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MS Publisher Training

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An overview and general training for using Microsoft Publisher. (c) 2008 Michael Sheyahshe & Mary Skaggs

Text of MS Publisher Training

  • MS Publisher Training
  • Section One: General Overview
    • Section Goals
    • Start with a pre-designed Publisher publication and adapt it to create your own publication.
    • Add text to a publication, and then revise, reposition, and fit the text, create columns, and continue a story on another page.
    • Add a picture to a publication, change how the picture looks, and control how text wraps around it.
  • The Publisher Advantage
    • Publisher isn't just for creating newsletters or brochures. It provides pre-designed templates for a wide range of publication types, including business cards, postcards, flyers, resumes, catalogs, and even Web sites. For creating publications, Publisher offers advantages that word-processing programs don't.
    • In Publisher, templates already have images and placeholder text, so it's easy to see where your content can go. To offer more control, publications are composed of independent text and picture elements which can be edited, changed, or deleted that give you unlimited flexibility in page layout.
  • Pre-designed publications
    • Each publication type is supported by a wide range of ready-made, professional designs. When you choose the type of publication you want to create, Publisher displays thumbnails of the available designs, such as the newsletter thumbnails we've shown here. To base your publication on one of the designs, just click a thumbnail.
    • After the pre-designed publication opens, you replace the placeholder text and pictures with your own information. You can also change the color scheme and font scheme, delete or add elements, and make any other changes you want so the publication accurately represents your specific organization or activity.
  • Independent, movable parts
    • Everything in a Publisher publication, including a block of text, is an independent element. You can place each element exactly where you want it, and you can control its size, shape, and appearance.
    • It's not so unusual, even in word-processing programs, for pictures to act as independent elements. What makes Publisher particularly flexible is that you have the same control over text as you do over pictures.
  • Review
    • What do the pre-existing designs do for you?
    • What makes Publisher flexible?
    • Every element in a Publisher publication, including blocks of text, can be moved, formatted, and otherwise altered independently of the other elements. True or False?
    • Publisher supports the creation of many different publication types, including brochures, newsletters, Web sites, and more. True or False?
  • Questions
    • More familiar with Publisher?
    Section Two: Getting Started with Publisher
  • What? No Ribbon?
    • For some reason, even though Publisher is part of the new Microsoft Office suite, it does not follow the new standard of using the Ribbon.
  • Templates
    • When you first open Publisher, there are several pre-existing template to use to help you get started.
    • You can either chose a template in one of three ways:
    • From the Publication Types section on the far left
    • From the Popular Publication Types section in the main portion of the screen
    • By doing a Search for Templates using the text field at the top of the page.
  • Templates
    • With the Search option, you can choose to search for templates already on your computer, at the Microsoft Office website, or both.
    • Once you choose a Type, Publisher gives you a preview of each of the templates within that section.
    • Double-click any of the icons to open the template.
  • The power of a text box
    • You may be pleasantly surprised by just how much control you have over text in Publisher. Text doesn't just fill up all the space between the margins and flow from one page to the next, as it does in a word-processing program. Instead, each block of text lives in a container called a text box, and you build publications by arranging text boxes on your pages.
    • As you'll learn in this course, you can place a text box anywhere you want on a page, make it any size you want, and divide it into columns. You can even connect one text box to another so text flows between them even if the text boxes are on different pages. You have a lot of control over both the placement of text boxes and the appearance of the text within the text boxes.
  • Adopt a text box mentality
    • Both the newsletter and the report shown in the picture consist of text boxes arranged on a page.
    • In the newsletter, each column is a separate text box, and the text boxes are connected so the text flows from one column to the next.
    • The report, on the other hand, consists of one large text box that takes up almost the entire page.
  • Create a text box
    • Even when you base your own publication on one of the templates in Publisher, you may want to add an entirely new block of text.
    • To do this:
    • Click the Text Box tool on the Objects toolbar. (By default, when you open Publisher, the Objects toolbar extends vertically along the left side of the Publisher window.)
    • Drag to create a rectangle on the page.
    • Type your text in the resulting text box (surrounded by round handles).
    • Don't worry about where you place a text box when you first create it, or what size it is. You can always move the text box anywhere you want on (or off) the page, and you can change its size at any time.
    • TipWhen you resize a text box, some of the text may no longer fit inside it. To have Publisher automatically change text size so it all remains visible as you resize text boxes in your publication, point to AutoFit Text on the Format menu, and then click Best Fit.
  • Format a text box
    • If you want to customize the look of a publication, you can do all kinds of things to change the appearance of text and the text box that contains it.
    • For example, you can use the Text Box command (on the Format menu) to:
    • Add a border around the text box.
    • Change the background or border color.
    • Rotate the text that's inside the text box.
    • Change the margin between the text and text box boundary.
    • Fine-tune text formatting
  • Format a text box (contd)
    • Publisher gives you control over the size of text and the spacing between the words and characters in a text box. By using the options on the Format menu, you can change the amount of space between characters and lines to copyfit the text, create more or less white space around it, and make it easier to read.
    • On the Format menu, you can click:
    • Font to change the font, font size, font color, or style.
    • Paragraph to change the alignment, indentation, space between lines, and line and paragraph breaks.
    • Bullets and Numbering to add or change the style of bullets and numbers.
    • Character Spacing to change the amount of space the selected text spans on a line (also known as scaling and tracking) and to change the space between the selected characters (also known as kerning).
    • Drop Cap to enlarge a paragraph's first character or set of characters and control the position of the character relative to the paragraph's first lines.
    • After you decide on the formatting for your text, you can easily reuse your formatting choices in other paragraphs and text boxes in your publication by creating a style based on the settings and applying it to other text. To get started creating a style, on the Format menu, click Styles.
  • Divide a text box into columns
    • In Publisher, it's easy to turn any text box into equally spaced columns of the same size. When you add text to columns that you create by dividing a text box, the text automatically flows from one column into the next.
    • To divide a text box into columns,
    • Click Text Box on the Format menu
    • Click the Text Box tab, and then click Columns.
    • You can then choose the number of columns you want to divide the text box into, and you can control the spacing between the text and the column boundary.
    • You can also make columns by creating a separate text box for each column. In this case, text will not flow automatically from one column to the next unless you link the text boxes. NO

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