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Materials from the URBACT Summer University Lab "21st Century Public Services" managed by Eddy Adams
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URBACT LABSESSION 4
Final Check
LAB 4 – FINAL CHECK
URBACT LAB 1 SESSION 4 2
1. Feedback from the ULSG @ work 3
2. Checking coherence of the LAP
3. Thinking ahead about monitoring
4. Introducing the URBACT self-assessment tool
5. Explaining the “Dragons den”
LAB 4 – FINAL CHECK
URBACT LAB 1 SESSION 4 3
1. Feedback from the ULSG @ work 3
2. Checking coherence of the LAP
3. Thinking ahead about monitoring
4. Introducing the URBACT self-assessment tool
5. Explaining the “Dragons den”
LAB 4 – FINAL CHECK
URBACT LAB 1 SESSION 4 4
1. Feedback from the ULSG @ work 3
2. Checking coherence of the LAP
3. Thinking ahead about monitoring
4. Introducing the URBACT self-assessment tool
5. Explaining the “Dragons den”
COHERENCE OF LAP
• WHY check?
• WHEN check?
• HOW to check…
URBACT LAB 1 SESSION 4 5
COHERENCE OF LAP
URBACT LAB 1 SESSION 4 6
COHERENCE OF LAP
URBACT LAB 1 SESSION 4 7
1.
2.
Actions
Problems – Needs - Opportunities
3.Results
Check: Results correspond to problem?
Check: Action supports achievement of objective?
Check: Action contributes to achievement of results?
Check: Result contributes to solve problem/address stakeholder needs?
360 DEGREE COHERENCE OF LAP
URBACT LAB 1 SESSION 4 8
Check Results Actions
Sustainable and integrated
social are there …? are there …?
environmental are there …? are there …?
economic are there …? are there …?
cross-sectoralcross-thematic
are there …? are there …?
COHERENCE OF LAP1. Example where coherence was improved after checking
Intended results: Expansion of space capacity for mayor functions
• Housing by 10.000 m²
• Hotels by 5.000 m²
• Social infrastructure by 3.000 m²
Conflict: Through checking it was realized that only 15.000 m² are available.
Solution: Definition of a process to coordinate which function at which location is to be realized best and monitoring that the intended results per function are not exceeded.
URBACT LAB 1 SESSION 4 9
COHERENCE OF LAP
Exercise: 30 minutes
In ULSG groups (staying in this lab room) check yourAction Table and portfolio using the 2 tools.
Deliverable: adjust plan if necessary
URBACT LAB 1 SESSION 4 10
LAB 4 – FINAL CHECK
URBACT LAB 1 SESSION 4 11
1. Feedback from the ULSG @ work 3
2. Checking coherence of the LAP
3. Thinking ahead about monitoring
4. Introducing the URBACT self-assessment tool
5. Explaining the “Dragons den”
PROJECT MONITORING
URBACT LAB 1 SESSION 4 12
GENERAL OBJECTIVES OF MONITORING
1. Observing and analysing
2. Reviewing the performance- output achievement
3. Providing information to the general public and giving advisory services
4. Supporting evidence based decision making and taking corrective actions
URBACT LAB 1 SESSION 4 13
EXAMPLE OF MONITORING: HERO
URBACT LAB 1 SESSION 4 14
Monitoring
1. Data collection
2. Data analysis
3. Discussion of results4. Monitoring report
5. Update CHIMP
• by responsible institutions according to your work/organisation structure
• based on the target setting• Draft and communication of
monitoring report
• Monitoring meeting to discuss monitoring report (reasons for developments, actions to be taken, etc.)
• Communication of final monitoring and action report
• Taking corrective actions
THE URBACT SELF ASSESSMENT TOOLS
URBACT LAB 1 SESSION 4 15
LAB 4 – FINAL CHECK
URBACT LAB 1 SESSION 4 16
1. Feedback from the ULSG @ work 3
2. Checking coherence of the LAP
3. Thinking ahead about monitoring
4. Introducing the URBACT self-assessment tool
5. Explaining the “Dragons den”
THE URBACT SELF ASSESSMENT TOOLS: ULSGULSG
Main Headings:
Frequency of meetingsOrganisation of ULSGDiversity of membersParticipation of residents, users, business…Empowerment of users, citizensOther voicesInvolvement of managing AuthoritiesLeadershipAnimation and structure of meetings
URBACT LAB 1 SESSION 4 17
THE URBACT SELF ASSESSMENT TOOL: ULSGULSG Example of questions for self assessment:
Frequency of meetingsscore 1: LSG has few meetings (e.g. One per year)score 3: Regular meetings, no info on participationscore 5: Regular and frequent meetings with high level of participation, links to meeting notes
Diversity of membersscore 1: ULSG dominated by public officials from municipalityscore 3: ULSG mostly public officials but other agencies involvedscore 5: Involvement of all three sectors, (public, private, civil society)
Animation and structure of meetingsscore 1: All meetings are organised in traditional 'committee' formatsscore 3: some efforts to introduce new formatsscore 5: Innovative techniques have been deployed for meeting animation and shared decision making
URBACT LAB 1 SESSION 4 18
THE URBACT SELF ASSESSMENT TOOL: LAP
URBACT LAB 1 SESSION 4 19
0
0.2
0.4
0.6
0.8
1Process and governance
Content of action plan
Integrated approachFinance and project planning
EU and URBACT added value
LAB 4 – FINAL CHECK
URBACT LAB 1 SESSION 4 20
1. Feedback from the ULSG @ work 3
2. Checking coherence of the LAP
3. Thinking ahead about monitoring
4. Introducing the URBACT self-assessment tool
5. Explaining the “Dragons den”
PITCHING THE LOCAL ACTION PLANS IN LAB 5
URBACT LAB 1 SESSION 4 21
THE PRESENTATION
• Each ULSG @work group selects 1-2 people to present the LAP in 5 minutes
• The presenters can use 3 pp slides, flipchart, other media
• The presentation focuses on the action table developed in Lab 3, and makes use of/reference to all portfolio materials
• The presentation will be delivered to a panel of 4 representatives (1 from each of the other ULSG @work groups) and the Deputy Mayor in front of all Lab members
URBACT LAB 1 SESSION 4 22
THE LAP PORTFOLIO
• Lab 1 Problem Tree
Validated Stakeholder List
• Lab 2 Expected Results
Evidence Enhancement Table
• Lab 3 Action table
• Lab 4 Presentation
URBACT LAB 1 SESSION 4 23
CRITERIA FOR SUCCESS(SCORE EACH CRITERION FROM 1 TO 5)
URBACT LAB 1 SESSION 4 24
Criteria Score
1. Coherence between problem, actions and results
2. Addressing the deputy mayor’s challenge
3. Feasibility
4. Integrated approach
5. Quality of presentation
Total
THE PANEL• Each ULSG @work group selects one panel member
(different to the LAP presenters)
• Each panel member is given a role (managing authorities, private enterprises/funders, local residents...)
• They listen to the presentation (5 min)
• They ask questions (5 min) from the perspective of their particular role
• Questions can be asked from the floor (whole Lab group)
URBACT LAB 1 SESSION 4 25
ULSG@WORK 4
• Time
• Objective: Prepare pitch
• Tasks: to prepare to pitch
• Tool: Portfolio+ 3 slides (written) + ????
• Deliverables:
• Dragons Den pitch
• 1 slide Unique Selling Proposition at lunchtime
URBACT LAB 1 SESSION 4 26
URBACT LAB 1 SESSION 4 27