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TAXONOMY FOR BUSINESS USERS
SHAREPOINT BUSINESS WORKSHOP
JUNE 2011
Presented by : Veronique Palmer
The Problem
1 in 5 fail
16% of your day
= 6.40 hours
per week
R20 000pm = R125ph
@6.40 hours = R800 per week
R3 200 per month
R38 400 per year per personx 1000 employees =
R38 400 000 annually
Less Yada Yada
More Ching Ching?
Naming Std’s
Classification
Search
70%of Folksonomy tags
aren’t in Taxonomies
maternity leaveletter format
sick leaveannual leaveleave policyleave form
leave applicationapplication for leaveapplication format
leave formsstudy leaveleave from
compassionate leavepaternity leave
leave letterleave application formsleave application format
application format for leavesick leave policy
leave entitlement
Leave Form
Search
Tools
3% improvement = R7.2m saving
Exploit existing information
Less duplication
Shorter time to market
Compliance
Easier to use
Better service
Common language
Less impact with staff loss
Less clicksBene
fits
-DEMO-Extracting Metadata
from File Shares
Expand all folders and screen dump, show docs in lowest levels
Make lists of what’s common in each one – make it smarter than
before!
Create a Document Library for each new grouping – don’t forget
the description!
Create the columns based on your extracted metadata
Use either Choice fields, Lookups or Site Columns depending on
what’s re-usable
Upload docs and tag them accordingly
Finally, create Views to sort the documents
ResourcesSharePoint 2007 – Using Metadata to Replace Subfolders Tutorial
http://www.letscollaborate.co.za/Resource-Centre/LCs%20Documents/Forms/sharepointtutorialsforbeginners.aspx
What is Metadata and Why Should I Use It?
http://veroniquepalmer.wordpress.com/2011/06/14/what-is-metadata-and-why-must-i-use-it/
When to Use SharePoint and When to Use File Shareshttp://www.vishalseth.com/post/2009/09/19/SharePoint-versus-file-shares-When-to-use-SharePoint-and-when-to-use-a-traditional-file-share.aspx
SharePoint 2010 – Create a Document Library, Create Columns, Create Views (Videos)
http://www.youtube.com/user/LetsCollaborateZA
Or embedded into blog if you can’t access Youtubehttp://veroniquepalmer.wordpress.com/2011/06/13/introducing-lctv-sharepoint-2010-videos/
Contact [email protected]
@veroniquepalmer
(011) 966 8060
Facebook and LinkedIn
www.letscollaborate.co.za