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These slides, from the webinar recorded on 08 January, 2014, address best practices for Rotary grants scholarships, both inbound and outbound. This content is tailored specifically to clubs and districts in RIBI. To view the webinar recording, please visit www.rotary.org/webinars.
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SCHOLARSHIPS BEST PRACTICES - RIBI 8 January 2014
SCHOLARSHIPS BEST PRACTICES - RIBI | 2
TODAY’S OBJECTIVES
By the end of this session you will know more about:
Types of scholarships
Setting and establishing timelines
Communication between club and district leadership
Communication with sponsors & scholars
SCHOLARSHIPS BEST PRACTICES - RIBI | 3
TODAY’S OBJECTIVES
By the end of this session you will know more about:
Identifying outbound scholar candidates
Entering the application online
Preparing for scholar departure
Setting and communicating reporting requirements
SCHOLARSHIPS BEST PRACTICES - RIBI | 4
MODERATOR
• Ingrid Schwab, Regional Grants Officer
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PANELIST
• Mike Hodge, District Rotary Foundation Committee Chair, District 1130
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PANELIST
• Steve Munns, District Rotary Foundation Committee Chair, District 1080
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TRF STAFF
• Brent Drage, Regional Grants Officer• Alison Randall, Regional Grants Officer
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TYPES OF SCHOLARSHIPS
Global grant & District grant scholarships
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TYPES OF SCHOLARSHIPS
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GLOBAL GRANT SCHOLARSHIPS
• Graduate-level• Study period 1-4 years• Alignment with the areas of focus• $30,000 minimum budget• Host and international sponsors
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DISTRICT GRANT SCHOLARSHIPS
• Flexibility with – Level of study (secondary, university,
graduate studies or certificate programs)– Location (local or international)– Length of study– Area of study– Cost
• Managed by district
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TRF timeline requirements:• Global grants– Accepted on rolling basis– Application submitted at least 3 months
before study start date
• District grants– Part of the spending plan
SETTING AND ESTABLISHING TIMELINES
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SETTING AND ESTABLISHING TIMELINES
Month Activity
January Club and district leaders agree on internal procedures (application cycle, communication)Publicize opportunities (internally and externally)
February Clubs and districts recruit outbound scholarsConnect with partners about inbound scholar
March Clubs and districts interview candidatesMake preliminary decisions about which candidates to support and waitlist
April Clubs inform district of candidates and ask for district support (including DDF, if desired)
May Clubs and districts make final decisions about which candidates to support and waitlistSubmit global grant applications online
June Ongoing application submission, review, approval
July Earliest that a 2014-15 scholar could receive payment
SCHOLARSHIPS BEST PRACTICES - RIBI | 1 4
COMMUNICATION BETWEEN CLUB AND DISTRICT LEADERSHIP
• What is your communication strategy?• Club/district contacted about inbound
scholar• Club/district wishes to support outbound
scholar
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COMMUNICATION WITH SPONSORS & SCHOLARS
• Setting expectations with sponsors & scholars– Club & district priorities for scholar
types– Possible approval/denial by TRF– Scholar waitlist– Do not wish or are not able to support
scholar• Notification of selected district grant
scholars
SCHOLARSHIPS BEST PRACTICES - RIBI | 1 6
IDENTIFYING OUTBOUND SCHOLAR CANDIDATES
• How do you find and recruit outbound scholar candidates?
SCHOLARSHIPS BEST PRACTICES - RIBI | 1 7
ENTERING THE APPLICATION ONLINE
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PREPARING FOR SCHOLAR DEPARTURE
Scholar orientation for both GG & DG scholars
Scholar payment: • Setting payment expectations with
sponsors• Completing online payment requirements • Authorizing the legal agreement• Paying scholar prior to departure• DG scholars: need approval of DG
application prior to scholar payment
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SETTING AND COMMUNICATING REPORTING REQUIREMENTS
• Same financial documentation for both types• GG scholars:
– Summary of research– Show alignment with area of focus
• DG scholars:– Part of the overall district grant report– District can include additional requirements
• Overdue reporting can impact application approvals
• Staying involved as alumni
SCHOLARSHIPS BEST PRACTICES - RIBI | 2 0
RESOURCES
• www.rotary.org– Facts A
bout Rotary Foundation Scholarships– Global Grant Scholarship Supplement– District Grant Scholarships Best Practices
• Local experts• TRF staff
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Q & A
• Any questions?
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Thank you for joining us today!