Presentation to the European Member States Expert Group on digitisation, digital preservation and online access to cultural heritage, looking at the outcomes and next steps with the ENUMERATE project to create intelligence about digitisation for Europe.
Text of Update and forward plan for ENUMERATE - Digitisation intelligence for Europe
MSEG ENUMERATE Workshop Nick Poole, CEO, Collections Trust
Introduce the purpose of the ENUMERATE Thematic Network Review the key findings of the ENUMERATE surveys Answer your questions & benefit from your insights Plans for the future & key lessons learned Aims for today
The State Library in Vienna is digitising its entire collection Having this material in digital form enables them to serve 1000s of researchers & members of the public every week The library could not resource physical access at this scale & to do so would risk permanently damaging the collection, denying access for future generations Making the commitment to access in digital form has opened up both new partnership opportunities and new ideas inspired by their collections, making them more relevant & helping deliver their core mission in a connected age Context
A defining challenge The digitisation, digital preservation and provision of meaningful access to Europes vast treasures of cultural heritage is one of the defining challenges for our generation. It is the fuel which will help power smart, sustainable growth, founded in the Enlightenment ideals that created the European Union.
Why ENUMERATE? Digitisation, long-term preservation and provision of online access to Europes cultural heritage presents an immense challenge Meeting this challenge depends on effective decision-making & prioritisation at institutional, Member State & European level Good decisions depend on current, accurate and relevant contextual information The provision of this information is the aim of ENUMERATE
What kind of process is Digitisation? Digitisation is an industrial-scale process that happens through a combination of core management and additional directed activity As such digitisation cannot easily be separated as a distinct entity from the other activities of the institution Although there are digitisation projects, digitisation itself is not a project The efficiency, impact & sustainability of this process is highly context-sensitive & different in different sectors
One size does not fit all Digitisation means different things in different sectors: In the AV & film community, digitisation is an urgent challenge of conversion from unstable formats In the library community, success equates to mass-digitisation, distributed access and discovery In the museum community, success is about boutique digitisation, curated content & end-user experiences In the archive community, success tends to be about management, preservation, discovery and connection
Who are the ENUMERATE Thematic Network?
A European network of expertise ENUMERATE Consortium (10 Project Partners) Core Group (DEN, DIGIBIS, CT, SPK) National Coordinator Project Manager (CT) Member States' Expert Group (MSEG) on Digitisation and Digital Preservation Advisory Group (Invited participants) Coordinator (CT) National Coordinator National Coordinator National Coordinator
Our role as Coordinator Ensuring that the ENUMERATE project was managed in accordance with the formal project management framework; Ensuring that deliverables were delivered on time and within scope Ownership of the overall project timeline and ensuring that activities were coordinated and dependencies met; Ownership of the change management process, and creation of necessary support tools and mechanisms.
The Core Group Meeting the objectives; Carrying out the tasks; Authoring the deliverables; Passing the milestones; Ensuring the quality of the work.
The Advisory Group Reviewing proposals for the ENUMERATE core and thematic survey methodology; Making recommendations to promote engagement in ENUMERATE by the stakeholder communities; Providing technical and other specific expertise to ensure a valid outcome from ENUMERATE; Contributing to project deliverables
National Coordinators Personal and organisational commitment to the project; Representation of their National community; Provision of resources, contacts and perspective; Contribution to the development and rollout of the survey; Translation, localisation and analysis. On behalf of the whole consortium, we would like to thank the National Coordinators, without whom the success of the project could not have been achieved
Participation by organisation type
Participating countries + important contributions from Cyprus, Monaco & Lichtenstein
What were the original objectives of the ENUMERATE Thematic Network?
Objectives for ENUMERATE Objective 1: The development of a vibrant and sustainable European community of practice, connecting practitioners in statistical analysis and digital content creation and preservation and supporting the sharing of knowledge and best practices Objective 2: The creation, promotion and development of a statistically-valid open methodology for surveying the digitisation, use, preservation and associated costs of cultural heritage materials in Member States
Objectives for ENUMERATE Objective 3: The implementation of a multi-annual programme of coordinated surveys based on this methodology, including wide-scale harmonised statistical data-gathering and more in-depth and analytical surveying of digitisation activities by European cultural heritage institutions Objective 4: The creation and maintenance of an open, sustainable data platform to collate, analyse and promote the use of normalised data and intelligence arising from these surveys
What did we do to achieve these objectives?
Key activities Project began Feb 2011 Project identity established March 2011 Survey Methodology delivered December 2011 First ENUMERATE Core Survey January March 2012 Launch of ENUMERATE Data Platform June 2012 Launch of Thematic Survey December 2012 Second ENUMERATE Core Survey June - September 2013 Reporting of responses December 2013 Planning future development January 2014
What has the ENUMERATE Thematic Network delivered so far?
Conceptual Framework A conceptual model of how digitisation activities can be quantified and measured in cultural heritage institutions
Survey Reports (2012 & 2013) Two comprehensive survey reports detailing the findings, analysing the data and uncovering trends
Executive Summaries 4 Stakeholder Reports summarising the key findings, highlighting national activities and presenting the data
Communications Wide-scale engagement with the professional community through social media, newsletters, email and other networks
Data Platform An innovative, open platform through which the data can be accessed, interrogated and used, including a dashboard to facilitate visualisation
Survey sample An approach to sampling cultural heritage organisations across Europe to ensure a reasonable coverage of institution types & scales
Multilingual survey Thanks to our National Coordinators, survey questionnaires were available in: Czech Dutch English Estonian French Hungarian Lithuanian Polish Slovenian Spanish
Lots and lots of data! ENUMERATE was successful in generating raw data about digitisation activities across 1951 European institutions
What did we already know? Some baseline figures...
NUMERIC & SIG Stats Predecessor project NUMERIC provided core elements of methodology Special Interest Group on Statistics formed the core ENUMERATE consortium
Digitisation Costs Study Estimated number of books to be digitised between 59 95m (compared to Google Books estimate of a total of 135m titles in existence) An estimated 7m rare books, periodicals and incunabula to be digitised Estimated 265m man-made artefacts and 221m natural artefacts in museums (with a very significant margin of error!) More than 350m photographs in museums & archiv