MS Publisher Training

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    06-Sep-2014

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An overview and general training for using Microsoft Publisher. (c) 2008 Michael Sheyahshe & Mary Skaggs www.alternativemedia.biz

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  • MS Publisher Training
  • Section One: General Overview
    • Section Goals
    • Start with a pre-designed Publisher publication and adapt it to create your own publication.
    • Add text to a publication, and then revise, reposition, and fit the text, create columns, and continue a story on another page.
    • Add a picture to a publication, change how the picture looks, and control how text wraps around it.
  • The Publisher Advantage
    • Publisher isn't just for creating newsletters or brochures. It provides pre-designed templates for a wide range of publication types, including business cards, postcards, flyers, resumes, catalogs, and even Web sites. For creating publications, Publisher offers advantages that word-processing programs don't.
    • In Publisher, templates already have images and placeholder text, so it's easy to see where your content can go. To offer more control, publications are composed of independent text and picture elements which can be edited, changed, or deleted that give you unlimited flexibility in page layout.
  • Pre-designed publications
    • Each publication type is supported by a wide range of ready-made, professional designs. When you choose the type of publication you want to create, Publisher displays thumbnails of the available designs, such as the newsletter thumbnails we've shown here. To base your publication on one of the designs, just click a thumbnail.
    • After the pre-designed publication opens, you replace the placeholder text and pictures with your own information. You can also change the color scheme and font scheme, delete or add elements, and make any other changes you want so the publication accurately represents your specific organization or activity.
  • Independent, movable parts
    • Everything in a Publisher publication, including a block of text, is an independent element. You can place each element exactly where you want it, and you can control its size, shape, and appearance.
    • It's not so unusual, even in word-processing programs, for pictures to act as independent elements. What makes Publisher particularly flexible is that you have the same control over text as you do over pictures.
  • Review
    • What do the pre-existing designs do for you?
    • What makes Publisher flexible?
    • Every element in a Publisher publication, including blocks of text, can be moved, formatted, and otherwise altered independently of the other elements. True or False?
    • Publisher supports the creation of many different publication types, including brochures, newsletters, Web sites, and more. True or False?
  • Questions
    • More familiar with Publisher?
    • SECTION GOALS:
    • DISCUSS MS PUBLISHERS (NON) USE OF THE RIBBON
    • ACCESS TEMPLATES
    • USE TEXT BOXES
    • DIVIDE A TEXT BOX INTO COLUMNS
    • CONTINUE A STORY IN ANOTHER TEXT BOX
    Section Two: Getting Started with Publisher
  • What? No Ribbon?
    • For some reason, even though Publisher is part of the new Microsoft Office suite, it does not follow the new standard of using the Ribbon.
  • Templates
    • When you first open Publisher, there are several pre-existing template to use to help you get started.
    • You can either chose a template in one of three ways:
    • From the Publication Types section on the far left
    • From the Popular Publication Types section in the main portion of the screen
    • By doing a Search for Templates using the text field at the top of the page.
  • Templates
    • With the Search option, you can choose to search for templates already on your computer, at the Microsoft Office website, or both.
    • Once you choose a Type, Publisher gives you a preview of each of the templates within that section.
    • Double-click any of the icons to open the template.
  • The power of a text box
    • You may be pleasantly surprised by just how much control you have over text in Publisher. Text doesn't just fill up all the space between the margins and flow from one page to the next, as it does in a word-processing program. Instead, each block of text lives in a container called a text box, and you build publications by arranging text boxes on your pages.
    • As you'll learn in this course, you can place a text box anywhere you want on a page, make it any size you want, and divide it into columns. You can even connect one text box to another so text flows between them even if the text boxes are on different pages. You have a lot of control over both the placement of text boxes and the appearance of the text within the text boxes.
  • Adopt a text box mentality
    • Both the newsletter and the report shown in the picture consist of text boxes arranged on a page.
    • In the newsletter, each column is a separate text box, and the text boxes are connected so the text flows from one column to the next.
    • The report, on the other hand, consists of one large text box that takes up almost the entire page.
  • Create a text box
    • Even when you base your own publication on one of the templates in Publisher, you may want to add an entirely new block of text.
    • To do this:
    • Click the Text Box tool on the Objects toolbar. (By default, when you open Publisher, the Objects toolbar extends vertically along the left side of the Publisher window.)
    • Drag to create a rectangle on the page.
    • Type your text in the resulting text box (surrounded by round handles).
    • Don't worry about where you place a text box when you first create it, or what size it is. You can always move the text box anywhere you want on (or off) the page, and you can change its size at any time.
    • TipWhen you resize a text box, some of the text may no longer fit inside it. To have Publisher automatically change text size so it all remains visible as you resize text boxes in your publication, point to AutoFit Text on the Format menu, and then click Best Fit.
  • Format a text box
    • If you want to customize the look of a publication, you can do all kinds of things to change the appearance of text and the text box that contains it.
    • For example, you can use the Text Box command (on the Format menu) to:
    • Add a border around the text box.
    • Change the background or border color.
    • Rotate the text that's inside the text box.
    • Change the margin between the text and text box boundary.
    • Fine-tune text formatting
  • Format a text box (contd)
    • Publisher gives you control over the size of text and the spacing between the words and characters in a text box. By using the options on the Format menu, you can change the amount of space between characters and lines to copyfit the text, create more or less white space around it, and make it easier to read.
    • On the Format menu, you can click:
    • Font to change the font, font size, font color, or style.
    • Paragraph to change the alignment, indentation, space between lines, and line and paragraph breaks.
    • Bullets and Numbering to add or change the style of bullets and numbers.
    • Character Spacing to change the amount of space the selected text spans on a line (also known as scaling and tracking) and to change the space between the selected characters (also known as kerning).
    • Drop Cap to enlarge a paragraph's first character or set of characters and control the position of the character relative to the paragraph's first lines.
    • After you decide on the formatting for your text, you can easily reuse your formatting choices in other paragraphs and text boxes in your publication by creating a style based on the settings and applying it to other text. To get started creating a style, on the Format menu, click Styles.
  • Divide a text box into columns
    • In Publisher, it's easy to turn any text box into equally spaced columns of the same size. When you add text to columns that you create by dividing a text box, the text automatically flows from one column into the next.
    • To divide a text box into columns,
    • Click Text Box on the Format menu
    • Click the Text Box tab, and then click Columns.
    • You can then choose the number of columns you want to divide the text box into, and you can control the spacing between the text and the column boundary.
    • You can also make columns by creating a separate text box for each column. In this case, text will not flow automatically from one column to the next unless you link the text boxes. NOTE: If you're thinking of converting a print publication for use on the Web, it's best to make each column a separate text box.
  • Continue a story in another text box
    • In publications such as newsletters or brochures, you often start a story on one page and continue it on another. In Publisher, you can easily continue a story by:
    • Linking the text box where the story starts to the text box where it continues.
    • Adding "Continued" notices that update automatically if you move text boxes around.
    • To link one text box to another, first click the text box that you want to link from, and then click the Create Text Box Link tool . The cursor becomes a little pitcher . When you click the empty text box that you want to link to, any overflow text pours into the text box.
    • To add a "Continued" notice to a text box, click the text box. On the Format menu, click Text Box, and then click the Text Box tab. You can choose to include either "Continued on page" or "Continued from page".
  • Continue a story (contd)
    • As you work on your publication, you can tell when one text box is linked to another: When you click a linked text box, a button appears either below or above it.
    • The Go To Next Text Box button indicates that text finishes in another text box.
    • The Go To Previous Text Box button indicates that text starts in another text box.
  • Review
    • How does text in Publisher differ from text in word-processing programs?
    • What is a text box?
    • What do templates do for you?
    • How do you add self-updating "Continued" notices to linked text boxes?
  • UNDERSTAND TEXT BOXES AND TEMPLATES? Questions?
  • Section Three: Images and Pics
    • Section Goals:
    • In what important way are text and pictures similar in Publisher?
    • How can you change the appearance of both text and pictures?
    • Do both text and pictures exist in containers that you can move, resize, and reformat?
    • What is a quick and easy way to replace placeholder pictures with your own pictures
  • The power of a picture frame
    • This lesson will demonstrate how to add pictures, how to move and resize them, how to change the way pictures look, and how to control the way text wraps around them.
    • In the previous lesson, you learned that all text in Publisher exists in containers called text boxes. Likewise, each picture exists in a container called a frame. Frames give you the same control over pictures that text boxes give you with text. You can place a picture anywhere on a page including inside a text box and you can change its size and appearance.
    • Images can come from any sources, including:
    • A rectangle, circle, arrow, line, or AutoShape.
    • Scanned or digital line art.
    • Clip art.
    • A scanned photograph or a picture taken with a digital camera.
  • The file types can include:
    • Graphics Interchange Format (GIF) for line art.
    • Joint Photographic Experts Group (JPEG) for photographs.
    • Bitmap (BMP) for line art.
    • Windows Metafile Format (WMF) for line art.
    • Tagged Image File Format (TIFF) for photos and line art.
    • Portable Network Graphics (PNG) for line art and animations.
  • Add a new picture
    • Now you're ready to add pictures to your publication. First, you need to choose between the following options:
    • You can replace a placeholder picture in an existing frame by using the Change Picture command.
    • You can create a new frame by using the Picture Frame tool .
    • Next, you need to choose the source for your picture clip art, for example. (Also notice the Empty Picture Frame command under 2 in the picture if you don't know yet exactly which picture you want to use, you can use this command to add a picture placeholder.)
  • Move, resize, or crop a picture
    • Once a picture is in a frame on a publication page, you can move, resize, or crop it. We've shown the difference between resizing and cropping in the picture:
    • Resizing changes a picture's dimensions by making it larger or smaller.
    • Cropping trims parts of a picture away to remove unwanted portions or to emphasize the portion that remains.
  • Give pictures more PUNCH on the page
    • Once a picture is in a frame on a publication page, you can change it to support your overall goal. You can use tools on the Picture toolbar to recolor the picture, increase or reduce contrast, change its transparency (to show text and objects behind it), and add a border and a background.
    • In the examples in the picture, use the Picture toolbar to do the following:
    • Add a colored border around the picture frame in the top picture.
    • Recolor the bottom picture and added a colored background to the picture frame.
  • Control how text wraps around a picture
    • You can control how the text wraps around a picture. You can choose text wrapping options by clicking the Text Wrapping tool on the Picture toolbar.
    • Square Text wraps around the frame rather than around the picture itself.
    • Tight Text wraps around the outline of the picture itself rather than around the frame.
    • Through Text wraps around the perimeter and inside any open portions of the picture.
    • Top and Bottom Text stops at the top of the picture's frame and continues after the bottom of the frame.
    • None Text acts as if the picture isn't there.
    • Edit Wrap Points Text wraps around the picture's perimeter, which you define precisely by repositioning points along it.
  • Review
    • In what important way are text and pictures similar in Publisher?
    • How can you change the appearance of both text and pictures?
    • Do both text and pictures exist in containers that you can move, resize, and reformat?
    • What is a quick and easy way to replace placeholder pictures with your own pictures?
  • UNDERSTAND TEXT BOXES AND IMAGES? Questions?...