Port Procedures and Information for Shipping, Port Douglas

Hard copies of this document are considered uncontrolled. Please refer to the Maritime Safety Queensland website for the latest version. Port Procedures and Information for Shipping Port Douglas pilotage area – October 2012 Page 1

Port Procedures and

Information for Shipping

Port Douglas pilotage areaOctober 2012


Table of amendments ............................................................................................................6

Section 1 Introduction.....................................................................................................7 1.1 General........................................................................................................................................ 7 1.2 Purpose....................................................................................................................................... 7 1.3 Datum.......................................................................................................................................... 7 1.4 Definitions.................................................................................................................................... 7

1.4.1 Regional harbour master ............................................................................................... 7 1.4.2 Delegate of the regional harbour master ....................................................................... 7 1.4.3 Australian Maritime Safety Authority (AMSA)................................................................ 7 1.4.4 Emergency..................................................................................................................... 7 1.4.5 Far North Queensland Ports Corporation Limited (FNQPC) ......................................... 8 1.4.6 Under keel clearance (UKC).......................................................................................... 8 1.4.7 Length overall (LOA)...................................................................................................... 8 1.4.8 Estimated time of arrival (ETA) and estimated time of departure (ETD)....................... 8 1.4.9 Very high frequency (VHF) ............................................................................................ 8 1.4.10 Pilotage exemption certificate (PEC)............................................................................. 8 1.4.11 Highest astronomical tide (HAT) and lowest astronomical tide (LAT)........................... 8 1.4.12 Low water datum (LWD)................................................................................................ 8 1.4.13 International Maritime Organization (IMO) .................................................................... 8 1.4.14 International Maritime Dangerous Goods Code (IMDG Code)...................................... 8 1.4.15 Ship movement.............................................................................................................. 8

1.5 Contact information ..................................................................................................................... 8 1.5.1 The regional harbour master ......................................................................................... 8 1.5.2 Port control .................................................................................................................... 9

1.6 Rules and regulations ................................................................................................................. 9 1.6.1 General .......................................................................................................................... 9 1.6.2 Applicable regulations.................................................................................................... 9 1.6.3 Permits......................................................................................................................... 10

Section 2 Movement procedures .................................................................................11 2.1 General..................................................................................................................................... 11 2.2 Arrival checklist ......................................................................................................................... 11 2.3 Departure checklist ................................................................................................................... 11 2.4 Quarantine ................................................................................................................................ 11

2.4.1 Ballast water information ............................................................................................. 12 2.5 Customs .................................................................................................................................... 12

2.5.1 Customs – yacht arrivals ............................................................................................. 12 2.6 Arrival/departure report ............................................................................................................. 12 2.7 Dangerous goods...................................................................................................................... 12 2.8 AUSREP.................................................................................................................................... 13 2.9 REEFVTS.................................................................................................................................. 13

2.9.1 Reporting ..................................................................................................................... 13 2.10 Security ..................................................................................................................................... 14

Section 3 Movement notification and traffic procedures...........................................15 3.1 General...................................................................................................................................... 15 3.2 Port control ................................................................................................................................ 15

3.2.1 Coast guard ................................................................................................................ 15 3.2.2 Language..................................................................................................................... 15 3.2.3 Cairns radio ................................................................................................................. 15

3.3 Harbour contact details ............................................................................................................. 15 3.4 Prior notification of movements................................................................................................. 16 3.5 QSHIPS (Queensland Shipping Information Planning System) ............................................... 16


3.6 Booking a vessel movement ..................................................................................................... 16 3.7 Removals .................................................................................................................................. 17 3.8 Passenger ship bookings.......................................................................................................... 17

3.8.1 Passenger ship tender operations............................................................................... 17

Section 4 Port description ............................................................................................18 4.1 General information................................................................................................................... 18 4.2 Pilotage area ............................................................................................................................ 18 4.3 Load lines.................................................................................................................................. 18 4.4 Maximum vessel size ............................................................................................................... 18 4.5 Trim requirements ..................................................................................................................... 18 4.6 Time zone.................................................................................................................................. 18 4.7 Charts and books ..................................................................................................................... 18 4.8 Shipping announcements.......................................................................................................... 19

4.8.1 Notices to Mariners...................................................................................................... 19 4.8.2 Differential Global Positioning System (DGPS) Service.............................................. 19

Section 5 Port Infrastructure ........................................................................................20 5.1 Berth channel information ......................................................................................................... 20 Berthing and vessel facilities ................................................................................................................. 20 5.2 Leading lights and beacons ...................................................................................................... 20 5.3 Anchorages .............................................................................................................................. 20

Section 6 Weather information.....................................................................................21 6.1 Extreme weather event identification ....................................................................................... 21 6.2 Cyclone .................................................................................................................................... 21

6.2.1 Extreme weather event watch .................................................................................... 21 6.2.2 Extreme weather event warning .................................................................................. 21

6.3 Tidal information....................................................................................................................... 22 6.3.1 Tidal information – tsunami effects.............................................................................. 22

6.4 Water density ............................................................................................................................ 22 6.5 Tidal (storm) surge .................................................................................................................... 22 6.6 Flood ......................................................................................................................................... 22

Section 7 Port navigation and movement restrictions...............................................23 7.1 Speed limits.............................................................................................................................. 23 7.2 Under keel clearance ............................................................................................................... 23

7.2.1 Static under keel clearance (SUKC)............................................................................ 23 7.3 Approaches to Port Douglas ..................................................................................................... 23

Section 8 Pilotage..........................................................................................................24 8.1 Vessels that require a pilot........................................................................................................ 24

8.1.1 Night pilotage.............................................................................................................. 24 8.1.2 Requests for pilot ..................................................................................................................... 24

8.1.3 Notice required ............................................................................................................ 24 8.2 Pilotage area ............................................................................................................................. 24 8.2.1 Pilot boarding positions ............................................................................................................ 24

8.2.2 Pilot boarding arrangements ....................................................................................... 24 8.2.3 Pilotage cancellation................................................................................................... 25 8.2.4 Alcohol consumption.................................................................................................... 25

8.3 Pilot licences, pilotage area endorsements and exemption from pilotage licences.................. 25 8.3.1 Examination for exemption from pilotage licence........................................................ 25 8.3.2 Cancellation of licences............................................................................................... 25

8.4 Pilotage reporting requirements for Torres Strait and Great Barrier Reef (GBR)..................... 25

Section 9 Tugs ...............................................................................................................26 9.1 Tug information ......................................................................................................................... 26


Section 10 Work permits.................................................................................................27 10.1 Request for permits................................................................................................................... 27 10.2 Work permits description........................................................................................................... 27

10.2.1 Immobilisation main engines ....................................................................................... 27 10.2.2 Hot work permit............................................................................................................ 28 10.2.3 Boat drills ..................................................................................................................... 28 10.2.4 Engine trials ................................................................................................................. 28 10.2.5 Notification of handling of bulk liquids ......................................................................... 28 10.2.6 Overside maintenance work ........................................................................................ 28

Section 11 Dangerous cargo ..........................................................................................30 11.1 General...................................................................................................................................... 30

11.1.1 Notification ................................................................................................................... 30 11.1.2 Dangerous cargo limits ................................................................................................ 30 11.1.3 Dangerous cargo events.............................................................................................. 31

Section 12 Port safety .....................................................................................................32 12.1 Emergency contacts list ............................................................................................................ 32 12.2 Authorities ................................................................................................................................. 32 12.3 Fire ............................................................................................................................................ 32

12.3.1 Emergency plans ......................................................................................................... 33 12.4 Marine pollution......................................................................................................................... 33

12.4.1 Reporting ..................................................................................................................... 33 12.5 Marine incidents ........................................................................................................................ 33

12.5.1 Procedures subsequent to serious marine incidents................................................... 34 12.5.2 Marine Incident reporting – Maritime Safety Queensland ........................................... 34 12.5.3 Marine incident reporting – the Australian Maritime Safety Authority ......................... 34 12.5.4 GBRMPA incident report form ..................................................................................... 35 12.5.5 Environmental incident reporting ................................................................................. 35

12.6 Port community responsibilities ................................................................................................ 35

Section 13 Security..........................................................................................................36 13.1 General...................................................................................................................................... 36

13.1.1 Security levels.............................................................................................................. 36 13.1.2 Maritime security zones............................................................................................... 36 13.1.3 Security measures ....................................................................................................... 37 13.1.4 Reporting of incidents .................................................................................................. 37 13.1.5 Shore access to ships and port facilities ..................................................................... 37

13.2 National security........................................................................................................................ 37

Section 14 Port state control inspections .....................................................................38

Section 15 Port services .................................................................................................40 15.1 Bunkering .................................................................................................................................. 40 15.2 Fresh water ............................................................................................................................... 40 15.3 Waste ........................................................................................................................................ 40

15.3.1 Waste – quarantine...................................................................................................... 40 15.3.2 Ship-sourced sewage................................................................................................................ 40 15.4 Electric power............................................................................................................................ 40 15.5 Miscellaneous contacts ............................................................................................................. 40 15.6 Shipping agencies..................................................................................................................... 40

Section 16 Appendices ...................................................................................................42 16.1 Arrival/departure report ............................................................................................................. 43 16.2 Vessel details report (new ship)................................................................................................ 44 16.3 Anchoring recommendations – Marine notice 12/2008 ............................................................ 45 16.4 Extreme weather contingency plan and cyclone tracking map................................................. 47


16.5 Dangerous cargo report ............................................................................................................ 56 16.6 Dangerous cargo event report (form F3220.............................................................................. 58 16.7 Provision of port pilot conditions ............................................................................................... 59 16.8 Pilot boarding ladder arrangement............................................................................................ 60 16.9 Pilotage Instructions to masters – Marine notice 9/2006 .......................................................... 61 16.10 Port limits................................................................................................................................... 64 16.11 Marine pollution report (form F3968) ........................................................................................ 65 16.12 Marine incident report (form F3071) ......................................................................................... 66 16.13 Defects report form (AMSA 355)............................................................................................... 70 16.14 Notice of intention to book passenger vessel ........................................................................... 72 16.15 Gas-free status declaration....................................................................................................... 73 16.16 Permission to immobilise main engine...................................................................................... 74 16.17 Permission to immobilise main engines at anchor.................................................................... 75 16.18 Tug and tow advice form........................................................................................................... 76 16.19 Permission to undertake hot work............................................................................................. 77 16.20 Permission to conduct lifeboat drills.......................................................................................... 78 16.21 Example – chemist's certificate of compliance ......................................................................... 79


Table of amendments

Contact for enquiries and proposed changes. If you have any questions regarding this document or if you have a suggestion for improvements, please contact:

Contact officer: ...... Regional Harbour Master (Cairns)

Address: ................ P.O. Box 1787, Cairns, Queensland 4870

Phone: ................... +61 7 4052 7412

Date Page/ Section

Description Version

December 2011 Initial issue 01.2011

October 2012 16.4 Updated the Extreme Weather Event Contingency Plan for 2012/13

01.2012


Section 1 Introduction

1.1 General

Port Douglas is situated about 30 nautical miles north of Cairns and is a community port within the jurisdiction of the Regional Harbour Master (Cairns). The port is used mainly by tourist vessels visiting the islands and reef, fishing vessels and recreational craft. It is a small natural harbour behind Island Point within the confines of Dickson Inlet. Port Douglas has a number of small fishing wharves, two marinas and provides safe refuge for anchored or moored vessels upstream.

1.2 Purpose

This publication defines the standard procedures to be followed in the Port Douglas pilotage area.

Information contained in this publication is based on information available as at the latest date on the document control sheet at the start of this manual. Although every care has been taken to ensure that this information is correct, no warranty, expressed or implied, is given in regard to the accuracy of all printed contents. The publisher shall not be responsible for any loss or damage resulting from or caused by any inaccuracy produced herein.

1.3 Datum

All water depths refer to the lowest astronomical tide height.

All positions in this manual are in WGS84.

All directions are referenced to true north.

1.4 Definitions

1.4.1 Regional harbour master

The person authorised to give direction under the relevant provisions of the Transport Operations (Marine Safety) Act 1994.

1.4.2 Delegate of the regional harbour master

The Vessel Traffic Manager and Vessel Traffic Service Operators at the Cairns VTS Centre, reporting to the Regional Harbour Master (Cairns), with appropriate delegation to give direction under the relevant provisions of the Transport Operations (Marine Safety) Act 1994.

1.4.3 Australian Maritime Safety Authority (AMSA)

The Australian Maritime Safety Authority is the Commonwealth authority charged with enhancing efficiency in the delivery of safety and other services to the Australian maritime industry.

1.4.4 Emergency

Includes any marine related incident such as: fire explosion marine oil pollution marine casualties (including stranding and collision) ships requiring safe haven natural disasters.


These emergencies may or may not incur injury, death, structural and/or environmental damage.

1.4.5 Far North Queensland Ports Corporation Limited (FNQPC)

Far North Queensland Ports Corporation Ltd. (FNQPC) (trading as Ports North) is a statutory Queensland government owned corporation charged with overseeing the commercial activities in the port, including the maintenance of the port infrastructure

1.4.6 Under keel clearance (UKC)

UKC refers to the depth of water between the ship's keel and the sea or river bed.

1.4.7 Length overall (LOA)

LOA refers to the extreme length of a ship.

1.4.8 Estimated time of arrival (ETA) and estimated time of departure (ETD)

The estimated time of arrival or departure refers to the expected time of arrival or departure of a ship at or from a designated place.

1.4.9 Very high frequency (VHF)

Radio frequencies used for two-way radio telephone communication.

1.4.10 Pilotage exemption certificate (PEC)

Certificate granted to certain qualified masters who have satisfied the necessary requirements and are authorised to navigate their ships in the port limits without a pilot.

1.4.11 Highest astronomical tide (HAT) and lowest astronomical tide (LAT)

The highest astronomical tide and lowest astronomical tide are the highest and lowest levels respectively which can be predicted to occur under average meteorological conditions and under any combinations of astronomical conditions. These levels will not be reached every year. Highest astronomical tide and lowest astronomical tide are not the extreme levels which can be reached, as storm surges may cause considerably higher and lower levels to occur.

1.4.12 Low water datum (LWD)

This is the local plane which approximates to the mean of lower low waters that the tide seldom falls below.

1.4.13 International Maritime Organization (IMO)

The world organisation charged with enhancing efficiency in the delivery of safety to the whole maritime industry.

1.4.14 International Maritime Dangerous Goods Code (IMDG Code)

The codes are published by the International Maritime Organization for the safe carriage, packing, handling, classing and transporting of dangerous goods.

1.4.15 Ship movement

A ‘ship movement’ refers to the arrival, departure or removal of a ship.

1.5 Contact information

1.5.1 The regional harbour master

For operational maritime questions, marine incidents, pilotage, buoy moorings and navigation aids please contact the Regional Harbour Master's office located at:


Physical address: 100–106 Tingira Street, Portsmith Queensland 4870 Postal address: GPO Box 1787, Cairns Queensland 4870 Phone: +61 7 4052 7412 Fax: +61 7 4052 7460 Email: [email protected]

1.5.2 Port control

Maritime Safety Queensland, through the authority of the harbour master, has jurisdiction over the safe movement of all shipping within the pilotage area.

The scheduling of ship movements is initiated by the agent submitting movement details for a vessel to ‘Cairns VTS’ via the QSHIPS ship planning programme in accordance with this section.

The service is provided by Maritime Safety Queensland and provides a 24 hour, seven days a week marine operations service to the port community; they are contactable on:

VHF radio: VHF channels 12 and 16 Phone: +61 7 4052 7470 Fax: +61 7 4052 7460 Email: [email protected]

1.6 Rules and regulations

1.6.1 General

The rules and regulations in the port contribute to the safe, efficient and environmentally responsible handling of shipping traffic. The international rules of the IMO, such as the SOLAS convention and its amendments (for example the IMDG Code) and state, national and local port authority regulations are in force in the port.

1.6.2 Applicable regulations

The procedures outlined in this document are designed to include the requirements of the following. Transport Operations (Marine Safety) Act 1994 (section 88) – ‘A Harbour Master may direct the master of a ship to navigate or otherwise operate the ship in a specified way.’ Maritime Safety Queensland, through the authority of the Regional Harbour Master, has jurisdiction over the safe movement of all shipping within the pilotage area. The Transport Operations (Marine Pollution) Act 1995 (section 68) – ‘Authorised officers have the following functions: a) to investigate discharges prohibited by this Act, b) to monitor compliance with this Act, c) to monitor transfer operations, d) to examine ships using coastal waters to minimise discharges, e) to take action to remove a pollutant discharged into coastal waters or to mitigate it’s effect on Queensland marine and coastal environment.’ The Great Barrier Reef Marine Park Act 1975 is the primary act in respect of the Great Barrier Reef Marine Park. It includes provisions which:

establish the Great Barrier Reef Marine Park establish the Great Barrier Reef Marine Park Authority (GBRMPA), a Commonwealth

authority responsible for the management of the marine park provide a framework for planning and management of the marine park, including

through zoning plans, plans of management and permits prohibit operations for the recovery of minerals (which includes prospecting or

exploration for minerals) in the marine park (unless approved by the GBRMPA for research)

http://www.qships.transport.qld.gov.au/Public/PublicMovements.aspx


require compulsory pilotage for certain ships in prescribed areas of the Great Barrier Reef region

provide for regulations, collection of environmental management charge, enforcement.

International Maritime Dangerous Goods Code (IMDG Code). Australian Standard – AS3846 2005 which defines the standards to be observed by masters, berth operators and consignors involved with the transport and handling of dangerous goods in port areas in Australia. International Ships and Ports Security Code (ISPS Code). Maritime Transport and Offshore Facilities Security Act 2003 and Regulations. In addition, they will also complement the procedures of: Far North Queensland Ports Corporation Limited Maritime Safety Queensland (MSQ) Australian Maritime Safety Authority (AMSA) Australian Customs, Health and Quarantine Authorities (ACS, AQIS) Royal Australian Navy (RAN) as they relate to ship movements within the jurisdiction of the Regional Harbour Master (Cairns).

1.6.3 Permits

Permission is required for special activities such as repairs hull cleaning and painting, engine immobilisation and so on. For further information, please refer to section 10 Work permits; contact the Maritime Safety Queensland regional office via the QSHIPS website to make application.


Section 2 Movement procedures

2.1 General

Maritime Safety Queensland, through the authority of the Regional Harbour Master (Cairns), has jurisdiction over the safe movement of all shipping within the pilotage area.

The scheduling of ship movements is initiated by the agent submitting movement details for a vessel to ‘Thursday Island port control’ via the QSHIPS ship planning programme in accordance with this section.

2.2 Arrival checklist

Sequence Time Report

1 48 hours before arrival

Arrival information to RHM via QSHIPS .

2 48 hours before arrival Dangerous goods report to RHM (see section 11 Dangerous cargo.

3 48 hours before arrival Gas free status and OBO's

4 48 hours before arrival Customs (2.5)

5 48 hours before arrival Arrival/departure report (16.1) to MSQ regional office.

6 Not more than 96 hours or less than 12 hours before arrival

Quarantine (2.4 )

7 24 and 12 hours before arrival update ETA if necessary.

Arrival information update to RHM via QSHIPS.

8 24 hours prior to loading / handling dangerous goods (includes bunkers)

Dangerous goods report (2.7) to RHM and AMSA.

9 Two hours before arrival pilotage area Call Thursday Island Port Control on VHF channel 12.

Table 1 – arrival checklist

2.3 Departure checklist

Sequence Time Report

1 24 hours before departure/removals

72 hours if pilot required

Confirm departure information to RHM via QSHIPS.

2 Three hours before departure Dangerous goods report to RHM.

3 Two hours departure Pre entry report to REEFVTS (see 2.8 – AUSREP and 2.9 – REEFVTS) call Thursday Island Port Control on channel 16.

Table 2 – departure checklist

2.4 Quarantine The Australian Quarantine and Inspection Service (AQIS) require vessels from overseas to submit their documentation no more than 96 hours and no less than 12 hours prior to arrival:

Contact details for AQIS at Cairns: Phone: +61 7 4030 7800 Fax: +61 7 4035 9578 Email: [email protected] Postal address: Ground floor, Airport Administration Centre PO Box 96 ACC, Cairns, Queensland 4870

mailto:[email protected]


2.4.1 Ballast water information

Ships with ballast water from ports that are considered a high risk for introduced marine species and that have not exchanged water ballast in mid ocean are now forbidden to discharge this ballast into Australian waters. Vessels that do not need to discharge ballast in Australian waters are exempt from these requirements. The Ballast Water Decision Support System (BWDSS) is a computer-based application that has been developed to assist masters with the decision as to whether they are required to complete an ocean exchange of ballast prior to arrival. Masters/agents can access the program by inputting details of where ballast was taken – the program will decide on the data provided whether this ballast is high risk or not and whether ballast management is required.

2.5 Customs (Source: Australian Customs Service (ACS)) Vessels arriving from overseas must submit their documentation 96 hours prior to the nominated date of arrival. If the voyage from the last port is likely to take less than 48 hours then the report is required at least 24 hours before the estimated time of arrival. All Australian Customs Service forms may be accessed on their website.

2.5.1 Customs – yacht arrivals

All yachts arriving in Queensland from overseas must first proceed to a designated port of entry for customs and quarantine clearance at Cairns, Weipa, Thursday Island, Townsville, Mackay, Gladstone, Bundaberg or Brisbane.

At Port Douglas notification should be provided prior details to arrival to Cairns Customs: Phone: +61 7 4052 3580 Phone (afterhours) +61 7 4 1977 8990 Email [email protected] Radio VHF channel 16 (Monday to Friday)

Phoning the Australian Customs National Communications Centre on +61 3 9244 8973

The boarding station for arrival will be as directed by customs or the port authority; complete details are available on the Australian Customs Service website.

2.6 Arrival/departure report

All movements of ships 35m LOA or more are to be reported.

Sections 185 to 190 of the Transport Operations (Marine Safety) Regulation 2004 require that all ship movements for vessels 35 metres in length or more within the Port Douglas pilotage area are reported to Maritime Safety Queensland. The movement of all vessels of LOA 35m or more arriving at Port Douglas are recorded in an internet based program known as QSHIPS.

The report should be made using the Arrival Departure Form (see 16.1) and submitted to Maritime Safety Queensland regional office at least 48 hours before the arrival movement and at least two hours prior to any subsequent movement.

Reports that cannot be made using the official form shall be made via telephone to the Regional Harbour Master (Cairns) office of Maritime Safety Queensland on +61 7 4052 7470 (24/7) or email [email protected]

2.7 Dangerous goods Dangerous goods must not be brought into or handled in the pilotage area until notification has been sent to the Regional Harbour Master (Cairns) in the approved form (see Dangerous cargo report 16.5) at least 48 hours prior to arrival in port limits. For further information refer to section 11 Dangerous cargo.

http://www.customs.gov.au/




2.8 AUSREP Participation in the Australian Ship Reporting System (AUSREP) is mandatory for all the following vessels while in waters adjacent to the Australian coastline extending out to the meridian of 163º 00'E:

All Australian registered ships engaged in interstate or overseas trade and commerce,

while in the AUSREP area. Ships not registered in Australia, but engaged in the coasting trade between Australia

and an external territory, or between external territories while in the AUSREP area. Ships not registered in Australia, but demised under charter parties to charterers

whose residences or principal place of business are in Australia, while in the AUSREP area.

Foreign ships other than the abovementioned ships, from their arrival at their first Australian port until their departure from their final Australian port, however they are encouraged to participate in the scheme from their arrival in the AUSREP area.

Australian fishing vessels proceeding on overseas voyages while in the AUSREP area, but not including those vessels operating from Queensland ports, which may call at ports in Papua New Guinea as an incidental part of their fishing operations.

2.9 REEFVTS REEFVTS is the name given to the mandatory ship reporting system (SRS) operated under joint federal and state arrangements between Maritime Safety Queensland and the Australian Maritime Safety Authority from the ship reporting centre at Townsville. The purpose of REEFVTS is to enhance navigational safety in the Torres Strait and the inner route of the Great Barrier Reef which encompasses the Whitsunday region. The following vessels are required to report to REEFVTS: All vessels of 50m or more in overall length. All oil tankers, liquefied gas carriers and, chemical tankers or ships coming within the

INF Code regardless of length. Ships engaged in towing or pushing where it or the ship being pushed or towed is

from one of the above categories or where the length of the tow is 150m or more. The ship reporting system applies to all ships in the above categories irrespective of

whether they are on overseas, interstate or intrastate voyages. This regulation does not apply to any warship, naval auxiliary or government vessel but they and all other vessels not mentioned above are encouraged to report.

2.9.1 Reporting

When approaching the REEFVTS area vessels are required to provide a pre-entry report at least two hours prior to entering the area or departing from a port within the REEFVTS area. An entry report must be made in respect of a ship as soon as it enters the REEFVTS area or departs from a port within the REEFVTS area. Information received will include ship name, intended route, cargo, draughts and other supplementary information. The amount of information required will depend on whether the vessel has already provided a sailing plan to AUSREP. Automatic position reporting (APR) via Inmarsat-C is the primary mechanism for ships to provide intermediate position reports. REEFVTS will generally carry out APR remotely without any intervention by a ship's crew. Ships fitted with first generation Inmarsat-C terminals that do not support remote programming, will be required to be programmed onboard for intermediate position reports to be sent automatically. Mariners are requested to ensure the vessel's Inmarsat-C terminal is logged into the Pacific Ocean region (POR). If a ship is unable to provide intermediate position reports via APR, brief position reports must be provided on an hourly basis or as advised by REEFVTS. Coastal pilots are required to report to REEFVTS when embarking or disembarking a ship in the REEFVTS area. Ships are reminded to maintain a listening watch on the appropriate VHF channel frequency for the section of the reef that they are travelling in.


2.10 Security All commercial vessels with a gross tonnage of 500 tonnes or more and passenger ships are required to report their security information to the port authority. For further information refer section 13 Security


Section 3 Movement notification and traffic procedures

3.1 General Maritime Safety Queensland, through the authority of the regional harbour master, has jurisdiction over the safe movement of all shipping within the pilotage area. The scheduling of ship movements is initiated by the agent submitting movement details for a vessel to Port Douglas via the QSHIPS ship planning program in accordance with this section.

3.2 Port control Maritime Safety Queensland, through the authority of the regional harbour master, has jurisdiction over the safe movement of all shipping within the pilotage area. Application to enter the port must be forwarded to the Maritime Safety Queensland regional office for consideration. Passenger vessels which have been approved to anchor at Port Douglas are requested to contact Cairns VTS on VHF channels 16 or 12 to advise position and anchoring times.

3.2.1 Coast guard

A local coast guard is manned from 1–6pm Saturdays and 9am–6pm Sundays

During this time they monitor and provide radio coverage on VHF channel 16 and 81. They may also be contacted on 4099 5392.

3.2.2 Language

The English language is to be used in all communication. IMO's Standard Marine Communication Phrases (SMCP) 2001 will be used.

3.2.3 Cairns radio

HF radios have a greater communication range if travelling long distances from shore. Queensland HF services cover coastal waters to a minimum of 200 nautical miles seaward from a site located at Cairns (call sign: coast radio Cairns VMG777).

HF channels 4125, 6215 and 8291 are monitored 24 hours by Coast Radio Cairns and Coast Radio Gladstone for distress and emergency traffic. Navigation warnings are broadcast on HF 8176 at 0957 and 2257 EST from Cairns and 0857 and 2157 EST from Gladstone.

3.3 Harbour contact details

Organisation Telephone Mobile Facsimile Email

Cairns VTS centre +61 7 4052 7470

+61 7 4052 7460

[email protected]

Regional Harbour Master (Cairns)

+61 7 4052 7400

+61 7 40527451

[email protected]

Cairns Regional Council (Mossman office)

+61 7 4099 9444

+61 7 4098 2902

[email protected]

Marina Mirage (Meridian Marinas)

+61 7 4099 5775

+61 7 4099 5678

[email protected]

Close haven Marina 0429 056 379

Table 3 – harbour telephone contact details








3.4 Prior notification of movements All ship movements for vessels 35 m in length or more are required to, report according to the following table:

Action Minimum notice Approved form 48 Hours prior to entry Notification via QSHIPS Prior notification of

movement in pilotage area

24 hours prior to removal or departure

48 hours prior to entry Dangerous cargo report. Dangerous Cargo/Bulk Liquid list

Transport of dangerous goods in pilotage area

Three hours prior to departure Loading, removal or handling of dangerous cargo alongside (includes bunkering)

24 hours prior to handling Dangerous cargo report dangerous cargo/bulk liquid list

Ship-to-ship transfer of dangerous cargo

24 hours prior to cargo transfer

Dangerous cargo report dangerous cargo/bulk liquid list

Gas-free status (bulk liquid cargo ships)

48 hours prior to entry, departure or removal

Declaration by master if vessel is gas free for movement purposes (see 16.15, Example – gas-free status declaration.

Table 4 – pre-entry notification times For a copy of these forms, refer to section 16.

3.5 QSHIPS (Queensland Shipping Information Planning System) The movement of all vessels of LOA 35m or more arriving at Port Douglas are recorded in an internet based program known as QSHIPS. The program is operated from the Cairns VTS centre; shipping agents submit booking information on line in accordance with the reporting requirements and record their requisitions for tugs, pilot and linesmen. The ancillary services respond on line to acknowledge the booking and allocate their resources; the movement then assumes the confirmed status. Work permits (section 10) requests should be submitted on line and to the respective agencies if required. QSHIPS will indicate when the approval has been granted and the agent is then able to print the permit for the vessel. Since the program is live, port service providers, agents, government agencies and the general community are able to view scheduled movements in any Queensland port in real time.

3.6 Booking a vessel movement When an agent is advised by his principals that a ship is bound for Port Douglas then that agent should book in the ship via the QSHIPS program at least 48 hours prior to the movement as required under Transport Operations (Marine Safety) Regulations 2004 section 181.

The use of the QSHIPS program is recommended for notification of the impending arrival and subsequent movements of a vessel unless exceptional circumstances preclude this. If an agent is unable to submit a booking by QSHIPS the arrival/departure report form (16.1) must be faxed or emailed to Cairns VTS. If a vessel is calling at the port for the first time the vessel details report form (new ship) (16.2) must also be completed and submitted. Arrival advice should be confirmed to Cairns VTS, 24 hours prior to the start of the movement. This section applies to all ships entering the Port Douglas pilotage area that are of LOA 35m and greater and all vessels that require a pilot (section 8.1) including those ships whose master holds a pilotage exemption certificate for the Port Douglas pilotage area.


3.7 Removals Details of any removal movement and departure information are to be submitted at least 24 hours prior to the start time in a similar manner to the above.

3.8 Passenger ship bookings

Prior to submitting a report of arrival and departure for a passenger vessel Intention to Book Passenger Vessel form (16.14) must be completed and sent to the Regional Harbour Master (Cairns) in sufficient time for an appropriate forward assessment of the proposed voyage to be conducted. Please ensure that the proposed maximum draught details are included.

These assessments are conducted with the assistance of a 'vessel assessment model' developed for the port. In order that the vessel data on which these assessments are based is appropriate, it is vital that a Intention to Book Passenger Vessel form is completed as accurately as possible, and submitted for the vessel under consideration. The vessel movements must also be reported in accordance with 2.6.

3.8.1 Passenger ship tender operations

Vessels anchoring outside the pilotage area and involved in transferring passengers from vessel to shore and vice-versa, are required to provide details of the following: mode of transfer details of ferry vessel/s passage plan of transfers.


Section 4 Port description

4.1 General information Port Douglas is situated about 30 nautical miles north of Cairns and is a community port within the jurisdiction of the Regional Harbour Master (Cairns).

The port is used mainly by tourist vessels visiting the islands and reef, fishing vessels and recreational craft. It is a small natural harbour behind Island Point within the confines of Dickson Inlet. Port Douglas has a number of small fishing wharves, two marinas and provides safe refuge for anchored or moored vessels upstream

4.2 Pilotage area The Port Douglas pilotage area is the area of: (a) waters at the high water mark consisting of:

Dicksons Inlet and connected waterways system from the head of navigation to the inlet mouth

from the inlet mouth, the waters within a one nautical mile radius centred at the northern extremity of Island Point on the mainland; and

(b) the navigable waters of rivers and creeks flowing, directly or indirectly, into the waters in the above paragraph (a).

4.3 Load lines Port Douglas is in the tropical zone when a vessel is inside the Barrier Reef and the south pacific seasonal tropical area outside the reef. Tropical: .......From 1st April to 30th November Summer: ......From 1st December to 31st March

4.4 Maximum vessel size

Mariners are advised to contact the Regional Harbour Master (Cairns), prior to entry as considerable local knowledge is required. The regional harbour master will determine vessel suitability for entry to the port on written application. Agents/owners are to allow a period of 72 hours for the determination of vessel acceptance.

4.5 Trim requirements

The safe handling of ships within the confines of the channels and swing basins requires certain conditions of trim. Ships should be ballasted or loaded in order to have an even keel or trimmed by the stern with the forward draught not less than 2% LOA and the propeller fully submerged. Vessels trimmed by the head or listing may be subject to restrictions; ships not meeting this requirement may experience considerable delays until the problem is rectified. Passenger vessels may have to trim by the head up to 1m. Masters should pay special attention to their loading/ballasting plans to ensure that their ships are suitably trimmed and able to put to sea at short notice, especially during the cyclone season – November to April.

4.6 Time zone

All Queensland ports: UTC + 10 hours throughout the year.

4.7 Charts and books

Recommended charts for the Port Douglas region include: AUS 270 – Plans in Queensland (Sheet 2) AUS 830 – Russell Island to Low Islets AUS 4060 – Australasia and adjacent waters The Australian Seafarers Handbook AHP 20 Admiralty Sailing Directions – Australia Pilot Volume lll


4.8 Shipping announcements

4.8.1 Notices to Mariners

Maritime Safety Queensland circulates marine safety information to mariners, organisations and other interested parties, in the form of Notices to Mariners. Notices to Mariners advise of: navigation warnings and hazards (such as aids to navigation which may have been

destroyed, missing or unlit) changes to the uniform buoyage system (which assists with the correction and

updating of marine charts) navigation depths (necessary when navigating in channels with depth restrictions) any other works which may affect the safe navigation of vessels in Queensland

coastal waters and ports (such as dredging operations and construction works).

4.8.2 Differential Global Positioning System (DGPS) Service

The Australian Maritime Safety Authority provides a network of DGPS radio beacons that improve the accuracy and integrity of the global positioning system (GPS) in critical areas of Australia's coastline. These areas include the Great Barrier Reef, Torres Strait and Brisbane. A network of 16 stations are remotely controlled and monitored 24 hours a day.


Section 5 Port Infrastructure

5.1 Berth channel information

Location Actual depth (lowest astronomical tide)*

Outer Channel 2.3m

Inner Channel to Boat Ramp 2.1m

Boat ramp to marina 1.9m

Shoreline to mooring piles from southern side of boat ramp to marina

0m

Table 5 – berth information

Please note that the depths are subject to change; for the latest information, please consult the Notice to Mariners.

Berthing and vessel facilities Marina Mirage is managed by Meridian Marinas and boasts berthage and services (including fuelling) for superyachts. It consists of 112 marina berths accommodating vessels from 12–45m LOA. Close haven marina is located immediately upstream from Marina Mirage and accommodates small recreational and commercial vessels. A number of smaller fishing vessel berths are located downstream from Marina Mirage and are privately owned. Mooring pile berths are located on the western side of the Inlet and are managed by the Cairns Regional Council.

5.2 Leading lights and beacons

No. Description Type Mark Characteristic

No 1 Starboard mark Buoy Lateral mark Fl.G.2·5s

No 2 Port hand mark Buoy Lateral mark FI R 2·5s

No 3 Starboard mark Buoy Lateral mark FI G 3s

No 4 Port hand mark Buoy Lateral mark Q.R

Channel lead

White tower with white triangle daymark , apex down

SPB Channel lead light Iso W.2s

No.7 Starboard mark SPB Lateral mark Fl.G.1.5s

Island Point Light Fl(4) WR.20s 90m 14/11M

Table 6 – Entrance Channel navigation aids

5.3 Anchorages Anchorages for Port Douglas are within the compulsory reef pilotage area of the Great Barrier Reef Marine Park. Vessels wishing to anchor at Port Douglas must obtain approval from the Regional Harbour Master (Cairns) prior to port visit. This rule does not prevent the Master from taking any necessary action to ensure the immediate safety of his ship.


Section 6 Weather information

6.1 Extreme weather event identification Cyclone; Storm; Tidal (storm) surge; Flood

6.2 Cyclone Severe cyclones can produce destructive winds, heavy rainfall causing flooding and damaging storm surges that can cause inundation of low lying areas and higher tidal water levels than predicted.

The probability of a cyclone striking the far-north Queensland region is at its greatest between the months of November to April.

A Tropical Cyclone Warning Centre is located at the Bureau of Meteorology office in Brisbane. The weather bureau has in place a cyclone category system which identifies the severity of a cyclone and provides definitions of wind strength and possible damage. Category One – wind strength less than 68 knots Category Two – wind strength 68 to 90 knots Category Three – wind strength 90 to 120 knots Category Four – wind strength 120 to 150 knots Category Five – wind strength more than 150 knots

A tropical cyclone advice is issued when it is likely that gale force winds will impact the coast.

6.2.1 Extreme weather event watch

An extreme weather event watch is issued when a cyclone or developing cyclone is likely to affect the area within 24 to 48 hours, that is, gale force winds are not expected to impact the area within 24 hours (cyclone tracking map – 16.4).

The following procedures are to be followed on initial receipt of a cyclone watch: All ships in the pilotage area will be notified on VHF channel 16 Ships are to maintain a continuous listening watch on VHF channel 16 for updates. The maritime control centre (MCC) will broadcast cyclone advices, warnings,

information and directions on VHF channel 16. Preparations are to be made to clear the pilotage area. All marine services are to be available at short notice. Ships at anchor must ballast down and be ready in all regards to get underway at

short notice. Ships alongside may continue to load at the discretion of the regional harbour master

but must be ready in all regards to depart at short notice. Ships are not permitted to enter the pilotage area without the approval of the regional

harbour master. Approval will only be given if fully satisfied that the ship can safely load and depart before the cyclonic conditions affect the pilotage area.

Ships are to comply with the routine vessel traffic management procedures unless otherwise authorised by the regional harbour master.

6.2.2 Extreme weather event warning

Extreme weather event warning is issued when a cyclone or developing cyclone is likely to affect the area within 24 hours, that is, gale force winds are expected to impact within 24 hours.

The following additional procedures are to be followed on initial receipt of a extreme weather event warning: All ships, whether underway, alongside or at anchor, will be directed to proceed to

sea. All marine services are to be mobilised to assist clearing the pilotage area.

http://www.bom.gov.au/weather/cyclone/


The maritime control centre will coordinate the safe and timely clearing of the pilotage area.

Ships alongside will be sailed as soon as marine services are available; if conditions deteriorate rapidly it may be necessary to sail without normal marine services in order to minimise the risk associated with remaining in port, as approved by the regional harbour master.

Ships are to report on VHF channel 16 when clearing the pilotage area. Ships masters must determine their own course of action to avoid the cyclone once

clear of the pilotage area; no direction or recommendation will be made with regard to cyclone avoidance or the safe navigation or operation of the ship.

Small craft will go to storm moorings in accordance with local plans; small craft should notify the maritime control centre of their location when secure.

The pilotage area will be closed and a broadcast made on VHF channel 16.

See 16.4 – Extreme Weather Contingency Plan and Cyclone Tracking Map

6.3 Tidal information Port Douglas is a standard port in the Queensland Tide Tables.

6.3.1 Tidal information – tsunami effects

The north/west and east coasts of Australia are bordered by active tectonic plates which are capable of generating a tsunami that could reach the coastline within two to four hours. The resultant change in swell height could have an adverse effect on a vessel with a minimum under keel clearance navigating within or close to port areas.

The Joint Australian Tsunami Warning Centre (JATWC) has been established to monitor earthquake activity that may lead to a tsunami forming.

Mariners are advised to take heed of such warnings, plan their bar crossings and tend their mooring or anchorages accordingly.

6.4 Water density Sea water is usually 1025kg/m³ but will vary during the summer months after periods of heavy rain.

6.5 Tidal (storm) surge Potentially the most destructive phenomenon associated with cyclones that make landfall is the storm surge. Storm surge is a raised dome of water about 60–80km across and typically about 2–5m higher than the normal tide level.

The worst possible scenario arises when a severe cyclone crosses a coastline with a gently sloping seabed at or close to a high tide. Wave action on top of the storm tide can raise the water level even further producing a battering effect on vulnerable structures.

6.6 Flood A major flood is often the result of a cyclone or winter low causing massive amounts of rain to fall in a relatively short period. Catchment areas, creeks and rivers and drainage systems are unable to cope with the large amount of water, resulting in flooding.


Section 7 Port navigation and movement restrictions

7.1 Speed limits Speed is restricted to 6 knots for all vessels transiting Dickson Inlet from number 5 starboard lateral beacon, upstream to an imaginary line across Packers Creek approximately 700m upstream of the yacht club currently marked by a submerged pipeline warning sign. A 40 knot speed limit applies upstream from the abovementioned zone however, rules in regard to a ship’s wash limit larger vessels to manoeuvring speeds only (see below text). Under the provisions of the Transport Operations (Marine Safety) Act 1994 a person must not operate a ship at a speed at which the ships’ wash can cause a marine incident or damage to the shoreline. As a general principle, vessels over 20m LOA should travel at speeds up to 10 knots within smooth water limits where the speed limit is set at 40 knots. The following restrictions apply throughout Queensland whether signs are present or not. A speed limit of six knots applies: in boat harbours and marinas within 30m of:

o boats anchored, moored to the shore or aground o a jetty, wharf, pontoon or boat ramp o people in the water.

Within 60m: o of people in the water when operating a personal watercraft.

7.2 Under keel clearance Description Required UKC

Channel 0.3m

Alongside berths 0.3m

7.2.1 Static under keel clearance (SUKC)

UKC calculations are based on:

Maximum draught is equal to channel depth + tide (± tide correction) – required channel UKC (as per above)

7.3 Approaches to Port Douglas

From the north – Great Barrier Reef inner route

From the south – Great Barrier Reef inner route (via Grafton Passage)


Section 8 Pilotage

8.1 Vessels that require a pilot

Pilotage is compulsory for:

all foreign flag vessels 35m LOA

all ships with LOA of 50m or more

a ‘small ship’ less than 35m (the relevant ship) if:

o it is combined with another small ship for propelling one of the ships

o the total of the lengths of the ships is 50m or more

o the master of the relevant ship has command of the combined ships.

8.1.1 Night pilotage

Night pilotage is available on application to the Regional Harbour Master (Cairns) office.

8.1.2 Requests for pilot

The requirements of the Transport Operations (Marine Safety) Regulation 2004 shall be observed for all bookings. A pilotage service is provided by Maritime Safety Queensland (Cairns) for ship arrivals, departures and movements within the Port Douglas pilotage area.

Requests for pilotage services are described in QSHIPS booking procedures.

8.1.3 Notice required

Ships requiring the services of a pilot are required to submit arrival, removal and departure notices no less than the indicated number of hours prior to the desired movement:

arrivals – 48 hours

removals24 – hours

departures – 24 hours.

8.2 Pilotage area

See 4.2 – pilotage area

8.2.1 Pilot boarding positions The Port Douglas pilot boarding ground is in position – 16° 28.20' S, 145° 29.00' E. No pilot vessel is available at this port; pilot transfers are usually provided by the vessel’s own tender. Radio contact should be made with Cairns VTS on VHF channel 12 30 minutes prior to arrival at the pilot boarding ground confirming the arrival time. Exempt masters are to call Cairns VTS 30 minutes prior to entering the port.

8.2.2 Pilot boarding arrangements

Pilot transfer instructions will be advised to the ship prior to the pilot boarding by Cairns VTS. The instructions may include: pilot boarding time


restrictions/requirements (by the Regional Harbour Master (Cairns)) boarding position. Ships are to be at the pilot boarding ground at the notified time of pilot boarding, with all preparations for boarding completed in accordance with the instructions in this section. Ships should be underway, proceeding at 6 knots and providing a good lee. The pilot ladder is to be rigged on the lee side 1.5m above the water, with two manropes and a heaving line standing by. At night, a forward facing light is required to illuminate the ladder in accordance with IMO requirements and IMPA recommendations see: section16.8 Pilot boarding ladder arrangement and section 16.9 Pilotage: Instructions to masters – Marine Notice 9/2006.

8.2.3 Pilotage cancellation

A cancellation for pilotage without the required notice of 2 hours will attract a penalty of the relevant pilotage fee or fees.

8.2.4 Alcohol consumption

The Transport Operations (Road Use Management) Act 1995 section 79 requires that persons in charge of ships have a zero blood alcohol reading. The Queensland Water Police periodically conduct random breath tests of masters and pilots on ships arriving at Cairns or about to depart. Severe penalties apply to infringements.

8.3 Pilot licences, pilotage area endorsements and exemption from pilotage licences The master of a vessel with an LOA greater than 50m may hold an exemption from pilotage once they have obtained a pilotage area endorsement.

8.3.1 Examination for exemption from pilotage licence

The examination will consist of written and oral components and will include an assessment to determine the candidate’s ability to safely conduct the navigation of a ship without a pilot while within the pilotage area. Applicants will be expected to demonstrate a thorough knowledge of port procedures and the ability to navigate a ship through the pilotage area and port without the aid of navigational charts.

8.3.2 Cancellation of licences

A licence may be cancelled or suspended when major port changes or developments are taking place. It may also occur where masters fail to comply with port procedures.

8.4 Pilotage reporting requirements for Torres Strait and Great Barrier Reef (GBR)

All merchant vessels 70m in length and over and all oil, gas and chemical tankers irrespective of size are required to take a licensed marine pilot when transiting the Torres Strait and Great North East Channel. Pilotage is also required for these vessels transiting the Inner Route from Cape York to Cairns Roads and for transit of Hydrographers Passage. Significant penalties apply for non compliance.

Full details can be found in Marine Notice 8/2006. Maximum draught for transit is 12.2m; vessels with a draught greater than 10m will be advised of the required tidal window by the pilotage company.

Refer to Reef Guide – A ship master's handbook to the Torres Strait and the Great Barrier Reef for further information.

http://www.amsa.gov.au/shipping_safety/marine_notices/2006/documents/0806.pdf

http://www.amsa.gov.au/Publications/ReefGuide.pdf

http://www.amsa.gov.au/Publications/ReefGuide.pdf


Section 9 Tugs

9.1 Tug information

There are no tugs available at Port Douglas.


Section 10 Work permits

10.1 Request for permits

In order to be able to perform certain work on ships in the port masters, owners or their agents must first apply for and obtain the necessary permits before that work can proceed. Applications for approval by the Regional Harbour Master (Cairns) must be submitted via the QSHIPS program and by fax or email to the relevant authorities; the required terms and conditions are completed by the Regional Harbour Master's (Cairns) office and the agent may then print off the completed permit for passing to the master of the applicable vessel.

Refer to the port authority port notices for further information. hot works – on or within facilities or ships bunkering immobilising a ship operation of propellers at a wharf ship to ship/shore transfer operations life boat drills.

Who To Permit When Comments

All ships RHM Overside work 48 hours prior to arrival

Lodged to RHM via fax or email.

All ships RHM/ACS Lifeboat drill Prior to event Lodged to ACS, copy to RHM via fax or email.

All ships RHM Hot work 48 hours prior to arrival

Lodged to RHM via QSHIPS or fax.

All ships RHM Engine trials Prior to event Lodged to RHM via QSHIPS or fax

All ships RHM Immobilisation 24 hours prior to event

Lodged to RHM via QSHIPS or fax

All ships RHM Immobilisation at anchor

24 hours prior to event

Lodged to RHM via QSHIPS or fax.

All tankers RHM Gas free declaration

48 hours prior to arrival

Declared by master on approved form, lodged to RHM.

Table 7 – Permit requests

The legend refers to the comments section above: RHM Regional Harbour Master ACS Australian Customs Service.

10.2 Work permits description

10.2.1 Immobilisation main engines

Ships wishing to immobilise main engines must lodge an application via QSHIPS, through their agent, to the Regional Harbour Master (Cairns) and to the port authority via email or fax at least 24 hours prior to the requested immobilisation.

Master’s wishing to immobilise main engines are to state, when seeking approval, the estimated time to make main engines operational in an emergency. In the event main engines would not be available within a reasonable amount of time the Master is to supply a risk assessment and contingency plan to the Regional Harbour Master (Cairns) for approval.


Ships are not to immobilise main engines until they have received permission from the Regional Harbour Master (Cairns).

Permission may not be given for more than 24 hours during the cyclone season (November to April) or more than 48 hours during the rest of the year (see 16.16 Permission to immobilise main engines).

Masters are to contact Cairns VTS on VHF 16/12 prior to commencement and again on completion of immobilisation of main engines.

10.2.2 Hot work permit

Ships wishing to carry out repairs and any form of metal work, which includes performing hot work, must lodge an application in writing with the port authority (see 16.19 Permission to undertake hot work).

Once approval has been granted by the relevant port authority, the ship’s agent is to lodge an advice via QSHIPS or fax, to the Regional Harbour Master (Cairns).

Masters are to contact Cairns VTS on VHF 16/12 prior to commencement and again on completion of any such hot works.

10.2.3 Boat drills

Ships wishing to carry out lifeboat drills, or put boats in the water for painting or maintenance purposes must first obtain clearance from the Australian Customs Service.

Once approval has been granted by the Australian Customs Service, the ship’s agent is to be lodge an advice via QSHIPS or fax to the Regional Harbour Master (Cairns).

The ship’s agent is to advise the relevant port authority via email or fax of the approval from the Australian Customs Service.

Masters are requested to contact Cairns VTS on VHF channel 16/12 prior to commencement and again on completion of such drills when the boats have been returned onboard and secured (see 16.20 Permission to conduct lifeboat drills).

10.2.4 Engine trials

Ship’s wishing to carry out engine trials must lodge an application with the port authority.

10.2.5 Notification of handling of bulk liquids

Under the Transport Operations (Marine Pollution) Act 1995 Maritime Safety Queensland is both the statutory and combat agency for response to all ship sourced oil spills. It is therefore a requirement for owners/agents or masters of vessels to notify Maritime Safety Queensland of the intention to load, unload or transfer any form of bulk liquids to, from or between vessels. Such notification is required on the approved form and is to be lodged with Regional Harbour Master (Cairns) and the port authority.

For the purposes of this notification it would be deemed that the liquids will be transferred by pipeline to, from or between vessels.

The operations of bunkering and the pumping of sullage/sludge from vessels, by road, barge or ship transfer, are to be included within this notification.

Masters of vessels conducting bulk liquid transfers, as specified above, are required to notify Cairns VTS on VHF channel 12 of the time of commencement of such transfer/bunkering operation and again the time when the operation is completed.

10.2.6 Overside maintenance work

For environmental reasons, the port authority has strict guidelines on the performance of overside maintenance work on ships within the port limits. Ships wishing to undertake overside maintenance work must:


comply with the conditions spelt out in the port authority port notice – overside maintenance

lodge a request, with the port authority for permission to undertake overside work; when granted, masters must comply with the conditions of the permit.


Section 11 Dangerous cargo

11.1 General

The port authority is responsible for the management of dangerous goods in port, including the loading and unloading of ships alongside and movement across the wharf.

Maritime Safety Queensland is responsible for monitoring and managing the safe movement of ships in Queensland waters. The Regional Harbour Master (Cairns) will assist the port authority in controlling traffic movement in the port, maintaining on water safety distances, and responding to any emergency situation.

Maritime Safety Queensland and other relevant authorities operate under the codes and guidelines of: IMO – IMDG Code International Chamber of Shipping Oil Companies, International Marine Forum Society of International Gas Tankers and Terminals (ISGOTT) Australian Standard – AS 3846 2005 AMSA – Australian annexe to the IMDG Code, Marine Orders part 41 AAPMA – Dangerous Substances Guidelines.

11.1.1 Notification

Section 140 of the Transport Operations (Marine Safety) Regulation requires owners or masters to report all proposed handling or carriage of dangerous goods within a pilotage area. Reports are to be made to the Regional Harbour Master at least 48 hours prior to the arrival of the ship. The dangerous cargo report form should be faxed to the Regional Harbour Master (Cairns).

Accompanying the dangerous cargo report form (16.5) should be a copy of the dangerous cargo manifest, giving the correct technical name as listed in the IMDG Code, the UN number, IMDG class and particulars regarding stowage and marks of each parcel of dangerous goods.

Under no circumstances are security sensitive ammonium nitrate, class 5.1 oxidising substances and explosives as classified in the IMDG Code under the United Nations classification as Class 1 explosives to be brought into the port without first notifying the port authority.

Minimum notification times for the scheduled movement or handling of dangerous cargo in a pilotage area are as follows.

Movement Minimum notification

Ship inbound 48 hours prior to scheduled arrival at pilot boarding ground

Ship departure or removal Three hours

Ship to Ship transfer 24 hours

Loading, removal or handling alongside

24 hours

Operation of a local marine service 48 hours (See section 140 TO(MS) Reg 2004)

Table 8 – Dangerous goods notification

11.1.2 Dangerous cargo limits

The Regional Harbour Master (Cairns) will advise the limits that apply to the class of dangerous cargo loaded and unloaded in the port, including the maximum permissible types and quantities for approved berths. Master/owners should check the port authority website regarding the latest limitations.


11.1.3 Dangerous cargo events

Section 141 of the Transport Operations (Marine Safety) Regulation 2004 defines a dangerous cargo event as: the loss, or likely loss, of the cargo from a ship into Queensland waters a breach, or danger of a breach, of the containment of the cargo that could endanger

marine safety anything else involving, or that could involve, the cargo that causes risk of explosion,

fire, a person's death, or grievous bodily harm of a person for a cargo that is a materials hazardous only in bulk (MHB) – an event that causes risk

of explosion, fire, a person's death, or grievous bodily harm to a person.

The master and or the person in charge of a place where a dangerous cargo event has occurred are required to report the event immediately to Thursday Island port control or relevant authority.

A full written report is to be submitted on form F3220 dangerous cargo event report (16.6) to the Regional Harbour Master (Cairns) as soon as reasonably practical.


Section 12 Port safety

The aim of this section is to provide guidance to the port community for initial response procedures in the event of dangerous incidents, emergencies, terrorist acts and disasters.

12.1 Emergency contacts list

Agency or service Location Contact number –. business hours

Contact number –.after hours or emergency

Cairns Water Police Cairns +61 7 5509 5700 000

Port Douglas Police Port Douglas +61 7 4087 1999 000

Queensland Fire and Rescue Port Douglas 000

Queensland Ambulance Service

Port Douglas 131233

000

Maritime Safety Queensland Cairns +61 7 4052 7400 +61 7 40527470

Great Barrier Reef Marine Park Authority (GBRMPA)

Cairns +61 7 4051 7132

Queensland Boating and Fisheries Patrol (QBFP)

Port Douglas +61 7 4099 5160

Queensland Parks and Wildlife

Cairns +61 7 4046 6601

Australian Customs Cairns +61 7 4052 3500

Australian Quarantine and Inspection Service (AQIS)

Canberra 1800 020 504

Australian Maritime Safety Authority (AusSAR)

Canberra 1800 641 792

Cairns Regional Council (Mossman office)

Mossman +61 7 4099 9444

Coast Guard Port Douglas +61 7 4099 5392 000

Table 9 – emergency contact numbers

12.2 Authorities

MSQ's emergency procedures are prepared under the provisions of the Transport Operations (Marine Safety) Act 1994 and the Transport Operations (Marine Pollution) Act 1995.

All emergencies should be reported to Cairns VTS on VHF channel 12, who will contact the appropriate emergency service either:

Fire/Police/Ambulance:......................000.

12.3 Fire

Call the Queensland Fire and Rescue Service (QFRS, phone 000) and notify Cairns VTS on VHF channel 12. QFRS is the lead agency when the ship is at the berth and Maritime Safety Queensland when the ship is off the berth. The Regional Harbour Master (Cairns),


in consultation with the facility operator, will make the decision if the vessel is to be removed from the berth for the safety of the port.

12.3.1 Emergency plans

It is the responsibility of port users/customers and organisations carrying out an operation or activity within the port to develop and manage their own emergency plan and procedure in accordance with relevant legislation, standards and codes. Depending on the nature and size of the operation or activity the authority may request that a copy of this plan/procedure be provided for the authority’s perusal. There may also be a requirement to link this plan/procedure with those used by the authority.

It is an offence to fail or to refuse to supply a copy of the emergency plan/procedure to the authority upon request.

12.4 Marine pollution

The Transport Operations (Marine Pollution) Act 1995 is designed to protect Queensland's marine and coastal environment by minimising deliberate and negligent discharges of ship-sourced pollution. Discharges of oil, noxious liquid substances, sewage and garbage (MARPOL annexes I, II, lV and V) from ships are prohibited in Queensland coastal waters and pilotage areas.

Maritime Safety Queensland has the authority to detain any vessel suspected of causing marine pollution and to intervene where there is imminent danger to the coastline.

Ships should dispose of all waste ashore using the waste reception facilities available (see section 15 – Port services).

12.4.1 Reporting

Section 67 of the Transport Operations (Marine Pollution) Act 1994 requires the master of a ship to report a discharge or probable discharge without delay to the Regional Harbour Master (Cairns). The report should be made via Cairns VTS (24 hours)

The following details should be provided in a report of marine pollution: date/time of incident location (latitude, longitude and physical site) report source and contact number nature, extent and estimated quantity of spill type of oil or description spill source and point of discharge from source identity and position of nearby ships or name of alleged polluter nature and extent of spill and movement and speed of spill local weather/tide/sea conditions whether a sample of the substance spilled has been collected and any additional information that relates to the spill.

Pollution is an offence – whether your boat is large or small, it is an offence to deliberately discharge oil or chemicals into Queensland's coastal waters. Under the Transport Operations (Marine Pollution) Act 1995 severe penalties apply.

The Maritime Safety Queensland regional office will complete form 3968 Marine pollution report (16.11) based on the above information and fax to the relevant authorities.

The port authority duty officer (24 hours): +61 7 4051 2558

12.5 Marine incidents

Under the Transport Operations (Marine Safety) Act 1994, a marine incident is classified as an event causing or involving: the loss of a person from a ship the death of, or grievous bodily harm to, a person caused by a ship's operations the loss or presumed loss or abandonment of a ship


a collision with a ship the stranding of a ship material damage to a ship material damage caused by a ship's operations danger to a person caused by a ship's operations danger of serious damage to a ship danger of serious damage to a structure caused by a ship's operations.

12.5.1 Procedures subsequent to serious marine incidents

In the case of a vessel grounding or if structural damage has occurred, the vessel is to be removed to a position of safety. Immediate advice from the Regional Harbour Master (Cairns) should be sought in this instance.

The vessel will be surveyed by the appropriate authority (AMSA or classification society) to ensure seaworthiness before it leaves port limits.

12.5.2 Marine Incident reporting – Maritime Safety Queensland

A marine incident must be reported to a shipping inspector within 48 hours of the incident, unless there is a reasonable excuse. Shipping inspectors are marine safety officers (located at Maritime Safety Queensland marine operations bases), and officers of Queensland Water Police and Queensland Boating and Fisheries Patrol. If you are unable to access one of these offices, contact a shipping inspector by phone. They will advise you what to do next.

The report must be made on the approved F3071 – marine incident report (16.12). These forms are also available from Department of Transport and Main Roads customer service centres, Maritime Safety Queensland regional offices, Queensland Boating and Fisheries Patrol and Water Police offices. This form is used to report all incidents, no matter the type of ship involved.

The form may be completed with the assistance of a shipping inspector to ensure the information is accurate, unbiased and as reliable as possible. It is important that the form is filled in completely, with the incident described in as much detail as possible. The shipping inspector who receives the form will check to ensure it has been correctly completed.

If the initial report is not made in the approved form, the owner or master must make a further report to a shipping inspector in the approved form as soon as possible. The master would normally report a marine incident but the owner would report if the master, for some justifiable reason, was not able to make the report. Each marine incident reported will be investigated by a shipping inspector and the results of the investigation reported in the approved form.

Section 124 of the Transport Operations (Marine Safety) Act 1994 requires ships masters to assist if a marine incident involves two or more ships. The master of each ship involved in the marine incident must to the extent that he can do so without danger to his ship or persons on board his ship: Give the other ship involved in the incident, its master and persons onboard the ship

the help necessary to save them from danger caused by the marine incident. Stay by the other ship until no further assistance is required. Give the master of the other ship reasonable particulars adequate to identify the ship

and its owner.

Section 129 of the Transport Operations (Marine Safety) Act 1994 requires the master of a ship to promptly report dangers to navigation including an abandoned ship, a damaged aid to navigation, severe weather conditions and so on.

12.5.3 Marine incident reporting – the Australian Maritime Safety Authority

Under section 19 of the Transport Safety Investigation Act 2003 any incident involving a ship in Australian waters including: breakage of gear or injury to any person during cargo work damage or defect to ship, machinery or equipment peril or a close quarters situation


stranding or disappearance death, serious injury or a dangerous occurrence a birth must be reported to the Australian Maritime Safety Authority (AMSA) using form 18 incident alert within four hours of the incident occurring. A detailed incident report must be submitted to AMSA Canberra on AMSA form 19 within 72 hours of the incident occurring. Reports are to be submitted by fax +61 2 6230 6868 or 1800 622 153 or email [email protected]. Complete details of these requirements are available on the AMSA web site.

12.5.4 GBRMPA incident report form

To report an incident where a breach of GBRMPA regulations is observed witnesses are asked to complete the incident report form – GBRMPA. Urgent matters should be reported by phone to the appropriate number listed on the form.

12.5.5 Environmental incident reporting

Incidents with potential to cause or which have caused ‘environmental harm’ as defined in the Environmental Protection Act 1994 within the port including land and facilities under the control of the port authority must be reported to the authority as soon as reasonably practicable. Failure to report an incident that impacts adversely on the environment is an offence. Port users, owners, masters and organisations are reminded it is their responsibility to notify the Department of Environment and Heritage Protection and Torres Strait Council where the incident is of the nature that requires notification under the Environmental Protection Act 1994 and environmental protection policies.

12.6 Port community responsibilities As a responsible member of the maritime community, any person witnessing an incident which was/or is capable of becoming an emergency is obliged to report the matter to the Regional Harbour Master's (Cairns) office through Cairns VTS centre and/or the emergency response agencies of Police, Fire or ambulance. AMSA requests pilots, stevedores, port authority officers and others to notify them of suspected deficiencies on ships.


Section 13 Security

13.1 General The International Ship and Port Facility Security Code (ISPS Code) is administered in Australia by the Department of Infrastructure, Transport, Regional Development and Local Government (DITRDLG). The port authority has an approved maritime security plan as required under the Maritime Transport and Offshore Facilities Security Act 2003. A ship's master, prior to entering the port must report directly to the port authority or via their respective ship agency the following: ISPS compliance number current ship security level or any change to the ship security level while in port ship security officer contact details list of expected visitors/contractors nominated provedore crew list and identification. Any security incident (as defined under the ISPS Code or maritime transport security legislation) while in port.

13.1.1 Security levels

The federal government determined, and will declare when necessary, three security levels. Level 1 – minimum appropriate protective security measures will be maintained at all

times. Level 2 – appropriate additional protective security measures will be enacted because

of heightened risk of a security incident. Level 3 – further specific protective security measures maintained for limited times

when a security incident is probable or imminent, although it may not be possible to identify the specific target.

Unless otherwise advised the port will operate on Level 1. In addition to normal security measures undertaken, additional security measures on the land and water may be implemented: if directed by officers of DITRDLG the current ship security level is higher than security level 1 or the port/port facility

security level. Responsibility for the implementation of the additional security measures will be agreed via a declaration of security between the ship and the port facility operator.

13.1.2 Maritime security zones

Dependent upon the security level in force, these zones will apply in particular areas of the port. Zones which will typically apply are: Landside restricted zone – an area of land, to which access is controlled, within the

boundaries of a port facility or of land under the control of a port service provider. Waterside restricted zone – an area of water within the port where a ship may berth,

anchor or moor, and access to the area is controlled. It extends below the water level to the seabed and under any wharf adjacent to the zone.

Zones established at maritime security Level 1 are as follows: Waterside restricted zone – 30m from any wharf or the outside face of a security

regulated fuel or cruise ship. Landside restricted zones – areas defined by security fences and signage on all

berths. All zones will be clearly identified and conditions must be observed by all port users.


Access to the zones is controlled and entry into the zones is not permitted unless authorised by the ship and/or port authority, as required. To do so is an offence under the Maritime Transport and Offshore Facilities Security Act 2003 (the MTOFSA) and subject to significant penalties.

13.1.3 Security measures

Security of individual vessels or property is the responsibility of the vessel owner. Large passenger vessels calling at anchor are required to maintain their own security watch and control access to the vessel via the ship’s security plans.

13.1.4 Reporting of incidents

All port users are expected to exercise a high level of security awareness. Any threat of, or actual, unlawful interference with maritime transport must be reported as specified in part 9 of the MTOFSA to the relevant authority and other parties as appropriate.

13.1.5 Shore access to ships and port facilities

It is an offence to enter or leave the port area by any means other than a designated entrance or exit. All security breaches, or potential activities that may breach security or cause harm, should be immediately reported.

13.2 National security In line with the federal government's recent publications to do with the reporting of any possible terrorist activity then these procedures are to be followed. Contact the National Security 24-hour Hotline if you have any information of possible terrorist activity or have seen or heard something suspicious that may need investigating by the security agencies.

24-hour Hotline...............1800 123 400 Email...............................hotline@nationalsecurity.gov.au


Section 14 Port state control inspections



Section 15 Port services

15.1 Bunkering Small quantities of fuel is available from the refuelling jetty. Larger quantities are available from Cairns.

15.2 Fresh water Fresh water is available upon request.

15.3 Waste It is an offence for a person to discard, dispose of, or leave rubbish, refuse, sewage, waste of any kind (including galley waste), waste water or other liquid waste in the port unless it is in a controlled manner in authorised and designated areas or through approved services.

15.3.1 Waste – quarantine

Quarantine waste services are not available at Port Douglas. Facilities are available at Cairns for the collection of tank washing slops, oily mixtures containing chemicals, oily bilge water, oil sludge, sewage and garbage.

15.3.2 Ship-sourced sewage Under the provisions of the Transport Operations (Marine Pollution) Act 1995 it is an offence to discharge untreated or treated sewage in certain areas throughout the Port Douglas Area. Contact the office of Maritime Safety Queensland or visit the Maritime Safety Queensland website for more information.

15.4 Electric power Shore power connection for 240 volts is available on request.

15.5 Miscellaneous contacts

Table 10 – Miscellaneous contacts

15.6 Shipping agencies

Name – company/agent Telephone Fax/mobile Address

Wilhelmsen (Cairns) 4035 4733 4035 4006 PO Box 1392, Cairns Qld 4870 [email protected]

Carter Marine Agencies 4039 1046 4039 0685 PO Box 319, Westcourt Qld 4870

Coral Princess Cruises 4040 9999 4040 9944 PO Box 2093, Cairns Qld 4870

Company Telephone

Australian Volunteer Coastguard +61 7 4069 2444

Environment and Resource Management 1300 130 372

GBRMPA – cruise ship anchorage bookings +61 7 4750 0775

Australian Reef Pilots +61 7 3026 2660

Torres Pilots P/L +61 7 4055 2368

http://www.legislation.qld.gov.au/LEGISLTN/CURRENT/T/TranstOpMPA95.pdf

http://www.msq.qld.gov.au/Home/Environment/Sewage/

http://www.msq.qld.gov.au/Home/Environment/Sewage/


Endeavour Shipping 4035 1664 4035 1707 PO Box 382, Cairns Qld 4870

[email protected]

Gulf Agency Company 4041 0569 4041 2084 PO Box 6041, Cairns Qld 4870

Suite 10/61 McLeod St, Cairns

[email protected]

Hetherington Kingsbury Shipping Agency (Townsville)

4721 1140 4721 1635 PO Box 1409 Townsville Qld 4810

[email protected]

Inchcape Shipping Services

4051 5211 4051 5082 PO Box 621, Cairns Qld 4870

cairns@iss–shipping.com.au

Orion Expedition Cruises Level 2/26 Ridge St, North Sydney NSW 2060

Pacific Marine Group 4724 2200 4724 2208 PO Box 1155, Townsville Qld 4810

[email protected]

Sea Swift Pty Ltd 4035 1234 4035 1239 PO Box 6755, Cairns Qld 4870

[email protected]

Table 11 – Shipping Agencies


Section 16 Appendices


16.2 Vessel details report (new ship)

16.3 Anchoring recommendations – Marine Notice 12/2008

16.4 Extreme weather plan and cyclone tracking map

16.5 Dangerous cargo report

16.6 Dangerous cargo event report (form F3220)

16.7 Provision of port pilot conditions

16.8 Pilot boarding ladder arrangement

16.9 Pilotage: Instructions to masters – Marine Notice 9/2006

16.10 Port limits

16.11 Marine pollution report (form F3968)

16.12 Marine incident report (form F3071)

16.13 Defects report form (AMSA 355)

16.14 Notice of intention to book passenger vessel

16.15 Gas-free status declaration

16.16 Permission to immobilise main engines

16.17 Permission to immobilise main engines at anchor

16.18 Tug and tow advice form

16.19 Permission to undertake hot work

16.20 Permission to conduct lifeboat drills

16.21 Chemist's certificate of compliance




16.2 Vessel details report (new ship)


16.3 Anchoring recommendations – Marine notice 12/2008



16.4 Extreme weather contingency plan and cyclone tracking map

Date issued: October 2012 Introduction The recent extreme weather events throughout Queensland have highlighted the need for awareness and vigilance to the risks such events present to maritime operations. Maritime Safety Queensland has built on these recent experiences and is reissuing its contingency plans to ensure stronger resilience from the maritime community. Timely awareness and adequate preparation will reduce the impact of such events. This extreme weather event contingency plan for Port Douglas sets out the particular arrangements for this region. Port Douglas is particularly exposed to risks posed by extreme weather, principally tropical cyclones. The frightening intensity of cyclones can cause widespread destruction and devastation. The commencement of the cyclone season on 1 November means it is imperative all north Queenslanders prepare for the possibility of cyclones affecting the local area. The local topography of the port offers limited protection from extreme weather and hence the prime intent of the plan is to organise the orderly removal of vessels from their normal moorings to more sheltered locations or, in the case of large vessels to sea. With timely awareness and adequate preparation, it is possible to ‘ride out’ a cyclone, with little or no damage. To minimise the risks, a cyclone contingency plan for Port Douglas has been developed and refined. This plan is activated once the threat of a cyclone exists. Even if you are an experienced mariner, we encourage you to read this plan and familiarise yourself with its requirements. As you will see, the contingency plan requires you to think about your own planning in this context and to be prepared to enact this plan if required. Remember, the best protection against extreme weather events is to plan for such eventualities and respond accordingly. Patrick Quirk Executive Director Maritime Safety Queensland

Captain Michael Barnett Regional harbour master Cairns region


Objective of this plan The overall objective of this plan is to provide for the safety of vessels and their operation during extreme weather events. Personal safety is of prime importance at all times. An extreme weather event may require the evacuation of the port. In such instances, the regional harbour master’s objective is to have the port area evacuated and for all vessels to have enacted their own safety plans between 48 and six hours before the event impacts. The plan is to organise the orderly removal of vessels from their normal moorings to more sheltered locations or, in the case of large vessels to sea. The creeks and waterways off the Dickson Inlet, within the mangrove areas, offer the best shelter/protection for small vessels. All vessels, other than those being used for emergency purposes are to evacuate and clear the port area. Owners should be aware that, should they leave their vessel in the port area, they may be liable to prosecution and, additionally, be held accountable for any damage that their vessel may cause or incur to other infrastructure. Masters should be aware of the sudden onslaught of cyclones during the wet season and should take adequate precautions to have their vessels ready to depart at short notice. When the meteorological office advises that a strong tropical depression or cyclone is likely to form, masters will put their vessels on standby to sail. The regional harbour master’s requirements for clearing the port of large vessels will generally be: Wind speeds must not have reached 30 knots. Ships must be able to sail, for example, machinery working and crew on board. The ship must be in a suitable trim to sail. The ship’s deepest draft must give suitable clearance when sailing. Master’s and Owner’s Responsibility in Regard to this Plan Masters and owners of vessels have an obligation under the Transport Operations Marine Safety Act 1994 at all times to take appropriate precautions for the safety of their vessels, passengers and crew. In extreme weather conditions, the regional harbour master may give directions in relation to the operation and movement of vessels within their jurisdiction. Masters and owners are required to follow such directions. Masters and owners need to familiarise themselves with this plan, determine the most appropriate safety plan for their vessel and respond in accordance with any directions. Masters and owners are also required to monitor developments to ensure that they have the most up-to-date information on weather conditions and any directions in place. Masters and owners are required to notify Maritime Safety Queensland of any changes to the following: vessel ownership residential address Contact telephone numbers. This up-to-date contact information is vital for an immediate response to any port emergency. Failure to provide correct details of vessel ownership is an offence under the Transport Operations (Marine Safety) Act 1994. Unless absolutely unavoidable, all owners of vessels on the water should ensure their vessel is capable of moving without assistance, particularly during recognised extreme weather event peak seasons (for example cyclone seasons). Failure to do so may present an unacceptable hazard to the vessel, as well as other vessels and infrastructure. This may cause an owner to incur towage expenses. If you are unable to attend to your vessel for any significant duration, particularly during the tropical cyclone season, you should make arrangements with a person that can act on your behalf in the event of an extreme weather event. That person will be responsible


to implement your safety plan. Local contact person must attend to the vessel no later than when a yellow alert has been declared for Port Douglas and make appropriate preparations. Extreme weather procedures in detail In the event of an extreme weather event threat the regional harbour master will take the following action: Ensure that vessels are advised of relevant warnings and response requirements. Ensure that shipping complies with the response requirements. Restrict the movement of vessels if necessary. Direct, monitor or oversee the evacuation of the port if applicable. Close and reopen the port if necessary. These actions will be enacted over four distinct phases that allows for the development of appropriate responses to the threats faced. Phase 1: Extreme weather event watch – prevention An extreme weather event watch will be issued when an extreme weather event or developing event is likely to affect the area within 48 hours, but not expected to impact the area within 24 hours. This phase is a critical time for masters and owners to plan and prepare for the impact of the event. During this period, masters and owners (or their representatives) should review their safety plans and address any matters outstanding (for example fuel). Phase 2: Extreme weather event warning – preparedness An extreme weather event warning will be issued when an extreme weather event or developing event is likely to affect the area within 24 hours. This phase is critical for masters and owners to complete all preparations in an orderly manner prior to the event occurring. The Regional Harbour Master (Cairns) will direct the evacuation of the port with the assistance of personnel from Marina Mirage and Queensland Boating and Fisheries Patrol to regulate and control the movements of vessels. Vessels must proceed as far as possible upstream in the designated shelter areas so as not to impede the progress of others. It is also important to be alert during the ‘eye’ of the cyclone as a period of calm may be experienced before the winds resume from the opposite direction. Vessels should not return to their normal berths until officially advised it is safe to do so. The best protection against the destructive forces of cyclones is to be prepared for them. The port has established a three tier alert status. Yellow alert – destructive winds forecast within 24 hours. Suspend all cargo or trading operations and obtain a situation report on state of

operations including draft and so on. Inform ships’ masters of situation and place a short notice to sail. Obtain information on length of time to bring ships to a readiness to sail. Inform Regional Harbour Master (Cairns) of situation and ascertain suitable sailing

times, draft requirements, and so on. If time permits, resume cargo, trading operations or ballast operations. Bring ship to

satisfactory handling trim and safe transit draft. Small vessels move to designated cyclone mooring areas of the creeks and

waterways off the Dickson Inlet within the mangrove areas. Note: When conditions are deteriorating, every endeavour will be made to accommodate the working of cargo in the available time, allowing for tidal constraints. Blue alert – destructive winds forecast within 12 hours. Sail all ships (note: it may already have been necessary to have sailed some ships

due to tidal conditions). In the event that a ship cannot sail, arrange linesmen, instruct master to take

standard cyclone precautions.


On water authorities prepare to depart. All small vessels should be moored in their designated area and final preparations

and tying off completed. Note: The anchoring of large vessels upstream is not recommended due to tidal surges that could inundate the area, which, with high winds, may well strand vessels inland of the river system, making any salvage extremely difficult. Red alert – destructive winds forecast within six hours. Port closed Vessels are not to leave their cyclone moorings until the official all clear is given by the Regional Harbour Master (Cairns). Phase 3: Actual extreme weather event – response By this phase, all vessels are expected to have enacted their vessel safety plans noting that the port is likely to be closed and/or vessel movements restricted commensurate with the threat to safety of vessel movements or the environment. Mariners should maintain a listening watch on VHF frequencies 16 and 12 and follow advice/directions from Cairns vessel traffic services (callsign Cairns VTS). It is also important to be alert during the ‘eye’ of the cyclone as a period of calm may be experienced before the winds resume from the opposite direction. Phase 4: After the extreme weather event has passed – recovery The regional harbour master will assess residual risks and determine the actions needed to be addressed. Do not assume that as the extreme weather event has passed, it is now safe to move your vessel. Vessels are not to leave their cyclone moorings until the official all clear is given by the regional harbour master. Mariners should maintain a listening watch on VHF channels 16 and follow advice/directions from Cairns vessel traffic service (callsign Cairns VTS). Movements can be at the RHM’s discretion and can be in stages including limited to Internal Port movements until the channel or areas within the port are deemed safe. Port closure The regional harbour master may close the port, wholly or in part, or restrict the movement of vessels in the Pilotage area, commensurate with the threat to the safety of shipping or the environment. This can occur at any time prior to the extreme weather event but it is most likely to occur six hours prior. The closure of the port or restriction on vessel movements will, as far as practical, be implemented in consultation with key authorities and in a timely manner in order to minimise risks. Reopening of the port The pilotage area will not be re-opened until the regional harbour master is satisfied that all danger has passed, and the pilotage area is safe for vessels to re-enter or exit. The vessel traffic services centre will coordinate the safe movement of vessels following the opening of the pilotage area in accordance with normal practice. Berths will be re-opened and operations resumed when structural assessments have been completed and wind and sea conditions are within operational limits. Communication The successful implementation of this plan relies on high quality communication of information and directions.


From the commencement of yellow alert, the marina harbour master’s office at Marina Mirage will become the Port Douglas emergency control centre (ECC). The ECC will monitor VHF channel 16/27Mg channel 88 and telephone 4099 5335. The ECC will relay messages from the Regional Harbour Master (Cairns) and act as co-ordination and control centre. Once in position, all vessels are to contact the ECC and advise them of the area in which they are moored and how many people will be remaining on board. If a vessel is to be left unattended, its owners are to advise the control centre of their contact telephone numbers. To ensure an orderly evacuation, the following schedule is to be observed when announced by the Regional Harbour Master (Cairns) over VHF channel 16. Key contacts

Name Contact Number

Regional harbour master 07 4052 7412

Boating and Fisheries Patrol 07 4099 5160

Vessel traffic services 1300 551 899

Key websites Detailed weather updates: www.bom.gov.au MSQ website www.msq.qld.gov.au

http://www.bom.gov.au/

http://www.msq.qld.gov.au/


Appendix A Maritime extreme weather contingency plan – Port Douglas


Appendix B Your safety plan The master or owner’s responsibility is at all times to take appropriate precautions for the safety of their vessels, passengers and crew. All masters and owners should have developed a vessel safety plan in response to extreme weather events. The plan should take into account the most likely risks arising from the hazards presented for your region. You should trial your plan to ensure that it can be enacted competently and rapidly. Do not wait until the last minute to plan and prepare your response to extreme weather risks. General considerations A well prepared vessel with fully functional equipment is a key element to a successful safety plan. Ensure that your vessel is in a seaworthy state

Maintain your vessel to ensure that deferred maintenance does not compromise the seaworthiness of your vessel at critical times. Check that all bilge pumps are operational and that all self-draining openings are clear and will remain so. Make sure all safety equipment is available, in working order and up-to-date where applicable (for example flares). Check all cleats and associated fittings for integrity. Generally, mooring lines are stronger than these. Keep storm anchors, spare warps and spare fenders ready at hand but well secured to prevent them creating a potential hazard in the event you must move the vessel. Securely stow all loose items. Secure all hatches and vents. Provision your vessel with fresh water, food and fuel and ensure that the batteries are charged.

Ensure your mooring arrangements are up for the job at hand Check all mooring lines and warps for chafing and deterioration and replace if necessary. Man-made synthetic fibres such as polyethylene, polypropylene and polyester deteriorate in the sunlight and may show little signs of deterioration prior to failure. You should have a schedule worked out to replace mooring lines in accordance with manufacturer’s recommendations. Allow for a sufficient number of mooring lines so that you can double up your mooring arrangements. Have sufficient fenders for the anticipated mooring arrangements. Check anchor chains, shackles and anchor warps for wear and replace if necessary. If you intend to utilise a swing mooring, ensure that the mooring chain has been recently inspected. Be aware that flooding events resulting from extreme weather events may result in build-up of debris around the mooring chain, compromising the integrity of the mooring arrangement.

Reduce wind loadings Remove all deck gear including lifebuoys, dodgers, bimini covers, clears, and so on and store below. Remove sails, self-furling sails and covers. If this is not possible, double wrap or tie these components in such a way that the wind cannot tease any ends out and allow flapping of gear to commence.

Secure your tender Ideally, tenders should be stored in dinghy lockers, garaged, or deflated and stowed if applicable. If stored with the vessel, tenders should be securely lashed inverted on deck to prevent filling with water – do not contemplate towing tenders. If left on purpose built davits, tenders should be cleaned out and securely lashed and bungs removed.

Marina-based safety plans Marina-based plans may be appropriate for your region. You should note that the design and construction of marinas requires the consideration of the likely range of weather conditions that might be experienced so that the overall structures would withstand the expected loads including storm surge while vessels are moored in the berths. Notwithstanding the care, which was taken in establishing design and construction criteria that were considered to be appropriate, no guarantee can be given that the structures are capable of maintaining their integrity in the complete range of extreme weather conditions. Remember vessels are moored at owners’ risk and it is the owner’s prerogative to move their vessel if they feel insecure in the marina, noting that any vessel movement should occur in line with the extreme weather contingency plan for the port. In addition to the general points made above, marina-based safety plans need to consider the


following issues. It is important that you discuss this with your marina management to understand their requirements so that your plan is consistent with marina operations: The loadings on marina berths

Some marinas allow for berths to remain occupied provided the berth has a pontoon equivalent to the LOA of the vessel occupying it. Vessels may also be allowed to bear against the fingers/pontoons noting that suitable or additional fendering is likely to be required.

Mooring considerations Double up mooring lines, by running duplicated ropes to alternative bollards. Do not run duplicates to the same bollards – a single bollard failure should not release the craft from a safe mooring arrangement. The duplicate lines should be in good condition and run slightly slack to ensure that they are only required to work in the event of the chafing through the primary mooring lines. Vessels should not be secured to piles as this prevents pontoons moving with tidal and surge movements. Take particular care to protect against chafing. Ensure lines are made fast to substantial boat parts, for example mast steps, winches and so on, bearing in mind cleats are known to have been torn out of decks. Do not use chain to secure your boat to pontoon bollards. Chains have no ability to stretch, where ropes have a certain amount of give. Some marinas allow for anchors to be lowered in the marina berth to the sea bottom. Ensure there is enough slack to rise and fall of the vessel due to swell and storm surges. If the master or owner elects to stay on-board with the vessel, any mooring lines should be adjustable from onboard and sufficiently taut to ensure the vessel and pontoon move as one.

Other factors You are likely to be required to disconnect all shore power leads and water hoses. Some marinas have particular arrangements for the stowage of vessel tenders. You may need Marina management may determine the time when personnel are barred from the pontoons and/or hardstand areas. Ensure that you abide by any such direction.

Hard stand storage Hard stand storage is a viable alternative for trailer vessels or vessels undergoing maintenance. Hardstand storage may have the additional considerations: Windage is considerably increased through hardstand storage Take particular care to secure and

stow all deck items. Place the vessel head to the wind if possible. Ensure wheels are chocked and trailer brakes applied. Attach the trailer to the nearest strong point(s). Flying debris, particularly in the hardstand areas, may be lethal.



16.5 Dangerous cargo report



16.6 Dangerous cargo event report (form F3220


16.7 Provision of port pilot conditions


16.8 Pilot boarding ladder arrangement


16.9 Pilotage Instructions to masters – Marine notice 9/2006




16.10 Port limits


16.11 Marine pollution report (form F3968)


16.12 Marine incident report (form F3071)





16.13 Defects report form (AMSA 355)



16.14 Notice of intention to book passenger vessel


16.15 Gas-free status declaration

Declaration required prior to acknowledgement of gas-free status

# Query Master to declare

A Has your ship any flammable liquid or gas cargo on board in

bulk?

Yes No

B Have your empty cargo tanks been washed, vented and

inspected for flammable residue?

Yes No

C Are your slop tank (s), pump room (s) and cargo pipes free of

flammable residue?

Yes No

D Is your combustible gas indicator working and calibrated

correctly?

Yes No

E Has the atmosphere in each pump room, cargo tank or residue

space been tested with a combustible gas indicator and a zero

reading obtained?

Yes No

F Can the atmosphere in each pump room, cargo tank or residue

space be maintained with a zero gas reading?

Yes No

G Have you a current "International Safety Guide for Oil Tankers

and Terminals" (ISGOTT) manual on board?

Yes No

_____________________________ Master/agent To be lodged to the VTS centre at least 48 hours prior to ship's ETA pilotage area.


16.16 Permission to immobilise main engine


16.17 Permission to immobilise main engines at anchor


16.18 Tug and tow advice form


16.19 Permission to undertake hot work


16.20 Permission to conduct lifeboat drills


16.21 Example – chemist's certificate of compliance Fax Completed declaration form to: Far North Queensland Ports Corporation Ltd Port Operations Officer..................................................Fax: +61 7 4052 1493...................................Ph: +61 7 4052 3888 Maritime Safety Queensland Manager (VTM)...............Fax: +61 7 4052 7460...................................Ph: +61 7 4052 7470 Tankers Operating without Inert Gas tankers operating without inert gas may only berth at a non tanker berth provided all cargo tanks, slop tanks, cargo lines and

associated pipe work are certified gas free by an independent chemist. That is, that the vessel is in a completely gas free condition

tankers Operating with Inert Gas: the vessel's inert gas system must be fully operational so as to maintain a positive pressure in inerted tanks at all times. If

work is to be carried out on the ship's inert gas installation or boiler or other sections of plant or piping which affect inert gas supply, an independent supply of inert gas is to be put into place and fully operational prior to repair work commencing

any tank, including slop tanks, containing high flash point cargo or residues, must have the ullage space maintained in an

inert condition unless otherwise authorised by the port authority all empty tanks that last carried a low flash cargo must be washed and/or gas free and not have a vapour test reading in

excess of the equivalent to 1% hydrocarbon as referenced to Hexane any empty tank that last carried a low flash cargo and has not been gas freed must not have a hydrocarbon content

exceeding 2% by volume special conditions apply to slop tank(s) that contain low flash point slops/products

a) wherever possible slops should be confined to a single designated slops tank

b) if the flash point is <60°C then the tank must be tested and certified that the content of low flash product within the

slops does not exceed 5% of the tank’s volume

c) the ullage space of the slop tank must be inerted positive inert gas pressure on tanks is to be maintained at all times and the oxygen content of the inert gas must not exceed

5% if a vessel's inert gas system were not operational, then she would be classed as a "tanker operating without inert gas" and

is to follow the requirements as per a vessel of this type. DECLARATION I __________________________________________________________________ of

__________________________________________________ an independent chemist hereby declare that I have examined

the vessel______________________ and it has met all of the conditions as stated above at ____________hrs on / / .

Proposed Berth: _____________________________________ Proposed berthing details:

Arrival time/date at berth: ____________________________________ Departure time/date at

berth:_______________________

Signed ________________________ (an independent chemist)

Return Fax Number:______________________

If the ship’s tank contents status changes for any reason, a new “Chemist’s Certificate of Compliance” must be issued and

approved. Permission is granted for the vessel to berth in accordance with the details outlined in this declaration:

_______________________ _____/_____/________ Authorised Officer Date

Documents

Port Procedures and Information for Shipping, Port Douglas