt b Councillor K n hnston re: Need forHo i al Ex ansion

Moved by Councillor Ken Johnston, seconded by Councillor Tanya Handle/

Whereas the Municipal Government Act charges municipalities to provide and sustaina good quality of life for all citizens; and

Whereas health care is an essential quality of life marker for citizens; and

Whereas the Red Deer Regional Hospital plays an essential role within Alberta HealthServices and the Central Alberta zone as a primary health service provider for ourcitizens and regional population; and

Whereas Red Deer Regional Hospital is the fourth most referred-to facility within theAlberta Health Services; and

Whereas in a December 2015 Needs Assessment! of the Red Deer Regional Hospital,Alberta Health Services stated that:

"Programs which are operating either at or beyond capacity within the CentralZone have been targeted, analyzed and described in this Needs Assessment Theseprograms are as follows:

* Interventional. and Procedural Services * Ambulatory Care Services* Emergency Services * Addiction and Mental Health Services* Cardiac Science Services * Clinical Support Services* Maternal Child Services * Non-clinical Support Services" and

Whereas Red Deer Regional Hospital was previously identified in Government ofAlberta infrastructure priorities as the 4th in a list of 17 priorities2; and

Whereas in the 2016 Alberta Health Services Multi-Year Facility Infrastructure CapitalSubmission3, the Red Deer Regional Hospital is no longer identified in the list ofpriorities and was excluded from capital funding; and

Whereas strong community, physician and Red Deer Regional Hospital Foundationsupport for capital hospital expansion in the Central Zone has been identified; and

Whereas municipalities within the Central Zone have an advocacy role to play onbehalf of citizens;

Therefore be it resolved that Council of The City of Red Deer advocate to theProvince of Alberta and specifically the Ministry of Heath regarding the urgentinfrastructure needs of the Red Deer Regional Hospital and raise this issue to Central

AGENDA ITEM #10.1


Zone Mayors and to the AUMA as an emergent resolution in the fall; and

Further be it resolved that the Government of Alberta be urged to consider reinstatingthe Red Deer Regional Hospital to the capital priorities list as identified in the 2015Capital Submission for the purpose of ensuring timely and accessible health serviceequity for the citizens of the Central Zone.

IN FAVOUR: Mayor Tara Veer, Councillor Buck Buchanan, Councillor TanyaHandle/, Councillor Paul Harris, Councillor Ken Johnston,Councillor Lawrence Lee, Councillor Lynne Mulder, CouncillorFrank Wong, Councillor Dianne Wyntjes

MOTION CARRIED

AGENDA ITEM #10.1


iNNISFAIL & DISTRICT HISTORICAL SOCIETYMINUTES OF A REGULAR MEETING

AUGUST 2, 2017

CALL TO ORDER: The meeting was called to order at 7:02 pm by President Anna Lenters.

IN ATTENDANCE: Clayton Ross, Gavin Bates, Corinne Schmitt, Andrea Ware, Trevor Leslie,Lawrence Gould, Joan Miller, Anna Lenters, Shawn Pears, Michelle Rangen, Karen Manser

ACCEPTANCE OF AGENDA: Joan Miller moved, Clayton Ross seconded that the Agenda beaccepted with the addition of the Tourist Booth. Carried.

MINUTES OF LAST REGULAR MEETING: Joan Miller moved Lawrence Gould seconded thatthe minutes of the last meeting be accepted as presented. Carried.

REPORTS:Treasurer: Moved by Lawrence Gould seconded by Clayton Ross that the Treasurer's reportbe accepted as presented. Carried.

Further to the Treasurer's report:, Lawrence Gould indicated that he is resigning his position ofCasino Chairman. He is willing to train someone in the position.

The Village received a letter from the Alberta Gaming Commission indicating that the date ofour next casino has been moved up to the 3rd quarter (July, August, September) of 2019.

Curator: See Sinclair House update.

Special Events Coordinator:Summer Programming - We have had only 8 children attend, but the library is offering freeprograms for children on Thursdays and the Town has many programs has well and so doesthe Boys & Girls club.

On Friday we averaging 37+ people per tea.

Strawberry Social & Art Walk -July 30 - Eight of the artists returned this year and we had threenew ones. Only 34 people attended the event including four from the Red Deer Woman'sInstitute. The strawberries, cake & whipped cream were delicious and enjoyed by all whoattended.

The Chamber is working with the Hotels in town to promote local tourism.

We had four large groups tour the Village this month. They were from Sylvan Lake, Didsbury,Edmonton & Red Deer.

Manager:Thank you to Albert Hanna for donating another hose, as well as some tools for our office!

Thanks to Lawrence for buying us more tools so we stop taking his.

Tyler at T n T quoted us $330. 00 for a 5 mil thick 3 foot by 5 feet sign (Including installationposts). This would have:

Welcome to the Innisfail & District Historical Village

AGENDA ITEM #10.1


Open 10-5 weekdays & Saturdays12-5 Sundays and holidaysNo smokingNo pets (except service dogs)No food or drink inside buildingsThank you for helping to preserve our artifacts

Would also include our logo, and match other signs here.We could go with a lesser quality (3 mil) and pay less, but that material is flexible. I believe weshould approve the higher cost, so it will last.

The students have been busy beautifying the yard and buildings. Lots of work is going intoweeding, and beds. The windows on the exterior of the Tearoom are freshly painted, 3 sistersbed is growing well, Jhey worked hard on summer programming. Unfortunately, the Library hasfree summer fun on Thursdays. That may be affecting our attendance. The kids that have comeenjoyed it, but there haven't been a lot. Sundial is fixed, so is the fountain. A group effort wasrequired, but we are happy those things are done. Thank goodness the town supplies freewater so we can keep the grass green, and the flowers happy.

We have a whole list waiting for Bowden Crew - Eavestroughs cleaned and siliconed,Eavestrough replaced on Spruces, shingles replaced on office roof, and a hole in the livery. Aswell, they can build the fire extinguisher boxes required. Taps in the women's bathroom needfixing too. We need to find some tile for the playhouse too, if anyone has a small piece layingaround. The electric outlet on the West side of tearoom exterior doesn't work. Breaker boxdidn't fix it. An electrician maybe if anyone knows one?

Further to the information re new signage: After discussion it was suggested that ShawnPears ask Tyler for a couple of mock-ups of the signs for our approval. This years budget istight, but possibly they could be made for next year.

NEW BUSINESS:Sinclair House update:

the asbestos removal has been completed.Reed Howell will start digging next weekGilmar Construction will begin concrete footingsthe engineer has indicated that gravel under the footings is not required, will replacewith pipes at a lesser costthe house mover is coming Monday to see both sitesthe mover says that the house will be moved by mid September

AMA: Correspondence from AMA indicates that we are not certified. Apparently the previousmanager did not complete the task. The board will be looking into additions that need to bemade in order to be certified.

Tourist Booth:

Volunteer are needed for three days - August 19 & 27 and September 2nd.

Town Council Representative:Gavin Bates inquired whether the garbage contract has be sorted out. Thanks to hisinformation and assistance this has been done.The Town Offices have been completely remodelled. Please come by and check us out.The new CAO took over the position this week. His name is Todd Becker, and he comes toInnisfail from Rocky Mountain House.

AGENDA ITEM #10.1


Adjournment: The meeting was adjourned at 8:05 pm

Next Meeting - September 6, 2017

President Secretary

AGENDA ITEM #10.1


Innisfail Municipal Detachment

Statistical Comparison

January to July: 2013 - 2017All categories contain "Attempted" and/or "Completed"

CATEGORY

Homicides & Offences Related to Death

Robbery

Sexual Assaults

Other Sexual Offences

Assault

Kidnapping/Hostage/Abduction

Extortion

Criminal Harassment

Uttering Threats

Other Persons

TOTAL PERSONS

Break & Enter

Theft of Motor Vehicle

Theft Over $5,000

Theft Under $5, 000

Possn Stn Goods

Fraud

Arson

Mischief To Property

TOTAL PROPERTY

Offensive Weapons

Public Order

Disturbing the peace

OTHER CRIMINAL CODE

TOTAl OTHER CRIMINAL CODE

TOTAL CRIMINAL CODE

Trend

\7-/vAA

v~

_A

^^

2013

0

2

3

0

62

1

0

5

13

0

45

15

4

102

7

29

1

112

4

2

46

64

116

517

0

0

7

6

48

0

0

7

14

0

13

19

5

100

10

30

1

85

2

0

32

48

427

0

1

0

0

52

1

0

10

13

0

22

32

6

129

11

27

7

84

4

0

41

41

481

August-03-17

2016 2017

0 0

3

1

7

50

1

0

10

20

1

25

36

5

92

31

35

0

85

12

0

12

56

482

2

5

1

46

1

1

14

11

0

36

59

9

149

72

56

1

122

7

0

21

66

679

AGENDA ITEM #10.1




January to July: 2013 - 2017All categories contain "Attempted" and/or "Completed"

CATEGORY

Drug Enforcement - Production

Drug Enforcement - Possession

Drug Enforcement - Trafficking

Drug Enforcement - Other

Total Drugs

Federal - General

-OTAL FEDERAL

Liquor Act

Other Provincial Stats

Total Provincial Stats

Municipal By-laws Traffic

Municipal By-laws

Total Municipal

Fatals

Injury MVC

Property Damage MVC (Reportable)

Property Damage MVC (Non Reportable)

TOTAL MVC

..i-.i-.l T-U!-

her Traffic

riminal Code Traffic

Common Police Activities

False Alarms

False/Abandoned 911 Call and 911 Act

Suspicious Person/Vehide/Property

Persons Reported Missing

Spousal Abuse Survey Code

Trend

^v2013

0

18

9

0

2014

0

20

16

0

2015

1

27

7

0

0

20

6

0

2017

0

40

9

0

^s/

-^/

21

82

4

43

0

2

104

27

133

15

57

3

41

0

3

97

15

8

45

5

36

0

5

87

17

11

66

6

32

0

2

68

12

12

50

2

29

0

6

75

11

113

11

27 35 28

28

48

25

AGENDA ITEM #10.1


_AX7/c



July: 2013 - 2017All categories contain "Attempted" and/or "Completed"

Trend

Homicides & Offences Related to Death

Robbery

Sexual Assaults

Other Sexual Offences

Assault

Kidnapping/Hostage/Abduction

Extortion

Criminal Harassment

Uttering Threats

Other Persons

OTAL PERSONS

Break & Enter

Theft of Motor Vehicle

Theft Over $5, 000

Theft Under $5, 000

Possn Stn Goods

Fraud

7^

YY-A/sA/

0

0

1

0

12

0

0

0

1

0

Arson

Mischief To Property

7

2

1

24

1

5

0

22

3

3

0

20

0

7

0

11

0

0

0

0

8

0

0

0

1

0

0

10

3

21

4

7

0

7

0

1

0

0

8

0

0

1

5

0

2

1

0

10

1

6

0

12

August-03-17

0

0

1

0

11

0

0

1

5

0

8

7

1

30

20

14

1

24

Offensive Weapons

Public Order

Disturbing the peace

OTHER CRIMINAL CODE

r\-

1

0

8

4

3

0

2

4

2

0

3

12

TOTAL CRIMINAL CODE 85 77 74 56 140

AGENDA ITEM #10.1




July: 2013 - 2017All categories contain "Attempted" and/or "Completed"

Drug Enforcement - Production

Drug Enforcement - Possession

Drug Enforcement-Trafficking

Drug Enforcement - Other

Total Drugs

Federal - General

OTAL FEDERAL

Liquor Act

y^w

2013

0

1

2

0

0

2

0

0

2015

0

9

2

0

2016

0

4

0

0

0

2

2

0

^-

Other Provincial Stats

1

8

1

15

Municipal By-laws Traffic

Municipal By-laws

Total Municipal

Fatals

Injury MVC

Property Damage MVC (Reportable)

Property Damage MVC (Non Reportable)

rovincial Traffic

^v

y^.

0

6

0

1

4

1

0

5

0

1

15

0

0

6

0

1

15

3

2

6

0

1

10

0

1

6

0

1

10

3

Common Police Activities

False Alarms

False/Abandoned 911 Call and 911 Act

Suspicious Person/Vehicle/Property

Persons Reported Missing

Spousal Abuse - Survey Code

V^ 16

-y\ '

13

AGENDA ITEM #10.1


TOWN OF INNISFAILMUNICIPAL PLANNING COA^MISSION

Minutes of the Municipal Planning Commission (MPC) held on Tuesday, August 15, 2017 at 3:00 p. m.in the Town of Innisfail Council Chambers

PRESENT - MPC MEMBERS: Councillor Heather TaylorCouncillor Doug BosCouncillor Patt ChurchillRon KingCurtis Hoffman

STAFF: Amy McMurtrie, Development OfficerTodd Becker, Chief Administrative OfficerStuart Fullarton, Recording Secretary

1. CALL TO ORDER

Chair Heather Taylor called the meeting to order at 3:02 p. m.

2. ADOPTION OF AGENDA

Kins: That the August 15, 2017 agenda be adopted as presented.MOTION CARRIED

3. ADOPTION OF PREVIOUS MINUTES

Churchill: That the minutes from the August 1, 2017 MPC meeting be adopted as presented.MOTION CARRIED

4. ITEMS TO BE DELIBERATED

(1) Development Permit 17D-076: Detached Garage with RelaxationAdministration presented a development permit for the construction of a detached garage(4128 49 Ave. ) requiring a relaxation to rear yard setback.Churchill: That MPC approve the development permit as presented.MOTION CARRIED

(2) Development Permit 17D-079: Driveway Width RelaxationAdministration presented a development permit for a relaxation to the width of an existingdriveway (5208 48 St. Cl. ).Kine: That MPC approve the development permit as presented.

OTION DEFEATED

Churchill & Kin . That the Municipal Planning Commission recommends to Councila Land Use Bylaw amendment increasing the maximum allowable width of residentialdriveways in town to 22 feet (6. 71 metres).

5. ADJOURNMENT

Kine: That the MPC meeting be adjourned at 3:41 p. m.MOTION CARRIED

AGENDA ITEM #10.1


iscularDystrophyCanada inusculajretanada

August 9, 2017

September is Muscular Dystrophy Awareness Month across Canada. The purpose ofAwareness Month is to increase public knowledge of neuromuscular disorders and theimpact on families living with these disorders and the communities in which they live, aswelt as to educate the public about our association and the services we provide.

Muscular Dystrophy Canada would like to request your support by the issuance of aproclamation declaring September as Muscular Dystrophy Awareness Month in yourcommunity in 2017..

If we can assist in the facilitation of your proclamation, please let us Know at yourearliest convenience.

Since 1954, Muscular Dystrophy Canada has been committed to improving the qualityof life for Canadians with neuromuscular disorders. Our mission is to enhance the livesof those affected with neuromuscular disorders by continually working to provideongoing support and resources while relentlessiy searching for a cure through wellfunded research.

Thank you for taking the time to consider this request. tf you have questions, or wouldlike more information, don't hesftate to contact me fay phone at (780) 489-6322 ext 5102(toll free at 1-800-661-9312). by fax at <780) 486-1948 or by e-mail atmaxine.anderson mu de. , I look forward to hearing from you soon,

Let's make muscles move

Respectfully,

Q^d^Cb^J^Maxine AndersonFundraising AssistantAlberta & NWT

Page | I

AGENDA ITEM #10.1


ProclamationMuscular Dystrophy Awareness Month

September 2017

Muscular Dystrophy is a group of neuromuscular disorders that have no known cure.In almost all cases, there are few treatments and no way to stop the disorder'sprogression. Muscular Dystrophy Canada is a national, non-profit organizationcommitted to funding research into the causes, treatments, and eventual cure ofneuromuscular disorders, as well as providing sendees to people with neuromusculardisorders and public education.

WHEREAS: People today have the opportunity to live longer lives because ofbreakthroughs in medical research, and;

WHEREAS: Muscular dystrophy is a neuromuscular disorder that affects many andhas no known cure, and;

WHEREAS: Only through the support of the community may a cure be found;

NOW THEREFORE: THE COUNCIL OF does hereby declare

September 2017 as "Muscular Dystrophy Awareness Month in "

Mayor's Signature

Date

AGENDA ITEM #10.1


^-..^

"IS

Operational Services Standing Committee

July 25, 2017 at 2:00 p. m.

inutes

Committee Members:

Brian Spiller, MayorDanny Rieberger, CouncillorHeather Taylor, Councillor

Attendees:

Frank Colosimo, Director of Operational ServicesDan Gervais, Public Works & Utilities SuperintendentMat Riejers, Engineering TechnicianVanessa Connors, Legislative Executive AssistantStuart Fullarton, Communications Coordinator

1. CALL TO ORDER

Mayor Spiller called the meeting to order at 2:00 p. m.

2. ADOPTION OF AGENDA

Moved b Ta lor - that the agenda of the July 25, 2017 Operational Services Committeemeeting be adopted as presented.

Carried Unanimously

3. ADOPTION OF MINUTES

Moved b Councillor Rieber er - that the minutes of the May 24, 2017 Operational ServicesCommittee meeting be adopted as amended.

Carried Unanimously

4. PROJECTS & INITIATIVES

4. 1 Inflow & Infiltration Program Update

The 2017 Council Strategic Priorities include a review of the Inflow & Infiltration Strategy. Anupdate on the progress of the nineteen 2015 strategy directives was presented to the committee,highlighting results to date and future actions to be taken.A graph comparing the flow of waste water to the South Red Deer Regional Line from 2013 to2017 appears to show a lower rate of flow since l&l initiatives were completed.The l&l strategy update and flow comparison graph will be presented to council at the August28th meeting.

AGENDA ITEM #10.1


4.2 Water Meter Register Update

The Town has an agreement in place with Master Meter Canada to supply and install new watermeter registers to all properties in Innisfail. The Town's existing tower will be equipped with newmeter read technology, eliminating the need to conduct drive by meter reads. The tower equipmentwill be set up to read meters ahead of the new register installs to ensure early detection of problems.At this time approval from is required for the tower's frequency

Hoping for a February completion date

5. ROUNDTABLE DISCUSSION

Newly painted lines on streets looks goodThe green spaces near the 42 street train crossing look much better now that the grass hasgrown in and has been mowed.Who is responsible for enforcing the trimming ofprivate trees overhanging into alleys?Municipal Enforcement.

6. ADJOURNMENT

Moved b Councillor Richer er - that the Operational Services Standing Committeemeeting be adjourned at 3:17 p. m.

Carried Unanimously

Next meeting of the Operational Services Standing Committee will be held Tuesday, August 22,2017 @ 2:00 p. m.

AGENDA ITEM #10.1


PARKLAND FOUNDATIONHOUSING-FOR . SENIORS

Parkland Foundation Board MeetingAutumn Glen Lodge, InnisfailJune 22, 2017 @ 10:00 am

THE

BETHANYGROUP

Board Members

MINUTES

Connie Huelsman, Board Chair Michael Yargeau, Vice Chair Robert AellenRed Deer County Town of Penhold Village of Elnora

The Bethany Group

Heather TaylorTown of Innisfail

Mike Leathwood (regrets)Chief Executive Officer

Sandy GambleTown of Bowden

John Davis

Director, Client Services

Tim Wilson {regrets}Village of Delburne

Dave Buist

Director, financial Services

Tamlyn Beesley, DevelflDment Miranda Fontalne, Project Gretel Pepper (regrets)Manager Technician (Recorder)

1. Call to Order -

The Board Chair called the meeting to order at 10:07 am.

2. Review of Agenda

PF 17-OS-01 MOVED by Heather Tayfor to accept the Agenda as circulated.

3. Approval of Previous Minutes

PF 17.06-02 MOVED by Robert Aellen to approve the Minutes for April 6, 2016 as circulated.

CARRIED

CARRIED

4. Correspondence

Connie expressed thanks to TBG for sending the press release to Innisfail paper.

5. Financial Statements

a. Unaudited Financial Statements for the period ending April 30, 2017 and Balance Sheets (attached)

Lodge:

o Finance to analyze the tow revenue for Autumn Glen.

o Salaries amount increased. Finance to compare original budget with actual costs todetermine why.

o Board agreed to a rental rate increase of 2% for Autumn talen Lodge residents. Notice willgo out July lrt with the rate increase to be effective October I".

PF 17-06-03 MOVED by Mike Yargeau that TBG wilt give notice to residents that rates wtlt increaseeffecth/e October 1, 2017. CARRIED

Housing:

o Utilities are higher due to winter months and suite renovations.

o Director of Finance to determine what the Honorarium amount was for.

PF 17^6. 04 MOVED by Robert Aellen to approve the Unaudited Financial Statements and BalanceSheets for the period ending April 30, 2017. CARRIED

6. Reports

AGENDA ITEM #10.1


PARKLAND^) FOUNDATION THE

HOUSING . I- 0 R Sbti I 0 H.S

iETHANYGROUP

Parkland Foundation Board MeetingAutumn Glen lodge, InnisfailJune22, 2017@XO:OOam

a. Operational Report (circulated)

Review of May 2017 Occupancy/Waitlist for Parkland Foundation properties. Why is the actualapplicants on waitlist different?

Review of Parkland Foundation Seniors Liwig Overview

Review of staffing report: New maintenance man hired

17-06-05 Moved by Heather Taylor to accept the Operations Report as informatton. CARRIED

b. CEO Report - No report

c. Project Update

Options/ldeas for Building Design

o Overview of project status and progress

o Review of Design Meeting Minutes

o Building will be a "B3" and use LEEO strategies to make It an energy efficient building.Looking to start construction in the spring of 2018 and anticipate a 14 to 18 monthconstruction period.

Curre t Building Blueprints/Designs; By-law Documents (to GOA Project Coordinator)o Review of three building design options provided by Architect.

o The 3-storey building next to the hospital is the preferred layout but confirmation will heneeded from Nav Canada on the helicopter flight path and height restrictions.

Parkland Board Members to visit Canmore New Build (Update)Potential for the Board to visit the Peace Hills Lodge in Wetaskiwin for design ideasCommunication Strategy (residents and staff awareness)

o The Board would like to keep the staff and residents informed on the progress of theproject. John Davis will schedule a meeting with the residents and then a separatemeeting with staff on July 20th.

o An article was printed in the paper.

d. Ministerial Order Proposed Changes (Agwila item to revisit Muntdpattty Meeting In Septemim)

e. Innisfail Legion Garage (Status Update - DEFERREO)

7. New Business

a. Hairdressing (John)

The current hairdresser's last day will be in mid-July.

The Board agreed The Bethsny Group should handle replacement cf the hairdresser as It is anoperational function,

8. Date & Location of Next Meeting:

- Tentative date for the next Board meeting is August 17, 2017 @ 10:00am at Autumn Glen LodgeS. Adjournment

PF 17-06.06 MOVED by Sandy Gamble the June 22, 2017 meeting adjourn at ll:10am.

AGENDA ITEM #10.1


PARKLAND FOUNDATION THE

HOUSING "FOR .

Parkland Foundation Board MeetingAutumn Glen Lodge, InnisfailJune 22, 2017 @ 10:00 am

BETHANYSENIORS GROUP

Summary of Action Items:

Action S WhamArrange a visit to Canmore and Wetaskiwin to view lodge facilities parkland Boardfor ideas.

Set up meeting with residents to keep them informed of the John Davisproject and progress.

Set up a separate meeting with staff keeping them in the John Davisloop on what is happening.

Innisfall Legion Garage: Contact Manager for information and TBGstatus update.

Arrange a meeting with Municipal CAOs early to mid-September TBgfor ftirther discussion of the new project and operating frameworkwithin TBG.

Tbadine i an

Ongoing

Date TBC

July 20, 2017

Deferred

Early/mid-September

on leHuelsmgnBoard Chair

DATE:, ^

AUG 1 7 Z017 <f^,)John DavisDirector Qient Services

DATE: ^

AGENDA ITEM #10.1


Vanessa Connors

Subject: FW: Proclamations and Illuminations

From: Juliana Dupuy mailto: uliana. du uSent: August-08-17 5:47 PMTo: Brian SpillerSubject: Proclamations and Illuminations

rostatecancer. ca]

Dear Mayor Brian Spiller,

In 2016, over 150 municipalities across Canada formally recognized September as Prostate Cancer AwarenessMonth. This year we hope to double this number in order to spread double the awareness about prostatecancer, the most common cancer among Canadian men. Please help us achieve this noble goal by joiningother communities across Canada in a show of solidarity against this terrible disease by officially recognizingSeptember 2017 as Prostate Cancer Awareness Month in the municipality of Innisfail.

In addition, I am asking all cities, town, and municipalities, to illuminate any significant landmarks throughoutthe month of September in Prostate Cancer Canada Blue. It can be a bridge, fountain, building, and landmarkfor 1 day or the whole month of September! This show of support will help display the solidarity and muchneeded conversation around testing and early detection. If you are able to illuminate, we ask that you take aphoto and email it to me at mark. mahl rostatecancer. ca post on social media Twitter: @ProstatecancercInstagram: Prostate Cancer Canada

All Proclamations can be emailed to myself and then mailed to Mark Mahl, Executive Director, WesternCanada, Prostate Cancer Canada 1900-1055 West Hastings street, Vancouver, BC V6E 2E9

I have included below a backgrounder on Prostate Cancer Canada and some facts about prostate cancer foryour reference. For further information please go to our website at www. rostatecancer. ca.

Of course, please let me know if you have any questions.

Yours truly,

Mark Mahl

Executive Director, Western Canada

Prostate Cancer Canada

604-219-1422

Mark.mahl rostatecancer.ca

Prostate Cancer Canada Background

AGENDA ITEM #10.1


Prostate Cancer Canada is the leading national foundation dedicated to the elimination of the most commoncancer in men through research, advocacy, education, support and awareness. For 22 years, we have investedthe generous donations of Canadians towards funding research that will uncover better diagnostic andtreatment options, and towards providing comprehensive education and support services for those living withand affected by prostate cancer.

Prostate Cancer facts

1 in 7 Canadian men will be diagnosed with prostate cancer in their lifetime.

. An estimated 21,300 Canadian men will be diagnosed with prostate cancer in 2017

. An estimated 4, 100 Canadian men will die of prostate cancer in 2017.

Early detection saves lives. When detected early, the survival rate for prostate cancer is over 90%. This iswhy awareness is so important.

Prostate Cancer Canada (PCC) encourages men to initiate a shared decision-making process with theirdoctors around age 40 to discuss their personal risk as well as the harms and benefits of the prostate-specific antigen (PSA) test. That way, men will be better equipped to decide upon an early detectionstrategy that is right for them.

Over the last 20 years, the mortality rate from prostate cancer has been reduced by approximately 40%due to advancements in early diagnosis and treatment.

PROSTATE CANCER AWARENESS MONTHSeptember 2017

WHEREAS, prostate cancer is the most common cancer to affect Canadian men;andWHEREAS, 1 in 7 Canadian men will be diagnosed with the disease in his lifetime; andWHEREAS, an estimated 23, 100 Canadian men will be diagnosed with prostate cancer this year; andWHEREAS, the survival rate for prostate cancer can be over 90% when detected early; andWHEREAS, those with a family history of the disease, or those of African or Caribbean descent, are at agreater risk of developing prostate cancer; andWHEREAS, Prostate Cancer Canada recommends that men get a PSA test in their 40s to establish theirbaseline;THEREFORE, I, Mayor of Innisfail, do hereby proclaim September 2017 as Prostate CancerAwareness Month in Innisfail.

AGENDA ITEM #10.1


Minutes of the Red Deer River Municipal User Group Regular Meeting held on July20, 2017 at 1:00 PM, Badlands Community Facility, Drumheller, Alberta

1. 0 Call to Order: Co-Chair Patt Churchill called the meeting to order at 1 :04 PM.

Attendance: Co-Chair Patt Churchill - Town of Innisfail, Terry Yemen - Town ofDrumheller, Ray Reckseidler - Village of Delburne, Mark Garneau - Town of Trochu,Jerry Whittstock - Kneehill County, Murray Marshall - Starland County, Gerald Campion- Town of Hanna, Richard Poole - Town of Blackfalds, Ron Howe - Town of Three Hills,Chris Lust - Town of Sylvan Lake, Dave Graver - Stettler County, Diane Wyntjes - Cityof Red Deer, Barb Shepherd - Lacombe County, Gordon Christensen - Village of Alix,Harvey Walsh - Town of Olds, Al Campbell - Town of Stettler, Thomas Tracy - Town ofOyen, Rocky Dahmer - County of Paintearth, Bill Shaw - City of Red Deer / Advisor toRDRMUG, Keith Ryder - RDRMUG Executive Director Recording Secretary - LindaHandy

2.0 Adoption of Agenda

2.1 Additions

2.2 Approval of AgendaMOTION R. Reckseidler moved that the agenda for the July 20, 2017 Red Deer RiverMunicipal User Group Meeting be adopted as presented. Carried unanimously.

3.0 Confirmation of Minutes

4. 1 Confirmation of minutes of the Regular Meeting of May 18, 2017MOTION R. Poole moved that the Red Deer River Municipal User Group Meeting minutes ofMay 18, 2017 be adopted as presented. Carried unanimously.

4.0 Business arising from minutes4. 1 Minutes of May 18, 2017.

5.0 Financial5. 1 Financial Statements to June 30, 2017K. Ryder, Executive Director, provided an overview of the unaudited financialstatements to June 30, 2017 as follows:Balance Statement: Closing Surplus - $81,000.59Statement of Revenue and Expenses - Revenue - $33, 037. 94; Expenses - $26, 932. 58Surplus (Loss) for Year - $6, 105. 36.

MOTION G. Campion moved to accept the Financial Report to June 30, 2017 aspresented. Carried unanimously.

PRESENTATIONS6. 0 Water Quality Action Plan Update BPS Consulting (Bill Shaw)6. 1. 1 Survey on Source Water Threats and Issues (copy available from the agendapackage)B. Shaw presented thirty-four (34) threats and issues to source water quality as identifiedand scored by 19 MUG member municipalities. He further explained that the list wasshortened as some threats and issues are similar in nature and can be addressed together,

AGENDA ITEM #10.1


reducing the list to 26. He stated that "the report conveys the collective assessment of thesurveyed members in three geographic areas: the entire watershed, the east portion(downstream from Content Bridge and the west portion (upstream from the ContentBridge). For each of these areas it reports the assessment of the representatives of ruralmunicipalities and urban municipalities. The issues and threats that received the mostnumber of 'high' priority ratings are: drought; groundwater contamination; pipeline breaks /spills; wetland loss / alteration and urban development; loss of natural cover, developmenton sensitive lands, riparian area losses, farm run-off and pesticides."

6. 1.2 Toolkit Purposes and Desires OutcomesB. Shaw explained that the purposes of the Toolkit for protecting source water quality in theRed Deer River water will broaden, improve, and clarify the importance of the quality ofsource water. As well as identifying the risks, the document will outline municipal roles insource water protection and encourage more action on their part. He further explained thatthe desired outcomes is for the toolkit to be used by municipalities so that Councils andAdministration become more familiar with the importance of protecting source water andtake action working with other municipalities, water users and activities to maximize thebenefits of action.

B. Shaw explained that open houses will be held in the near future and membermunicipalities will be invited to attend. He stated that the report serves as an orientation fornew Council members. K. Ryder advised that he would be available to speak with newCouncils as part of their orientation.

6. 1.3 Table of Contents - (the main tabs are listed below however each tab is broken downfurther)1. Report Background and Intentions2. A Watershed Approach3. Overview of Source Water Protection

4. Risks to Source Water Quality in the Red Deer River Watershed5. Municipal Roles in Protecting Source Water Quality6. Municipalities in the Red Deer River Watershed have not been idle7. Actions Toolkit8. Observations and Recommendations

Appendix A - Municipalities in the Red Deer River Watershed and / or Served by the RedDeer River WaterReferences

7.0 Update of June 22, 2017 meeting held with Alberta Environment and Parks -Edmonton (Co-Chair P. Churchill and K. Ryder)

Attendees from Alberta Environment and Parks included:

o Thorsten Hebben, Director, Surface Water Policyo Heather von Hauff, Executive Director, Air, Biodiversity and Policy

Integration Brancho Michael Seneka, Senior Hydrologist Specialist, Surface Water Policy

(Extracted from Keith Ryder's notes)7. 1 RDRMUG's application for a Crown Reservation from unallocated water within

the Red Deer River

AGENDA ITEM #10.1


Provide background of request including interaction with past Ministers and work withthe Central Office of Alberta EnvironmentReview reasons for this request.Point out the benefits that a Crown Reservation would provide.Reiterate the support of RDRMUG Members for aggressive Water Conservation.

Response from Alberta Environment: Several changes have taken place withinGovernment since the original application for a Crown Reservation was presented byRDRMUG. There is currently no Government "appetite" to explore or enter intodiscussions relating to any issues that are outside the normal "water business" of theday. The possibility of "selling" future allocations from a Crown Reservation wasexpressed as a concern.RDRMUG is encouraged to maintain the data and information that they have collectedand produced relating to water security for municipalities and should there be a futureneed or change in policy this information would be an asset.Municipal and specifically domestic water supply will always be a priority with AlbertaEnvironment and at this time there are no municipalities within the Red Deer River Basinwho are close to using their licensing amount.In summary it was expressed by the Alberta Environment Officials that RDRMUG is onthe "right track and are encouraged to maintain the conversation relating to future watersecurity.

7.2 Future Storage on the Red Deer River- Discuss past studies and future water needs from the Red Deer River- Review recent studies and modeling.- Water sharing during drought conditions- Request an update from Alberta Environment if there are any reviews relating tofuture storage within the Red Deer River.- Reiterate the importance of long term planning re the storage issue. Drought andmeeting future flow requirements have been expressed by RDRMUG members as apriority issue.Response from Alberta Environment: Future storage on the Red Deer River Basin/s not under consideration at this time. The Water For Life documents state that futurestorage sites must illustrate that the benefit is supported by economic numbers that willwork by being a benefit to significant population numbers. Future drought conditionsare also a concern of Alberta Environment and are also being closely monitored in allbasins.

7. 3RDRMUG Water Quality Action PlanProvide overview of this plan.Discuss challenges and threats to the Red Deer River that have been identified bythe Water Quality Action Plan.

Response from Alberta Environment: Staff acknowledged the work RDRMUG hasdone to date on this project and the documents that have been shared with CentralOffice and now the Edmonton Office. Encouragement expressed to continue to work onthis important project.

7.4Proposed Closure ofSheerness Coal Generation PlantConcern from RDRMUG members who depend on their water supply from this

AGENDA ITEM #10.1


infrastructure.

Clarify future responsibilities for continued secure water supply.Response to Alberta Environment: Staff were not able to provide any definiteanswers on this topic. There have been preliminary discussions by ATCO re switchingthe Sheerness Plant to natural gas from the present coal fired generators.... apparentlythis could be realistically completed and thus would probably not affect the current watersupply to communities depending on this facility to provide their drinking water needs.No information was available on what the future economic or employment results wouldbe in this plant switching from coal to natural gas.

G. Champion stated that by 2020 coal-fired operation will be terminated at the plant witheither a change to a natural gas or boiler plant addition to keep the plant operationalthereafter. He further stated that the MP's are touring the plant today and the Ministerof Environment has called a meeting by the end of August.

Alberta Environment staff congratulated RDRMUG for their excellent reporting on issuesrelating to the basin.

7.5 Beaver Problems within RDR Basin

K. Ryder advised that in a letter dated August 12, 2016, Alberta Environment stated,"Beaver management issues within urban municipalities fall under the jurisdiction of localgovernment. Municipalities located along watercourses are responsible for beavermanagement and damage mitigation. Municipalities receive provincial grant funding tosupport beaver management. " K. Ryder further advised that the question put forward toAlberta Environment was what provincial grant funding. He explained that it has nowbeen confirmed with Alberta Environment that the grant funding would be under the MSIoperations grant. The contact is Alberta Forestry and it was their recommendation thatMUG members jointly apply for funding and hire a contract person to catch beavers.Contact is the High Prairie Office (Mark).

8.0 Executive Committee / Administration Items:8. 1 RDRWA Request for funding assistance for Watershed SignageFurther to discussions at the Executive Committee level regarding the Watershed'srequest for 17 road signs @ $790. 00 each to be installed on highways crossing into theRed Deer River watershed to increase local awareness of the RDR Watershed and

water resources in general, the Town of Drumheller's Council has provided an Emailindicating that they are not in agreement with this initiative. K. Ryder advised that theWatershed has adjusted their request for road signage to 4 signs in 2017 with the totalcost at $3160; $1580 from RDRWA and $1,580 from RDRMUG.

MOTION Campbell to table the discussion on the RDRWA's request for fundingassistance for watershed signage. Carried.

9.0 Executive Director Report9. 1 Review Canadian Water Resources Association National Conference held inLethbridge, June 4, 5, and 6th, 2017

AGENDA ITEM #10.1


Summary of Highlights:David Percy - Canada can have water to spare if we are efficient - Click the link formore information: htt s://www. ualberta. ca/news-and-events/newsarticles/2010/05/david ere sa salbertacanhavewatertos areifwereefficientBob Sandford - Droughts, Floods, Toxic Algae, We have them allGround water is being mined faster than natural recharging can keep up.New Canadian Water Ethics report is consistent with U. S. Water Ethics300+ glaciers lost in past 100 years. Every rise of 1 degree in temperature contributes 6- 7 % increase in atmospheric moisture. Keep water issues separate from otherInternational issues. Click the link for more information: htt ://www.rwsandford.ca/Richard May- International Joint Commission - Click the link for more information:htt ://i'c.or /en /Role of the CommissionHoward Wheater - Water Futures: Solutions to Water Threats in an Era of GlobalChange. Click the link for more information: htt ://www.usask.ca/water/Michael Campana - Grand Theft Groundwater? What happens when counties startfighting over ground water aquifers? Click the link for more information:htt ://a uadoc. t e ad. com/files/cam ana cwra abstract 15march2017. df

9. 2 Update on the 10 Year Review of the South Saskatchewan River BasinManagement Plan: Click link for more information:htt ://rdrmu .ca/w -contenVu Ioads/2012/12/170508-10- ear-SSRB-WMP-Review ost-Worksho -DRAFT-3. dfK. Ryder stated that it is time for the South Saskatchewan River Basin WaterManagement Plan to be reviewed. He further stated that the "purpose of this review isto assess the implementation of the Plan in the Bow River Basin since its inception in2006 using available data and information". He further stated that the review is closelylinked with issues that have been identified as key priorities for Alberta: climate change,economic growth, land use planning. The document can be accessed by following thelink below:

10.0 Agenda Additions:

11.0 Municipal Project Reviewunicipal Project Review: An opportunity for all representatives to share their current

and future water/waste water projects.

12.0 Correspondence & Articles:1) Handouts at meeting.Whirling Disease - Lab opened in Vegreville, AlbertaBig Horn Backcountry Protecting Water (on website)

K. Ryder reminded the member municipalities that an e/ectecf officials' answers to frequentlyasked questions is available on the website.

13.0 Next Meeting: September 21, 2017

AGENDA ITEM #10.1


14.0 AdjournmentMOTION G. Campion moved to adjourn the meeting at 3:31 PM. Carried unanimously

AGENDA ITEM #10.1


Minutes of the Red Deer River Municipal Users Group Regular Meeting held onMay 18, 2017 at 1:00 PM, Badlands Community Facility, Drumheller, Alberta

1. 0 Call to Order: Co-Chair J. Bota called the meeting to order at 1 :04 PM.

Attendance: Co-Chair Jean Bota - Red Deer County, Co-Chair Patt Churchill - Townof Innisfail, Terry Yemen - Town of Drumheller, Ray Reckseidler - Village ofDelburne Mark Garneau - Town of Trochu, Jerry Whittstock - Kneehill County,Murray Marshall - Starland County, Terry Leslie - Town of Sundre, Gerald Campion'-Town of Hanna, Richard Poole - Town of Blackfalds, Ron Howe - Town of Three Hills,Chris Lust - Town of Sylvan Lake, Jeremy Sayer - Mountain View Cowty, RayRomanetz - Town of Drumheller, Dave Grover - Stettler County, Anne Marie Philipsen- County of Newell, Tim Ainscough - City of Red Deer, Trent Caskey - Special Areas,Diane Wyntjes - City of Red Deer, Barb Shepherd - Lacombe County, Bi'H Shaw - Cityof Red Deer / Advisor to RDRMUG, Keith Ryder - RDRMUG Executive DirectorRecording Secretary - Libby Vant

2.0 Adoption of Agenda

Additions

2. 1 Correspondence from Red Deer River Watershed Alliance - Request for$ 6, 500. 00 to Install up to 17 Road Signs Indicating the Entrance to the Red Deer RiverWatershed - requested by J. Beta.

2. 2 Approval of AgendaMOTION G. Campion moved that the agenda for the May 18, 2017 Red Deer RiverMunicipal User Group Meeting be acte)pted as amended. Carried unanimously.

PRESENTATIONS3. 0 Gravel/Sand Extraction within the Red Deer River BasinA panel forum was plarmed to provide RDRMUG members with information on thecurrent processes involved in Gravel/Sand and other Aggregate Mining within the RedDeer River Basin. Presenters Included:

Mountain View CountyMargaretha Btoem, Director of Planning and Development ServicesJesstea Ross, Development Officer

Information was provided on the processes involved in setting up a gravel/sand pit frominitiation to permitting. As Mountain View County has come of the "cleanest" gravel inAlberta, they experience a lot of pit activity. Currently, there are 53 municipal and 43private gravel/sand pits in operation within Mountain View County. Due to the fact thatthe pit application process often results in a Subdivision and Development Appeal Boardhearing, a mandatory five year condition review is now in place. This review assesseswhat aspects of the process are working well and which present challenges.

LINK TO SLIDE PRESENTATION:Aggregate Extraction and Processing in Mountain View County - Click Here

4

AGENDA ITEM #10.1


Questions from the Board:

In Response to a question from T. Yemen, M. Bloem advised that anyone may appeal apit application, there is no restriction or maximum distance from the property required.

Discussion was held on pit closures, reclamation and identifying dosed pits forsterilization and development and buffer areas.

Red Deer County. Denise Bedford, Senior Development Officer. Connie Sloan, Development Officer

D. Bedford advised that are currently fifty operational gravel/sand pits in Red DeerCounty. Prior to 1980 permits were not required for pits. tn 1995 the MunicipalGovernment Act was enacted, and Red Deer County dedded to categorize gravel/sandpits as a discretionary use via their Municipal Development Bc»rd, and included anappeal process. It soon became clear that there was a dupfcation of efforts by Red DeerCounty and Alberta Environment regarding the pit approval process. This resulted in thecurrent process of pit applications being provided first to Red Deer County for approvalunder their Land Use Bylaw, then to Alberta Environment for further approval andregulation.

LINK TO SLIDE PRESENTATION:Gravel Extraction in Red Deer County- Click Here

Alberta Environment and Pari<s

Todd Aasen, Approval ManagerTerrina Purley, Senior Lands and Water Specialist, Regional Approvals

T. Aasen provided information regarding the 2011 Alberta Environment and Parks policyregarding mining activity near water bodies, and inconsistencies in the gravel/sand pitapproval process. In 2015 the Province began a risk assessment review of the processand a draft version has now been completed. The intention was to improve the clarity ofthe process and support a common approach to assessing and approving applications.

LINK TO SLIDE PRESENTATION:Application Requirements for "Pit Extraction - Click HereSurface Water Body Aggregate Policy - Click Here

Questions from the Board:

K. Ryder asked if any studies have been done on the impact to the Red Deer River by therecharging of the aquifers on the river.

AGENDA ITEM #10.1


T. Aasen advised that the rivers in Alberta are gaining in volume, so the Province uses ascience based analysis, to assess the alluvium [deposit of clay, silt, sand, and gravel leftby flowing streams in a river valley or delta, typically producing fertile soil].

D. Wyntjens asked if there is a specific time period for reclamation of the lands once apit is closed. T. Aasen advised that there is no strict timeline for reclamation, but theowners must maintain the code of practice registration.

Discussion was held on the proximity of pits to flowing rivers and dry river beds as wellas reclamation, life spans of pits and the Provincial data base for unregistered pits.

T. Purley presented information regarding the application requirements for gravd/sandpits in Alberta. She advised that the Alberta Water Act applies to all pits of any size,whether public or privately owned. T. Purley advised that operators must submit anupdated activities plan if any changes in the operations occur, and private pits mustsubmit a mandatory report every five years. She advised that a final rectemation reportmust be submitted by the operator, and an inquiry conducted by the Province, before areclamation certificate is issued after a pit is closed. Furthermore, the Province retains thesecurity funds until the inquiry is concluded and the redamation certificate is issued, toensure compliance by the operators.

Discussion was held on monitoring of outfaU, com^sinte triggering pit inspections,noncompliance and enforcement.

4.0 Confirmation of Minutes

4. 1 Confirmation of minutes of the M^ng of March 16, 2017MOTION R. Poole moved that the Red Deer FSver Municipal User Group Meeting minutesof January 19, 2017 be adopted as presented. Carried unanimously.

5.0 Business arising ft^m mirages5. 1 Minutes of March 16, 2017.

6.0 Financial6. 1 Financial Stetemwte to April 30, 2017K. Ryder, Executive Director, provided an overview of the unaudited financialstatements to April 30, 2017 as follows:Balance Statement: Closing Surplus - $83,451. 74Statement of Revenue and Expenses - Revenue - $22, 007.90; Expenses - $13,451. 39Surplus (Loss) for Year - $8,556.51.

MOTION T. Yemen, D. Wyntjens moved to accept the Financial Report to April 30, 2017as presented. Carried unanimously.

6.2 Change of banking arrangements: Financial Statements to April 30, 2017K. Ryder, Executive Director, advised that the Town of Drumhelller has changedbanks, and approval is required from our membership to approve the changes for

AGENDA ITEM #10.1


RDRMUG accounts.

MOTION D. Graver, R. Reckseidler moved to approve that the Town of Drumhellerchange the RDRMUG banking accounts from Chinook Credit Union to Scotia Bank,Drumheller. Carried unanimously.

7.0 Executive Committee Recommendations:

8.0 RDRMUG Water Quality Action Plan:8. 1 Water Quality Action Plan PrimerB. Shaw explained that work on the second phase of the Water Quality Action Plan:Identifying Tools for Water Management will begin in May or June.

9.0 Executive Director Report9. 1 Update(s) Admin InformationK. Ryder advised that he attended the Watershed Alliance9.2 Status of Crown Reservation Application

K. Ryder.

10.0 Agenda Additions:

11.0 Municipal Project ReviewMunicipal Project Review: M opportunityand future water/waste water projects.

alf representatives to share their current

12.0 Correspondence & Articles:1) Handouts at meeting.

. Q & A to help Elected Offldalsmatters. Click Here

13.0 Next Meeting Jufy2 0, 2017

Municipal Administrators answers questions on water

14.0 AdjournrrontMOTION G. Campion moved to adjourn the meeting at 3:41 PM. Carried unanimously

AGENDA ITEM #10.1


9. Executive Director Report: ^;^/^T'^

9. 1. Review Canadian Water Resources Association National Conference.

9.2. Update on the 10 Year Review of the South Saskatchewan River Basin Management Plan

10. Agenda Additions:

11. Municipal Project Review: An opportunity for all representatives to share their current andfuture water/waste water projects in an open round table format. If a member has a report thatthey -wish to have included in the minutes we -would ask for a written copy

12. Correspondence & Articles: Meeting Handouts

Next Meeting: September 21, 2017

13. Adjournment

AGENDA ITEM #10.1


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Upcoming Events

Event DateOperational Services Committee Meeting August 29, 2017Municipal Planning Commission September 5, 2017Innisfail Registration and Information Night - 6 pm - Innisfail Arena September 5, 2017Election Candidate Information - Session 6-8 pm - Council Chambers September 6, 2017Innisfail & District Historical Society September 6, 2017Weekend of Wheels September 9 & 10, 2017Innisfail Triathlon September 9, 2017Regular Council Meeting September 11, 2017Garbage Collection Open House - 5 to 7 pm - LLC September 14, 2017Parkland Regional Library Board Meeting September 14, 2017Nomination Day September 18, 2017Community Services Committee Meeting September 19, 2017Municipal Planning Commission September 19, 2017Innisfail Municipal Library Board September 19, 2017Chamber of Commerce Board Meeting September 20, 2017Red Deer River Municipal Users Group September 21, 2017Regular Council Meeting September 25, 2017Operational Services Committee Meeting September 26, 2017

AGENDA ITEM #13.1

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