Port and shipping process

[PORT AND SHIPPING PROCESS] Hossein J Kamali

1

Marine and Terminal companies’ operational processes

Ship

Joining ship

seafarer

Value added operation

Re-export

warehousingا

Container

General cargo

Bulk

Risk assessment

Ship

Fleet peronnel

operaion

Signing off

General services to

seafarer

seafarersupply

Ship

maintenance

Container

maintenance

Risk assessment

Container

Container

Ship?

No

Yes

Container

transportation

Feeder ship

operation

Carry by dedicated

feeder

Buying space on

Common feeder

Passenger Cargo

Risk assessment

Commercial

operation

marketinganalysis

Customer relation

sale

booking

Sale management

passengers

Planning process

passengers

Port operation

berthingv

Collecting ship’s

information

Primary coordination

Import/export

Discharging

Loading

Cargo/ship survey

Cargo/ship planning

Port operation

berthing

unberthing

Container

Cargo

Passenger

Ship

No

YesPassenger

Ship?

Risk assessment

Car

General cargo

Dry bulk

Liquid bulk

Container

Ship operation

Loading/Discharging

Port operation

Planning

Receipt operation

CFS operation

Quay transfer

Delivery operation

Port equipment

Risk assessment

Maintenance of

equipments

Port equipmentEmergency

situation

Normal

situation

Dealing with

emergency

Risk assessment

Shippassenger

Passenger terminal management

Outbound passenger

Baggage reception

passenger reception

Inbound passenger

Baggage clearance

passengerclearance

Passenger terminal

port operation

Passenger ship

primery coordination

Preparation for

Accepting passenger

Risk assessment

Container strip/stuff

packing

segregation

transit

Import

Export

transship

Cargo+value added

Shipping companies and agencies Port Inland

Port & In land operational Processes

Hinterland operational Processes

Value added operations

Re-export

Warehousing

Container Stuffing & Stripping

Processing cargo

Packaging

Segregation

Transit

Importing

Exporting

Transshipment

Port operational Processes

Inbound cargo

Risk assessment

Outbound cargo

Planning

CFS operation

Quay transferDelivery

Loading & discharging

Liquid Bulk

Dry BulkBreak bulk

Container

Automobile

Passenger managementOutbound

InboundLuggage


2

Export Process

Re-export Process

Import Process

Warehouse / Yard Operation

Transit Process

Transship Process

Package Process

Processing cargo

Value added operation in the Hinterland

Cargo

Cargo + value added

Container Stuffing Process

Segregation Process

1.1

1.2

1.3

1.4

1.5

1.6

1.7

1.8

1.9

1.10

RiskAssessment & Management

Processes

1.11

INLAND OPERATIONS

Ship’s OperationDischarging

Inbound cargo / rawmaterial

by sea transport

Re-export Process

Container Yard Warehouse Operation

Type ofcargo

General Cargo Yard / warehouse

Operation

Storage of liquid bulk

Dry Bulk Yard Warehouse Operation

Type ofbulk

ContainerGeneralCargo

Dry bulkLiquid bulk

Bulk

Ship’s Operation

Loading

Inbound cargoto EEZ

Outbound cargo from EEZ

1.2.11.2.21.2.31.2.4

1.1

2.6

2.7


3

Warehouse / Yard Operation Main Process

Container warehouse /Yard Operation

General Cargo Warehouse/

Yard Operation

Dry bulk Warehouse /

Yard Operation

1.2

1.2.1

1.2.2

3 .2

Cargo

Cargo

Liquid Bulk Warehouse /

Yard operation

1.2.3

1.2.4

Depot of container in the EEZ

Container Warehouse / Yard Operation

Empty

/

Full

Full container

depotStrip?

Empty

Full

Yes

No

Ship’s Loading

Operation

Re-export

Delivery

TransitDeliveryRe-export

Transit

G. Cargo Yard Warehouse

Operation

Import

Empty container

depot

Inbound containerto EEZ

Outbound

Container

1.2.2

Empty

container depot

1.8

1.7

1.2.1

2.6


4

General Cargo Warehouse / Yard Operation

Yes

No

Ship’s Loading

Operation

Re-export

Delivery

Processing of

cargo

Packaging and

labeling

Stuffing in

container

Value

added ?

Depot of general

cargo in the EEZ

SegregationDelivery

Re-export

Transit

TransitTransit

Import

Inbound container

to EEZ

Outbound

cargo

1.2.2

1.8

1.3

1.4

1.5

1.6

1.7

2.6

Dry Bulk Warehouse / Yard Operation

Yes

No

Ship’s Loading

Operation

Re-export

Delivery

Processing of

cargo

Packaging and

labeling

Stuffing in

container

Delivery

Transit

Re-export

Value

added?

Storage of dry bulk in

silo, open or roofed

spaces

Segregation

TransitTransit

Import

Inbound dry

bulk to EEZ

Outbound

dry bulk

1.2.3

1.8

1.3

1.4

1.5

1.6

1.7

2.6


5

Storage of liquid bulk Operation

Yes

No

Ship’s Loading

Operation

Re-export

Delivery

Processing

cargo

Packaging labeling

Stuffing tank

container

Delivery

Re-export

Transit

Tanker discharge

operation

Segregation

TransitTransit

Storage of

liquid bulk in

EEZ tanks

Value

added?

Import

Inbound liquid

bulk in EEZ

Outbound

liquid bulk

1.2.4

1.8

1.3

1.4

1.5

1.6

1.7

2.6

Packing

list

Consolidation?

One

consignment

Container stuffing

Stuffing

LCL container

Stuffing FCL container

Issuing

packing list

Empty

container depot

Container yard

Several

consignments

Stored Cargo in

EEZ

Stuffed container

in EEZ

Empty Container

1.3


6

Storage of raw material / cargo in

EEZ

Entrance of raw

material to EEZ

Importing cargo / raw

material by sea

transport

Main land

resources is

needed for

processing?Purchase of

resource from

the main land

yes

Foreign

technology is

needed for

processing?

No

Purchase of

technology from main land

Purchase of foreign

technologyyes

No

Processing

Processing Cargo

Cargo +value added

Imported

Cargo

Raw material frommain land

Main land resources

Humanresource

Energy

1.4

Storage of raw

material / cargo in EEZ

Entrance of raw

material to EEZ

Importing cargo / raw

material by sea transport

main land

resources is

needed for

packing /

labeling?Purchase of

resource from

the main land

yes

Foreign

technology is

needed for

packing /

labeling?

No

Purchase of technology from

main land

Purchase of

foreign technology

yes

No

Packing /

labeling

Packing / labeling cargo

Imported cargo

Raw material from

main land

Main land resources

Human

resourcesEnergy

Packed / labeled cargo

1.5


7

yes

Warehouse

receipt

Segregation Process

Issuing

warehouse receipt

based of

documents of

carriage

Segregating

warehouse

receipt based on

request of the

interested party

Segregated

warehouse

receipt

Re-segregation

NO

Inbound cargo

in EEZ

Segregated

cargo

1.6

invoice

Bill of lading

insurance

Contract of carriage

Transit Process

Providing

transit bond

Nominating the land

transport

Assessing the risk of land

transport

Land

transport

Stored cargo

in EEZ

Transited cargo

from EEZ

1.7

Transitbond


8

IMSDischarge

operation

Warehouse / Yard operation

Cargo delivery

Import Process

Planning

IMS

Cargo

segregation?

PlanningSegregationYes No

Import cargo

Quay transport

operation

Imported

cargo

1.8

1.2

1.6

2.42.7

2.1

2.1

2.5

IMSDelivery operation

Warehouse / Yard

Operation

Loading

operation

Export Process

Planning

IMS

planningYes

No

Export cargo

Exported cargoQuay transport

Operation

Processing

cargo Adding value?

1.9

1.2

1.4

2.6

2.5

2.1

2.1


9

Transshipment Process

Ship’s OperationDischarging

Container

Wharfage in

EEZ

Planning

loading on the feeder ship

Loading on the feeder container

ship

Receiving information

regarding inbound cargo

Planning transshipment

Inbound cargo

to EEZ

Transshippedcargo

1.10

2.7.1

3.3.1

Cargo

Risk assessment

◌Fire

Theft

Damage by handling

Damage by moisture

Damage caused by

environment

Damage by time

Unforeseen damages

Risk management

Avoiding risky processes

Transfer risk

Transfer to

subcontractor

Insurance

Mitigate risk

Training

Installing safety

equipments

Safety organization

Assembling safety

procedure manuals

Accepting the risk

Cargo +

Added value

Risk assessment and management in Hinterland

1.11


10

CFS Operation

ReceivingOperation

Port Operation ( Outbound Cargo )

IMSPlanning

IMSPlanning

Yard / Warehouse

Operation

Quay TransferOperation IMS

Direct Carriage

Cargo

Type ofCarriage

Indirect

Carriage

Cargo

Ship’s Operation

Loading

Tallysheets

2.1

1.2

2.4

2.3

2.12.2

2.6

PORT OPERATION

CFSOperations

Quay Transfer

Operations

Ship’s Operations

Discharging

Port Operation ( Inbound Cargo )

IMS

Tally sheets

planning

Crane

sequence

Dischargingsequence

IMS

planning

Yard / Warehouseoperations

Delivery

Operations IMS

direct

Cargo

Type of

carriage

In direct

Cargo

2.1

2.3

2.5

1.2

2.1

2.32.7


11

Pre-stowage

plan

Crane

sequence

sheet

Loading /

discharging

sequence

sheet

Packing list

Container

stowage plan

Loading listIMS

Stowage planning

Labor and equipment allocation

Yard planning

Operational feedback

Revise

the plan? YesNo

Planning Process

Berth planning

Cargo

Receiving information from the ship and

shipping agency

Planning loading sequence

Ship

Container

Cargo, Ship,ContainerOperational

Plan

2.1

Consolidate?

Container stowage plan

Packing

list

CFS operation

Planning Yes

No

Stuffing FCL

container

Stuffing LCL

container

Cargo Full

container

Empty container

Stripping

Tally based

on packing list

Cargo

Empty container

Packing list

Full

container

Packing list

2.3

2.1


12

Delivery of

Cargo to quay

Transfer

equipment

Quay Transfer Operation ( Outbound Cargo )

Moving

Cargo

Towardship

Ship’s

Operations

Loading

IMSplanningCargo

Routing

instruction

Containerplanning

Delivery of

Container to quayTransfer

equipment

IMS

Moving

ContainerToward

ship

2.6

2.1

2.1

2.4.1

Delivery of Cargo to quay

Transfer

equipment

Quay Transfer Operation ( Inbound Cargo )

Transfer of

Cargo to

Warehouse

Ship’s Operations

Loading

IMSCargo

Container

Delivery of

Container to quay

Transferequipment

IMSTransfer of

the cargo tothe yard

planning

planning

2.4.2

2.1

2.6

2.1


13

Warehouse

receipt

Bill of port dues

Delivery

orderB/L

Cargo Delivery Operation

Settle the account with

the carrier and

presenting bill of lading

Delivery

order from

the carrier

Presenting

documents for issue

of warehouse receipt

Custom evaluation

Custom permit

Custom

Declaration

Settle the port

accounts

Bill of

wharfage

Import cargo

Imported

Released cargo

2.5

Ship’s operation - Loading

Ship’s operation – Loading

Container


Liquid Bulk


Dry Bulk


General Cargo


Automobile

Cargo

Loaded

Cargo

2.6

2.6.5

2.6.4

2.6.3

2.6.2

2.6.1


14

Ship’s operation - Discharging

Ship’s operation – Discharging

Container


Liquid Bulk


Dry Bulk


General Cargo


Automobile

Cargo

Discharged

Cargo

2.7.1

2.7

2.7.2

2.7.3

2.7.4

2.7.5

ETA,

ship’s

particulars

Outbound

container

Ship’s Loading operation - container

Loading the

containers

Quay transfer

operation

Container

Yard /

Warehouse

OperationBayplan

Planning

Receiving

information

from the ship

agency

Use of

equipment

planBerth

plan

Yard

planLoading

sequence

sheet

Tally

sheet

Tally and

recording

1.2.1

2.1

2.6.1


15

Bayplan,

ETA,

ships

particular

Tally

sheet

Use of

equipme

nt plan

Ship’s Discharging Operation - Container

Planning

Empty

/ full?

Discharging

of the

containers

Berth

plan

Yard

planDischarging

sequence

sheet

fullQuay Transfer

OperationStorage

/

Strip?

Yard /

Warehouse

Operation

Storage

CFS

operation

STRIP Empty

Empty container

depot

Receiving

information

from the ship

agency

Inbound

container

Tally and

recording

1.2

2.7.1

2.4

2.1

2.3

Ship’s Loading operation – Liquid Bulk

Outbound

liquid cargo

Connection transport

pipe to the ship

Pumping the cargo to the

ship

Sampling

Lab.

report

Ullage survey

Mate’s

receipt

B/L


from the ship agency

ETA,

ship’s

particulars

Storage of liquid bulk

Port

storage

space

sequence

Berth

plan

Planning

Tank

sequence

2.6.2

2.1

1.2.4


16

Port

storage

space

sequence

Berth

plan

Ship’s Discharging operation - Liquid Bulk

Inbound

liquid bulk

cargo

Planning

Tank

sequence

Connection of

transport pipes to the ship’s

manifold

Pumping the

cargo to the

storage tanks

Storage of liquidbulk

Sampling

Lab.

report

Receiving

information

from the ship

agency

ETA,

ship’s

particulars

Ullage

survey

2.7.2

1.2.4

2.1

Ship’s Loading operation – Dry Bulk

Dry bulk

cargo from mail land

Direct

transport

?

Yes

Outbound dry bulk

cargo

No

Quay transport by truck or

conveyor belt

Dry Bulk Yard

Warehouse

Operation

ETA,

ship’s particulars

Loading by grab or shuter

Mate’s

receipt

B/L

Draft survey

Receiving

information


Use of equipment

plan

Planning

Loading sequence

1.2.3

2.1

2.6.3


17

Use of

equipment plan

Ship’s Discharging operation - Dry bulk

Inbound

bulk cargo

Planning

Discharge

sequence

Direct

transport

?

Discharge by grab

or evacuator to the road trucks or rail

wagons

Yes

Inbound bulk

cargo to the

main land

NO

Discharge by grab

or evacuator and

deliver to the trucks or conveyor belt

Dry Bulk Yard /

Warehouse Operation

ETA,

ship’s

particulars

Draft survey


from the ship

agency

2.7.3

1.2.3

2.1

Ship’s Loading operation - General cargo

General cargo from

main land

Direct

transport?

Loading on ship

yes

Out bound

General cargo

TallyQuay Transfer Operation

No Mate’s

receiptTally

sheet Final

stowage

plan

Pre-stowage

plan

Lashing

ETA,

ship’s

particulars

Receiving

information from the ship

agency

General Cargo

Yard / Warehouse Operation

Planning

Use of

equipment

plan

Stevedore

deployment

2.6.4

2.4

2.1

1.2.2


18

Ship’s Discharging operation -general cargo

general

cargo

PlanningLoading port

stowage plan

Use of

equipment

plan

Stevedore

deployment

Direct

transport?

Discharge to

the road trucks

or rail wagons

yes

General

Cargo

Discharging by

Shore/Ship’s Crane

Quay transport

by truck

General Cargo

Yard / Warehouse

Operation

NO

Tally

Tally

sheet

Unlashing

ETA,

ship’s

particulars

Receiving

information

from the ship

agency

Tally

Tally

sheet

1.2.22.7.4

2.1

Ship’s Loading operation - Automobile

Out bound vehicle

Planning

Final

stowage

plan

Lashing Loaded vehicle

Tally

Tally

sheet

Mate’s

receipt

ETA, ship’s particulars



Deployment of labors and

driversDriving the vehicles from the parking space of EEZ to the ship and return of the drivers (stevedores)

by the escort vehicle

Pre-stowage

plan

2.6.5

2.1


19

Ship’s Discharge operation –Automobile

Inbound

vehicle

Planning

loading port

stowage

plan

Deployment

of labors and

drivers

Unlashing the

vehicles

Discharge

vehicle

Driving the vehicles to

the parking space and

return of the drivers

(stevedores) by the

escort vehicle to the

ship

Tally

Tally

sheet

Parking space of

EEZ

ETA,

ship’s

particulars

Receiving

information

from the ship

agency

2.7.5

2.1

Passenger Terminal Management

Passenger Terminal

Port Operation

In Bound Passenger

Out Bound Passenger

2.8

2.8.1

2.8.2

2.8.3

Passenger

Passenger


20

Passenger

luggage

Baggage

Reception Reception

Passenger

Reception

Reception

Transport to

ship

Boarded

Passenger

Boarded

luggage

Yes

No

Yes

No

Outbound passenger Process

2.8.1

2.8.1.1 2.8.1.2

Inbound Passenger Process

Passenger

luggage

Passenger Clearance Clearance

Baggage Clearance

Clearance

Transport to

Terminal

DisembarkedPassenger

Dischargedluggage

No

Yes

No

Yes

2.8.2

2.8.2.1 2.8.2.2


21

Security

checkAccepted?

WeightMeasurement

Extra

weight

Extra charge

Payment

Cleared

LuggageTransport

to ship

Boarded

luggage

Yes

Yes

No

NoLuggage tag

Ticket

Invoice

ID Tag

Baggage Reception Process

Customs

formalities

Customs

declaration

Ticket tag

2.8.1.1

Outboundluggage

Security check &

ID Tag control

Baggage Claim

Customs duties

Transported

To Terminal

Cleared

luggage

Yes

No

ID Tag

Receipt

Baggage Clearance Process

Customs

formalities

Custom declaration

form

More than

custom

limit

Returned Cargo

Announcement ◌Dispatch to custom

premises

Returned Cargo

Receipt

2.8.2.2

Returned

Cargo

Inbound

luggage


22

Passenger Reception Process

Securitycheck Accepted?

Check In/Ticket

Immigration Formalities/Presidential office

TransportedTo ship

Ticket

Passport / ID

No

Yes

PassportExit stamp

Boarding card

2.8.1.2

OutboundPassenger

BoardedPassenger

Passenger Clearance Process

Immigration Formalities

Presidential officeAccepted?

Security

check

Transported

To Terminal

Disembarked

Passenger

Ticket

Passport / ID

No

Yes

Passport

Entry stamp

Final check

2.8.2.1

Inbound

Passenger


23

Passenger Terminal Port Operation

Passenger ship

Primary Coordination

Preparation for

AcceptingPassenger

Passenger ship

ETA

NOA

NOR

Berthing Operation

Unberthing

Operation

Passenger ship

2.8.3

3.1.1

3.1.82.8.3.1

2.8.3.2

Passenger

Clearance

Baggage

Clearance

Passenger

Reception

Baggage

Reception

Inbound passenger

Outbound passenger

Primary Coordination

Obtaining Passenger

Manifest

Passenger Info to

Immigration Office

Manifest

Obtaining Free

Pratique

Coordination with

Port Authorities

Recording and

Reporting

Passenger

Ship

Passenger

Ship

StowawayInform port security

& ImmigrationDelivery to Police

MinuteYes

No

2.8.3.1


24

Preparation for Accepting Passenger

Passenger

ship

Out Bound Passenger Manifest to Ship / Agent

Ship’s Requirement

Supply

Ship’s Readiness

For accepting

Passenger

Passenger

ship

Passenger / luggage

Transport to ship

2.8.3.2

Cargo/Passenger

Risk assessment

Damage to port

equipments

Damage to third party

Risk management

Avoid risky processes

Transfer risk

Transfer to subcontractor

Insurance

Mitigate risk

Training

Cargo/

Passenger

Risk assessment and management in port

Damage to ship

Damage to cargo

Damage to personnel

Damage to port’s installation

Damage to

passengers

Unforeseen damages

Installing safety

equipments

Safety organization

Assembling safety procedure manuals

Accepting the risk

2.9


25

Emergency situation

Report to the

emergency squad

Assessing the

emergency

Mitigating the

emergency

situationRestriction of

access to the site of

emergency

Emergency shut

down

Liaise with

control center

Establishment

of emergency

squad in the

scene

Fighting the

emergency

situation

Monitoring the

situation and

assessing the

damage

Investigating the

cause of

accident

Correction

of the

procedure

manuals?

Amendment to the

procedure

manuals

Reporting

Emergency rectified

Yes

No

Rectification of emergency situation

2.10

Business

Port and shipping process