Personal Effectiveness

Internal Success Factors

1. Knowledge (What to do)1. Knowledge (What to do)2. Skills & Abilities 2. Skills & Abilities 20 - 30 %20 - 30 % (Actions - How to do)(Actions - How to do)3. 3. Paradigms (Mental Habits)Paradigms (Mental Habits)

Perspectives (How we see things)Perspectives (How we see things) 70 - 80 %70 - 80 % AttitudeAttitude Desire (Why to do)Desire (Why to do)

100 %100 %

It’s All InventedWe rarely acknowledge that we are projecting our own

preferences or importing understanding! We call our perception, reality!!

There is a famous marketing story of two representatives sent to a rural part of a developing country to assess the market for shoes.

The first one writes back, ‘No potential, no one here wears shoes at all.’

The second one writes back, ‘Limitless opportunities, no one wears shoes at all!’

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How You View thingsProblems/Dangers OR OpportunitiesFailures OR SuccessesWeaknesses OR StrengthsSetbacks OR BreakthroughsObstacles OR Innovations“We Can’t” OR “What Can I Do?”The cup is half empty OR How can we fill the

cup?Despair OR HopePast experiences OR PossibilitiesClose minded OR Open minded

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Efficient & Effective Differences

Efficient‘doing things right’Time drivenResource focusedActivity based

Effective‘doing the right things’Compass drivenGoal focusedPeople & activity based

Effectiveness DefinedP - Production

(Getting what we want)

PC - Production Capability (taking care of the assets)

Production Capability

EffectivenessP/PC Balance™

Production

Desired Results Assets

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Personal Effectiveness

Direction

Map

Execution

30%

30%

40%

Personal EffectivenessDirection

Values / Life Roles / Personal Mission / Goals / Work Accountabilities for Work

MapWhat is the Plan or Action Steps needed / Priority

ActivitiesExecution

Personal Organization + Action + Keeping on Course

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Roles & Priority Activities

What are the important ‘end results’ of your job?

What are (should be) your ‘priority activities’?What are the activities you are doing

now? What is the ‘ideal percentage of time’ that

goes with each activity?

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Because we don’t know what is really important to us everything seems

important

Because everything seems important we have to do everything

Other people, unfortunately, see us doing everything, so they expect us to do

everything

Doing everything keeps us so busy we don’t have time to think about what is really

important to us

Time/Life Matrix & MindsetNOT URGENTURGENT

IMPO

RTAN

TNO

T IM

PORT

ANT

I

III IV

II

Deception

LeadershipNecessity

Waste

BusynessBusyness

Things WorkOn You!!!

You Must Work On!

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Your Paradigms? Do you focus on ‘efficiency’ before

‘effectiveness’? Are you driven by the clock or

compass? Do you have a good balance between

busyness & taking care of the assets important to you?

6Steps toSix Personal Effectiveness Weekly Planning Process Step 6

Step 5

Step 4

Step 3

Step 2

Step 1

Questions

Check Progress Daily (5 MIN)

SCHEDULE your priorities for the week (10 MIN)

Set weekly GOALS (from steps 1 - 3) (5 MIN)

Review roles - priority activities & monthly Goals (2 MIN)

Evaluate last week - accomplishments (10 MIN)

Review company & personal vision, values & annual goals (2 MIN)

What goals did I achieve?What challenges did I encounter?What decisions did I make?What did I learn?

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Daily Planning - Step #6Take 5 - 10 minutes at the start of the

day (in a quiet place, if you can find one) - review yesterday and your results week to date & PLAN what you want to accomplish for the day

When ‘things happen’, first THINK ‘what is most important’ and ACT in the most important area