Working on Requirements with Lego™ - PM & BA 2016

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IIBA Italy Chapter Milan 5TH March 2016

Prassede Colombo, President

Third edition

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Goal & Objectives

Engaging

• Volounteers and members

• Professionals

• Organizations

• University

• Orders (i.e. engineering)

• Other Associations

• New Sponsor

Growing of the BA Community in Italy

Through:

• High Quality Events and workshop to share knowledge (See Calendar)

• Services of Value for Members asGroup of Studies, News, Articles, Happy Hours, Projects

• Best Practices promotion and sharing knowledge, results, trends

• Branches Development to Boostingthe IIBA Italy Chapter mission locally (Rome + Genova + Verona)

• Corporate membership and Cooperation (Ex. Canon Italia, NTT Data)


PM-BA WORKSHOP – 2016Key Concepts of BA for Value

Milan 5TH March 2016

Prassede Colombo, President IIBA Italy Chapter

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BA & BABOK V3 Framework

BA

The practice of ENABLING CHANGE in an enterprise by defining needs and

recommending solutions that deliver VALUE to stakeholders

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From IIBA’s BA Framework to Actions for Delivery Value

Define the Right Strategy

Monitor Solution Implementation – Traceability

Finalize Requirements Analysis & Design

Validate Implemented Solutions – Monitor Results in Field

Address the Right Solution

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Business Analysis Value

Structuring and organizing REQUIREMENTS and DESIGNS

discovered during elicitation activities, evaluating the VALUE of the

Solution options and recommending a SOLUTION

The spectrum of value as business analysis activities progress from delivering potential value to actual value – BABOK V3

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Requirement & Design Cycle

“Why is either the requirement or design necessary to provide value and to

facilitate the realization of an enterprise’s goals and objectives” – BABOK V3


PM-BA WORKSHOP – 2016Business Analysis Technics

Milan 5TH March 2016

Carlo Liberale, VP Education IIBA Italy Chapter

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2016 PM-BA Workshop

OBJECT

To highlight some typical technics used to capture requirements and describe a sequence of actions and tasks involving different actors

TECHNICS

1. Non functional requirement analysis2. Scope modeling

3. Use cases and Scenarios

4. User Stories

5. Lessons learned

NOTE: This list does not cover all technics that can or must be used. The references are either the BABOK V2 & V3 or both.

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2016 PM-BA WorkshopNON FUNCTIONAL REQUIREMENTS

Purpose

The purpose of non-functional requirements is to describe the required qualities of a

system, such as its usability and performance characteristics. These supplement

the documentation of functional requirements, which describe the behavior of the

system.

Category Description

Reliability

include the ability of the application to recover from errors, uptime,

or failures in the interfaces

Performance Efficiency

include the time taken to perform activities and the resource

utilization levels

Operability can users understand how to use it and satisfy their needs?

SecurityDoes the application prevent intentional misuse?

Compatibility

include the ability to co-exist with other applications, and the ability

to interact with other applications.

Maintainability

Can the application be effectively modified after implementation to

meet changing needs?

Transferability Can the application be installed and used in another environment?

Sources: BABOK Guide V2 & BABOK Guide V3

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2016 PM-BA WorkshopSCOPE MODELING – Context Diagram

Purpose

Scope models are used to describe the scope of analysis or the scope of a solution

and to define the boundaries.

ESTERNAL EVENTS

ACTING TO

EXTERNAL ENTITIES

MAY BE CONSIDERED

IF A RESPONSE IS

NEEDED

USE CASE DIAGRAMS

BUSINESS PROCESS

USEFULL TO MODEL THE SCOPE


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2016 PM-BA WorkshopUSE CASES AND SCENARIOS

Purpose

Scenarios and use cases are written to describe how an actor interacts with a

solution to accomplish one or more of that actor’s goals, or to respond to an event

Flow of Events

Describes what the actor and the system do during the execution of the scenario

or use case. Most use case descriptions will further break this down into a basic,

or primary flow (representing the shortest successful path that accomplishes the

goal of the actor) and a number of alternate flows that show more complex logic or

error handling. Sources: BABOK Guide V2 & BABOK Guide V3

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2016 PM-BA WorkshopUSE CASES AND SCENARIOS


It is used to show how end users interact with the solution.

It includes both a schema and a text description, called scenario.

Sign up for Member Account

Account Management

Nonmember

Use Case Title Sign up for a Member Account

PreconditionThe Nonmember does not already have a

Member Account

PostconditionThe Nonmember has a valid Member

Account

Main Scenario

1. This begins when the Nonmember

requests to sign up for a new Member

Account.

2. The System asks the Nonmember to

choose username and password.

3. The Nonmember provides username

and password.

4. The System validates the

Nonmember’s username and

password.

Use Case Scenario

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2016 PM-BA Workshop

USER STORIES – Key Features

• A user story represents a small, concise statement of functionality or quality needed to deliver value to a specific stakeholder.

• User stories capture the needs of a specific stakeholder and enable teams to define features of value to a stakeholder using short, simple documentation.

• User story can serve as a basis for identifying needs and allow for the prioritizing, estimating, and planning of solution(s).

USER STORIES include:

• Who (Stakeholder): a user role or persona

• What (description): a necessary action, behavior, feature, or quality.

• Why (Benefit): the benefit or value received by the user when the story is implemented.

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15

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2016 PM-BA WorkshopUSER STORIES

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2016 PM-BA Workshop

LESSONS LEARNED

Purpose

The purpose of the lessons learned process is to compile and document

successes, opportunities for improvement, failures, and recommendations for

improving the performance of future projects or project phases.

Advantages

• Useful for identifying opportunities for process improvement.

• Can help build team morale after a difficult period.

Disadvantages

• All participants must be prepared to avoid any urge to assign blame during

these sessions or honest discussion may not occur.

• Participants may be reluctant to document and discuss problems

• May risk becoming a “gripe” session and improvement opportunities may be

neglected.


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2016 - Next Steps

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Upcoming Events 2016

• PM&BA: Working on Requirements with LegoTM – 5th March 2016

• First Italy Chapter event free for members, with pay entrance for non members (20€) - Scheduled on Saturday morning!

• Happy Hours, not only in Milan! (Rome, Genova, Verona,…)

• GEI – Tests for Exam BABOK® V2 – 16th March

• Happy Hour Genova – 20th April

• CCBA/CBAP Study Groups – September (Webinar)

• Innovation Challenge 2016 – New Formula! May & July

• BARM 2016 (Rome Branch Main Event) – 8th June

• Happy Hour Verona – September

• BAWI 2016 (Annual Chapter Event) – 24th October

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Jan Feb Mar Apr May Jun Jul Sep Opt Nov Dec

PMBA 5/3

Happy

Hour

Milan

4

GEIWebinar

16/3

Happy

Hour

Genova

20/4

Happy

Hour

Milan

3/5

Innovation

Bootcamp

May

BAWI

24/10

Happy

Hour

Milan

15/11

AGM

11/2

IIBA® Italy Chapter 2016,an agenda rich of events!

Happy

Hour

Verona

(Sep)

BARM

8/6

Innovation

Final Event

JulyStudy

Group

Webinar

(Sep)

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Our Contacts

• Join us, contact us: you can participate to our initiatives

• [email protected]

• www.italy.iiba.org

http://goo.gl/q5sYt

www.slideshare.net/IIBA-IT

https://twitter.com/iiba_italy

http://www.facebook.com/ItalyIIBA

http://goo.gl/q5sYt

http://www.slideshare.net/IIBA-IT

https://twitter.com/iiba_italy

http://www.facebook.com/ItalyIIBA

http://www.linkedin.com/

http://www.linkedin.com/